Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April...

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Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007

Transcript of Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April...

Page 1: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance Measures, Outcomes, and Impacts

Sharon StoutOffice of Planning and Accountability

April 24, 2007

Page 2: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Objectives

● To discuss CSREES use of performance measures in the recent past and in the present;

● To review what CSREES OPA hopes to find in future performance measures, outputs, outcomes, impacts; and

● To encourage ongoing dialogue on performance measurement, measures and indicators within the CSREES Land-Grant University System.

Page 3: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Fundamental Principles

● Axiom 1: What is measured can be improved. ● Axiom 2: The above statement is true – only if

we are measuring the right things.

Page 4: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Critical Elements for Success

1) Select the right things to measure – both controllable and important to achieving success;

2) Measure those things in the right ways – with useable indicators and targets;

3) Employ measures in a framework to improve performance; and

4) Create an organizational culture valuing and encouraging use of measures.

Page 5: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Outline

● CSREES Past Use of Performance Data ● Using a Performance Measures Framework,

including Logic Models, to Improve ● CSREES Examples ● Developing and Using Performance Indicators and

Targets ● Using and Valuing Measures

Page 6: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CSREES Past Use of Performance Data

Page 7: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CSREES Program Leadership and Showcasing Results

CSREES and the Land-grant System are ● Addressing the national problems identified in the

Strategic Plan;● Choosing the right actions to respond; ● Achieving results; and ● Communicating with stakeholders, including

funders, the public, and the Land-grant System.

Page 8: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CSREES Accountability

● Defined as “the state of being accountable; liability to be called on to render an account; the obligation to bear the consequences for failure to perform as expected.”

● CSREES is accountable to the American people, the Administration, and Congress for the use of public funds.

Webster’s Dictionary, 1913

Page 9: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Outputs, Outcomes and Impacts

State Plans of Work and Annual Reports were used to provide examples for:

● Budget justification and narrative;● PART self-assessments; ● USDA Reports of Accomplishments;● Communication with Partners, other agencies, and

the public.

Page 10: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Success Extracting Results?

● CSREES has not been as successful as we would like to be in presenting a systematic report of results from State POW annual reports.

● External panels brought in to review CSREES accomplishments for the Portfolio Review Expert Process noted the lack of an adequate data system – and results.

Page 11: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Representative Comments by Experts in Reports on PREP…

● “The panel was disappointed with the evidence provided…”

● “The portfolio failed to present a complete picture of all the inputs, outputs and outcomes.”

● “There is a strong need to improve accountability showing measurable impacts, not just in CSREES, but throughout the system and down to individual investigators.”

Page 12: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Improved POW System is Raising Panelists’ Expectations

● “… Plan of Work and One Solution are expected to improve the documentation of significant findings.”

● “In 5 years, [the panel] expects to see the consistent information across knowledge areas necessary to evaluate the portfolio properly.”

Page 13: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Expectations of Panelists for CSREES OPA and NPLs

● CSREES OPA will work …”to improve data collection, performance measurement and reporting.”

● “CSREES and NPLs should have better communication with state partners in order to get significant evidence of outputs and impacts.”

Page 14: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

What is Happening With CSREES POW and 1Solution?

● Exciting developments – as reported in other presentations here by Bart Hewitt – and CSREES ISTM.

● “Management dashboards” will enable CSREES deputies, NPLs, and P&A to examine trends – and drill down to specific projects.

● States can access information from other states.

Page 15: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Present Status, Future Hopes

● Exciting developments refers to changes in our information systems

● CSREES OPA, ISTM, and Budget Office work together to make better use of our information

● How can we jointly improve the information in our systems?

Page 16: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Reducing Burden, Increasing Use

● CSREES is no longer collecting ‘‘impacts” through a separate system.

● CSREES is relying on Plans of Work and annual reports for both “stories and statistics” for planning, reporting, and budget justification.

Page 17: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Using Performance Measurement

Frameworks to Improve

Page 18: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance Measurement Definition and Use

● Ongoing, regular collection of information for monitoring how a policy, program or initiative is doing at any point in time.

● Designed and used to report on the level of attainment of planned results and on performance trends over time.

