Philips Progress User Manual v2.3 - Analytical · • List Section-The list section helps filter...

Progress User Manual

Instructions for Use Release v2.3.6

Copyright © 2017 Koninklijke Philips N.V.

2


3

Notice Proprietary Information

This document contains proprietary information, which is protected by copyright. Copyright

Copyright © 2018 Koninklijke Philips N.V. All rights reserved. This document and the information contained in it is proprietary and confidential information of Philips Healthcare ("Philips") and may not be reproduced, copied in whole or in part, adapted, modified, disclosed to others, or disseminated without the prior written permission of the Philips Legal Department. This document is intended to be used either by customers, and is licensed to them as part of their Philips equipment purchase, or to meet regulatory commitments as required by the FDA under 21 CFR 1020.30 (and any amendments to it) and other local regulatory requirements. Use of this document by unauthorized persons is strictly prohibited. Unauthorized copying of this document, in addition to infringing copyright, might reduce the ability of Philips to provide accurate and current information to users. Non-Philips product names may be trademarks of their respective owners.

Manufacturer

Philips Medical Systems 3000 Minuteman Road Andover, MA 01810-1099 (978) 687-1501 Printed in USA. Document Number RS-0

Warranty

The information contained in this document is subject to change without notice. Philips Medical Systems makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties or merchantability and fitness for a particular purpose. Philips Medical Systems shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material.


4

Protecting Personal Information It is recommended that customers have policies and procedures for the proper handling of personal or sensitive information, ePHI (electronic protected health information) and PHI (protected health information), which will maintain the confidentiality, integrity, and the availability of these types of data. Any organization using this product should implement the required protective means necessary to safeguard personal information consistent with each applicable country law, code and regulation; and consistent with their developed and maintained internal policies and procedures. While handling personal information is outside the scope of this document; in general, each organization is responsible for identifying: • Who has access to personal data and under what conditions an individual has authorization to use that data. • What security controls are in place to protect personal and sensitive data. • How the data is stored and the conditions by which it is stored. • How the data is transmitted and the conditions under which that data is transmitted. Protecting personal health information is a primary component of a security strategy. Personal and sensitive information should be protected according to the applicable laws, regulations and directives, such as HIPAA, PIPEDA and/or Council of the European Union security and privacy rules.

Compliance Uses of the system for purposes other than those intended and expressly stated by the manufacturer, as well as incorrect use, incorrect operation, or modifications made to the system without explicit approval from Philips, may relieve the manufacturer (or his agent) from all or some responsibilities for resultant noncompliance, damage or injury.

Printing History

New editions of this document will incorporate all material updated since the previous edition. Update packages may be issued between editions and contain replacement and additional pages to be merged by a revision date at the bottom of the page. Note that pages which are rearranged due to changes on a previous page are not considered revised. The documentation printing date and part number indicate its current edition. The printing date changes when a new edition is printed. (Minor corrections and updates which are incorporated at reprint do not cause the date to change.) The document part number changes when extensive technical changes are incorporated. First Edition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . January 2018


5

About This Book This manual is intended for front line user of the Progress application.


6


7

Contents

1 Introduction To Progress 8

GOAL OF THE SYSTEM 8 WHERE TO FIND THE SYSTEM 8 BROWSER COMPATIBILITY 8

2 Logging In 9

3 Overview 10

HOMEPAGE 10 CREATE REVIEW 11 REQUEST REVIEW 11 ACGME REPORTING 12 CASE LOGS 13 REVIEW TRENDING 14

DRAFT AND WET READ VIEWS 14 EXAM VOLUMES BY SPECIALTY 14 VOLUMES BY SCORE FOR REVIEWS I’VE MADE 15 VOLUMES BY SCORE FOR ALL REVIEWS 15 ALL REVIEW SCORES OVER TIME 16 AVERAGE SCORES FOR ALL PROCEDURE REVIEWS 16

4 Notifications 17

5 Comments 18


8

1

Introduction to Progress Goal of the system

The Progress application is a tool for resident review and ACGME requirement tracking. The purpose of the tool is to provide a simple review form that can be launched from PACS to facilitate efficient resident feedback.

Where to find the system The system is entirely web-based and located as a launch-able link from the portal page.

Browser compatibility To ensure you have the best experience please use one of the following browsers versions. The system currently supports the Chrome (>=42.x), Safari (>=8.x), Firefox (>=37.x) and Internet Explorer (>=9). The system has also been tested and validated for use on tablet computers. The system relies on HTML5, CSS3, JavaScript and other web standards. Each web browser may implement part or all of these standards.


