PGR Guidelines for Submission - July 2015

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Vice Chancellors Research Studentof the Year

February 2009

University Research Committee

Postgraduate Research Degrees:

Guidelines for the submission of work forexamination

August 2015


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Postgraduate Research Degrees:Guidelines for the submission of work for examination

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Table of Contents

1. Introduction ..................................................................................................... 2

2. Notification of Intention to Submit ................................................................... 2

3. Submission of Work for Examination .............................................................. 3

4. General Format of the Submission ................................................................. 4

4.1 Title Page .............................................................................................. 4

4.2 References ............................................................................................ 4

4.3 Page numbering .................................................................................... 5

4.4 List of Contents ...................................................................................... 5

4.5 Resubmission following referral ............................................................. 5

4.6 Multiple volumes .................................................................................... 5

4.7 Copyright Statement .............................................................................. 5

4.8 Optional Pages ...................................................................................... 6


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1. Introduction

These guidelines are written for postgraduate research degree candidates to informthem of the Universitys requirements on the submission of work for examination.Supervisors and other staff involved in the PGR Student Lifecycle may also find themto be a useful reference point.

In the case of resubmission following referral, section 2 Notification of Intention toSubmit does not apply. In these instances, where an oral examination/viva isrequired, Registry will either liaise with the examination team to agree a date at thepoint the referral is confirmed or make arrangements at least 3 months prior to thedate of resubmission (as appropriate).

The regulations governing the form of the work submitted (including word lengths) forexamination are as detailed in the Students Handbook of Regulations (Appendix 2,Regulations Governing Research Degrees) and must be observed.

2. Notification of Intention to Submit

In accordance with the standard research degree timeline, you should complete andsubmit the Notification of Intention to Submit form to your School Research Office atleast 2 months before the date that you intend to submit your thesis. Please notethat the date of intended submission should be no later than your expected courseend date. Your expected course end date can be found under the My Research tabwithin the Student Portal.

A copy of the Notification of Intention to Submit form can be downloaded from theProgression Monitoring section of the Research Unilearn site.

You are encouraged to liaise with your supervisory team as early as possible toagree an appropriate strategy for the finalisation and completion of your thesis (andany associated documentation/material), which should include the timely provision ofa final draft for comment and sufficient time for you to make any recommendedchanges ahead of your submission date. Please bear in mind that poor timemanagement is not considered to be a valid ground on which the University couldapprove a claim for extenuating circumstances.

Following receipt of your completed form, and in accordance with the Universitysregulations (Appendix 2 of the Students Handbook of Regulations), your Supervisorwill then complete and submit for processing the Application for ExaminationsArrangements. Please note that it can take up to 2.5 months for an examinationteam to be approved and appointed. Once the examination arrangements have beenfinalised, you will receive notification from the Registry Office.

Please note that the University endeavours to ensure that oral examinations (whererequired) are scheduled to take place at least 10 weeks, but normally not more than12 weeks, from the date of submission please ensure that you are available toattend any examination that may be required during this period. If you are acandidate for a masters degree (excluding MPhil), the requirement for an oralexamination is at the discretion of the examination team and a date will not be setuntil the examination team has confirmed that this is required following receipt of your

submission.


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3. Submission of Work for Examination

On or before the date of intended submission, the following documents should besubmitted to your School Research Office:

i. The appropriate number of bound copies (i.e. one for each examiner) of yourthesis and any supporting documentation/materials (conforming to theapproved format detailed in section 4 below and presented in temporarybinding standard tape or comb binding are recommended)

ii. The completed Research Degree Coversheet and Candidate DeclarationForm*

iii. The completed University Repository Form* (Part A or Part B, as applicable)

iv. The completed Joint Authorship Declaration Form* (PhD by Publicationcandidates only)

v. A soft copy of the work submitted for examination must be uploaded in full, asa single document in Word or PDF format, to the appropriate Turnitin sitewithin Unilearn

* Available to download from the Examination area of the Research Unilearn site

Please note that the School Research Office will be unable to accept work submittedfor examination where all of the above have not been provided or where thesubmission does not comply with the Universitys guidelines for submission.

No alterations to your submission will be permitted once it has been accepted for

examination.

Following submission, your School Research Office will arrange for your supervisorto complete and submit the Research Degree Supervisors Declaration Form. Thiswill then be submitted, along with your thesis and any accompanying documents/materials, to the Universitys Registry Office where it will be processed forexamination. You will receive an email confirming receipt from Registry, along withan explanation of the stages of the examinations process that will follow, normallywithin 5 working days of submission.