Page 19: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance Measurement Framework

● Begins with design of a policy, program or initiative and evolves over time.

● Always is engaged as part of the ongoing management of a policy, program or initiative.

● Continues from the initial choices of performance measures and indicators, through performance monitoring to formative and summative evaluation.

Page 20: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance Measurement Framework Cycle

5

1

0

2 3

4

6

78

SpecifyMeasures

EstablishData collectionProcedures

DevelopInformation System

Measure& Report Performance

Performance MeasurementUnderstanding

FormativeEvaluation

SummativeEvaluation

ProgramProfileLogic model

Review AndModify

FE

ED

BA

CK

Page 21: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Criteria for Assessing PM Frameworks

● Useful for results management and accountability

● Shared ownership ● Transparent ● Decision- and action-oriented ● Credible and realistic ● Flexible

Page 22: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CSREES Use of PM Framework● Planning tools (‘strategic thinking’) -- to focus

attention on desired outcomes● Model to identify and track measures of interest --

inputs, outputs, and outcomes. ● Evaluability assessment – does this program on its

face make sense? (Identify questions to be addressed in an implementation plan)

Page 23: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

PM Framework in CSREES Context …

Performance measurement framework is designed with organization

● Mission; ● Vision;● Strategic Goals;● Objectives; and ● Organizational and functional linkages.

Page 24: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CSREES Mission and Vision… Mission ● To advance knowledge for agriculture, the

environment, human health and well-being, and communities

Vision ● To improve the lives of people worldwide through

an agricultural knowledge system sustained by the innovation of scientists and educators.

Page 25: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Types of StrategiesO

rgan

izat

ion

al

Sti

mu

liIntended Strategy

Deliberate Strategy

Realized Strategy

UnrealizedStrategy

Source: Mintzberg, H. Ahlstrand, B. Lempel, J. (1998)

Emergent Stra

tegy

Page 26: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CSREES Strategic Goals ● Enhance international competitiveness of American agriculture;● Enhance competitiveness and sustainability of Rural and Farm

economies;● Support increased economic opportunity and improved quality

of life in rural America;● Enhance protection and safety of the Nation’s agriculture and

food supply;● Improve the Nation’s nutrition and health; and● Protect and enhance the Nation’s Natural Resource Base and

Environment.

Page 27: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CSREES Logic Model as “Roadmap”

Describethe problem, challenge, and opportunities

Situation Inputs Outputs

Occurs when there is a change in knowledgeor theparticipantsactuallylearn

Actions Conditions

Outcomes

$$$Other PartnersNIH, ARS

Describewhat comes out from funded activities

Activities

What we do in ResearchExtensionEducation

Knowledge

Occurs when there is a change in behavior or theparticipantsact on whatthey have learned

Occurs when a societalconditionis improveddue toa participantaction takenin the previous column

ASSUMPTIONS EXTERNAL FACTORS

Page 28: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Water Quality Program: Logic Model

Inputs OutputsActivities Participants

Outcomes- Impact

Knowledge Actions Conditions

SITUATION

PRIORITIES

Staff

Money

Materials

Partners

On-farm visits

Set up record keeping systems to track phosphorus

Educational workshops

Farmers at risk of overfeeding phosphorus

Increased knowledge of link between cattle diet and water quality

Increased understanding of recommended phosphorus levels

Make appropriate adjustments to cattle feed

Monitor phosphorus levels in feed, manure, and soil

Improved water quality

Feed cost savings

Reductions in phosphorus use

Increased knowledge of tracking phosphorus levels

Page 29: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Were the inputs sufficient, timely? Did they meet the program goals? Were they sufficient given the situation?

Did all activities occur as intended? Quality of intervention: appropriate content; usable record keeping system; well planned visits?

Did the targeted farmers participate? Who did not? What were their reactions? Who else was reached?

Did knowledge increase? Did know-ledge of P levels increase? What else happened?

Are farmers monitoring P levels?

Are they adjusting cattle feed? Anything else?

Is there a reduction in P use?

How much $ saved? Other benefits? Negative consequences?

