PEPS Pre-Request for Proposal (Pre-RFP)...

PEPS – Professional Engineering Procurement Services

PEPS Pre-Request for Proposal (Pre-RFP) MeetingVarious Specialized PS&E Disciplines

Indefinite Deliverable Contracts for Statewide Use

April 3, 2019


Housekeeping

2PEPS – Professional Engineering Procurement Services

Thanks for attending!

• Be sure to provide your information on the sign-in sheet.

• Please turn off or silence your cell phones.


Pre-RFP Meeting Agenda

Timing Topic Presenters

Wrap up and discuss next steps

PEPS – Professional Engineering Procurement Services 3

2:25-2:30

2:30-3:00

1:35-1:45 RFP Process

1:30-1:35 Introduction and Ground Rules PEPS – Kendall Baker, P.E.

CONSULTANT MEET AND GREET Networking and teaming opportunity

1:45-1:55 RFP Requirements

1:55-2:20

2:20-2:25 Proposed timeline of procurement

Contract Information ▪ Scope and Work Categories for each Discipline


Introduction

Jaime Vela, P.E. – PEPS Section Director, Urban Service Center

Lynn Daniel, P.E. – PEPS Section Director, Rural Service Center

Rebecca Pinto, P.E. – PEPS Procurement Engineer

Kendall Baker, P.E.– PEPS Procurement Engineer



Ground Rules

Consultant Selection Team Members:Various engineers and technical experts that have knowledgeand experience in the varying disciplines and districts across thestate

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2. Communication is one-way during presentation.

4. All questions regarding the Pre -RFP meeting must be emailed to [email protected] by 1:00 p.m. on Friday, April 19, 2019. Responses will be posted by COB Thursday, April 25, 2019.

3. Brief presentation – Information Purposes Only

GROUND RULES


1. Do not contact TxDOT CST members during procurement.


Contract Introduction

Indefinite Deliverable Contract – a type of contract that does not require the identification of the project on the contract level. Work Authorizations will be issued to define each project, the specific scope, and the applicable level of effort that will be required. The contract will have a 3 year limit for issuing new work authorizations and a 5 year maximum contract term.

Statewide Use – these contracts will be available for use by any district or division within TXDOT that has an applicable need for the services that are defined within the scope of the contract.

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2:25-2:30

2:30-3:00


1:30-1:35 Introduction and Ground Rules

PEPS – Kendall Baker, P.E.



1:55-2:20




Federal Process


Federal Process without Interviews

• 75 working days from kick-off to contract execution

• Single-Step process

Request for Proposal (RFP) Evaluation• RFP outlines the proposal topics, format, and scoring criteria.• Proposal score is used as basis for selection.


Proposal Process


Proposal Screening

• Make sure to follow the RFP instructions and submit all applicable documents required.

• All prime and subs providing engineering and design-related services must be Administratively Qualified (AQ); or be determined eligible by TxDOT’s PEPS Division, Business Operations Center - Administrative Qualification Group to use the federal safe harbor rate, by the Proposal deadline specified in this solicitation.

• Primes can look up subs on the TxDOT.gov website to check on AQ status.


Request for Proposal Process


RFP Topics

RFP topics are developed to guide your response to focus on the needs for this contract.

Attachment 2: Proposal

Firm has great latitude to develop the proposal

Must adhere to formatting and page number criteria

Prime Provider Past Performance will be captured in a percentage determined by each procurement’s CST.

Proposal Responses We’re Looking For:

Tell us about your experience– Provide detailed examples and include challenges/lessons learned and innovation

We are interested in meeting the contract goals and consultant characteristics – Tailor proposal responses to answer each topic and applicable Evaluation Criteria

Quality over quantity – One or two great examples are better than several good/average ones

Thoughtful relevant responses– No key-word search; this is about your capabilities, experience, knowledge, and thought process

Pay attention to the topic– Know who the topic is addressing; adhere to the number of examples requested


Request for Proposal Process

Proposal Evaluation Criteria

The CST members will independently score Proposals based on the criteria andrelative importance factors (weightings) provided below.

