PHOENIX PUBLIC LIBRARY...1. Bibliographic Records 1.1 MARC catalog records provided by the...

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EXHIBIT B

CATALOGING SPECIFICATIONS AND GUIDELINES

1. Bibliographic Records

1.1 MARC catalog records provided by the respondent will fall into (2) two categories:

1.1.1 Added copy records

a) Proposer searches the Library’s database and determines, according to the requirements in EXHIBIT C, that the book in hand exactly matches an existing record in the PPL database. The proposer must supply the nearest equivalent record in proposer’s bibliographic database with the Exact 001 tag, with new holdings record(s) appended in 852tag(s).

b) The proposer must match on the alphabetic prefix as well as the numeric portion of the 001 field--proposer

identification number. Current 001 alphabetic prefixes in use are:

ocm XXXXXXXX ocn XXXXXXXXXX

1.1.2 New catalog records

The proposer must provide new catalog records through the editing of existing records in the OCLC Bibliographic Database.

c) New catalog records must conform to AACR2 (most current edition or revision) and USMARC standards, and

must reflect any formally adopted changes to these standards throughout the life of the shelf-ready contract.

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d) All name and subject headings must reflect the latest authoritative version appearing in the online Library of

Congress name and subject authority files.

e) Call numbers must be assigned, in the 099 MARC field, according to the Dewey Decimal Classification Scheme, the latest edition, and any subsequent published updates, except as modified by PPL practice.

f) The proposer must use OCLC LC MARC catalog records.

g) New catalog records must conform fully to the requirements for cataloging in this exhibit.

h) After a 60-day learning period, from date of contract signing, respondent will be required to maintain an error

rate of 5% or less for bibliographic records for the following fields:

001 020 022 008

024 028 049 099

1xx 240/245 260 300

650 690/691 695 852

i) Call number errors will be reported to the proposer as they occur. A semiannual accounting of all cataloging

errors will be provided to the proposer and will be used to determine the proposer’s error rate.

j) After a 60-day learning period, the proposer will be contractually required to credit the Library for one third the shelf-ready cost of each affected record for all catalog record errors in excess of 5% of the number sampled. This credit will reimburse the City for its efforts in correcting the work of the proposer.

k) After a 60-day learning period, the proposer will be contractually required to credit for the entire cost of each

record that has 3 or more errors in the fields described in (f) above.

l) Changing cataloging practices within the Library may result in changes to cataloging requirements. These changes will be incorporated into procedures by the mutual consent of the Library, and the proposer, which

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consent may not be unreasonably withheld, and must be fully implemented by the proposer, 30 days of written notification of change from the Library.

m) Spanish titles should include Bilindex subject headings. These heading must be mirrored in the 690 and 691 tags.

2. Viewing the Library’s database for added copy status:

a) The proposer must be able to view the Library’s existing bibliographic database so that the book-in-hand can be matched against the Library’s bibliographic database, according to PPL guidelines for matching records. Books that match an existing record will be treated as added copy books.

b) At this time, the Library accommodates several methods of accessing its system. For example, it supports (and

prefers) access by remote entities over the Internet via virtual private networking (VPN), using Cisco client software provided by the Library under an extended Cisco license. The Cisco client license applies only to sessions initiated by the successful proposer to the Library’s Cisco concentrator. Other possibilities are dial access or a dedicated data line, for which all expenses and support shall be the responsibility of the successful proposer (including, but not limited to, purchase of equipment, installation, recurring costs for use of the line, and ongoing technical support).

c) Proposer will describe the communications channels and protocols it will support in connection with the

services to be provided relating to this Request for Proposal.

3. The proposer will match book-in-hand against the Library’s bibliographic database, and match the exact 001 tag, as it appears in the Phoenix Public Library record, in the proposer’s bibliographic record.

4. After a 60-day learning period, from date of contract signing, respondent will be required to maintain an error rate of 2% or less

for duplicate bibliographic records added to the Library’s Polaris database. 5. Duplicate bibliographic records

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a) Duplicate records resulting from proposer error will be said to occur when the proposer fails to return the appropriate 001 tag, exactly as it appears on the existing bibliographic record, for accurate loader matching.

b) Duplicate record creation errors will be provided to the proposer as they occur and will be used to determine the proposer’s

error rate.

c) After a 60-day learning period from date of contract signing, the proposer will be contractually required to credit the Library for one third the shelf-ready cost of each affected item for all duplicate catalog record creation errors in excess of 2% of the number sampled. This credit will reimburse the City for its efforts in correcting the work on the proposer.

6. FTP Transmittal of records into the Library’s database.

(1) All FTP transmittals must occur according to a schedule mutually determined by the Library and by the proposer.

(2) FTP transmittals of records must arrive at the Library at least 48 business hours before receipt by the Library of the items.

(3) FTP transmittals may occur by either of two methods, at the Library’s option:

a) The Library initiates the FTP session. Under this option, the successful proposer must promptly notify the designated Library contact person(s) whenever files are ready for FTP transmittal, providing the exact location on its server(s) and the file names of the files to be transmitted. The Library will then initiate the FTP session to retrieve the file(s).

b) Successful proposer initiates the FTP session. Under this option, the successful proposer transmits files via FTP to a location specified by Library.

Regardless of which method is selected by the Library, all other requirements under this section relating to FTP transmittals will apply.

(4) Each FTP transmittal must provide all bibliographic and holdings creation fields for a complete order shipment

so that books are not received for which there are no records, and records are not received for which there are no corresponding books.

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(5) FTP transmittals must reside in the work files designated by the Library and must not upload to the live database

without an authorizing command from a Library staff member. This authorizing command must be password-protected.

b. At the time of each FTP transmittal, the successful proposer must produce an e-mail report to designated Library

staff, indicating the following:

(1) Date and time of the transmission.

(2) Location to which the files were transmitted (complete file path).

(3) The number of bibliographic records and holdings records, by agency, included in the shipment.

(4) Any records that failed to be transmitted to the work file. These records must be corrected and retransmitted within 24 hours of the initial transmittal.

(5) Proposer must provide with each FTP transmittal a report counting the number of bibliographic records and the total number of holdings records, by agency, included in the shipment.

a) Purchase order number(s) or other link(s) to the book order(s).

(6) Bibliographic records in the work file must be able to be examined before export, globally (mass) exported to live, and/or exported individually to live.

7. Holdings Records

The proposer must explain how the proposer’s system will maintain and validate Phoenix Public Library 852 codes, including the OCR/barcode. After a 60-day learning period, from date of contract signing, respondent will be required to maintain an error rate of 5% or less for item records, in the following areas:

— branch, location, media: correctly spelled and formatted code used;

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— branch, location, media: represents the correct book medium and the actual branch and location for which the book was ordered;

— call number, volume/part: correctly formatted;

— call number volume/part: reflects book-in-hand and relevant information in bibliographic 099 field.

Call number errors will be reported to the proposer as they occur. An annual accounting of all holdings record creation errors will be provided to the proposer and will be used to determine the proposer’s error rate.

After a 60-day learning period, from date of contract signing, the proposer will be contractually required to credit the Library for one third the shelf-ready cost of each affected item for all holdings record errors in excess of 5% of the number sampled. This credit will reimburse the City for its efforts in correcting the work of the proposer.

Changing Library needs may result in changes to holdings record codes. These changes must be fully implemented by the proposer within 30 days of written notification of change from the Library.

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Phoenix Public Library Cataloging Guidelines

Table of Contents

Part I - General Guidelines and Standards ......................................................... 60

General Guidelines and Standards ............................................................. 60 Guidelines for Adding “New” Bibliographic Records from OCLC................... 9 Guidelines for Adding Items to Existing Bibliographic Records in Polaris ... 11 Guidelines for Choosing Records in OCLC ............................................... 12

Part II – Cataloging Specifications ..................................................................... 16 English/Spanish Fiction Print Materials (Regular, Large Type, Short Stories, Graphic Novels, Adult, Children, Teen) ....................................................... 16 English/Spanish Non-Fiction Print Materials (Regular, Large Type, Adult, Children, Teen, serials cataloged as monographs, Biography) ...................................... Spoken Word CD (Fiction, Non-Fiction, Adult, Children, Teen, Spanish) .... 77 Spoken Word MP3 (Fiction, Non-Fiction, Adult, Children, Teen, All Languages) .................................................................................................................... 82 DVD (Adult, Children, Teen) ....................................................................... 87 Music CDs (Adult, Children, Teen) .............................................................. 92

Part III – Classification Guidelines ...................................................................... 97 Adult/Teen Nonfiction .................................................................................. 97 Adult/Teen Fiction ..................................................................................... 102 Adult/Teen CD/MP3 Spoken Word ............................................................ 103 Adult/Teen DVD ........................................................................................ 103 Adult/Teen Music CDs .............................................................................. 103 Children’s Fiction Books ............................................................................ 107 Children’s Nonfiction Books ...................................................................... 107 Children’s Foreign Language/Bilingual ...................................................... 108 Children’s Holiday ..................................................................................... 109 Adult Books ordered for Children’s Area ................................................... 109 Children’s CD/MP3 .................................................................................... 109 Children’s DVD.......................................................................................... 109

Part IV – Building Call Numbers ....................................................................... 110 Adult Fiction .............................................................................................. 110 Teen Fiction .............................................................................................. 111 Children Fiction ......................................................................................... 112 International Language Adult/Teen Fiction (Except Spanish) ................... 113 Adult Spanish Fiction ................................................................................ 115 Spanish Language Children Fiction .......................................................... 116 Adult/Teen/Children Non-Fiction (except biography) ................................. 117

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International Language Adult/Teen/Children Non-Fiction (Including Spanish)118 Adult/Teen/Children Biography ................................................................. 118 International Language Adult/Teen Fiction (Except Spanish) ................... 119 Adult Fiction CD/MP3 Spoken Word ......................................................... 120 Children/Teen Fiction CD/MP3 Spoken Word ........................................... 122 Adult/Teen/Children Spanish Fiction MP3/CD .......................................... 123 Adult/Teen/Children Non-Fiction CD/MP3 ................................................. 125 Adult Spanish Non-Fiction CD/MP3 .......................................................... 126 Children/Teen/Adult DVD (including Spanish) .......................................... 128 Adult/Teen/Children MUSIC CDs .............................................................. 127

Appendix A - 245 Title ...................................................................................... 131 Appendix B - 246 Varying Form of Title ............................................................ 134 Appendix C - Subject Headings ....................................................................... 136 Appendix D – 852 Data .................................................................................... 137 Subfield Assignments: ...................................................................................... 137

Fine Codes: ............................................................................................... 137 Loan Periods: ............................................................................................ 138 Material Types:.......................................................................................... 138 Shelf Locations:......................................................................................... 138 Branch Names: ......................................................................................... 141 Collection Names: ..................................................................................... 141 Call Number Hierarchy Chart .................................................................... 145

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Part I - General Guidelines and Standards

General Guidelines and Standards

The standards set forth in this manual are primarily for the benefit of our customers. These standards must be met by ALL catalogers submitting bibliographic and item records for inclusion into the Phoenix Public Library (PPL) Catalog. Bibliographic records added to, or created in, the PPL Catalog should adhere to the following standards:

All records intended to be permanent bibliographic records must be OCLC records in US or OCLC MARC format.

International Standard Bibliographic Description (ISBD) punctuation should be used for all records.

Anglo-American Cataloging Rules and latest revisions (AACR2R), as adapted by the Library of Congress and Library of Congress Rule Interpretations of AACR2R, must be used.

All access points must be in AACR2R form.