Water Quality Program: Performance Measurement, Evaluation Questions

Inputs OutputsActivities Participants

Outcomes

Knowledge Actions Conditions

Page 30: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Indicators: How will you know it?

# of staff; $ invested; delivery timetable

# of workshops data systems, on-farm visits, Farm self-reports of quality

Actual vs. desired attendance. #, % attended per session

#, % with increased knowledge of … Additional outcomes: + & -

#, % monitoring P levels; making adjustments to cattle feed Additional outcomes: + & -

#, % reducing P use; level of reduction. # dollars saved/farmer. Additional outcomes: + & -

Water Quality Program: Indicators

Inputs OutputsActivities Participants

Outcomes

Knowledge Actions Conditions

Page 31: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Uses of the Logic Model● Clarifies the linkages between activities, outputs and

expected outcomes of the policy, program or initiative

● Communicates externally about the rationale, activities and expected results of the policy, program or initiative;

Page 32: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Uses of the Logic Model● Tests whether the policy, program or initiative

"makes sense" from a logical perspective; and

● Provides the fundamental framework on which the performance measurement and evaluation strategies are based (i.e., determining what would constitute success).

Page 33: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance Measures vs. Performance Indicators

● Performance measures are conceptual, and need to be operationalized

● Performance indicators are operationalized, to specify actual data (qualitative or quantitative) to be collected and used

Page 34: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

What is a Performance Indicator?

An indicator is a quantitative or qualitative amount used to determine the extent to which progress is made toward an outcome.

● Quantitative Example: percent of firms exporting 10 percent of their produce

● Qualitative Example: distance between mother and child pairs in video of play activity

Page 35: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Outputs

Products, services and events that are:● Intended to lead to outcomes; and ● Linked to problems or issues to be addressed –

through the logical or causal chain of events depicted in the model.

Page 36: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance MeasuresExamples -- Outputs

● Number of training sessions held● Number of participants trained● Number of instructional hours● Number of publications● Number of patents

Page 37: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

OutcomesPlanned results or changes for individuals,

groups, communities, organizations or systems, including:

● Changes in knowledge;● Changes in behavior; and ● Changes in conditions (impacts) -- resulting in

solution of the original problem or issue.

Page 38: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Examples of Outcomes

● Knowledge: Change in level of knowledge regarding plant production

● Behaviors: Change in farming practices● Conditions: Increased food security

Page 39: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CSREES ExamplesPerformance Measures

and Indicators

Page 40: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Examples …

● Soybean Rust ● CEAP ● Cryptosporidium ● Nutrition and Obesity

● Family Financial Security

Page 41: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

What are We Seeking?

Quantitative and qualitative evidence that● Researchers are identifying possible solutions to

national problems;● Educators and extension faculty and staff are

helping the public learn; and ● The public is applying new knowledge and

addressing national problems, thus● Producing changes in conditions.

Page 42: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Soybean Rust● Devastating disease worldwide – some regions

lost 60-80% of their soybean crop● First found in November, 2004 by an Extension

Specialist at Louisiana State University trained by a CSREES program, SPDN

● Rapid response by USDA agencies and Land Grant partners

● CSREES and its National Plant Diagnostic Network (NPDN), provided disease recognition and pathogen diagnostic tools.

● Helped save $11 to $299 million in 2005 …

Page 43: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Penn State Soybean Rust Model

Page 44: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

SBR Observation – 12-14-2005

Soybean Rust in 2005

Page 45: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Zooming to a state brings up county level resolution and specific guidelines for that state.

Page 46: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Producer Access to Information

Page 47: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Soy Bean Rust Outputs

● Research papers modeling spread of soy bean rust;

● Training for extension agents in identifying and treating soy bean rust;

● Development of Internet Pest Information Platform.

Page 48: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Soy Bean Rust Output Indicators

● # of research papers modeling spread of soy bean rust;

● # of training hours for extension agents● # of participants trained● Completed development of Pest Information

Platform

Page 49: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Soy Bean Rust Outcomes

● Knowledge – producers aware of spread of soy bean rust and access Pest Information Platform for advice on treatment;

● Behavior – producers reduce fungicide use (cease treating in advance of spread);

● Conditions – crops appropriately treated, cost savings, less fungicide in ground water.