Before the work is submitted to the full examination team for formal assessment,Registry will invite your Internal Examiner to review your Turnitin originality report andmake a judgement on whether or not this report causes them to suspect researchmisconduct may have occurred. If research misconduct is suspected, theexamination arrangements will be put on hold pending the outcome of the researchmisconduct investigation. If your Internal Examiner is satisfied that there are noissues that require investigation at this stage, they will confirm to the Registry Officethat the examination may proceed.

For information pertaining to the examination phase, please refer to the documententitled Postgraduate Research Degrees: Guidelines for Examination.


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4. General Format of the Submission

Typing should be double or one and a half line spaced, except for the abstract whichmust be single spaced, on one side of A4 of approximately 300 words. A font type

and size that ensures readability must be used for the main text (for example 10 pointin a font such as Arial or Verdana, or a 12 point in Times or Times New Roman);single spacing may be used for quotations, footnotes and references.

Pages may be single or double-sided.

4.1 Title Page

The title page shall give the following information:

the full title of the thesis;

the full name of the author (which must be the same as the name under whichhe or she is currently enrolled);

the award for which the degree is submitted in partial fulfilment of itsrequirements;

that the degree is awarded by the University of Huddersfield;

the Collaborating Establishment, if any;

the month and year of submission.

Example

THE ORIGINS OF THE FARMERS' CO-OPERATIVE IN WESSEX

JOHN SMITH

A thesis submitted to the University of Huddersfieldin partial fulfilment of the requirements for

the degree of Doctor of Philosophy

The University of Huddersfield in collaboration with theBorchester Farmers' Club

April 2008

4.2 References

Bibliographic citations and references must be consistent throughout the thesis;

general guidance can be obtained from the candidates supervisor.

Any appropriate standard system of referencing may be used.


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4.3 Page numbering

Page numbering must consist of one single sequence of standard Arabic numerals(i.e., 1, 2, 3 ) throughout the thesis, starting with the title page as page number 1.Page numbers must be displayed on all pages EXCEPT the title page. The

pagination sequence will include not only the text of the thesis but also thepreliminary pages, diagrams, tables, figures, illustrations, appendices, references etc,and will extend to cover all volumes in a multi-volume thesis. Roman numerals mustnot be used for page numbering.

4.4 List of Contents

The thesis must have a list of contents, giving all relevant sub-divisions of the thesisand a page number for each item.

In a multi-volume thesis the contents page in the first volume must show thecomplete contents of the thesis, volume-by-volume, and each subsequent volume

must have a contents page giving the contents of that volume.

The final word count, excluding appendices but including footnotes and endnotes,must be inserted at the bottom of the contents page.

If a thesis contains tables there should be a separate list of each item, asappropriate, immediately after the contents page(s). Such lists must give the pagenumber of each item on the list.

4.5 Resubmission following referral

Where a candidate is referred to complete amendments/further work, the workresubmitted for examination must bear the month and year of the resubmission onthe title-page and not the month and year of the original submission.

4.6 Multiple volumes

Where a thesis consists of more than one volume, each volume must contain a titlepage in the form set out above and also include the appropriate volume number, andthe total number of volumes, e.g. Volume I of III.

4.7 Copyright Statement

The following notes on copyright and the ownership of intellectual property rightsmust be included as written below:

i. The author of this thesis (including any appendices and/or schedules to thisthesis) owns any copyright in it (the Copyright) and s/he has given TheUniversity of Huddersfield the right to use such Copyright for anyadministrative, promotional, educational and/or teaching purposes.

ii. Copies of this thesis, either in full or in extracts, may be made only inaccordance with the regulations of the University Library. Details of theseregulations may be obtained from the Librarian. This page must form part ofany such copies made.


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iii. The ownership of any patents, designs, trade marks and any and all otherintellectual property rights except for the Copyright (the Intellectual PropertyRights) and any reproductions of copyright works, for example graphs andtables (Reproductions), which may be described in this thesis, may not beowned by the author and may be owned by third parties. Such IntellectualProperty Rights and Reproductions cannot and must not be made availablefor use without the prior written permission of the owner(s) of the relevantIntellectual Property Rights and/or Reproductions.

4.8 Optional Pages

You may include dedications, acknowledgements, list of abbreviations etc. asappropriate.

You may also include a short academic biography, including details of your degreesand/or a brief background statement of your research experience.

PGR Guidelines for Submission - July 2015

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