Library of Congress subject headings (LCSH) serve as the primary thesaurus for subject heading formation. Genre headings may also be used. LC Children’s headings should not be used if there is a matching LCSH.

All records must be saved in UTF-8 format.

RDA records must be edited to conform with AACR2R, MARC standards; ISBD punctuation and capitalization.

PPL requires that incoming OCLC records not be altered or edited in any way that affects matching parameters. Editing should be limited, especially in the descriptive fields 2xxs—5xxs, to correcting typographical errors and/or coding errors or adding obviously missing information. For example, there should be no altering of an MP3 record to become a CD record. The record must be derived or an original record created in OCLC.

Guidelines for Adding “New” Bibliographic Records from OCLC

An item needs a new bibliographic record when: o The title is not in the PPL database. o There is variation in the first five words of the title.

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o The author’s name has changed – personal or corporate. o There are variations in the edition statement, including:

The number of the edition. The edition is revised, new or abridged. Changed copyright date, excluding copyright renewal and reprints.

o Statements that reflect differences in bibliographic content or geographic coverage, or significant differences in physical description.

o Serials (except for magazines and newspapers) are treated as monographs. This allows customers to place holds on the year and/or edition they want without staff intervention. New editions require a “new” bibliographic record.

o DVDs: Black and white vs. color vs. colorized. Sound vs. silent. Significantly different length (full length vs. abridged version vs.

theatrical release vs. director’s cut). Different format (VHS vs. DVD). Widescreen vs. full screen. Dubbed vs. subtitles. Different language versions or added subtitles. Additional materials. DVS editions (descriptive video services). Changes in publication dates (not packaging dates).

o Abridged editions if only unabridged are owned. Reverse is also true. o MP3 editions if only the CD version is owned. Reverse is also true. o Narrators must match exactly for an item to be an add. If not, a new record

should be created. o Number of discs and timing should match, if not, new record.

The Phoenix Public Library database must be searched prior to downloading any records from OCLC. Records in OCLC having PPL’s holding symbol may no longer be owned by PPL, so the database must be checked to prevent duplication. If there is any time delay from the time the catalog was first searched and the time of actual cataloging, another search must be performed. This is to prevent duplication of records in the event that another cataloger downloaded the record during the time delay. Records should be imported immediately after downloading from OCLC or from an FTP site. This also prevents duplication by ensuring that the bib records will get into the catalog immediately. When searching PPL’s database three fields must be searched in the following order:

ISBN (International Standard Bibliographic Number)

Title

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Author One of the above searches should retrieve the record if it is in the database. Search all three before going to OCLC.

If a match is not found, download a record from OCLC.

If a match is found, but the bibliographic record does not have an OCLC number, consider it a new item and download the record from OCLC.

If the search results include multiple records or a record that has multiple ISBNs, please e-mail or call PPL Enhancement Team1 to fix.

If an ISBN search results in a record for another format other than the item in hand e-mail or call PPL Enhancement Team to correct.

An OCLC record is identified in PPL’s database by the “ocm” or “ocn” that precedes the number in the 035 tag of the bibliographic record.

Guidelines for Adding Items to Existing Bibliographic Records in Polaris “Adds” are existing materials that are owned currently at PPL. “Adds” do not need new bibliographic records. To be considered an add, the titles must match the following criteria:

The existing bibliographic record must be a full and complete record. Brief records, even if item records are already attached, are considered “new” and require a new OCLC record. Brief records can be usually be identified by:

o No 099 field. o Incomplete or missing call number in the 099 field. o Format is in () in 245 field:

245 00 ‡aKate & Leopold (DVD)‡h[videorecording]. o No subject headings. o 970 fields will sometimes be present. o Author will be sometimes in a 720 field instead of a 100 field. o Incomplete 300 field.

All basic bibliographic information matches: o Title and statement of responsibility. o Edition. o Extent statement of physical description. o Series.

1 PPL Enhancement Team - Linda Mortland (602)534-8353, Linda.mortland@phoenix .gov;

Julie Haase (602) 534-5541, [email protected]

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The following variances may occur and the title is still considered an “add”:

Paperback (fiction mostly) or reprints with same publisher, edition and same basic bibliographic information will be considered adds, in most cases even if ISBN is different.

Subtitle may or may not be present.

Subtitle may vary slightly.

Difference in binding or cover art.

Guidelines for Choosing Records in OCLC 001 pos 17 ELvl level 3 records should not be considered a match and should not be

used. If a level 3 record is the only record available, consider the item for original cataloging. Do not append holdings to level 3 records.

040 DLC (Library of Congress) is the preferred cataloging source for a

bibliographic record in OCLC. DLC should appear in the first three positions of the 040. For Spanish language materials choose the record with “eng” in the 040 over the record with “spa”.

020/022 ISBN must match item in hand. 024 UPC codes should only be a criteria for a match when there is no ISBN

and other matches vary slightly. UPC codes should be used only if all other criteria are met. UPC codes are often incorrect.

028 PUBLISHER NUMBER should match exactly for DVD, DVS, CD Music

and CD/MP3 Spoken Word. 100 The author main entry should match item in hand. There are many

exceptions to this rule:

Author’s that use other names: o Dr. Seuss – Theodor Geisel o Mark Twain – Samuel Clemens o Stephen King – Richard Bachman

Fictitious Characters: o Geronimo Stilton

Maiden/Married names

Graphic Novels: o Sometimes illustrator is used as author. o Names vary considerably due to transliteration.

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245 Subfield $a (main title) and subfield $b (subtitle) must match exactly. Title subfield $c (statement of responsibility) must match for the first author/editor/contributor.

250 EDITION: Edition statements must match exactly, whether numbered or

unnumbered. Examples of unnumbered edition statements include: o revised o abridged o updated and corrected o with new commentary and notes by

If there is no edition statement on either the item in hand or OCLC record assume that it is a first edition.

Edition statements may appear on the title page, title page verso, all four pages of the cover, and sometimes in the introduction/preface for the item. Scan the 245 $c statement of responsibility (SOR) and the 5XX notes fields as edition information may appear there.

Reprints and reissues may be added to current record if they are from a reprint publishing house. Add the following note if applicable:

500 __ Editions may vary but the intellectual content remains the same.

260 PUBLICATION: First place of publication and first publisher must match.

Ignore the second place of publication, second publisher or distributor. Ignore the state or county in the place of publication subfield.

First publisher can be considered a match when the publisher’s name has changed but at least one significant word indicates that it is the same entity, or if the publisher in either the item or on the record is clearly a subsidiary. The following would be considered matches:

Record: Henry Holt Book: Holt, Rinehart & Winston

Book: Harper Junior Books Record: Harper & Row

Copyright date must match to use an existing record.

300 DESCRIPTION: Volume information must match exactly. 3 v. in 1 is not

the same as 3 v. and is not considered a match. Pagination must match within 10 pages, excluding preliminary and supplementary paging and leaves or pages of plates:

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xix, 119 p. matches 119 p. 120 p., xx p. matches to 120 p. 60 p., (12) p. of plates matches to 60 p. : ill.

An illustration subfield, correctly indicated colored, black or white, or a mix, must appear in the record to match the record with the item in hand.

For books, ignore presence or absence of an illustration statement for ten or fewer illustrations or for illustrations that are simply charts and diagrams. For DVD, DVS, CD Music, CD/MP3 Spoken Word the number of discs and duration should match exactly.

4XX/8XX SERIES: Ignore the presence or absence of series fields in determining

whether the item matches a record, except that numbered series statements appearing on the item and in the record must have the same number.

5XX NOTES: Presence or absence of notes fields, except as used to

determine a match, are ignored. 5XX fields may indicate editions, added authors, or added publishers and can help in determine whether the record truly matches the item in hand.

Other criteria:

Do not use UKM (United Kingdom MARC) records from OCLC unless no other record is available that matches the item in hand. UKM materials often have variant spellings, different titles, publishers, pagination. Text may vary within the title so every field must be verified and corrected. A UKM record is identified by the coding “UKM” that appears in the 040 tag in the bibliographic record. For CD Spoken Word the reader, narrator or performer must match. This information usually appears in a 5xx field. Records for abridged titles should not be considered a match for unabridged titles even if the ISBN numbers are the same. The reverse is also true. Records for “Playaway” devices should not be considered a match for CD spoken word. If no record is available either derive or create a new record.

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Records for “Blu-Ray” DVDs should not be considered a match for DVDs. If no record is available either derive or create a new record. The reverse is also true. Records for “CD spoken word” should not be considered a match for MP3s. If no record is available either derive or create a new record. The reverse is also true. Records for electronic resources should not be used for any format.

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Part II – Cataloging Specifications

English/Spanish Fiction Print Materials (Regular, Large Type, Short Stories, Graphic Novels, Adult, Children, Teen)

Type: a

BLvl: m

Desc: a

ELvl: [blank] for LC MARC; I for non-LC; may be K for brief original cataloging.

Form: [blank]; d for large print

Cont: [blank] for all except graphic novels which have a 6

Ills: a for illustrations if present

Srce: d

Conf: 0

GPub: [blank]

Fest: 0

Audn: [blank] for adult; J for juvenile; d for teen

Biog: [blank]

LitF: 1 for fiction; f for novels and graphic novels; j for short stories

DtSt: usually s; can be r, m, q, or t as required in Dates fixed field (see below)

Ctrl: [blank]

MRec: [blank]

Indx: 0 for no index present; 1 for index present

Dates: Should be a single date

Lang: Enter appropriate MARC language code

Ctry: Enter appropriate country code for place of publication listed

001 Control Number Retain if present. Do not edit.

002 - 007 Delete if present. Mandatory that 006 and 007 be deleted for books.

008 Fixed Length Data Retain. Edit if necessary.

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Elements

009 Delete if present.

010 Library of Congress Control Number Retain. Verify LLCN. Delete any LCCNs in $z

011 - 018 Delete if present.

019 Retain if present. Do not edit.

020 ISBN

For single-volume works, verify that the first ISBN in the record matches the publisher and format (paperback, hardcover, PLB, etc.) for the book in hand.

For multi-volume works cataloged as a set, use only the ISBN for set. Delete all ISBNs for individual volumes. (Failure to delete ISBNs for multi-volumes set will result in record overlay)

Delete all ISBNs for non-book formats that appear in the record.

Paperback and hardcover can be in same record.

020 $c Price Retain if correct or add/update price. Verify price is accurate.


040 Cataloging Source Retain. Do not edit.

041 Language Code

Use this field if the book consists of a language other than English, more than one language, or is a translation from one language to another. Use appropriate language codes.

042 Authentication Code Retain if present. Do not edit.

043 Geographic Area Code Retain if present. Do not edit.


049 Local Holdings Retain. Do not edit.


099 Local Free-Text Call Number Insert local call number.

100 Main Entry–Personal Name

Verify that the 1XX author represents the first author listed in the 245 sub-field $c (Statement of Responsibility). The text author should be the main entry. Verify indicators.

101-109 Delete if present.

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130 Main Entry–Uniform If present, verify spelling against the title page or its

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Title equivalent.


240 - Uniform Title Retain if present.

241-242 Delete.

243 - Collective Uniform Title Retain if present.

244 Delete

245 - Title Statement See Appendix A - 245 Title

246 See Appendix B - 246 Varying Form of Title

247 Retain.

248-249 Delete

250 - Edition Statement Retain. Verify for accuracy.

251-259 Delete.

260 Publication, Distribution, Etc. (Imprint)

Retain, add or update. Verify place of publication and publisher against information for the item in hand.