Page 50: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Indicators

Outcomes:● Knowledge – number of producer consultations

with Extension agents;● Behavior – amounts and locations of applied

fungicide; claims filed for crop damage ● Conditions – TBD – ERS model of cost savings

Page 51: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Water

● Basic need and pressing national problem● Directly related to public health, food safety, and other

critical public concerns ● Requires research, education, and extension ● Model exemplar for CSREES and the Land Grant

System results under the new reporting system?

Page 52: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

“Surf your watershed…”

http://cfpub.epa.gov/surf/locate/map2.cfm

Page 53: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.
Page 54: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CSREES Actions

● Listening sessions ● Cross-agency planning ● Partnerships● CSREES White Papers● Coordinated programming ● Funding, including Formula and Competitive

Page 55: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Water Situation … ● Of 147 countries ranked for water efficiency, the

United States ranked last … (NCSE, 2004).● Growing populations and changing values have

increased demands, increasing water use and management conflicts.

● Agricultural needs conflict with urban needs and with demands to sustain or improve ecosystem services, recreation, and tourism.

● Overuse of water resources adversely affects water quality.

Page 56: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Research

Program Development

Education/Outreach

Policy Development

Sustainable Water Resources

Management

Water Users: Industrial, Ag

Sector, Rural/Urban

Communities

Existing WQNetwork

Desire for Formula Funds

Limited Human Resources

Status Quo

Funding

Global Visibility

Oversight

Behavioral Science

Biological Science

Physical Science

Water Education Foundations

Outreach and Demonstrations

Adoption Education K-12

Water Security

Page 57: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.
Page 58: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CEAP – Research Outputs Indicators

Publications Water quality and agricultural management

parameters and data linking water quality and agricultural management trends.

Land use/water quality model (AnnAGNPS) of Rock Creek.

Page 59: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CEAP – Research and Extension Outcomes

● Knowledge of best management practices for agricultural producers

● Actions: Agricultural producers adopt best management practices

● Conditions: Reduced contamination of water and food supply by livestock pathogens

Page 60: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CEAP – Research and Extension Outcome Indicators

● Knowledge: Feedback from seminars for producers (e.g., evaluations, surveys, etc.)

● Actions: Documentation of adoption of best practices

● Conditions: Fewer pathogens identified in surface and ground water, reduced number of contaminants found in water and food supply

Page 61: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

CEAP, Outcomes, Conditions

Discovered increased dissolved phosphorus concentrations in Lake Erie tributaries, associated with conservation tillage -- enriching the surface layer of the soil in phosphorus, which then leaches out into the water.

Ohio EPA convened a phosphorus task force to examine the extent and severity of the issue, and impact on Lake Erie.

Page 62: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Water Quality Outcomes Conditions…

“… improve the quality of the Nation’s surface water and groundwater resources in agricultural, rural, and urbanizing watersheds.”

National Integrated Water Quality Program, FY 2007 Request for Applications

Page 63: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium, Situation

Cryptosporidium is one of the most common causes of waterborne disease within humans in the United States

May be found in drinking water and recreational water in every region of the United States and throughout the world

Parasite may be carried by agricultural animals, wildlife, and humans

Page 64: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium, Situation

In 1993, an estimated 403,000 residents of Milwaukee, Wisconsin became ill with cryposporidiosis

Ineffective filtration process led to the inadequate removal of Cryptosporidium oocysts from the municipal water supply

CDC investigators, in a retrospective cost-of-illness analysis, found the total cost of illness was $96.2 million: $31.7 million in medical costs and $64.6 million in productivity losses.

EPA now requires screening for cryptosporidium.

Page 65: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium Activities

Research – genome sequencing; transmission, survival and spread of oocysts;

analysis of spread through water shed and into water supply.

Extension – methods to prevent transmission through agricultural animals into surface and ground water

Page 66: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium, Research Outputs Developed a stochastic model of pathogen transport

over the soil surface Developed a deterministic model including

environmental parameters Compared modeled oocyst transport data to

experiments Applied engineering risk assessment to expand

model to analysis of an entire water supply consisting of multiple watersheds.

