Wayne BaxterChief Procurement OfficerLeeds City Council

Performance Management Framework

Session Overview

• Performance Management Framework

– What Is It?– Why Have It?– How Does it Work?– Procurement Efficiency Savings– A Walkthrough of the Framework– Discussion

What Is It?• A collection of performance data from

many sources

• Overview of performance at a corporate and Unit level

• A useful list of ‘Corporate’ ToDo’s

• A record of performance and progress against targets and action plans

• A way to demonstrate performance and corporate contribution

Why Have It?• There are relatively few nationally

accepted KPI’s around for Procurement

• Provides a relatively ‘at a view’ glance of the bigger performance picture

• Performance data is visible to everyone in the Unit, not just managers.

• It has many uses – appraisals, management reports, service planning, CPA, etc

How Does it Work?• Sources of performance data are mapped

onto a ‘mind map’

• The performance data and information is collated and linked directly to the map

• A cross-unit working group collates reviews and updates the information

• The mind map is published as on the Unit’s shard drive as intranet pages

Procurement Efficiency Savings• Two types of procurement efficiency savings

– from procurement– from procurement improvement projects

• Three stage approach– Identify savings– Capture savings– Realise savings

• Procurement Efficiency Savings Flowchart

Walkthrough of the Framework

Any Questions?

Wayne Baxterwayne.baxter@leeds.gov.ukTel. 0113 224 3353

Workshop: Discussion Points

• Is there anything missing from the framework?

• What arrangements do you have within your own authorities?

• How could the framework be improved?