If there are two publishers, only the first is needed, but do not delete the second if it is already present in the record. Add any distributor in separate $a and $b fields as indicated in ISBD punctuation examples below:

Place of punctuation : $b Publisher, $c Date of publication.

Place of publication : $b Publisher ; $a Place of distribution : $b Distributor, $c Date of publication.


300 Physical Description

Retain, add or update. Pagination, including preliminary paging and illustration statement must agree exactly with the book in hand.

Ignore pages of plates as long as an illustration statement is present. If maps are included, use the term maps alone, or following ill.

Verify or add size in $c


440 Change to 490/830


490 Series Statement

Use field 490 for name/title series statements found in retrospective cataloging copy. Trace the series in field 800, 810, 811, or 830. Delete vendor/publisher series information.


500 General Note Retain, add or update. Verify accuracy.

Add Sequel information here. LC sometimes places this at the end of the 520 plot summary note. Include

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sequel information from the book or book jacket, even if LC has not included it in the record.

500 Sequel to: (title)

500 Prequel to: (title) (if referred to as a prequel on the jacket, cover, etc.)

501 "With" Note Retain. Verify accuracy.


504 Bibliography, Etc. Note Retain, add or update. Verify accuracy.

505 Content Notes Verify the accuracy of contents notes, and add contents notes, when not present, for the following:

Individual volume titles for multi-volume sets

If the contents note is not present for a short story collection, create a contents note.

Retain all summary notes, particularly contents notes for children’s materials.


520 Summary Retain, add or update if present. Verify accuracy.

521 - Target Audience Retain.


546 - Language Note Change all 546 notes to 500.


590 - Local Note Include local notes for PPL


600 Subject Added Entry–Personal Name See Appendix C Subject Headings


610 Retain

611 Retain


630 Uniform Title Retain if present. Verify accuracy.


650 Subject Added Entry–Topical Term See Appendix C Subject Headings

651 Subject Added Entry–Geographic Name See Appendix C Subject Headings


655 Retain. Verify accuracy.


700 Added Entry–Personal Name

Retain if present. Verify accuracy. Add a personal name heading for the illustrator(s).

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701 Added Entry–Geographic Name Retain if present. Verify accuracy.


710 - Added Entry–Corporate Name Retain. Verify accuracy.

711 - Added Entry–Meeting Name Retain. Verify accuracy.


730 Added Entry–Uniform Title Retain if present. Verify accuracy.






800 Series Added Entry–Personal Name Retain, add or update. Verify accuracy.


830 Series Added Entry–Uniform Title See Appendix D


936 Add your initials.


Type: a for language material

BLvl: m for monograph

Desc: a


Form: [blank]; d for large print

Cont: [blank] for general non-fiction

b Bibliographies

c Catalogs

d Dictionaries

e Encyclopedias

f Handbooks

i Indexes

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q Filmographies

r Directories

y Yearbooks

6 Comics/graphic novels

Ills: a for illustrations, b for maps

Srce: d

Conf: 0 - no; 1- yes

GPub: [blank] Not a government publication

f Federal/National

i International intergovernmental

l Local

m Multistate

o Government publication-level undetermined

s State, provincial, territorial, dependent, etc.

u Unknown if item is government publication

Fest: 0 - no; 1- yes

Audn: [blank] for Adult

a for Preschool. The item is intended for children, approximate ages 0–5 years.

b for Primary. The item is intended for children, approximate ages 6–8 years.

c for Pre-adolescent. The item is intended for young people, approximate ages 9–13 year.

d for Adolescent. The item is intended for young people, approximate ages 14–17 years.

j for Juvenile. The item is intended for children and young people, approximate ages 0–15 years. Use when a more specific code for the juvenile target audience is not desired.

Biog: [blank] No biographical material. Use also for fictional biography.

a Autobiography

b Individual biography

c Collective biography. Items containing two or more individual biographies.

d Contains biographical information

LitF: 0 Not fiction

d Dramas

e Essays

h Humor, satires, etc.

I Letters. The item is a single letter or collection of correspondence.

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m Mixed forms. The item is a variety of literary forms (e.g., poetry and short stories).

p Poetry. The item is a poem or collection of poems.

s Speeches. The item is a speech or collection of speeches.

u Unknown. The literary form of the item is unknown.

DtSt: usually s; can be r, m, n, q, or t as required

Ctrl: [blank]

MRec: [blank]

Indx: 0 for no index present; 1 for index present

Dates: Usually should be a single date (PPL catalogs serials as monographs)



001 Control Number Retain

002 - 007 Delete. All 007s must be deleted even if book is accompanied by a CD or DVD.

008 Fixed Length Data Elements Retain

009 Delete


011 - 018 Delete

019 Retain if present.

022 Retain if present. Verify accuracy.

020 ISBN

For single-volume works, verify that the first ISBN in the record matches the publisher and format (paperback, hardcover, PLB, etc.) for the book in hand.

For multi-volume works cataloged as a set, use only ISBN for set. Delete all other ISBNs for individual volumes. (Failure to delete ISBNs for multi-volumes set will result in record overlay)

Delete all ISBNs for non-book formats that appear in the record.

Paperback and hardcover can be in same record.

020 $c Price Retain or add price

021 - 039 Delete

024 Delete. Do not retain UPC code.

040 Cataloging Source Retain if present.

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041 Language Code

Use this field if the book consists of a language other than English, more than one language, or is a translation from one language to another. Use appropriate language codes.

042 Authentication Code Retain if present.

043 Geographic Area Code Retain if present.

044 Country of Publishing/Producing Entity Code Retain if present.

045 - 048 Delete

049 Local Holdings Retain if present.

050 - 098 Delete

099 Local Free-Text Call Number Insert local call number



101 - 129 Delete

130 Main Entry–Uniform Title

If present, verify spelling against the title page or its equivalent. For the Bible, use the form of entry as it appears on the record.

131 - 239 Delete

240 Uniform Title Retain

241 - 242 Delete

243 Collective Uniform Title Retain

244 Delete

245 Title Statement See Appendix A - 245 Title

246 Varying Form of Title See Appendix B - 246 Varying Form of Title

247 Retain

248 - 249 Delete

250 Edition Statement

Retain. Verify for accuracy. Should match exactly except that abbreviations as prescribed in the latest edition of AACR2 may be used.

251 - 259 Delete


241-242 Delete.


244 Delete

24


246 – Varying form of Title See Appendix B - 246 Varying Form of Title

247 Retain.

248-249 Delete


251-259 Delete.

260 Publication, Distribution, Etc. (Imprint) Retain/create/update. Verify accuracy.




261 - 299 Delete

300 Physical Description

Pagination, including preliminary paging and illustration statement must agree exactly with the book in hand.

Ignore pages of plates as long as an illustration statement is present. If maps are included, use the term maps alone, or following ill.

Verify or add size in $c

301 - 439 Delete

440 Change to 490/830

441 489 Delete



491 - 499 Delete

500 General Note Retain. Verify accuracy.


502 - 503 Delete

504 Bibliography, Etc. Note Retain. Verify accuracy.

505 Content Notes

Retain all contents notes. Verify the accuracy of contents notes, and add contents notes, when not present, for the following:

25


Music scores

Collections of plays, poetry, dramas

506 - 519 Delete

520 Summary Retain if present. Verify accuracy.

521 Retain

522 - 545 Delete

546 Change all 546 notes to 500.

547 - 589 Delete

590 Include local notes for PPL

591 - 599 Delete


601 - 609 Delete

610 Retain

611 Retain

612 - 629 Delete


631 - 649 Delete



652 - 654 Delete


656 - 699 Delete

700 Added Entry–Personal Name Retain if present. Verify accuracy.


702 - 709 Delete



712 - 729 Delete


731 - 739 Delete


741 - 750 Delete


26

752 - 799 Delete

800 Series Added Entry–Personal Name Retain. Verify accuracy.

801 - 829 Delete


831 - 935 Delete


937 - 999 Delete

Spoken Word CD (Fiction, Non-Fiction, Adult, Children, Teen, Spanish)

Type: i

BLvl: m

Desc: a


Form: [blank]

Part n

Fmus n

Srce: d

Comp nn

TrAr n

LTxt a for autobiography

b for biography

c for conference proceedings

d for drama

e for essays

f for fiction- novels, short stories, etc.

g for reporting

h for history- may include historical dramas, historical poetry, etc.

i for Instruction. (How to...)

j for language instruction

27

k for comedy

l for Lectures, speeches

m for Memoirs

o for Folktales

p for poetry

r for rehearsals

s for sounds. Nonmusical utterances and vocalizations that may or may not convey meaning; for example, sound effects, natural sounds and bird calls.

t for Interviews

z for Other

Audm [blank] for adult; J for juvenile; d for teen

AccM [blank]

DtSt: usually s; can be p, q, or m as required in Dates fixed field (see below)

Ctrl: [blank]

MRec: [blank]

Dates: Usually be a single date





007 s ǂb d ǂd f ǂe u ǂf n ǂg g ǂh n ǂi n ǂm uǂn u This should be the only 007 field in record.

008 Fixed Length Data Elements Retain. Edit if necessary.





020 ISBN Delete all ISBNs for book formats that appear in the record.


28

Delete ISBNs for MP3 Spoken word, electronic version, Playaway, cassette.


021 - 039 Delete if present. Be sure to delete 024- UPC code.


041 Language Code

Use this field if the item consists of a language other than English, more than one language, or is a translation from one language to another. Use appropriate language codes.









101-109 Delete

110

Verify that the 1XX author represents the first author listed in the 245 sub-field $c (Statement of Responsibility). The text author should be the main entry. Verify indicators. Add $h[sound recording] if not present.



If present, verify spelling against the title page or its equivalent.



241 - 242 Delete


244 Delete



247 Retain

29

248 - 249 Delete



251 - 259 Delete




Place of publication: $b Publisher; $a Place of distribution : $b Distributor, $c Date of publication.


300 Physical Description Retain, add or update.

Example for MP3 spoken word: ‡a2 sound discs (13 hr.) :‡bdigital ;‡c4 3/4 in.


440 Change to 490/830






Delete- “Also issued on …”; "Tracks Every 10 Minutes and by Chapter"; "Duration: 00:00:00"; Title from web page; "Tracks Every 3 Minutes for Easy Bookmarking"--Container; "In container "




505 Content Notes

Verify the accuracy of contents notes, and add contents notes, when not present, for the following:


Short story collections


30



511 Add/edit/retain. Reader, performer, narrator should be placed in this field.





538 Add "Compact disc." if not present.








610 Corporate Name Retain

611 Meeting Name Retain







655 Genre Retain. Verify accuracy.



Retain if present. Verify accuracy. Add a personal name heading for the narrator.





31














Spoken Word MP3 (Fiction, Non-Fiction, Adult, Children, Teen, All Languages)

Type: i

BLvl: m

Desc: a


Form: [blank]

Part n

Fmus n

Srce: d

Comp nn

TrAr n

LTxt a for autobiography

b for biography

c for conference proceedings

32

d for drama

e for essays

f for fiction- novels, short stories, etc.

g for reporting

h for history- may include historical dramas, historical poetry, etc.

i for Instruction. (How to...)

j for language instruction

k for comedy

l for Lectures, speeches

m for Memoirs

o for Folktales

p for poetry

r for rehearsals

s for sounds. Nonmusical utterances and vocalizations that may or may not convey meaning; for example, sound effects, natural sounds and bird calls.

t for Interviews

z for Other


AccM [blank]


Ctrl: [blank]

MRec: [blank]

Dates: Usually be a single date





007 s ǂb d ǂd f ǂe u ǂf n ǂg g ǂh n ǂi n ǂm uǂn u This should be the only 007 field in record.