Page 67: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium, Output Indicators Stochastic model itself Deterministic model, and its environmental

parameters Oocyst transport data, as predicted by models and

collected experimentally Risk assessments, parameters and data values

from multiple watersheds.

Page 68: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium, Research Outcomes

Knowledge – Provided information on how environmental factors in a watershed affect transport of oocysts before they reach a water supply system.

Behavior – Enabled water treatment managers to better determine risks of pollution in extreme hydrological events

Conditions – TBD, Prevention of treatment failures, Prevention of outbreaks of cryptosporidiosis.

Page 69: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium, Research Outcome Indicators Knowledge – Parameters and data on

environmental factors in watershed affecting transport of oocysts, as provided to agricultural producers and water treatment managers

Behavior – Changes in best management practices by producers and water treatment managers

Conditions – TBD, Cryptosporidium identified in watersheds, water supply

Page 70: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium, Outcomes,Extension

Knowledge – Farmers and ranchers learn of best management practices (BMPs) for adequate set back distances and buffers to safeguard leafy greens from livestock pathogens and contaminated rangeland runoff

Behavior – Producers adopt BMPs, with cost-share programs as needed

Condition – Reduce pathogens in water supply

Page 71: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium, Outcomes,Extension Indicators

Knowledge – Feedback from seminars for producers

Behavior – Documented adoption of BMPs, participation in cost-share programs

Condition – Reductions in pathogens found in in water supply, cost savings in water treatment

Page 72: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

1995

Obesity Trends* Among U.S. AdultsBRFSS, 1990, 1995, 2005

(*BMI 30, or about 30 lbs overweight for 5’4” person)

2005

1990

No Data <10% 10%–14% 15%–19% 20%–24% 25%–29% ≥30%

Page 73: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Nutrition and Obesity Situation

Page 74: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Nutrition and Obesity

• Between 1970-1980 & 2003-2004, overweight among adolescents (12-19 years) increased from 5% to 17%.

Page 75: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Nutrition and Obesity Among Adolescents, Outputs

● Completed 1st study to apply dietary pattern methodology to systematically evaluate the diets of adolescents.

● Presentation: National Nutrient Databank Conference, Wash DC 2003

● Publication: Journal of Nutrition, Feb 2007

Page 76: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Nutrition and Obesity

Outcomes, Knowledge● Four distinct dietary patterns were identified.

Healthy pattern -- high intake of fruit, vegetables, dairy, grains & low intake of sweets and fried foods --was followed by 12% of White girls.

● Healthy pattern was associated with more favorable nutrient intakes & a smaller waist circumference.

● None of the dietary patterns followed mitigated adiposity (reduced body fat) among Black girls.

Page 77: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Nutrition and Obesity,Outcome Indicators

● Four distinct dietary patterns were identified among adolescent girls.

● Healthy pattern -- high intake of fruit, vegetables, dairy, grains & low intake of sweets and fried foods --was followed by 12% of White girls.

● Healthy pattern was associated with more favorable nutrient intakes & a smaller waist circumference.

● Among Black girls, none of the dietary patterns were associated with mitigating adiposity (increased body fat).

Page 78: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Nutrition and Obesity, Outcomes

● Food intake pattern consistent with guidance for healthy eating (like the USDA/HHS Dietary Guidelines for Americans) appears to help prevent overweight – among those who followed it in a longitudinal study.

● Only a minority of adolescent girls followed healthy food intake pattern.

Page 79: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Nutrition and Obesity, Outcomes, Behavior

● Food intake pattern consistent with guidance for healthy eating (like the USDA/HHS Dietary Guidelines for Americans) appears to help prevent overweight – among those who followed it in a longitudinal study.

● Only a minority of adolescent girls followed healthy food intake pattern.

Page 80: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Nutrition and Obesity, Outcomes, Conditions

● Results of this study can be used to set goals for effective obesity prevention strategies for adolescent girls.

● Reductions in adiposity reduce risks for heart disease, diabetes, etc. in later life.

● Reductions in health care costs associated with obesity.