9

2

Logging in The system is capable of displaying patient health information and requires a user to login to the system via the main portal page, typically with their enterprise login ID. The system does not directly manage user names and passwords but delegates that function to your institution’s central enterprise directory system. All page views are logged in the auditing system based on the authorized user ID.


10

3

Overview Homepage

• Filters- The filters on the left side of the page allow the list to be filtered

by type of review (requests, wet reads, drafts and procedures), specific radiologist, and date. The home filter includes all exams with or without reviews that include the logged in radiologist in the rad1 or rad2 position as appropriate.

• List Section- The list section helps filter the exams by requests, new comments, drafts. Wet reads and procedures.

• Email Style Exams- The exams are setup in an email style from the most recent to the past.

• Notifications- If a review has been done or a review is being requested, it will show up in the notifications.

• Review Summary- The review summary is the score the resident got from the reviewer.

• Review Comments- Real-time comments can happen between the reviewer and reviewee.

Filters List

Section

Notifications

Review Comments

Email-Style Exams


11

Create Review A user with the ‘attending’ role can create reviews. From the homepage, the user can launch the new review page with an exam pre-selected by clicking the ‘New Review’ button in the email-style view. The new review page can also be launched through the image viewing system. When creating the review, you must choose the type of review you would like to create and complete that specific review for that exam. At the bottom, additional comments can be added (or may be required based on configuration). The help button is configured to assist radiologists on the specific process of finding and copying the appropriate draft text.

Request Review

A user with the ‘resident’ role can request reviews. From the homepage, the user can launch the request review page with an exam pre-selected by clicking the ‘Request Review’ button in the email-style view. The request review page can also be launched through a PACS integration.

A resident also has the ability to to submit reviews on behalf of attending radiologists (this functionality is configurable, so it may not displayed). This is done by clicking “Request Review” and then clicking the hyperlink that says “Create on behalf of attending”. This will allow residents to create a review on behalf of the attending.

Overview


12

ACGME Reporting Progress provides administrative users the ability to generate an ACGME case log for all active residents for any selected time window. Choose the start and stop dates (inclusive) then click “Generate Report” to see the log. The log can be exported to Excel by clicking “Export to Excel.” As the ACGME categories evolve over time, the category and code mappings can be updated by administrators as detailed in the Admin manual for Progress.

Overview


13

Case Logs Trainees can view their own case logs in different grouping formats:

• ACGME – provides an ACGME case log of volume grouped by ACGME code categories

• HCPCS – provides volume and RVU grouped by HCPCS codes, additionally with columns detailing which sites, modalities, and procedure codes are included per HCPCS code

• Procedure – provides volume and RVU grouped by site and procedure code (displaying mapped HCPCS codes), additionally with columns detailing which modalities are included per grouping

• Modality – provides volume and RVU grouped by site and modality Once the type of report is selected, they can choose the start and stop dates (inclusive) then click “Generate Report” to see the log. The log can be exported to Excel by clicking “Export to Excel.” Administrative users can also generate and export case logs for any trainee using the same interface, but additionally selecting the trainee name from the autocomplete form input.

Overview


14

Review Trending The trending page offers several graphs to help an administrative user understand how residents in the system are performing for each type of review. It shows the improvement over time with how many specific errors were made or how efficient their reports were. You can see the trend by specialty or by reviewee.

Draft and Wet Read Views

This graph shows you the distribution of review score over time.

Exam Volumes by Specialty

This graph shows you the exam volume by specialty for each year.

Overview


15

Volumes by Score for Reviews I’ve Made

This graph shows you the number of reviews you have created by score. So, it shows you how many Good Reports, Average Reports, Reports with dictation errors significantly discrepant, and reports that have clinically significant errors. You can see the numbers by draft or wet read.

Volumes by Score for all Reviews

This graph measures the same thing above but it is all reviews, not just yours. Either reviews you have done or your reports that we’re reviewed. This also shows you the number for drafts and wet reads.

Overview


16

All Review Scores Over Time This graph shows the overall non-procedure scores for all residents.

Average Scores for all Procedure Reviews

This is a spider graph that shows the average score for each procedure review category.

Overview


17

4

Notifications Progress has notifications on several conditions. Users with the ‘attending’ role can have notifications for both requested reviews and new comments. Users with the ‘resident’ role can have notifications for both new reviews and new comments.


18

5

Comments Once a review has been created, users can leave comments under specific reviews.

Philips Progress User Manual v2.3 - Analytical · • List Section-The list section helps filter...

Documents

Transcript of Philips Progress User Manual v2.3 - Analytical · • List Section-The list section helps filter...