33



020 ISBN Delete all ISBNs for book formats that appear in the record.


Delete ISBNs for CD Spoken word, electronic version, Playaway, cassette.


021 - 039 Delete if present. Be sure to delete 024- UPC code.


041 Language Code










101-109 Delete

110

Verify that the 1XX author represents the first author listed in the 245 sub-field $c (Statement of Responsibility). The text author should be the main entry. Verify indicators. Add $h[sound recording] if not present.





34


241 - 242 Delete


244 Delete



247 Retain

248 - 249 Delete



251 - 259 Delete




Place of publication: $b Publisher; $a Place of distribution : $b Distributor, $c Date of publication.



Example for MP3 spoken word: ‡a2 sound discs (13 hr.) :‡bdigital ;‡c4 3/4 in.


440 Change to 490/830






Delete- "Tracks Every 10 Minutes and by Chapter"; "Duration: 00:00:00"; Title from web page; "Tracks Every 3 Minutes for Easy Bookmarking"--Container; "In container "


35





Short story collections




511 Add/edit/retain. Reader, performer, narrator should be placed in this field.





538

Add "Compact disc, MP3 format." if not present. Remove "System requirements: CD/MP3 player or PC with MP3-capable software"








610 Retain

611 Retain








36



Retain if present. Verify accuracy. Add a personal name heading for the narrator.


















DVD (Adult, Children, Teen)

Type g

BLvl m

Desc a

Elvl [blank] for LC MARC; I for non-LC; may be K for brief original cataloging.

Tmat v

Form [blank] for LC MARC; I for non-LC; may be K for brief original cataloging.

37

Tech l for live action, a for animation, c for animation and live action, …

Srce d

Time [enter number of minutes]

Gpub [blank]

Audn g for general or j for children

DtSt:

s for single date or if substantial new material, p for date of distribution/release/issue if different than original date

Ctrl: [blank]

Mrec [blank]

Lang Use MARC Language codes

Ctry Enter appropriate country code for place of publication listed

Dates Use date 1 for item in hand, date 2 for date of original.



007 Samples: color: $av $b d $d c $e v $f a $g i $h z $i q Black and white: $av $b f $d b $e b $f a $g h $h o






020 ISBN

For single-volume works, verify that the first ISBN in the record matches the publisher and format for the item in hand.


Delete ISBNs for electronic versions, cassette.


38


024 Retain/add. Verify that this is unique by searching OCLC. If not unique, delete.


028 Publisher Number Verify number matches item in hand. If not present add.



041 Language Code









Verify that the 100 field artist is accurate. Verify indicators. This field will not always be present. The 100 field is for individuals. Use 110 for groups.

101-109 Delete

110

Verify that the 110 artist is accurate. Verify indicators. This field will not always be present. The 100 field is for individuals. Use 110 for groups.






241 - 242 Delete


244 Delete



247 Retain

248 - 249 Delete

39



251 - 259 Delete


241-242 Delete.


244 Delete


246 See Appendix B - 246 Varying Form of Title

247 Retain.

248-249 Delete


251-259 Delete.








Example: $a1 videodisc (50 min.) :$bsd., col. ;$c4 3/4 in.


440 Change to 490/830








40


505 Content Notes Verify the accuracy of contents notes, and add contents notes, when not present.


508 Production notes Retain, add or update. Verify accuracy.


511 Participant or Performer Note

Retain, add or update. Verify accuracy for all notes about the participants, players, narrators, presenters or performers.



521 - Target Audience Retain. Add MPAA rating if not present.


538 Add "DVD" if not present.








610 Retain

611 Retain










Retain if present. Verify accuracy. Add a personal name heading for additional musicians, etc...



41
















Music CDs (Adult, Children, Teen)

Type: j

BLvl: m

Desc: a


Form: [blank]

Part n

Fmus n

Srce: d

Comp Use only if music is the same form for all tracks. See Comp Codes.

TrAr n

LTxt [blank]

42


AccM See AccM Codes


Ctrl: [blank]

MRec: [blank]

Dates: s for single date; p if date of distribution/release/issue differs from production/

Lang: recording session;




007 $as $b d $d f $e u $f n $g g $h n $i n $m e $n u






020 ISBN

For single-volume works, verify that the first ISBN in the record matches the publisher and format for the item in hand.


Delete ISBNs for electronic versions, cassette.



024 Retain/add. Verify that this is unique by searching OCLC. If not unique, delete.


028 Publisher Number Verify number matches item in hand. If not present add.


43


041 Language Code Use this field if the item consists of a language other than English. Use appropriate language codes.








Verify that the 100 field artist is accurate. Verify indicators. This field will not always be present. The 100 field is for individuals. Use 110 for groups.

101-109 Delete

110

Verify that the 110 artist is accurate. Verify indicators. This field will not always be present. The 100 field is for individuals. Use 110 for groups.






241 - 242 Delete


244 Delete



247 Retain

248 - 249 Delete



251 - 259 Delete





44




Example: $a 1 sound disc : $b digital, $c 4 ¾ in.


440 Change to 490/830








504 Bibliography, Etc. Note Retain, add or update.. Verify accuracy.


Titles of music on tracks.


511 Add/edit/retain. Performer should be placed in this field.





538 Add "Compact disc" if not present.








610 Retain

611 Retain



45








Retain if present. Verify accuracy. Add a personal name heading for additional musicians, etc...


















46

Part III – Classification Guidelines

English and Foreign Language

Adult/Teen Nonfiction

Call numbers are entered in the 099 tag. Use $a for all subfields. For LC MARC records, use the call number in the 082 field for the 099 field as the first choice. If the 082 field is absent, use the 092. If both fields are present (or duplicated) and have different base numbers, use the number most appropriate for the item in hand. Delete all 050, 060, 070, 082, 090, and 092 fields present in the record, (but not 086). The complete record should have an 099 call number field only (086 excepted). Materials should be cataloged utilizing the most current Dewey Decimal Classification edition. For Adult and Teen materials, Dewey classification numbers should not exceed 5 numbers past the decimal point regardless of where the prime falls. There are breaks within the prime. The following call number examples should illustrate PPL Dewey classification practice.

082: 796.352'3 099: 796.3523

082: 629.133'134 099: 629.13313 (Prefer 5 digits even though prime dictates 6)

082: 222'.11093 099 222.11093 (No break within prime, accept 5 digits)

082: 813.5'4'09 099: 813.5409

Use the OCLC 4-figure cutter tables. If the cutter tables include a 5-figure or 6-figure cutter, please delete the 5th or 6th figure. If the item has an author main entry, attach the first letter of the first significant word of the title (i.e. a non-article word) after the cutter as a workmark. Always use a capital L when using L for a workmark. If the cutter assigned will end in a 0, drop the ending 0 from the cutter. If the work is a title main entry, no workmark is needed.

47

BIBLIOGRAPHIES, FILMOGRAPHIES, DISCOGRAPHIES Cont: b for bibliography; k for discography; g for filmography;

For adult/Teen materials do not class in 016. Class in the Dewey subject number and add 016 to the end of the number.

The entire number should not exceed five positions past the decimal. If 082/92 number in the incoming record exceeds the sixth position, use the subject number to the decimal fifth position. For example:

082: 016.363'6'8 099: 363.68016

082: 016.6588 099: 658.8016 082: 016.791'43 099: 791.43016

082: 016.423'2156 099: 423.2156

If the title being cataloged is a bibliography, filmography or discography of a specific individual or group, enter the Dewey number and a Cutter for the last name of the individual or the name of the group. For example:

Title: Filmography of John Ford 082: 016.791'43 099: 791.43016 $a F753f Title: Discography of Michael Jackson 082: 016.789'12 099: 789.12016 $a J136D Title: Recording of the Beatles 082: 016.789'912 099: 789.91201 $a B38R

BIOGRAPHIES PPL uses the category of BIO as a call number to replace the Dewey number for biography.

48

Questions to consider when determining whether to class an item as biography:

Does it cover a substantial part of the person's life (not just a portion or childhood)?

Does it discuss family/friends/relationships over career (including journals, diaries, memoirs)

Does the person’s personal life and career receive about equal emphasis?

Does it focus on one person (not a group)?

Does it focus on more a person’s life rather than a historic event closely associated with that person?

If YES to (most of) these questions, consider putting it in BIO. If NO to most, consider putting it in Dewey.

Biog: a for autobiography; b for individual biography; c for collective biography; d if contains biographical information Call number for all biographies will include BIO in upper-case letters, the last name of the person that is the subject of the book, followed by a comma and first initial. The subject is taken from the 600 field.

Examples: 099 BIO Smith, M. 099 Spanish $a BIO $a Martinez, S. 099 BIO $a Tesla, N.

For personal names with titles:

If the 600 field contains a subfield a and c only, use the name through the first comma of subfield c. For example:

600 Francis, $c of Assisi, Saint, … 099 BIO $a Francis, of Assisi

600 Anne Boleyn, $c Queen, consort of Henry VIII, King 099 BIO $a Anne Boleyn, Queen

If, however, the 600 field contains a subfield a and b, use only subfield a and b for the 099. For example:

600 Elizabeth, $b I, $c Queen of England, … 099 BIO $a Elizabeth I

600 John Paul, $b II $c Pope 099 BIO $a John Paul II

49

Add a date to the call number if new edition. Exceptions: Books about persons with diseases, put in medical Dewey. Books about criminals, put in true crime Dewey. Individual experiences during the Holocaust, put in Holocaust Dewey. For one biography on 2 persons, catalog under prominent person or the first mentioned.

Collective Biographies: Use the Dewey number for the subject of the collected biographies. If there are multiple subjects, place in 920.

Examples of biographical call numbers:

Title: The films of Katharine Hepburn (author: Nelson) 099: 791.43 $a N332f Title: The life of Katharine Hepburn (author: Nelson) 099: BIO $a Hepburn, K.

Title: The Life and musical career of Arthur Rubenstein (author: Lindsey) 099: BIO $a Rubenstein, A.

Title: $aWomen of strength : $bbiographies of 106 who have excelled in traditionally male fields, A.D. 61 to the present /$cby Louis Baldwin. 099: $a920.72$aB193w Title: $aJFK : ordeal in Africa /$cRichard D. Mahoney. 099: $a327.7306 $aM279j

MISCELLANEOUS:

Test Books: Add “Test” to books dedicated to test preparation.

Identical call numbers:

Identical call numbers will occasionally occur and that is acceptable.

Titles beginning with a numeral: If the title is the main entry and begins with a number, use the cutter for the spelled-out form of the numeral.

Travel books:

All travel books with three or fewer digits after the decimal must have a

50

“04” added to the number. If the call number is longer than 3 digits, omit the “04”. Add the date of publication after the cutter for all travel books and on the spine label.

New Editions:

Add a date and/or edition number to the call number of a new edition or any numbered edition after the 1st edition. Travel books always get a date regardless of the edition.

Double cutter:

Books on computers, Shakespeare plays, and those regarding one artist/photographer/composer/TV show/car repair all get a double cutter.

Computer books:

Double cutter: First cutter for program; second cutter for main entry only where indicated in DDC. Do not double cutter any item classed in the 600s. Use current “Computer Cutters” list Contact Bib Enhancement2 to assign a new cutter not on the list.

Television shows (one specific show only): Cutter first by show, then by main entry. Car repair:

Double cutter: First cutter for make of car; second cutter for main entry.

