Personnel Administration:

Change of Employee Position

During the course of a person employment, the employee may changes positions, cost centers, or is moved to another subsidiary and the organizational assignment need to be change.

Do take note that you cannot change the employees payroll area for a period for which the employees payroll has already run. You can only change the payroll area at the end of the payroll period.

In Personnel Actions, PA40:-

1. Input the Personnel Number 2. Select Organizational reassignment and click the execute button 3. Input the Start date for the reassignment 4. Click the save button and the Position Change screen will appear 5. Save your entries .Deleting personnel numbers in SAP HR

If you have some duplicated, personnel numbers on the system and the data is not complete.

You try to delete these and get the message "record cannot be deleted (time constraint 1)".

The fastest and simplest way to delete employees is to use program RPUDELPN.

Either that or from PA30, click to Utilities -> Delete Personnel Number.

Certain infotypes have the time constraint set so that you cannot delete them which is why it is giving you the message.

To avoid problems, use the above methods.

How to Delete the Personnel Numbers created in the Server?

For deleting a personnel number, please follow these steps:

1. Note down the position to which the employee belongs..Go to PO13 and delete the relationship of the position with the holder.

2. Now go to PU00, enter the personnel number and execute. In the next screen, select all infotypes using F7. DO NOT select one by one infotype and try to delete. Once all infotypes are selected, use the trash can symbol to complete the delete process.

Processing Class, Cumulation Class&Evaluation Class

A wage type consists of 3 fields, namely "Number", "Amount" and 'Rate". A wage type can be used for a payment, deduction... etc.

You can group similar wage types for similar processing.

You can see all the attributes of the wage type in T512W table.

In addition to can go to wage type characteristic node in IMG to check if the wage type is deduction or payment kind, whats is the indirect valuation rules etc.

A wage type is valuated with the help of 3 classes:

"Processing Class",

"Evaluation Class" and

"Cumulation Class".

Use SM30 and go to view v_512w_d to see the processing classes, cumulation and evaluation classes of an wage type.

Processing class, is a wage type charecterstic that defines how processing is conducted during payroll run.

Its maintained in T512W_D

So if we go to T512W_D and then select a wage type and click on the glass, we see all the 5 characteristics of wage type that are to be maintained. So coming to processing classes: If we give 0-Wage type will be transfered 1 - Wage type taken from that particular payroll 2 - Wage type taken from the same year

So let me tell you some processing classes:

01 - Assing valuation bases 03 - Cumilation 04 - Gross Cumilations 05 - Net Rem 17 - Over Time 24 - Bank Transfer 32 - Transfer WT To FICO 68 TO 72 - TAXES (71. Create tax exemptions for allowances/reimbursements, 72.Nominal Cumulations) 78- Third Party Remittence

Some more Processing Classes

1. Assignment to valuation bases 3. Cumulation & strorage of time wage types 4. Summarize wt acc to tax & SI periods 5. Create net remuneration and total expenditure 6. Enter wage type from old payroll account in lrt. 10. Mark wage types for monthly factoring. 15. Valuation acc to principle of averages 17. OT compensation 18. Processing for work center - related remuneration 20. Cumulation & storage at end of gross part 24. Transfer control -cycl.x055 25. Behaviour after end of payments/deductions 30. Cumulation update 31. Allocate monthly lumpsump to cost distribution 35. Shift change compensation for substitution 41. Cumulation& storage of wage types to be limited 46. Process time tickets for incentive wages-cycl.xw10 47. Special infotype processing 0014/0015 - cycl x011 50. Deduction processing using Balaences& Totals 70. Cumulation/ storage in to RT 71. Create tax exemptions for allowances/reimburs ements 72. Nominal Cumulations 76. Cumulation for non-HRA Exemptions 77. Nominal cumulation for 1 day salary Deduction.

Linking Employee Photos using SAP Archive LinkLinking employee photos (Assign Facsimiles in transaction PA30) using SAP Archive link functionality (not through ESS).

### 1) Youll find the customizing settings in: - IMG - Personnel management - personnel administration - customizing user interfaces - change screen header.