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GROUND RULES


Evaluation Criteria

Proposal should include: Weighting for Evaluation of Proposal

1 Technical Approach

Project understanding, innovative concepts or alternatives, quality control procedures, staffing

%

2 Project manager’s relevant experience

Similar or related projects, project management

%

3 Key staff’s relevant experience

Similar projects %

Past Performance Score

%

Total 100%

The sum of the three criteria and Past Performance Score weightings used for the evaluation of the Proposal will equal 100% (see Evaluation Criteria section in this RFP).






2:25-2:30

2:30-3:00






1:55-2:20




RFP Requirements


Project Team Composition (PTC) Form (Parts 1, 2, and 3) must include:

Task Leaders for standard work categories

DBE firms

Percentages of work

5.2.1– Bridge Design

4.2.1 - Roadway Design

10.1.1 - Hydrologic Studies

10.3.1 - Bridge Hydraulic Design

Examples of Standard Work Categories

• Standard work categories will be used in these solicitations.

• Non Listed Work (NLCs) are included when applicable.

• Prime provider shall perform at least 30% of the contracted work using its own work force.

15.2.1 - Design Survey


RFP Requirements

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RFP Requirements

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RFP Requirements

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RFP Requirements


DBE Contract Requirements• DBE Assigned Goal of 30%.• Each subprovider listed to meet the assigned DBE

subcontracting goal must be DBE certified in North American Industry Classification System (NAICS) Code applicable to the type of service being offered by that firm

• Only work covered by the assigned NAICS codes will count towards your DBE goal.

• If your sub is a DBE but is not certified as a DBE in the NAICScodes assigned and advertised in the RFP, their work will not be counted towards the DBE goal.

• A prime should provide an explanation for support work (not engineering work or work covered by the standard work categories) for each sub consultant on the PTC form that is not Administratively Qualified.






2:25-2:30

2:30-3:00



Kendall Baker, P.E.



1:55-2:20Contract Information ▪ Scope and Work Categories for each Discipline



Contract Information

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Overview

6 Separate Procurements for varying specific disciplines that will be used in support functions

• Roadway Design • Traffic Control (Complex)• Complex Geotechnical• Bridge Design• Drainage Design• Signing, Pavement Markings, and Signalization Design

New scopes have been created for each procurement• Review the draft scope posted with the RFP• Scope is preliminary and subject to refinement once posted and

prior to contract execution



Roadway Design

Wave 3 – Urban Service Center

10 contracts with a maximum capacity of $5,000,000

Engineering services required for the preparation of plans, specifications and estimates (PS&E) and related documents for various projects in both rural and urban settings.

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Examples of Scope Function Codes

3.2.1 Route Studies & Schematic Design

4.2.1 Roadway Design

4.4.1 Freeway Interchanges

9.1.1 Bicycle & Pedestrian Facility Development

15.2.1 Design Survey

15.2.2 Construction Survey

NLC-1 Pavement Design Services

Examples of Standard Work Categories110 (110) FEASIBILITY STUDIES

145 (145) MANAGING CONTRACTED/DONATED PE

160 (150) ROADWAY DESIGN

-Design Surveys And Construction Surveys


309 (309) DESIGN VERIF/CHANGES/ALTER

*Information preliminary and is subject to change.



Traffic Control (Complex)


10 contracts with a maximum capacity of $3,000,000.

Engineering services required for the preparation of complex traffic control plans, specifications and estimates (PS&E) and related documents for various projects in both rural and urban settings.

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3.2.1 Route Studies & Schematic Design


4.4.1 Freeway Interchanges

4.5.1 Constructability Review

8.1.1 Signing, Pavement Marking & Channelization

8.2.1 Illumination

8.3.1 Signalization




145 (145,164)

MANAGING CONTRACTED/DONATED PE

160 (162,163)

ROADWAY DESIGN

-Signing, Pavement Markings and Signalization

-Miscellaneous (Roadway)





Complex Geotechnical

Wave 3 – Service Center for Divisions


Engineering services required for the preparation of complex geotechnical engineering services for the preparation of plans, specifications and estimates (PS&E) and related documents for various projects statewide.