Criticism of an artist or literary author:

For Cliffs Notes or Spark Notes, use the following base numbers:

809.1 for poetry 809.2 for plays (including Shakespeare) 809.3 for books 809.8 for biography/personal narrative

Double cutter.

In the 700s and 800s, if a book is a criticism of the author/artist, class the book in the Dewey number for the book’s subject.

For literary criticisms of a work: cutter for the author of the work, then use a lowercase initial for the work being critiqued, then use a capital Y for criticism, then use a capital letter for the author or

2 PPL Enhancement Team - Linda Mortland (602)534-8353, Linda.mortland@phoenix .gov; Julie Haase (602) 534-

5541, [email protected]

51

editor of the criticism. For literary criticisms of an author: cutter for the author being critiqued, then use a capital Y for criticism, then use a capital letter for the author or editor of the criticism.

Examples:

Title: Critical review of Ernest Hemingway (Author = Anderson) 082: 813.54 099: 813.54 $a H373YA Title: The old man and the sea : notes 082: 082.3 099: 809.3 H373oYC

Shakespeare: To double cutter for Shakespeare see 822.33 in current edition of DDC.

You are limited to 8 spaces for the complete cutter. Examples: C636H86s Cobol in 24 hours / $c Thane Hubbell. An29B38m Mayberry memories : $b Andy Griffith show / $-

c by Ken Beck.

Adult/Teen Fiction PPL uses the genre categories of FICTION, MYSTERY, ROMANCE, SCI FI or WESTERN as a call number to replace the Dewey numbers for adult fiction. PPL uses only FICTION for teen materials. The author’s last name followed by the first initial is used for the cutter. If the item is a collection of short stories by one author, classify as FICTION/MYSTERY/ROMANCE/SCI FI OR WESTERN for adult and FICTION for teen with the author’s name and “Short Story” as the suffix. If the item is a collection of short stories by more than one author, classify as above with the 1st significant word of the title as a cutter and a “Short Story” suffix. If collections and/or series of short stories were previously cataloged in Dewey, continue placing them in Dewey. No dates are put in fiction call numbers if new editions except for short story collections.

52

Adult/Teen CD/MP3 Spoken Word Use the same guidelines for fiction/non-fiction with the following exceptions: Spanish Fiction, Teen Spanish Fiction and Teen CD/MP3s are classed in “FICTION” only. Do not use other genre categories. The number of discs should be placed at the end of the call number.

Adult/Teen DVD DVDs are classed under FICTION for fiction titles and Dewey for non-fiction. Fiction items are cuttered by the 1st significant word of the title and non-fiction are cuttered with the OCLC 4-figure cutter tables. Examples of fiction titles: Monsters, Inc. It happened One Night The Sopranos

Apollo 13 (Ron Howard version. This is a fictionalization of a historic event)

Downton Abbey Gettysburg Nightmare on Elm Street

Examples of Non-Fiction titles: Mythbusters Top Gear Apollo 13: to the edge and back.

The best of Rowan & Martin's Laugh-in

Foreign films except for Spanish are classed in either English FICTION or Dewey. Title and cutter should be based on disc label. Spanish DVDs are classed in the collection for which they were ordered.

Adult/Teen Music CDs

Music Cds will be classified under the following categories with a subcategory:

Category Subcategory Ballet composer or various Band composer or performer or various Blues performer or various

53

Brass composer or performer or various Chamber composer or performer or various Choral composer or performer or various Christian performer or various Concerto composer or performer or various

Country performer or various Electronic composer or performer or various Folk ethnic designation or performer or various Gospel performer or various Guitar composer or performer or various Holiday holiday and performer or various Jazz performer or various Latin performer or various Musicals title (first word) or performer or composer or various New Age performer or various Opera composer or performer or various Orchestral composer or performer or various Organ composer or performer or various Percussion composer or performer or various Piano composer or performer or various Pop performer or various Rap & Hip-hop performer or various R&B performer or various Rock performer or various Soundtrack title (first word) or performer or various Strings composer or performer or various Symphony composer or performer or various Vocal composer or performer or various Violin composer or performer or various Woodwind composer or performer or various World country and performer or various

For titles with the sub-category “various”, add the 1st significant 1 or 2 words of the title following “various”.

World Music: Countries for World Music (add countries not on this list if necessary):

54

Afghanistan Argentina Australia Austria Bahamas Bangladesh Barbados Belarus Belgium Belize Bermuda Bolivia Botswana Brazil Canada Chile China Colombia Congo Costa Rica Cuba Denmark Ecuador Egypt El Salvador Ethiopia Fiji Finland France Georgia Germany Great Britain England Ireland Scotland Greece Guatemala Haiti Honduras India Indonesia Iran Iraq Ireland Israel Italy

Jamaica Japan Jordan Kenya North Korea South Korea Kuwait Latvia Lebanon Madagascar Malaysia Mali Mexico Mongolia Morocco Nepal Netherlands New Zealand Nicaragua Nigeria Norway Pakistan Panama New Guinea Paraguay Peru Philippines Poland Portugal Puerto Rico Romania Russia Samoa Saudi Arabia South Africa Spain Sudan Sweden Switzerland Syria Tanzania Thailand Tibet Togo Trinidad Tunisia

Turkey Ukraine Uruguay Vanuatu Venezuela Vietnam Yemen Zimbabwe

55

Use the following regions for World Music if music is from more than one country within a region: Africa Asia Europe Central Asia Mediterranean Middle Eastern Oceania Caribbean Central America South America Holiday Music: CDs receiving the “Holiday” classification:

Valentine’s Day Easter Halloween Thanksgiving Christmas Hanukkah Kwanzaa

For holiday CDs with single artist/group: CD Holiday CHRISTMAS BEACH BOYS For a holiday CD with various artists: CD Holiday CHRISTMAS VARIOUS Best For a CD with music from various holidays: CD Holiday VARIOUS Carols

Children’s Fiction Books

Categories:

56

The order record should have the preferred fiction category clearly marked.

PICT BK- Picture books are meant for preschool/primary children. Pictures predominate over text. PICT BKs usually have 24 to 32 pages.

BEGINNER- Books written with a simple or controlled vocabulary for beginning readers in grades 1-3.

FICTION- Books written for readers in grades 4-7. Children’s fiction is not broken down into genre. These are usually chapter books.

ABC- These are picture books which show the alphabet or basic numerals 1-10, usually one letter or number on each page.

Miscellaneous:

Curious George: o Cutter all Curious George books under “Rey, M.” —even if Rey is

not the actual author.

Geronimo Stilton: o Cutter all Geronimo Stilton under Stilton, G. —even if Stilton is not

the actual author.

Theodore Geisel: o Cutter under “Seuss, Dr.”

Dr. Seuss: o Cutter under “Seuss, Dr.”

Children’s Nonfiction Books Use Dewey. Children’s nonfiction call numbers may never go past the third number to the right of the decimal point. Bibliographies:

Use the call number for the subject. Countries/States:

Geographies in 914-919.

History in 941-999.

If in doubt use 914-919. Fairytales:

398.2 Includes any traditional fairytale version, western and/or from other cultures.

PICT BK: Any off-shoot/adaptation of a traditional fairytale. May include new characters or updating the story to modern times. Include all Disney adaptations of fairytales here.

For Arabian Nights/A Thousand and one nights, add a 130 title main entry tag of Arabian Nights.

57

Nursery Rhymes:

Children 398.8.

Includes Mother Goose. Science Projects:

General science projects in 507.8.

Themed science projects in subject area. Short Stories:

Class collections by a single author in Children’s FICTION and cutter under the author’s last name as it appears in the 100 field followed by the 1st initial.

If there is no 100 field, class under Children FICTION and cutter under the 1st significant word of title in the 245 field.

Children’s Biographies:

Collective biographies (same subject) are placed in the Dewey subject area.

Collective biographies (different subjects) are placed in the Dewey 920 area.

For individual biographies: o If the CIP lists BIO as a possible classification, always classify the

title as BIO unless the title includes conversation and/or other fictional content. If the latter is true, classify as FICTION.

o If the CIP does not list BIO as a classification but the content contains true facts about the life of a person, classify as BIO.

o If the title is part of a series and the series is found in both BIO and subject areas, classify as a BIO but do not change existing series titles.

o If the title is a beginner reader or in picture book format but contains facts about the life of a person, classify as BIO.

Children’s Foreign Language/Bilingual Books written in both English and a foreign language are to be placed in the call number for the subject preceded by the name of the foreign language. (This is for both fiction and nonfiction). Books published all in one foreign language are also placed in the children’s foreign language collection.

Children’s Holiday Both fiction and nonfiction books about holidays, or taking place during a holiday, get a “Holiday” suffix in the call number. Holidays include only the following:

58

Valentine’s Day

Easter

Halloween

Thanksgiving

Christmas

Hanukkah

Kwanzaa

Adult Books ordered for Children’s Area

Adult books are cataloged for the children’s area only if ordered that way.

Class as adult book in the bibliographic record, but use “Children” in the call number on the item record.

Children’s CD/MP3

Use the same guidelines for Children’s fiction/Non-fiction. with the following exceptions:

Children CD/MP3s are classed in “FICTION” only. Do not use other genre categories.

The number of discs should be placed at the end of the call number.

Children’s DVD DVDs are classed under FICTION for fiction titles and Dewey for non-fiction.

Fiction items are cuttered by the 1st significant word of the title.

Non-fiction are cuttered with the OCLC 4-figure cutter tables.

Add the number of discs to the end of the call number.

59

Part IV – Building Call Numbers

Adult Fiction Author’s name in the 100 field of the bibliographic record: 1) Assign a genre:

a) FICTION b) MYSTERY c) ROMANCE d) SCI FI e) WESTERN f) GRAPHIC

i) These words should always be in CAPs. ii) If the title is part of a series, please check to see what genre the former titles

were placed in.

2) Assign a cutter: a) Use the author’s name in the 100 field:

i) Last name followed by, comma, first initial. ii) Capitalize the first letter of the author’s last name and first initial.

Spine Label examples: FICTION

Rice,

A.

MYSTERY

Clark,

M.

No name in the 100 field: 1) Assign a genre:

a) FICTION b) MYSTERY c) ROMANCE d) SCI FI e) WESTERN f) GRAPHIC

i) These words should always be in CAPs. ii) If the title is part of a series, please check to see what genre former titles

were placed in.

2) Assign a cutter: a) Use the first significant word of the title. b) Capitalize the first letter.

3) Add suffix if needed:

a) Short Story

60

Spine Label examples: MYSTERY

Cat

Short Story

FICTION

War

Teen Fiction Author’s name in the 100 field of the bibliographic record:

1) Assign a prefix:

a) Teen i) First letter should be capitalized.

2) Assign a genre: a) GRAPHIC b) FICTION

i) These words should always be in CAPs. ii) All teen fiction is given the genre, “FICTION” except graphic novels.



Spine Label examples: Teen

FICTION

Soto,

G.

Teen

GRAPHIC

Fukaki

S.

No name in the 100 field: 1) Assign a prefix:

a) Teen i) First letter should be capitalized.

2) Assign a genre: a) GRAPHIC b) FICTION

i) These words should always be in CAPs. ii) All teen fiction is given the genre, “FICTION” except for graphic novels.

61

3) Assign a cutter:

a) Use the first significant word of the title. b) Capitalize the first letter.


FICTION

War

Teen

GRAPHIC

Peace

Children Fiction The order record or route slip should have the preferred fiction category clearly marked. Author’s name in the 100 field of the bibliographic record: 1) Assign a prefix:

a) Children i) Capitalize first letter.