Regarding the archiving part you better ask your basis admin to set that up for document type HRICOLFOTO.

### 2) Photo in the PA IT0002 In version 4.0B it worked 1. Define physical archives using transaction OAC0 Arx. ZZ

2. Assign objects types & document types to archive & documents tables for Obj PREL, doc.type

HRIEMPFOTO, Arx. ZZ using transaction OAC3

3. Define number range using transaction OANR

4. Using transaction OAC2 define doc.typ & tech doc types for exmpl. HRIEMPFOTO - TIF

5. Create protocol for Archive link using transactions OAA3 for exmpl. Comm.prot.,version. Generate it will defineapplication type from list and so on.

6. In the table 585O define relevant infotype for object and document type for exmpl. for it0002

7. Using transaction OAAD create link for PERNR with relevant infotype & files on the server, which described on thefirst step.

### 3) In addition to any infotype fields you can also include passport photos of your employees in the infotype header in Infotype Header Definition view (T588J).

In the System Table view (T77S0), determine the document type with which you want to enter the passport photos in the optical archive.

How to Upload Employee Photo1. Create a number range for SAP Archive Link : IMG->Basis Components->Basis Services->SAP Archive Link->Basic Settings->Maintain number ranges. Tcode OANR. Create range 01 from 0000000001 to 9999999999 without the external number flag.

2. Document type HRICOLFOTO must exist with document class JPG. IMG->Basis Components->Basis Services->SAP Archive Link->System Settings->Maintain document types. Table TOAVE, Tcode OAC2.

3. Document type HRICOLFOTO must be linked to object type PREL and IT0002. IMG->Personnel Management->Personnel Administration->Tools->Optical Archiving->Set up Optical Archiving in HR. View V_T585O, no Tcode. In all three columns there ara minuses, dont put a flag in the check box.

4. Check which content repository (Archive) is linked to document type HRICOLFOTO and object type PREL. IMG->Basis Components->Basis Services->SAP Archive Link->Basic Settings->Maintain Links. Table TOAOM_C, Tcode OAC3

5. Create this content repository with storage type FILE archive. IMG->Basis Components->Basis Services->SAP Archive Link->Basic Settings->Maintain content repositories. Tcode OAC0 Storage type FILE archive can be attained by clicking on the field Storage type and clicking somewhere else in the screen with the right mouse button. Choose Possible entries and only then you get a list of all values. FILE Archive is entry number 08. Choose Version no. 0031 and Archive path something (e.g. C:\).

6. Link photo to personnel number. Menu->Tools->Business Documents->Miscellaneous->Stored Documents. Tcode OAAD. Click on the Create button. Business object PREL and Docyment type HRICOLFOTO. Click on create (fill in the right personnel number in the pop up and click Continue). Choose the photo (as a JPG file) from the place where it is saved (e.g. hard disk). SAP will notify that the Stored Document was created succesfully. Photo is visible via PA10, PA20, PA30, PA40. Double-click to magnify photo.

To delete archived document : Tcode OAAD, click Find. In docyment type field select HRICOLFOTO and after execute you get a list of all documents. Select appropriate document and click on delete icon.

Don't forget to adjust IT0002 header!!!!

Please also see SAP Note 488281. Here's some of what it says:

1. The pictures (.jpg or .bmp) must be available on your PC. 2. Start transaction OAAD. 3. Choose function 'documents -> create' 4. Choose as business object 'PREL' and as document type 'HRICOLFOTO' 5. Push the create button 6. Fill in the appropriate personnel number

This solution requires SAP Archivelink to be installed.

Use SICF tcode that displays lot of services. Under sap --> bc there is a service called content server interface. Activate this service.

Now Create the A2 repository with TCode OAC0.

While creating the repository, keep the Document Area blank, Storage type as R/3 database, Rep. Sub-type will appear as Normal by default, Version No. as 0046 and in Contents table put 'SDOKCONT1' as the table name.

This will set the config part. Now upload the picture using tcode OAAD.

