PERKS Version 6.0:Installation & Use

There are two mistakes one can make along the road to truth

not going all the way, and not starting.

-- Buddha

PERKS History

Pesticide Education Recordkeeping System

Keeps track of credits within your county

Send in your list of applicators at the end of the 5 year cycle

RESULTS OF PERKS

Rough Past with someSome don’t understand how to use PERKS

effectivelySome have older versions that may be out of dateSome will not use

Most rank PERKS as Good & usefulUse with no problemsMost responded positively to PERKS

PERKS Benefits#1 An efficient way to track your applicators

credits

#2 Much more efficient at adding credits for you (Helps answer applicator requests faster)

#3 Prints out mailing labels if needed easily

#4 Prints out credit listing for your county which may be mailed or sent as an attachment to MSU. Much more efficient than excel

PERKS Drawbacks

There is a learning curve Old versions may become incompatible

with new operating systems Not straightforward in how / when to delete

applicators and programs in new certification cycles

Only tracks your individual county

New things for January 2007

All applicator lists for programs need to be sent to MSU Pesticide Office within 14 days of programServes as a backup

New extension agents Lost files

PERKS Version 6.0

Addresses some problems including: Instructions on how to delete programs or

applicators at the end of a cycle.How to get around an office 2007

compatibility problemHow to easily send applicator lists for

programs to MSU

Do you need PERKS version 6.0 Maybe not? Are you running your current program

without any problems? Do you have a way to send applicator lists

to MSU? Do you have version 4 or better?

How to download the new PERKS Back up your original PERKS database Go to the MSU Pesticide Education

Websitewww.pesticides.montana.edu Click on privatecoordinatorPERKS

PERKS version 6.0 download instructions Refer to your handouts Ask many questions Informal

1st Question

Which operating system do you haveVISTAWindows 97 2003

Using PERKS with Vista and MS Access 2007

• Trusted Locations in Vista

• Updating PERKS in MS Access 2007

• MS Access 2007 Tools

Trusted Locations in Vista

If the Vista operating system is used on a computer, PERKS must be saved in a Trusted Location on that computer.

If it is not, PERKS will not work because the database has unsigned macros. Documents in Trusted Locations are allowed to run their macros without being checked by the Trust Center security system which blocks the macros.

1. In MS Access 2007 click the Microsoft Office Button in the upper left-hand corner.

2. Click Access Options

3. Click Trust Center

4. Click Trust Center Settings

5. Click on Trusted Location:

6. Click on Add new location:

• Browse for the folder to add as a Trusted Location

• Click OK

7. Finally save the database (file extension is .accdb) into your Trusted Location:

• Click the Microsoft Office Button

• Click Save As

• Select Access 2007 Database

• Select the folder you defined as a Trusted Location

• click Save

Updating PERKS in MS Access 2007

1. Download the database to the Trusted Location on your computer

2. In your old database pen the Applicator, Credit, and Program tables found in the left navigation window under the Tables section.

3. For each table, export the content:

• Click on External Data tab

• Go to the Export section and click on Excel

• Select a directory on your hard drive to save the exported file

• Select your version of Excel and name the file the same as the table names (Applicator, Credits, or Program)

4. Open PERKSv6.accdb that you downloaded into your Trusted Location

5. For each table, import the content you just exported:

• Click on External Data tab

• Go to the Import section and click on Excel

IMPORT the Credits.xlsx file LAST!

• Select the directory on your hard drive you saved the exported file

• Select the Append a copy of the record to the table:

Applicator table for the applicator.xlsx fileProgram table for program.xlsx file you recently exported Credits table for the credits.xlsx file

• Follow the prompts: Show worksheetsclick Nextclick Nextclick Finish.

• Click OK

6.  After the import process open the Applicator, Credits, and Program tables in version 6 to make sure the data was successfully imported.

If you are still lost on downloading We are here for additional support Updating is a 1 time deal.

If you are still having problems – Call & we will walk you through it.

Worse Case Scenario – Compact files and send to us Instructions are on website

In a nutshell

We need applicator list’s for each program or credit will not be authorized at end of cycle

Send applicator lists as an attachment to pesticide office

Delete programs and applicators from previous certification cycles.

Make a backup Going interactive 2010

Contact Information

Cecil Tharp

Pesticide Education Specialist406-994-5067

ctharp@montana.edu

www.pesticides.montana.edu

Online Credits & Video Library

If you can’t make it good, make it LOOK good

- Bill Gates

Multimedia resourcesDo they work?

- They often add to a good educator- They cannot supplement one!- Lose many applicators focus with too

much emphasis on video’s, online teaching opportunities – rural Montana

- ** At times they may come in handy.

When they are handy

Online Credit OpportunitiesEnd of a 5 year cycle and only need a few

credits to qualifyDo you want to put on a program for only a

few individuals?Supplements a counties regional programs

but shouldn’t replace them

When they are handy

Online Video LibraryHave you ever put a program on and couldn’t

find any speakers on a subjectKeeps it from being you speaking all dayBrings in different perspectives that may

broaden your topics you can speak about

Online Credit Opportunities

Online Credit Opportunities – How it works

Individual private applicator & agents should be aware of the online credit procedure

Online Credit Opportunities – How it works

Individual private applicator should study for the exam

Online Credit Opportunities – How it works

Individual private applicator can pick an Online Credit Exam

Online Credit Opportunities – How it works

#1 Fill out all boxes

#2 Take the test

Online Credit Opportunities – How it works

Select the best answer & submit

MSU Pesticide Education Video Library

#1 Fill out all boxes

#2

#3 Send to MSU with $10 fee

Select Coordinators

Select Videos

Video Library – How it works We have MSU PSEP

Video’s For ordering

Video Library – How it works

Select this button

Video Library – How it works

*Order within 10 days of program

*Return within 10 days of program

**Fill out mailing information

**Select your order

Very soon! Online Pesticide News

EPA Pesticide News Link Montana Pesticide Bulletin National & Local News on pesticide

poisonings Major Violations of FIFRA New Chemical Registrations Informal MSU PSEP news releases

Select News

Conclusion

Take advantage of these opportunities May help eliminate un-needed programs

for only 1 – 4 applicators at the end of a cycle – Online Credits

New resources for assisting agents when outside support is un-available.

Contact Information

MSU Pesticide Safety Education Program

www.pesticides.montana.edu