2) Assign a category: a) PICT BK

i) Picture books meant for preschool-primary children. Pictures predominate over text. Usually 24-32 pages.

b) BEGINNER i) Books written with a simple or controlled vocabulary for beginning readers in

grades 1-3. c) FICTION

i) Books written for readers in grades 4-7. Children’s (and teen) fiction is not broken down into genre. Chapter books usually fall into this category.

d) ABC i) These are picture books which show the alphabet or basic numerals 1-10,

usually one letter or number on each page. e) GRAPHIC

3) Assign a cutter:

a) Use the author’s name in the 100 field: i) Last name followed by, comma, first initial. ii) Capitalize the first letter of the author’s last name and first initial.

Spine Label examples:

62

Children

BEGINNER

Parish,

P.

Children

ABC

Bridwell,

N.

No name in the 100 field: 1) Assign a category:

a) PICT BK b) BEGINNER c) FICTION d) ABC e) GRAPHIC


Spine Label examples: Children

BEGINNER

It’s

Children

ABC

Bird

International Language Adult/Teen Fiction (Except Spanish)

Author’s name in the 100 field of the bibliographic record: 1) Assign a prefix:

a) Leave blank for Adult b) Teen

2) Assign a language:

a) Chinese, Korean, Serbo-Croatian, Vietnamese, Russian, French, German, Persian, Arabic, Japanese, Greek, Hebrew, Hindi, Hungarian, Polish, Albanian, Czech, Dutch, Italian, Romanian, Thai, etc.

3) Assign a genre:

a) FICTION. (1) FICTION should be all in caps.

4) Assign a cutter:

a) Use the author’s name in the 100 field:

63

i) Last name followed by, comma, first initial. ii) Omit diacritics from name. iii) Capitalize the first letter of the author’s last name and first initial.

Spine Label examples: French

FICTION

King,

S.

Teen

German

FICTION

Soto,

G.



2) Assign a language: a) Chinese, Korean, Serbo-Croatian, Vietnamese, Russian, French, German,

Persian, Arabic, Japanese, Greek, Hebrew, Hindi, Hungarian, Polish, Albanian, Czech, Dutch, Italian, Romanian, Thai, etc.

3) Assign a genre:

a) FICTION i) All fiction international language titles are assigned the genre of FICTION.

4) Assign a cutter: a) Use the first significant word of the title. b) Omit diacritics. c) Capitalize the first letter.

Spine Label examples: Japanese

FICTION

Gatos

Teen

Chinese

FICTION

Guerra

Adult Spanish Fiction

Author’s name in the 100 field of the bibliographic record: 3) Assign a language:

64

a) Spanish

4) Assign a genre:

a) FICTION i) This word should always be in CAPs.

5) Assign a cutter:

a) Use the author’s name in the 100 field: i) Last name followed by, comma, first initial. ii) Capitalize the first letter of the author’s last name and first initial. iii) Omit diacritics.

Spine Label examples: Spanish

FICTION

Rice,

A.

Spanish

FICTION

Clark,

M.

No name in the 100 field: 1) Assign a language:

a) Spanish 2) Assign a genre:


3) Assign a cutter: a) Use the first significant word of the title. b) Capitalize the first letter. c) Omit diacritics.

Spine Label examples: Spanish

FICTION

Cat

Spanish

FICTION

War

Spanish Language Children Fiction


a) Children i) Capitalize first letter.

65


a) Spanish i) Capitalize first letter.

3) Assign a format: a) PICT BK

i) Picture books meant for preschool-primary children. Pictures predominate over text.

b) BEGINNER i) Books written with a simple or controlled vocabulary for beginning readers in

grades 1-3. c) FICTION

i) Books written for readers in grades 4-7. Children’s (and teen) fiction is not broken down into genre.

d) ABC i) These are picture books which show the alphabet or basic numerals 1-10,

usually one letter or number on each page.




Spanish

PICT BK

Tremblay,

C.

Children

Spanish

PICT BK

Brown,

M.

Adult/Teen/Children Non-Fiction (except biography)

1) Assign a prefix:

a) Leave blank for adult. b) Teen c) Children

2) Assign a Dewey number:

a) Maximum number of digits past decimal point is 5 for adult/teen. b) Maximum number of digits past decimal point is 3 for children.

66

3) Assign a cutter: a) Use OCLCs 4 Figure Cutter Table.

i) If the bibliographic record has a 100 field, add a workmark. (1) Use the 1st letter of the 1st significant word of the title. (2) If the title starts with a numeral, use the 1st letter of the spelled out version

of the number. (3) Use the lower case letter. (4) If the letter is an ‘l”, use the upper case letter.

4) Add the year if other than 1st edition. 5) Add volume number if needed. 6) Add the appropriate suffix:

(1) TEST (2) AZ Room (3) Holiday


979

.153

H3341d

507.8

K33s

2009

TEST

International Language Adult/Teen/Children Non-Fiction (Including Spanish)

1) Assign a prefix:

a) Leave blank for Adult b) Teen c) Children

2) Assign a language: a) Chinese, Korean, Serbo-Croatian, Vietnamese, Russian, Spanish, French,

German, Persian, Arabic, Japanese, Greek, Hebrew, Hindi, Hungarian, Polish, Albanian, Czech, Dutch, Italian, Romanian, Spanish, Thai, etc.

3) Assign a Dewey Number:




of the number.

67

(3) Use the lower case letter. (4) If the letter is an ‘l”, use the upper case letter.

5) Add the year if other than 1st edition. 6) Add volume number if needed. Spine Label examples: French

979

.153

H3341d

1991

Spanish

979

.153

H3341d

Children

French

979

.153

A34d

Adult/Teen/Children Biography

1) Assign a prefix:


2) Assign a Class:

a) BIO

3) Assign a cutter: a) Use the name of the person the biography is about :


4) Add the year if other than 1st edition. 5) Add volume number if needed.


BIO

Clinton,

B.

Teen

BIO

Bieber,

J.

v.2

68

International Language Adult/Teen Fiction (Except Spanish)




a) Chinese, Korean, Serbo-Croatian, Vietnamese, Russian, French, German, Persian, Arabic, Japanese, Greek, Hebrew, Hindi, Hungarian, Polish, Albanian, Czech, Dutch, Italian, Romanian, Thai, etc.

3) Assign a genre:

a) FICTION. (1) FICTION should be all in caps.

4) Assign a cutter:

a) Use the author’s name in the 100 field: i) Last name followed by, comma, first initial. ii) Omit diacritics from name. iii) Capitalize the first letter of the author’s last name and first initial.

Spine Label examples: French

FICTION

King,

S.

Teen

German

FICTION

Soto,

G.



2) Assign a language: a) Chinese, Korean, Serbo-Croatian, Vietnamese, Russian, French, German,

Persian, Arabic, Japanese, Greek, Hebrew, Hindi, Hungarian, Polish, Albanian, Czech, Dutch, Italian, Romanian, Thai, etc.

3) Assign a genre:

a) FICTION i) All fiction international language titles are assigned the genre of FICTION.

69

4) Assign a cutter:

a) Use the first significant word of the title. b) Omit diacritics. c) Capitalize the first letter.

Spine Label examples: Japanese

FICTION

Gatos

Teen

Chinese

FICTION

Guerra

Adult Fiction CD/MP3 Spoken Word Author’s name in the 100 field of the bibliographic record: 1) Assign format:

a) CD b) MP3

2) Assign a genre: a) FICTION b) MYSTERY c) ROMANCE d) SCI FI e) WESTERN

i) These words should always be in CAPs. ii) If the title is part of a series, please check to see what genre the former titles

were placed in.



4) Add number of discs if more than one. a) Example: 2 DISCS


CD

FICTION

Rice,

A.

9 DISCS

MP3

MYSTERY

Clark,

M.

70

No name in the 100 field: 1) Assign format:

a) CD b) MP3

2) Assign a genre:

a) FICTION b) MYSTERY c) ROMANCE d) SCI FI e) WESTERN

i) These words should always be in CAPs. ii) If the title is part of a series, please check to see what genre former titles

were placed in. 3) Assign a cutter:



Spine Label examples: CD

MYSTERY

Cat

CD

FICTION

War

6 DISCS

Children/Teen Fiction CD/MP3 Spoken Word

Author’s name in the 100 field of the bibliographic record: 1) Assign a level:

a) Teen b) Children

2) Assign format:

a) CD b) MP3

3) Assign a genre: a) FICTION

i) This word should always be in CAPs.

4) Assign a cutter:

71

a) Use the author’s name in the 100 field: i) Last name followed by, comma, first initial. ii) Capitalize the first letter of the author’s last name and first initial.


72


Children

CD

FICTION

Wilder,

L.

9 DISCS

Teen

CD

FICTION

Clark,

M.

No name in the 100 field: 1) Assign a level:

a) Teen b) Children

2) Assign format:

a) CD b) MP3

3) Assign a genre:





CD

FICTION

Cat

Children

CD

FICTION

War

6 DISCS

Adult/Teen/Children Spanish Fiction MP3/CD

Author’s name in the 100 field of the bibliographic record:

1) Assign a level:

a) Leave blank for Adult. b) Teen c) Children

73

2) Assign format: a) MP3 b) CD

3) Assign language: a) Spanish


i) This word should always be in CAPs.





CD

Spanish

FICTION

Rice,

A.

9 DISCS

Teen

MP3

Spanish

FICTION

Clark,

M.

No name in the 100 field: 1) Assign a level:

a) Leave blank for Adult. b) Teen c) Children

2) Assign format: a) MP3 b) CD

3) Assign language: a) Spanish


i) This word should always be in CAPs. 5) Assign a cutter:

74




MP3

Spanish

FICTION

Cat

Teen CD

Spanish

FICTION

War

6 DISCS

Adult/Teen/Children Non-Fiction CD/MP3

1) Assign a prefix:


2) Assign a format: a) MP3 b) CD






5) Add the year if other than 1st edition. 6) Add volume number if needed. 7) Add the number of discs if more than one.

(1) Example: (a) 2 DISCS

75


979

.153

H3341d

2 DISCS

Teen

MP3

507.8

K33s

2009

Adult Spanish Non-Fiction CD/MP3

1) Assign a prefix:


2) Assign format a) CD b) MP3

3) Assign a language: a) Spanish


a) Maximum number of digits past decimal point is 5 for adult. b) Maximum number of digits past decimal point is 3 for children.




6) Add the year if other than 1st edition. 7) Add volume number if needed. 8) Add the number of discs if more than one.

(1) Example: (a) 2 DISCS


76

CD

Spanish

979

.153

H3341d

2 DISCS

Teen

CD

Spanish

507.8

K33s

2009

Children/Teen/Adult DVD (including Spanish)

1) Assign a level:

a) Children b) Teen c) Leave blank for adult

2) Assign format: a) DVD


a) Leave blank for English and other languages except for Spanish. b) Spanish

4) Assign a class: a) FICTION - class feature films, television shows.

i) FICTION should always be in CAPs. b) Dewey number - documentaries, variety shows, operas (staged), plays (staged).

5) Assign a cutter: a) FICTION :

i) First significant word of the title. ii) Capitalize the first letter only.

b) Dewey: i) Use OCLCs 4 Figure Cutter Table.