Change The Entry Date Of An Employee

If you need to change the entry date of an employee who has already been included in a payroll run and whose incorrect entry date is earlier than the actual entry date, you must perform the Mistaken entry and Corrected entry personnel action types one after the other. This is the only way of ensuring that the next payroll run takes account of the extra amount paid in error to the employee Procedure:

1. From the Personnel Administration screen, click Maintain master data.

2. Enter the personnel number.

3. Click the Actions infotype box.

4. Click the copy icon.

5. In the Action type box (which will have the code in it which represents the kind of hiring action that was completed) enter the number 70 and press enter. This will bring in the words Mistaken entry. No other changes are required.

6. Click save or press F11. A warning will appear stating that an entry will be deleted. This is correct so press enter. This will return you to the initial maintenance screen.

7. If the Actions box is not selected, do so now. Click the copy icon.

8. Change the date in the From box to the correct hire date. For our example, 4/1/99.

9. In the Action type box (which will now have the number 70 in it) enter the number 71 and press enter. This will bring in the words Corrected entry.

10. Change the position number to the correct position number.

11. Click save or press F11. This will return you to the initial maintenance screen.

12. Click the Organizational Assignment box and then the change icon.

13. Change the position number to the correct position number.

14. Click save.

By completing these steps, you have corrected the employees entry date using a method that ensures a payroll correction run.

How To Update The Work Schedule Data

What are the transaction code to update the Work Schedule Scenarios?

Transaction Code of Work Schedule

Follow the below steps to generate Work schedule:

1. Define Holiday Class SAP Customizing Implementation Guide (IMG) -> Time Management -> Work Schedules ? Define Public Holiday Classes (Change Public Holidays) Tcode-OY05 Table view-SFC_DISP

2. Personnel Sub area Grouping SAP Customizing Implementation Guide (IMG) -> Time Management -> Personnel Subarea Groupings -> Group Personnel Subarea for Work Schedules & Daily Work Schedules. Tcode-SPRO Table view-V_001P_N

3. Define Break Schedule SAP Customizing Implementation Guide (IMG) -> Time Management -> Work Schedules -> Daily Work Schedules -> Define Break Schedules Tcode-SPRO Table view-V_T550P

4. Define Daily Work schedule SAP Customizing Implementation Guide (IMG) -> Time Management-> Work Schedules -> Define Daily Work Schedules Tcode-SPRO Table view-T508Z

5. Define Period Work Schedule SAP Customizing Implementation Guide (IMG) -> Time Management-> Work Schedules -> Periodic Work Schedules -> Define Periodic Work Schedules Tcode-SPRO Table view-V_T551A

6. Define Day types SAP Customizing Implementation Guide (IMG) -> Time Management-> Work Schedules -> Day Types -> Define Day Types Tcode-SPRO Table view-V_T553T

7. Define Employee Sub group groupings SAP Customizing Implementation Guide (IMG) -> Time Management -> Work Schedule Rules & Work Schedules -> Define Employee Subgroup Grouping. Tcode-SPRO Table view-V_T508T

8. Define Grouping for the Public Holiday Calendar SAP Customizing Implementation Guide (IMG) -> Time Management -> Work Schedule Rules & Work Schedules -> Define Employee Subgroup Grouping Define Groupings for the Public Holiday Calendar Tcode-SPRO Table view-V_001P_M

9. Set Work Schedule Rules & Work Schedules SAP Customizing Implementation Guide (IMG) -> Time Management -> Work Schedules -> Work Schedule Rules & Work Schedules -> Set Work Schedule Rules & Work Schedules. Tcode-SPRO Table view-V_T508A

10. Generate work Schedules Manually. SAP Customizing Implementation Guide (IMG) -> Time Management -> Work Schedule Rules & Work Schedules -> Generate Work Schedules Manually. Tcode-SPRO Table view-PSHFT

11. Set Default Value for the Work Schedule IMG -> Time Management -> Work Schedules Planned Working Time -> Set Default Value for the Work Schedule. (Feature:SCHKZ) Tcode-PE03

Any report to see period work schedule of multiple employees at a time.

Check this report:

S_ALR_87014098 - Personal Work Schedule