Page 81: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Financial Security

Creating ability to meet future needs while keeping pace with day-to-day obligations.

Preparing for retirement and potential long-term care costs

Requiring planning, saving, and debt control.

Page 82: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.
Page 83: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Financial Security Outputs

Toolkit of web-based and face-to-face programs; Guidebook to Help Late Savers Prepare for

Retirement, Training of educators, and Development of eXtension program,

http://www.extension.org/personal+finance

Page 84: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Financial Security Outcome Indicators, Behavior

41% percent reported using one or more recommended financial management practices from an initiative program;

46% reported they developed plans to achieve retirement and/or future income goals; and

57% reported that they had increased their financial security.

Page 85: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Financial Security Outcome Indicators, Knowledge

89% of program participants increased their financial knowledge related to later life issues

64% planned to use recommended financial management practices

56% planned to manage their use of credit, reduce debt, and/or reduce household spending in light of their long-term goals for later life

Page 86: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Financial Security Outcome Indicators, Conditions

7,663 individuals reported a total of $6,501,945 in dollars saved, debt reduced, and/or new dollars invested--an average of $848 per person.

Page 87: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Developing and Using Performance

Indicators and Targets

Page 88: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.
Page 89: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance Measurement Framework Cycle (revisited)

1

0

2 3

4

5

6

78

SpecifyMeasures

EstablishData collectionProcedures

DevelopInformation System

Measure& Report Performance

Performance MeasurementUnderstanding

FormativeEvaluation

SummativeEvaluation

ProgramProfileLogic model

Review AndModify

FE

ED

BA

CK

Page 90: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Critical Steps –Using Indicators to Improve

Create a target performance level for each indicator Assign someone to that indicator Derive targets carefully Check indicators against targets periodically Anticipate shortfalls and correct them Shortfalls generally of two types –

Design flaws – redesign process? Execution issues -- training, better equipment, etc.

Page 91: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance Measure Example

Cumulative number of expanded commercially adaptable processes that convert biomass to fuels through the development of cost effective biochemical or thermochemical technologies, and used commercially

Page 92: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance Indicator Example

Long Term Outcome Measure -- Cumulative number of expanded commercially adaptable processes that convert biomass to fuels through the development of cost effective biochemical or thermochemical technologies, and used commercially

Page 93: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Performance Indicator Criteria

Precision – How well-defined is the indicator? Accuracy – Actual indicators are only

approximations of ideal measure, but how good an approximation?

Simplicity – Easily measured and interpreted? Cost Robustness (balance) – use multiple indicators,

especially for potentially competing criteria

Page 94: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Challenges and Trade-offs (1)

In the private sector, competing dimensions of performance to be captured by indicators –

Cost Quality Speed

Page 95: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Challenges and trade-offs (2)

In the public sector, competing dimensions of performance to be captured by indicators –

Adequacy Cost Equity Efficiency Effectiveness

Page 96: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Challenges and trade-offs (3)

For Federal programs, including CSREES, competing dimensions of performance to be captured by indicators –

• Relevance • Quality

• Performance

Page 97: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

LOGIC MODEL

ELEMENT Indicator

Data Source/

Method

Used

Collected

By …

Timing/Frequency of Measurement

Ongoing Measure

Process

Evaluation

Outcome

Evaluation

Outputs Output 1

Output 2

Output X

Outcomes Knowledge Outcome 1

Knowledge Outcome 2

Behavior Outcome 1

Behavior Outcome 2

Condition Outcome 1

Condition Outcome 2

Condition Outcome X

Page 98: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Using and

Valuing Measures

Page 99: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Critical Steps – Using Performance Measures

Using PM to enhance learning and improve performance

Cycling between and among research, education, and extension

Better use of limited funding Stimulating new and better questions, approaches

to programs – and performance measurement and evaluation…

Page 100: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Multiple Uses of PM and Indicators

Communicating Success – ‘stories and statistics’ Modeling Performance monitoring, including indicators and/or

milestones Analysis and planning Evaluation (formative, definitely, and possibly

summative)

Page 101: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Rolling up results…

Strategic Objective

Intermediate Result 1

IntermediateResult 2

Sub IR 1.1 Sub IR 1.2

Activity B

Why? So What?