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14.1.1 Soil Exploration

14.2.1 Geotechnical Testing

14.3.1 Transportation Foundation Studies

14.4.1 Building Foundation Studies

14.5.1 Evaluation & Design of Geotechnical Related Structures


145 (145,164)

MANAGING CONTRACTED/DONATED PE

160 (163)

ROADWAY DESIGN


300(330) DESIGN VERIF/CHANGES/ALTER




Bridge DesignWave 4 – Service Center for Divisions


Engineering services required for providing preliminary engineering, engineering assessments, and engineering design services required for the preparation of PS&E and related documents, for various Bridge rehabilitation, replacement, and new location projects.

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Examples of Scope Function Codes3.2.1 Route Studies & Schematic Design


5.2.1 Bridge Design

5.3.1 Multi-Level Interchange Design

5.5.1 Bridge & Non-Bridge Class Culvert and Inlet Design

10.5.1 Bridge Scour Evaluations And Analysis

14.1.1 Soil Exploration

14.2.1 Geotechnical Testing

14.3.1 Transportation Foundation Studies

14.5.1 Evaluation & Design of Geotechnical Related Structures


102 (110) FEASIBILITY STUDIES

145 (145,164) MANAGING CONTRACTED/DONATED PE


-Bridge Design





Drainage Design



Engineering services required for the proposed contracts consists primarily of providing various aspects of drainage design and analysis in support of project delivery.

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Examples of Scope Function Codes4.2.1 Roadway Design5.2.1 Bridge Design5.5.1 Bridge & Non-Bridge Class Culvert and Inlet Design10.1.1 Hydrologic Studies10.2.1 Roadway Hydraulic Design10.3.1 Bridge Hydraulic Design10.4.1 Storm Water Pump Station-Hydraulic Design10.4.2 Pump Stations-Electrical10.4.3 Pump Stations-Structures10.5.1 Bridge Scour Evaluations And Analysis10.6.1 Coastal Hydraulic Design15.2.1 Design Survey





-Drainage Design





Signing, Pavement Markings, and Signalization Design



Engineering services required for the proposed contracts consists primarily of providing various aspects of signing, pavement markings, and signalization design and analysis in support of project delivery.

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Examples of Scope Function Codes3.2.1 Route Studies & Schematic Design


8.1.1 Signing, Pavement Marking & Channelization

8.2.1 Illumination

8.3.1 Signalization

8.4.1 ITS Control Systems Analysis, Design & Implementation

8.6.1 Rail-Highway Design






160 (162,163) ROADWAY DESIGN

-Signing, Pavement Markings and Signalization









2:25-2:30

2:30-3:00






1:55-2:20




Key Dates


TENTATIVE* Procurement Schedule – Wave 3

Pre-RFP meeting

RFP posts on website

Selections complete

Negotiations complete

Finalize & execute contract

Debriefs will be scheduled after notification of the selected firm.

Proposal due date

*Dates are subject to change.

Wednesday, 4/3/19

Wednesday, 5/29/19

Tuesday, 7/2/2019

Thursday, 7/18/19

Friday, 8/30/19

Wednesday, 6/12/19


Key Dates


TENTATIVE* Procurement Schedule – Wave 4

Pre-RFP meeting

RFP posts on website

Selections complete

Negotiations complete

Finalize & execute contract

Debriefs will be scheduled after notification of the selected firm.

Proposal due date

*Dates are subject to change.

Wednesday, 4/3/19

September 2019

November 2019

January 2020

February 2020

October 2019





2:25-2:30

2:30-3:00






1:55-2:20





Wrap Up and Next Steps


• Email all questions from the Pre-RFP meeting to [email protected] by 1:00 p.m. CT, on Friday, April 19th, 2019.

• Subscribe to updates on business section of www.txdot.gov website.

• Pre-RFP meeting PowerPoint and Sign-In Sheets will be posted to website under “Consultant Information Meetings” by COB Friday, April 5th, 2019.

• Pre-RFP relevant questions/answers will be posted to website under “Consultant Information Meetings” by COB Thursday, April 25th, 2019.

Again, thank you all for attending the Pre-RFP meeting!


Consultant Meet and Greet

Enjoy the opportunity to discuss the upcoming solicitation

Networking and teaming opportunity


PEPS Pre-Request for Proposal (Pre-RFP)...

Documents

Transcript of PEPS Pre-Request for Proposal (Pre-RFP)...