Perkins Accountability II –Postsecondary Webinar

September 9, 2015

Today’s Presenters

Katie Vaccari

Senior Research Associate

Minnesota State Colleges and Universities

Katie.Vaccari@so.mnscu.edu

Debra Hsu

Associate Director for Career Technical Education

Minnesota State Colleges and Universities

Debra.Hsu@so.mnscu.edu

Slide 2

Goals

Gain an understanding of

The Perkins cohort model for postsecondary

accountability

Postsecondary definitions of CTE participants,

concentrators and completers

Core indicator definitions

Postsecondary data sources

Using EPM to access your college’s Perkins

reporting data

Slide 3

Postsecondary Data Structure

Minnesota is one of a handful of states to use a

cohort model. The use of cohorts aligns with other

system initiatives and reporting.

Spring

2014

Summer

2013Spring

2015Summer

2014

FY

13

Coh

ort

Perkins IV: Entry Cohort Reporting

Spring

2013

Fall

2013

Fall

2014

FY 2013 FY 2014 FY 2015

Spring

2014

Enter in

Fall

2012

Spring

2015Summer

2014

Spring

2013

Fall

2013

Fall

2014

Spring

2014

Spring

2015Summer

2014

Enter in

Spring

2013

Fall

2013

Fall

2014

Fall

2012

Enter in

Summer

2012

Summer

2013

Summer

2013

The FY 2013-2015 cohort includes students entering in FY 2013 and tracked

for three years: 2013, 2014 and 2015.

Slide 4

Postsecondary Definitions

Participant

A student taking a CTE course OR who has a

Perkins eligible major.

Concentrator

A student with a Perkins eligible major who

declared a CTE award (AAS, AS, Cert, Dip) and

earned 12+ college level credits OR who received

an award in a short term Perkins eligible program

(less than 12 credits).

Completer

A student who received a CTE award (AAS, AS,

Certificate or Diploma) in a Perkins eligible program.

Slide 5

The Perkins status used for reporting is

typically the highest recorded Perkins status

during the cohort period.

However, if a concentrator changes to a non-

Perkins major, that student will be counted as

a participant, not a concentrator.

Reporting Status

—Completer

—Concentrator

—Participant

Slide 6

Accountability Indicators

1P1 Technical Skill Attainment

2P1 Credential, Certificate or Degree

3P1 Student Retention or Transfer

4P1 Student Placement

5P1 Nontraditional Participation

5P2 Nontraditional Completion

With the exception of 1P1, reporting for each indicator includes data

by gender, race/ethnicity, nontraditional status and special populations

(disability, economically disadvantaged, single parents, displaced

homemakers, and those with limited English).

Slide 7

1P1 Technical Skill Attainment

Number of CTE concentrators

who passed technical skill

assessments

Number of CTE concentrators

who took technical skill

assessments

Beginning with 2011 reporting, 1P1 includes a mix of licensure exam data from

the most recent calendar year available and data from NOCTI for state-

approved assessments from the most recently completed fiscal year.

Additional TSA data will be incorporated as new data sharing agreements are

developed and as additional approved assessments are added.

Slide 8

2P1 Credential, Certificate or Degree

Number of CTE concentrators

in a given entry cohort who,

anytime in the cohort time

frame, received a CTE

certificate, diploma, AAS or AS

Number of CTE concentrators in

the cohort

December 2015 CAR will be based on the FY2013-2015 cohort.

Slide 9

3P1 Student Retention or Transfer

Number of CTE concentrators in a

given entry cohort who, at the end of

the last year of the cohort time frame,

were still intending to complete their

program or had transferred to a 2-

year or 4-year institution

Number of CTE concentrators in the

cohort

December 2015 CAR will be based on the FY2013-2015 cohort. Retention and

transfer data are frozen as of 8/31. (In the past, there was a transfer data

update in October, but due to an additional pull of National Student

Clearinghouse data added to the schedule, that update is no longer needed).Slide 10

4P1 Student Placement

Number of CTE completers in a

given entry cohort who were

placed or retained in employment

in the 2nd quarter following the

program year in which they left

postsecondary education*

Number of CTE completers

* December 2015 CAR will be based on the FY2012-2014

cohort. There is a one year lag from other indicators.Slide 11

5P1 Nontraditional Participation

In a given entry cohort, the number

of CTE participants during the

cohort tracking period who were

enrolled in a CTE program classified

as nontraditional for their gender

In a given entry cohort, the number

of CTE participants during the

cohort tracking period who were

enrolled in a CTE program classified

as nontraditional

December 2015 CAR will be based on the FY2013-2015 cohort.

Slide 12

5P2 Nontraditional Completion

In a given entry cohort, the number

of CTE completers in a CTE

program classified as nontraditional

for their gender

In a given entry cohort, the number

of CTE completers in CTE programs

classified as nontraditional

# of Male Nursing Graduates + # of Female Welding Graduates

# Total Nursing Graduates + # Total Welding Graduates

Example:

December 2015 CAR will be based on the FY2013-2015 cohort.

