Permit Technician Position 11-02-15

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CITY OF CARMEL-BY-THE-SEA

AGENDA BILL

TO: Honorable Mayor and Members of the City CouncilDouglas J. Schmitz, City Administrator

FROM: Sullivan Carey-Lang, Special Project Manager

AB 1043November 2 2015Consent Calendar

SUBJECT: Adoption of a Resolution Authorizing the City Admin istrator to Create and Adopt thePosition of Permit Technician

AMOUNT OF EXPENDITURE 36, 807*

AMOUNT BUDGETED0

APPROPRIATION REQUIRED N/A

RECOMMENDATION

Adopt Resolution establishing position of Permit Technician .

SUMMARY

The Department of Community Planning and Building is currently uti lizing contract employeesto perform a variety of technical and complex duties including the issuance of permits, providinginformation on City code, ordinances , requirements and restrictions , and assisting supervisory staf fsuch as the Building Official, Senior Planner, and Code Compliance Off icer. Staff recommendsadopting the permanent. full-time position of Permit Technician to complete the duties going forward .

The recommended salary range is :

52,476 55,092 57,864 60,744

*If a permit technician is hired by February 2016, the fully loaded cost of the position is 36,807. Thecost of this position will be covered by salary savings from vacant director and planner posit ions.

PRIOR CITY COUNCIL ACTION

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Resolution2 · Job Description



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CITY OF CARMEL BY THE SEACITY COUNCIL

RESOLUTION 2015

ATTACHMENT- 1

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL BY THE SEAAUTHORIZING THE CITY ADMINISTRATOR TO CREATE AND ADOPTTHE

POSITION OF PERMIT TECHNICIAN

WHEREAS , the Permit Technician is a position which is filled by a contract employee tosupport the Community Planning and Building Department; and

WHEREAS , adopting a permanent Permit Technician position will allow for higher levelsof customer service and expedited permit processing ; and

WHEREAS , funding for this position will come from a combination of departmental s a larysavings and the budgeted contract savings .

NOW , THEREFORE , BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OFCARMEL-BY-THE-SEA does hereby :

Create and adopt the Position of Permit Technician .

52,476 55,092 57,864 60,744

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE -S EA this 2nd da y of Nove mber 2015 by the following roll call vote :

AYES : COUNCIL MEMBERS :

NOES: COUNCIL MEMBERS:

ABSENT : COUNCIL MEMBERS :

ABSTAIN: COUNCIL MEMBERS :

SIGNED: TT ES T:

Jason Burnett, MAYOR Ashlee Wright, City Clerk



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TI CHMENT

CITY O CARMEL BY THE SEA

PERMIT TECHNICIAN

DefinitionUnder general supervision performs a variety of routine to complex administ rative and technica lsupport duties related to the issuance o f buildin g plumbing mechanical and electrical pe1mitsand in support of related services and activities of the Community Planning and BuildingDepartm ent; ex plain s ordinances requirements and City codes and departme nt pro cedures tobuildin g contracto rs architect s enginee rs developers and the gene ral public pertaining to landdevelopment and improvement permit request s and concerns; and performs related work asrequired.

Supervision ExercisedRecei ves general su pervi sion from the Buildin g Official. Exerc ises no direct supervision of

staff.

Examples of Important and Essential DutiesConducts building and land use permit processing; reviews permit applications plan sspecification s and supporting documents for completeness and compliance with legal standardsand City requirements; calculates fees and credit s; issues building plumbing mechanical andelectrical permits following estab lishe d guidelines .

Complete s planning and building review approval process on plans to ensu re co de comp liance;reso lves moderately complex i ss ues o f compliance ; reviews and approves plans andaccompanying documents on over-the-co unt er permits for routine or less comple x proj ects;coordinates final inspections utility clearances and certificate of occupancy releases;

coordinates plan check process for comm erci al and residential project s; files or routesinformation to appropriate City personnel.

Calculates water meter sizes and costs for all projects.