Teen

DVD

Spanish

Nightmare

2 DISCS

Children

Spanish

DVD

FICTION

Monsters

DVD

979.153

H457

2 DISCS

77

Adult/Teen/Children MUSIC CDs

1) Assign a prefix:

a) Leave blank for Adult b) Teen c) Children

2) Assign format: a) CD

3) Assign category and cutter using the following chart:

Ballet composer or performer or various + first significant word of title Band composer or performer or various + first significant word of title Blues performer or various + first significant word of title Brass composer or performer or various + first significant word of title

Chamber composer or performer or various + first significant word of title Choral composer or performer or various + first significant word of title

Christian performer or various + first significant word of title Concerto composer or performer or various + first significant word of title

Country performer or various + first significant word of title Electronic composer or performer or various + first significant word of title Folk ethnic designation or performer or various + first significant word of

title Gospel performer or various + first significant word of title Guitar composer or performer or various + first significant word of title Holiday holiday3 and performer or various + first significant word of title Jazz performer or various + first significant word of title Latin performer or various + first significant word of title Musicals title (first word) or performer or composer or various + first

significant word of title New Age performer or various + first significant word of title Opera composer or performer or various + first significant word of title Orchestral composer or performer or various + first significant word of title Organ composer or performer or various + first significant word of title Percussion composer or performer or various + first significant word of title Piano composer or performer or various + first significant word of title Pop performer or various + first significant word of title Rap & Hip-hop performer or various + first significant word of title R&B performer or various + first significant word of title

3 Holidays are Valentine’s Day, Easter, Halloween, Thanksgiving, Christmas, Hanukkah,

Kwanzaa only.

78

Rock performer or various + first significant word of title Soundtrack title (first word) or performer or various + first significant word of title Strings composer or performer or various + first significant word of title Symphony composer or performer or various + first significant word of title Vocal composer or performer or various + first significant word of title Violin composer or performer or various + first significant word of title Woodwind composer or performer or various + first significant word of title World country and performer or various + first significant word of title

(1) Composer is used when all items are written by one composer (2) Performer is used when all items are performed by the same performer. (3) “Various” is used when there are many performers and composers on

same disc. (a) Add the first significant word of the title to all CDs assigned as

“Various”. 4) Add name of Holiday if classed as “Holiday” 5) Add number of discs if more than one.

a) Use this format: i) 2 DISCS

79


SYMPHONY

Beethoven

4 DISCS

CD

HOLIDAY

Christmas

VARIOUS

Jolly

CD

World

South Africa

Black

80

Appendix A - 245 Title 245 TITLE. The title, subtitle/other title information and statement of

responsibility must match exactly the title information as it appears on the title page or equivalent substitute. For more than 3 authors, use [first, second, third author] … [et al.]

Check spelling of words and correct as needed. Misspellings that appear on the book should be left in the title and the misspelled word followed by (sic). Then trace the correctly spelled title in a 246 field.

Indicators: Make the first indicator 1 (one) when there is an author main entry (1XX). Make the first indicator 0 (zero) when the title is the main entry (no 1XX field).

Indicator 2, Non-filing characters, records the number of character positions associated with a definite or indefinite article (An, Le or The) at the beginning of a title that are disregarded in sorting and filing processes.

0 No non-filing characters. No initial article character positions are disregarded. Use value 0 if the title does not begin with an article.

245 10 Harvard project manager. 245 10 War of the worlds.

Diacritical marks or special characters at the beginning of a title field that does not begin with an initial article are not counted as non-filing characters.

245 00 [Diary].

245 10 --as others see us

1-9 Number of non-filing characters present. A non-zero value indicates that a title begins with a definite or indefinite article that is disregarded in sorting and filing processes. Any diacritical mark, space, mark of punctuation associated with the article and any space or mark of punctuation preceding the first filing character is included in the count of non-filing characters. Any diacritic or special character associated with the first filing character is not included in the count of non-filing characters.

81

245 00 A to Z drug fact.

245 04 The year book of medicine.

245 05 [The part of Pennsylvania that ... townships].

245 12 A report to the legislature for the year ...

245 12 L'enfant criminal.

245 12 L'été

245 13 An A--Z of employment law.

245 15 The "winter mind" : ‡b William Bronk and American letters / ‡c Burt Kimmelman.

245 15 "The eve that never sleeps ... "

245 16 --the serpent--snapping eye.

245 18 The ... annual report to the Governor.

A Statement of Responsibility (SOR) appears in the $c sub-field, following a slash (/). The SOR is generally the author (person or body) of the book and should match what appears on the title page exactly. Statements of responsibility for different functions are separated by a space semicolon space:

written by Mary Smith ; illustrated by Mark Smith ; edited by Steve Smith.

Use ISBD punctuation for all parts of the title. This generally consists of spaces around prescribed punctuation right before the sub-field delimiter. Some examples follow:

Title : $b subtitle / $c statement of responsibility. Title. $n number of part of title, $p name of part of title / $c statement of responsibility.

Do not include spaces between initials, unless there is an ampersand. For example:

82

T.S. Eliot F & H Denby AT & T Bell

83

Appendix B - 246 Varying Form of Title 246 VARYING FORM OF TITLE. Verify for typographical errors. Create added titles for the following cases:

Additional title information: 246 1_ $i Subtitle on cover: $a Fast … 246 1_ $i At head of title: $a Frommer’s … 246 1_ $i Title on container: $a Star Wars special collection Title proper begins with a number (numeric or spelled out), or contains a number in the first five words. Create a 246 field with the number appearing the opposite way:

245 xx 101 Dalmatians. 246 3_ One hundred and one Dalmatians. 245 x0 Six days to die. 246 3_ 6 days to die. 245 x4 The taking of Pelham 1 2 3 246 3_ The taking of Pelham one two three

Title proper begins with an abbreviation that a patron might search under its full spelling. Create a 246 field with the abbreviations spelled out.:

245 x0 Dr. Faustus 246 3_ Doctor Faustus

But

245 x0 Mrs. Dalloway 246 field: [NOT NEEDED HERE]

Title contains an ampersand in the first five words. Create a 246 field that spells out “and”.

245 x0 Tillie & Mack. 246 3_ Tillie and Mack.

Title begins with a person name in the possessive:

245 x0 Martha Stewart’s Secrets for entertaining.

84

246 30 Secrets for entertaining.

Title is a classic that begins, “The story of” or “The adventures of ...” Create a 246 shield if, in the cataloger’s judgment, a patron might expect to find the title under the more significant words. Always err on the side of creating an added title, particularly for classics and old favorites:

245 x4 The Merry adventures of Robin Hood. 246 30 Robin Hood

245 x4 The Story of Ferdinand. 246 30 Ferdinand

If the words within the title proper, have an alternate spelling, add a 245 x4 The colour of nature.

246 3_ Color of nature.

1st Indicator Note/added entry controller

0 Note, no added entry

1 Note, added entry

2 No note, no added entry

3 No note, added entry

2nd Indicator Type of title

No type specified

0 Portion of title

1 Parallel title

2 Distinctive title

3 Other title

4 Cover title

5 Added title page title

6 Caption title

7 Running title

8 Spine title

Appendix C - Subject Headings 6XX SUBJECT HEADING Two to three subject headings are preferred for all

materials. One subject heading will be accepted only if an additional

85

heading cannot be found.

Verify, and correct if necessary, all indicators for 600, 611, 610, and 630 fields.

If $t, the title subfield, appears with 600 field, be sure to delete any initial articles, since there are no filing indicators for indexing.

Subfields $v, $x, and $z are repeatable. And subfields $v, $x, $y, and $z do not have to be in alphabetical order—they will be in the order prescribed by LCSH. Verify that these subfields are used correctly.

Retain Spanish language subject headings for Spanish materials if they are BIDEX or QLSP in $2

Delete subject headings in international languages.

Retain all subject headings for titles being cataloged as Fiction.

Delete all $x Juvenile literature subdivisions; and change all “$x Juvenile fiction” to “$x Fiction.” Use adult subject headings for all age levels when they duplicate LCSH Children’s headings. Use children’s headings when no adult heading exists.

LARGE TYPE: For large print books for visually-impaired children, use: 650 _1 Large type books.

BILINGUAL MATERIALS: If the book is written in two languages (say English and Spanish) use:

650 _1 Spanish language materials $x Bilingual.

Spanish materials: Add Spanish subject headings to Spanish titles, if not already present in the record. The authorized Spanish headings go in a 650/651 field, with a second indicator of 7. A subfield “2” is added at the end of the record, with either “bidex” if the record source is Bilindex .(‡2bidex), or “qlsp” if the record source is Queen’s Borough Public Library (‡2 qlsp).

Appendix D – 852 Data Subfield Assignments: Polaris Item Record Field Subfield

Required by PPL4 Data Entry Conventions

4 “Yes” is required for all items. “No” means that not all items have this subfield so that it is not required for all items – just those that have data. Example: Adult non-fiction has no prefix. Teen non-fiction does. It would be required for Teen, but not Adult.

86

Assigned (branch) $a Yes Must match a branch abbreviation. 15 characters max.

Collection $c Yes Must match collection abbreviation.15 characters max.

Barcode $b Yes 20 characters max.

Call Number Prefix $g No 60 characters max.

Call Number Suffix $t No 60 characters max.

Circ Status $q Yes "In-Process" for all items.

Classification Number

$d Yes 60 characters max.

Copy Number $i No 60 characters max.

Cutter Number $k Yes 60 characters max.

Display in PAC $u No 0 = No, 1 = Yes

Fine code $f Yes Fine Code ID.

Holdable $h Yes 0 = No, 1 = Yes

Loan Period Code $r Yes Loan Period Code ID.

Loanable Outside System

$n No 0 = No, 1 = Yes

Material Type $m Yes MaterialTypeID (ID or description). Description is preferred.

Non Circulating w No 0=No, 1=Yes

Non-Public Note $z No 255 characters max.

Owner (branch) $o Yes Must match a branch abbreviation. 15 characters max.

POLI-Segment ID $e No Number

Price $p Yes Monetary value (Format: ##.## No '$' should be in the subfield; a decimal should be included where appropriate.)

Renewal limit $y Yes 0 or 6

Shelf Location $l No Must match shelf location description. 80 characters max.

Shelving Scheme $s No 3

Statistical Code $j Yes "ppl"

Vol (volume) $v No 60 characters max.