Slide 13

State Negotiated Postsecondary Targets

Indicator

State Target Negotiated with OCTAE

2012 CAR 2013 CAR 2014 CAR 2015 CAR 2016 CAR

1P1 Technical

Skills

70.00%

Actual: 84.78%

70.50%

Actual: 83.40%

84.00%

Actual: 81.72% 84.00% 84.00%

2P1 Completion 50.50%

Actual: 45.99%

51.00%

Actual: 45.79%

51.00%

Actual: 46.08% 48.50% 48.50%

3P1 Retention &

Transfer

29.50%

Actual: 31.75%

30.00%

Actual: 32.10%

31.75%

Actual: 31.62% 32.50% 32.50%

4P1 Placement 85.00%

Actual*: 84.32%

86.50%

Actual*: 84.91%

86.50%

Actual: 84.22% 86.50% 86.50%

5P1 Nontraditional

Participation

23.00%

Actual: 19.03%

23.50%

Actual: 19.57%

23.50%

Actual: 19.90% 21.50% 21.50%

5P2 Nontraditional

Completion

14.50%

Actual: 14.23%

15.00%

Actual: 13.37%

15.00%

Actual: 13.54% 14.50% 14.50%

The State plans to distribute proposed local 2016 targets to

consortia for negotiation in November 2015.

Slide 14

* Rates adjusted/resubmitted.

Postsecondary Indicators:

Viewing the DataIndicator Data Source Where to View the Data

1P1 - Technical Skill

Attainment

Licensure data for Radiography,

Law Enforcement and Nursing

(Aggregate Data Only)

Other TSA data from third-parties,

as available (e.g., NOCTI)

Licensure Exam

Pass Rate

Dashboard

http://www.mnscu.edu/board/accountability/index.html

Aggregate reports from the System Office (student

level data not available in EPM 11)

2P1 – Completion

3P1 - Retention &

Transfer

5P1 – Nontraditional

Participation

5P2 – Nontraditional

Completion

ISRS (Integrated Statewide Record

System) enrollment and completion

data on CTE students

National Student Clearinghouse

data on transfers to other colleges

or universities

EPM 11 Perkins IV

Cohort Data

http://www.its.mnscu.edu/reportanddataservices/dataw

arehouse/index.html

4P1 - Placement Minnesota Dept. of Employment &

Economic Development (DEED)

and Graduate Follow-up data on

employment following program

completion

Only available as aggregate reports from the System

Office (student level data not available in EPM 11)

Slide 15

Technical Skill Assessment Data (1P1)

The 1P1: Technical

Skill Attainment

report for will be

prepared and

distributed to

consortia in early

2016 (usually end

of January).

Slide 16

Student Placement Data (4P1)

The 4P1: Student

Placement report

will be prepared

and distributed to

consortia in early

2016 (usually end

of January).

Slide 17

Performance Report

Your Performance

Report, indicating

your consortium’s

actual annual

performance level

as compared to

your consortium’s

negotiated target for

each indicator, is

typically emailed

from the State

Director in

February.

Slide 18

Three-Year Trend Performance Report

A Trend Report

showing

performance status

for the most recent

three years as well

as an indication of

whether Technical

Assistance is

needed for an

indicator, is also

sent out in February

along with the

Performance

Report.

Slide 19

EPM 11 – Accessing the Data

Slide 20

Demonstrate:

Basic navigation

Reports/pivots

Modifying pivots

The “Accessing Perkins IV Postsecondary Data Using

EPM 11” document also walks through the basic steps

of accessing your Perkins data and is located with this

presentation on the CTE Professional Development

website: www.cte.mnscu.edu/professionaldevelopment/finance-and-

accountability.html

EPM 11 – Accessing the Data

Slide 21

EPM 11 Demonstration

EPM 11/Other Useful ITS Links

Reporting and Data Services Sharepoint Site

https://connect.mnscu.edu/ITS/SitePages/Page.aspx?topicID=29&topicNa

me=Reporting and Data Services

EPM 11 Login Page

www.its.mnscu.edu/reportanddataservices/datawarehouse/index.html

Operational Data Security Request Form (Add access for the Carl

Perkins Data Module)

www.its.mnscu.edu/reportanddataservices/operationaldata/index.html

EPM 11 Training

www.its.mnscu.edu/reportanddataservices/training/index.html

MnSCU Help Desk

https://itsmnscu.custhelp.com/app/ask

Slide 22

Enter your questions in the “Chat” field

OR “raise your hand” to unmute your

phone line and ask your questions.

We value your questions and feedback.

It helps us all do better.

Questions!

23

Perkins CTE Requirements & Uses of Funds Thursday, September 24, 10-11am

Treatment of Money Detail-Secondary Thursday, September 24, 1pm

Treatment of Money Detail-Postsecondary Monday, September 28, 1pm

Perkins Fiscal Webinars

Perkins 101 for New Consortium Coordinators

Perkins 101 for New Consortium Coordinators Thursday September 10, 1pm

www.cte.mnscu.edu/professionaldevelopment/finance-and-accountability.html

CTE Webinar Series

MnSCU Career and Technical Education

www.cte.mnscu.edu/

Webinar recordings, presentation slides and other

supporting documents

www.cte.mnscu.edu/professionaldevelopment/

finance-and-accountability.html

MDE Office of Career and College Success

http://education.state.mn.us/MDE/StuSuc/CareerEd/index.html

Materials

MnSCU Program Inventory Reports (uses EPM 11)

www.asa.mnscu.edu/academicprograms/inventory/index.html

Slide 25

Perkins Consortium Coordinators Meeting

Wednesday, November 4, 2015

Normandale Community College, Bloomington, MN

2015 CTE Works! Leading the Way

Thursday, November 5, 2015

Sheraton West Hotel, Minnetonka, MN

www.cteworksminnesota.org

Upcoming Events

Slide 26

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