Personal Productivity- an inside job

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Personal Productivity- an Inside Job12 February 2014

Trainers Expo



Are you---•A perfectionist?•Constantly changing priorities?•Relying too much on your memory?•Unclear about what to do next?•Procrastinating?•Bugged/Distracted?•Not able to handle current flow of information?•Pre- occupied with what needs to be done•Reactive- proactive- inactive?



Result---

•You feel overwhelmed!•An era where “ work” no longer has any defined boundaries•No distinction between work and personal life



Therefore---•Positive work style standards•Elimination of silo mentality•“Mind like water” principle•Internal commitment



Bruce Lee says---

“Empty your mind, be formless, shapeless like water. If you put water into a cup, it becomes the cup. You put water into the bottle, it becomes the bottle. You put a teapot and it becomes the teapot. Now water can flow or it can crash. Be water my friend”



What is productivity?

Preview



Productivity is------

•Ability to feel relaxed even if there are umpteen things to do•Ability to discipline yourself to make front end decisions•Ability to manage commitments appropriately•Ability to think outcomes, not actions•Ability to decide what to do and when•Ability to master daily workflow



Why productivity?



How does personal productivity benefit you?

• You are better organized and less stressed

• You are more focused on deliverables• You realize that the process is as

important as the results• Alignment of resources• Clean- clear- current- complete



How to be productive?



The five step productivity model

•Collect•Process•Organize •Review•Do



The collection process

•Physical Gathering- purging•Mental Gathering- the mind sweep



The art of processing

•One item at a time•Nothing goes back” In”•What is the next action?•The TRAF principle•Trashing what you do not need.



Remember---

•When in doubt, throw it out•When in doubt, keep it



Organizing

•To do lists•Support material•“Next actions” list•“Waiting for” list•Reference materials•“Some day/maybe” list



Organizing laws#1-Relentlessly process e mails, letters

# 2- make decisions even if they have to be revised later

#3- Fool proof follow up

#4- sometimes verbal discussions are better than e mails

#5- Return all tele calls within 24 hours

#6- Manage rather than control change

#7- Give one hour of priority time to yourself daily

#8 Spotlight thinking

# 9 Multi tasking?



Reviewing

•Calendar•Action Lists•Weekly review•The bigger picture reviews



Doing

•Time, energy, priority•Doing work- evaluating daily work•From current action to long term visions-the balancing act•Project Planning• Tools for project planning



Doing•Do, Delete, Defer

•Effective reminder system

•Weekly review

•Mind Dump Day

•One pay off task a day

•Learn to say “ No”



Organizing



Barriers to execution

•Knowing what is most important•What to do and how to do it•Role and goal commitment•Ease in execution•Teamwork?•Accountability for actions?



Execution Disciplines

Discipline #1- Focus on the “Wildly Important”

Discipline # 2-Create a compelling Scoreboard

Discipline #3- Think differently-Translate Goals into specific action

Discipline #4- Hold each other accountable all the time


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“Follow-through is the cornerstone of execution, and every leader who’s good at executing follows through religiously. Following through ensures that people are doing the things they committed to do.”

Larry Bossidy, Execution: The Discipline of Getting

Things Done

Hold Each Other Accountable



For further inquiriesContact me at 09833356875/9920327112

[email protected]

www.nanduwarrier.co.in

Announcement on one day workshop on personal productivity soon

mailto:[email protected]

http://www.nanduwarrier.co.in/



THANK YOU

ANY QUESTIONS?

Personal Productivity- an inside job

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