Fine Codes: Fine Code Description Fine Code ID Level

$0.20 / $10.00 3 Adult, Teen, all DVDs

$0.10 / $5.00 2 Children except for DVDs

$0.00 1 Reference

Loan Periods: Loan Period Description

Loan Period Code ID

21 Days 2

0 Days 1

Material Types:

Material Type Description Item Material Type ID

Book 1

DVD 7

87

Music CD 19

Book on CD 3

Large Print 33

Book on MP3 4

Map 15

Braille 32

Shelf Locations:

Shelf Location Description Shelf Location ID

Best Pick 7

Best Pick 6

Best Picks - Floor 1 8

Floor 1 33

Floor 1 10

Floor 1 Accessibility Center 112

Floor 2 34

Floor 2 11

Floor 2 - No Checkout 121

Floor 2 ADA Shelf - No Checkout 39

Floor 2 Admission and Transfer Policies - No Checkout 140

Floor 2 Advertising -No Checkout 116

Floor 2 Air Conditioning & Heating - No Checkout 40

Floor 2 Appliance Repair - No Checkout 41

Floor 2 Arizona Law - No Checkout 42

Floor 2 Arizona Room 150

Floor 2 Arizona Statistics - No Checkout 43

Floor 2 Audiovisual Repair - No Checkout 149

Floor 2 Bank Directories - No Checkout 46

Floor 2 Business Directories - No Checkout 47

Floor 2 Business Encyclopedias -No Checkout 115

Floor 2 Business Financing - No Checkout 48

Floor 2 Business International - No Checkout 50

Floor 2 Business Law - No Checkout 51

Floor 2 Business Marketing -No Checkout 118

Floor 2 Business Plans -No Checkout 114

Floor 2 Business Start Up - No Checkout 53

Floor 2 Career Directories - No Checkout 126

Floor 2 Career Exploration - No Checkout 130

Floor 2 Career Opportunities - No Checkout 133

Floor 2 College Directories - No Checkout 134

Floor 2 College Ratings - No Checkout 139

Floor 2 Congressional Information - No Checkout 54

Floor 2 Corporate Law - No Checkout 55

Floor 2 Diesel - No Checkout 125

Floor 2 Education Best Buys - No Checkout 136

Floor 2 Electrical - No Checkout 57

Floor 2 Emissions - No Checkout 59

88

Floor 2 Employer Directories - No Checkout 127

Floor 2 Engine Performance - No Checkout 61

Floor 2 Financial Aid - No Checkout 144

Floor 2 Foundations and Grants - No Checkout 63

Floor 2 General Graduate Programs - No Checkout 142

Floor 2 General Car - No Checkout 64

Floor 2 General Law - No Checkout 65

Floor 2 General Reference - Ask at Service Desk 66

Floor 2 General Truck - No Checkout 124

Floor 2 Health and Medical - No Checkout 153

Floor 2 Home-based Business & Franchises - No Checkout 72

Floor 2 Industry Statistics & Ratios - No Checkout 73

Floor 2 International Universities - No Checkout 145

Floor 2 Internship Directories - No Checkout 128

Floor 2 Investment Guides - No Checkout 75

Floor 2 Investment Reports - No Checkout 76

Floor 2 Job Searching - No Checkout 131

Floor 2 Jobs in Different Places - No Checkout 132

Floor 2 Law Directories - No Checkout 119

Floor 2 Law Encyclopedia - No Checkout 77

Floor 2 Law Ready Reference - No Checkout 78

Floor 2 Legal Forms - No Checkout 79

Floor 2 Literary Criticism - No Checkout 120

Floor 2 Map Case - No Checkout 80

Floor 2 Map Drawers - No Checkout 147

Floor 2 Map Room - No Checkout 81

Floor 2 Motorcycle - No Checkout 82

Floor 2 Non-Traditional Education - No-Checkout 146

Floor 2 Oversize - No Checkout 84

Floor 2 Oversize Electrical - No Checkout 85

Floor 2 Patents Shelf - No Checkout 86

Floor 2 Publishing Shelf - No Checkout 88

Floor 2 Ready Reference - No Checkout 89

Floor 2 Ready Reference - No Checkout 14

Floor 2 Real Estate -No Checkout 117

Floor 2 Recreational Vehicle - No Checkout 90

Floor 2 Relocation Statistics - No Checkout 91

Floor 2 Repair Interchange - No Checkout 92

Floor 2 Sams Photofact - No Checkout 93

Floor 2 Science - No Checkout 94

Floor 2 Selective Colleges - No Checkout 137

Floor 2 Shop Car - No Checkout 95

Floor 2 Shop Truck - No Checkout 96

Floor 2 Small Engine - No Checkout 97

Floor 2 Special Populations - No Checkout 138

Floor 2 Specialized Graduate Programs - No Checkout 143

Floor 2 Standards and Codes - No Checkout 98

Floor 2 Stock Histories - No Checkout 99

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Floor 2 Storage - No Checkout 100

Floor 2 Subjects and Majors - No Checkout 141

Floor 2 Supreme Court - No Checkout 101

Floor 2 Taxes - No Checkout 102

Floor 2 Telephone Reference - Ask at Service Desk 103

Floor 2 Trade Shows - No Checkout 104

Floor 2 US Codes & Law - No Checkout 105

Floor 2 US Statistics - No Checkout 106

Floor 2 Vehicle & Appliance Repair - No Checkout 107

Floor 2 Vehicle & Appliance Repair Spanish - No Checkout 122

Floor 2 Vehicle & Appliance Repair Specifications - No Checkout 123

Floor 2 Vehicle & Appliance Repair Tractor Trailer - No Checkout 108

Floor 2 Vehicle & Appliance Repair Transmission - No Checkout 109

Floor 2 Vehicle & Appliance Repair Watercraft - No Checkout 110

Floor 2 Vocational and Two Year Schools - No Checkout 135

Floor 2 Wages and Salaries - No Checkout 129

Floor 2 World Statistics - No Checkout 111

Floor 3 35

Floor 4 36

Floor 5 37

New 26

New 7

Rare Book Room - Call for Appointment 602-534-7866 113

Branch Names:

Branch Names Branch Abbreviations

Acacia Library AC2

Agave Library AG2

Burton Barr Central Library BB1

Century Library CE2

Cesar Chavez Library CC2

Cholla Library CH2

Desert Broom Library DB2

Desert Sage Library DS2

Harmon Library HA2

Ironwood Library IR2

Juniper Library JN2

Mesquite Library ME2

Ocotillo Library OC2

Palo Verde Library PV2

Saguaro Library SA2

South Mountain Community Library SM2

Yucca Library YU2

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Collection Names:

Collection Name Collection Abbreviation

Accessibility Center Acc Center

Arabic Collection Arabic

Arizona Room Arizona

Best Picks Best Picks

Biography Collection Bio

Braille Collection Braille

Bridges to America Collection B to A Coll

Business Collection Business

Career Collection Career

CD Music Collection CD Music

CD Spoken Word Collection CD Spoken Word

Center for Children Literature Collection Ctr Child Lit

Children 0-5 Collection Child 0-5

Children ABC Collection Child ABC

Children Beginners Collection Child Begin

Children Bilingual Collection Child Bilingual

Children Biography Collection Child Bio

Children Board Books Collection Child Board

Children Braille Collection Child Braille

Children CD Music Collection Child CD Music

Children CD Spoken Word Collection Child CD Spoke

Children Chinese Child Chinese

Children Czech Child Czech

Children DVD Collection Child DVD

Children Fiction Collection Child Fic

Children French Child French

Children German Child German

Children Graphic Novel Collection Child Graphic

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Children Hindi Child Hindi

Children International Language Collection Child Int Lang

Children Italian Child Italian

Children Japanese Child Japanese

Children Kit Collection Child Kit

Children Large Print Collection Child L Print

Children Non Fiction Collection Child N Fic

Children Picture Book Collection Child Picture

Children Polish Child Polish

Children Reference Collection Child Ref

Children Russian Child Russian

Children Serbo-Croatian Child Serbo-Cro

Children Spanish 0-5 Collection Child Span 0-5

Children Spanish ABC Collection Child Span ABC

Children Spanish Beginners Collection Child Span Beg

Children Spanish Biography Collection Child Span Bio

Children Spanish Board Book Collection Child Span Brd

Children Spanish CD Music Collection Child Span CDM

Children Spanish CD SW Collection Child Span CDSW

Children Spanish DVD Collection Child Span DVD

Children Spanish Fiction Collection Child Span Fic

Children Spanish Graphic Novel Collection Child Span GN

Children Spanish Non Fiction Collection Child Span N F

Children Spanish Picture Book Collection Child Span Pic

Children Storytime Collection Child Storytime

Children Vietnamese Child Viet

Chinese Collection Chinese

College Depot College Depot

Czech Collection Czech

DVD Collection DVD

DVS (DVD) Collection DVS DVD

ESL Classroom Collection ESL Class

ESL Collection ESL

Fiction Collection Fiction

French Collection French

George Washington Carver Museum Library GW Carver

German Collection German

Graphic Novel Collection Graphic Novel

Greek Collection Greek

Hebrew Collection Hebrew

Hindi Collection Hindi

Hungarian Collection Hungarian

International Language Collection Intl Lang

Italian Collection Italian

Japanese Collection Japanese

Korean Collection Korean

Large Print Collection Large Print

Law Collection Law

92

Map Case Collection Map Case

Map Room Collection Map

Mystery Collection Mystery

New Book Collection NEW

Non Fiction Collection Non Fiction

Persian Collection Persian

Phoenix Works Collection PNX Works Coll

Polish Collection Polish

Portuguese Collection Portuguese

Rare Book Collection Rare Book

Reference Collection Reference

Romance Collection Romance

Romanian Collection Romanian

Russian Collection Russian

Science Fiction Collection Science Fiction

Serbo-Croatian Collection Serbo-Croatian

Spanish DVD Collection Span DVD

Spanish Fiction Collection Span Fiction

Spanish Non Fiction Collection Span Non Fic

Spanish Paperback Collection Span PBK

Spanish Reference Collection Span Reference

Spanish Spoken Word Collection Span Spoke

Teen BIO Collection Teen BIO

Teen CD Music Collection Teen CD Music

Teen CD Spoken Word Collection Teen CD Spoke

Teen DVD Collection Teen DVD

Teen Fiction Collection Teen Fiction

Teen Graphic Novel Collection Teen Graphic

Teen Large Print Collection Teen L Print

Teen Non Fiction Collection Teen Non Fic

Teen Reference Collection Teen REF

Teen Spanish Fiction Teen Span Fic

Teen Spanish Graphic Novel Collection Teen Span GN

Teen Spanish Non Fiction Teen Sp Non Fic

Vehicle and Appliance Repair Collection Veh Apl Repair

Video (DVS) Collection Video (DVS)

Vietnamese Collection Vietnamese

Western Collection Western

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Call Number Hierarchy Chart

Element Data Box

Special Prefix Best Picks Prefix

Age level Children, Teen Prefix

Format DVD, CD, MP3, DVS Prefix

ESL ESL Prefix

Language Spanish, French, Chinese, Japanese, Russian, Korean, Hebrew, Polish, Serbo-Croatian, Swedish, Vietnamese, Arabic, German, Italian, Portuguese, Hindi, Dutch

Prefix

Reference REF Prefix

Large Type LARGE TYPE Prefix

Call number (non-Dewey)

BIO, BRAILLE, TOY, MAP, FICTION, MYSTERY, ROMANCE, WESTERN, SCI FI, SCIENCE, KIT#, MICROFRM, GOV DOC, ABC, BEGINNER, PICT BK, BOARD, GRAPHIC, E-Book, E-Audio, E-Resource, E-Video, E-Music, E-Class, E-Journal, E-Reader, E-Class

Class

Call number (Music) Rock, Pop, Ballet, Band, Blues, Brass, Chamber, Choral, Concerto, Christian, Country, Folk, Gospel, Guitar, Holiday, Jazz, Latin, Musicals, New Age, Opera, Orchestral, Organ, Percussion, Piano, Rap & Hip-hop, R&B, Soundtrack, Strings, Symphony, Vocal, Violin, Woodwind, World

Class

Call number (Dewey)

Dewey Call number Class

Cutter Dewey Cutter Cutter

Holiday Name (Music CD only)

Christmas, etc. Cutter

Country Name or Region (Music CD only)

CHINA, Spain, Jamaica, etc. Cutter

Author, movie title, music name

Author’s last name, 1st initial; movie name, musical group name

Cutter

Edition date Date (Month, Year, Season) Suffix

Volume number v. or DISCS Vol. number

Shelving collection AZ Room, Rare Bk, Holiday (Book - Children’s only), Short Story, Test, Oversize, Globe

Copy Number

PHOENIX PUBLIC LIBRARY...1. Bibliographic Records 1.1 MARC catalog records provided by the...

Documents

Transcript of PHOENIX PUBLIC LIBRARY...1. Bibliographic Records 1.1 MARC catalog records provided by the...