Provides appropriate information regarding zoning subdivis ion plans and buildin g ordinancesprocedures and requirements to the public including homeown ers developers contractorsengineers and architects in person and over the co unter and telephon e; assists the public in theapplication process for buildin g and land use permits and other dev elopm ental processes.

o tifi es app lican ts when plans or permits are ready for delivery or issuance; pro vi des statu supdate s

Performs a wide variety of routine to complex administrative du ties in support o f the CommunityPlanning and Building Department ; establishes and maintains filin g sys tem s; creates andmodifies forms as neces sary; prepares and proofr eads a w ide variety o f corres ponden ce lettersmemorand a re port s statistical charts and other written materials; di stribute s reports internallyand to various gove rnm enta l offices; orga nizes and assem ble s docum ents; files and cataloguesmap s photos and other planning exh ibit s and documents ; veri fie s accuracy of information ;researches discrepancies and records inform ation .



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Permit Technicia n Continued)

Examples of Imp ortant and Essential Duties cont.)Monitors and coordi nate s office paperwork and activi tie s including preparing inspectionschedules maintaining inventory of supplies answering phones printing flyers and conductinga variety of special project s of an adm ini strative nature .

Applie s departmental poli cies and procedures in d etermining completeness of applications records and reports; provides information and form s to the public; proce ss es appropriateinfom1ation.

Compile s information and data for statis tic al and financial report s including revenu e andexpenditure information; maintain s a variety of statistical records; checks and tabulate s s tat istica ldata .

Contacts the public and outsid e agencies in acquiring and providing information and makingrefe1Tals

Other Job e lated Duties

Perform r elated duties and responsibilities as assigned.

Job Related and E ssential Qualifications

Knowledge ofOrganization procedure s and operating detail s of the Community Planning and Buildin gDep artm ent.

Applicable Federal Stat e and lo ca l laws regulatory codes ordinances and proc edur es relevantto building land u se and/or urban p lanning sufficie nt to answer que stio ns and provide

information to the public ; appl ica ble zon ing and related law s and regulations.

Business letter writing and basic report preparation .

Business arithmetic and b as ic s tati st ica l techniqu es.

Record keeping principles and pro ce dures .

odem office practice s method s and computer equipment and applications.

Engli sh usage g r m a r spelling vocabulary and pun ctuation.

Techniques for pro viding a hi gh l eve l of customer serv ice by effecti ve ly dealing with the publi cvendors contractors and City staff.

Skill toType at a speed of 30 w ords per minute and en ter dat a at a spee d ne cessary for succ essfu l jobperformanc e.

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Permit Technician Continued)

Skill to cont.)Operate modern office equipment including computer equipment and software .

Operate a motor vehicle safely.

Ability toUnderstand and explain City policies, procedures, fees, and basic planning and building codesand regulations to the general public, permit applicants, and City staff.

Analyze , interpret, and explain applicable Federal, State, and local policies , procedures, laws ,regulations, codes, and departmental policies.

Read and interpret plans, specifications , related construction documents , and maps.

Calculate square footage, fees and/or penalties from plans , and fees for zoning permitapplications.

Perform detailed, technical, and specialized planning and zoning and/or permit support work .

Perform the full range o office and administrative support duties and tasks.

Respond to and effectively prioritizing multiple phone calls, walk-up traffic, and other requestsand interruptions.

Maintain accurate logs, records, and basic written records o work perforn1ed.

Enter and retrieve data from a computer with sufficient speed and accuracy to perform assignedwork.

Operate modern office equipment including computer and related word processing, database , andspreadsheet software and applications.

Make sound, independent decisions within established policy and procedural guidelines.

Use English effectively to communicate in person, over the telephone, and in writing.

Use tact, initiative, prudence, and independent judgment within general policy, procedural, andlegal guidelines.

Establish, maintain, and foster positive and harmonious working relationships with thosecontacted in the course o work.

Minimum Qualifications

ExperienceEquivalent to the completion o the twelfth 12th) grade supplemented by two 2) years o

college level coursework in construction management , engineering, architecture, planning, or arelated field .

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Permit Technician Continu ed)

TrainingThree (3) ye r s o f specialized building/construction support responsibilities processing buildingplans and applications for building permit s

License or Certificate

Possession of, or ability to obtain , n appropriate, valid driver s license.

Ability to obtain an International Code Council (ICC) Permit Teclmician certificate within twelve(12) months o f employment or date o f entry into th e position.

Special RequirementsEssential duties require the following physical ski ll s nd work environm ent:

Ability to work in a standard office environment; ability to travel to different sites and location s

Effective Date

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Permit Technician Position 11-02-15

Documents

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