How?

Assuming What?

What Else? What Else?

Activity A Activity C

Page 102: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Cryptosporidium example…

Improve water quality

Farmers adopt BMPImproved ability

to detect and treat

Sub IR 1.1 Sub IR 1.2

Green payments

Why? So What?

How?

Assuming What?

What Else? What Else?

Farm demo Improved models

Page 103: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Wetland Restoration for Sediment Yield Reduction:A Conceptual Model

Benefit of Wetland Restoration for Sediment Yield Reduction

Marginal Change in Total Downstream Sediment Yield per Restoration Dollar

Marginal Change in Restored Wetland Area per Restoration Dollar

Marginal Change in Hydrologic Response per Restored Wetland

Area

Marginal Change in Sediment Yield per

Change in Hydrologic Response

Key

Concept

Vellidis et al., 2003. Prioritizing wetland restoration for sediment yield reduction: A conceptual model. Environmental Management 31(2): 301-312.

Page 104: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Wetland Restoration for Sediment Yield Reduction:A Conceptual Model

Benefit of Wetland Restoration for Sediment Yield Reduction

Marginal Change in Total Downstream Sediment Yield per Restoration Dollar

Marginal Change in Restored Wetland Area per Restoration Dollar

Community Willingness

Purchasing Efficiency

Restorability

Presence of: Watershed Protection Activities;

Conservation Programs

Watershed & environmental protection groups; conservation easements; protected areas

Restorability

Wetland characteristics; disturbance

Property Value

Land Cost

Key

Concept

Descriptor

Indicator

Measurement Point

Page 105: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Wetland Restoration for Sediment Yield Reduction:A Conceptual Model

Benefit of Wetland Restoration for Sediment Yield Reduction

Marginal Change in Total Downstream Sediment Yield per Restoration Dollar

Marginal Change in Hydrologic Response Wetland Area

Headwater Response

Floodplain Response

Watershed Yield; Runoff Delivery; Runoff

Interception

Precipitation; topography, permeability; hydrologic connectivity; flow friction

Upstream Velocity; Flood Frequency;

Interception

Stream order; return period; structural modifications; hydrologic connectivity

Key

Concept

Descriptor

Indicator

Measurement Point

Page 106: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Wetland Restoration for Sediment Yield Reduction:A Conceptual Model

Benefit of Wetland Restoration for Sediment Yield Reduction

Marginal Change in Total Downstream Sediment Yield per Restoration Dollar

Marginal Change in Hydrologic Response Wetland Area

Headwater Sediment Sources

Floodplain Sediment Sources

Upland Runoff; Unpaved Road Runoff;

Development Site Runoff

Land use; RUSLE; unpaved road density; conversion rate

Channel Sources; Upland Runoff; Unpaved Road Runoff;

Development Site Runoff

Total flow; bank materials; channel slope; contribution watershed area; sinuosity; land use; RUSLE; unpaved road density; conversion rate

Key

Concept

Descriptor

Indicator

Measurement Point

Page 107: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Summary

Page 108: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

“Doing it right…”

Develop a logical/causal framework – model Gather data Turn data into information – use it for analysis Continually refine the model Base actions on findings Assess outcomes

Page 109: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Back to Accountability…

“… The old saw that one cannot be held responsible for what one does not fully control has outlived its usefulness; it is both reasonable and necessary to hold everyone with some influence over a metric [measure] jointly accountable for it.”

Page 110: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Next Steps?

● Questions? ● Where do we go from here? ● Increased communication… ● Increased synthesis…

Page 111: Performance Measures, Outcomes, and Impacts Sharon Stout Office of Planning and Accountability April 24, 2007.

Contact Information ● Sharon Stout, Social Scientist, OPA, CSREES 202-

401-0183, [email protected] ● Kitty Cardwell, [email protected]● Mike O’Neill, [email protected] ● Mary Ann Rozum, [email protected]● Etta Saltos, [email protected]● Jane Schuchardt, [email protected]

Office of Planning and Accountability Websitehttp://www.csrees.usda.gov/about/strat_plan.html