The Fully Integrated Single-Supplier HR and Payroll Management Solution

The Fully Integrated Single-Supplier HR and Payroll Management Solution

HR and Payroll Management By Spreadsheets- Is there any better way ?

Overview Introduction

PeoplActive Core Features

What makes PeoplActive Unique ?

PeoplActive two Components : HR and Payroll

Management

What makes PeoplActive different from other

Solutions ?

What make PeoplActive smart choice for your

company ?

Staff is an important intangible asset and HR process is always a concern to the Senior Management. The quality of HR management reflects the success of a company. Human resources management refers to the use of human resources to achieve organizational objectives.

PeoplActive handles HR, Personnel, Attendance, Leave Records, Payroll and other benefits through Web based solutions.

To ensure that HR retains control of both data and processes, workflow automatically routes all tasks through review- approval cycles, thereby improving productivity and ensuring that important tasks are not overlooked.

It helps the HR department to calculate payroll and allocate the resources by generating reports.

Introduction

HR and Payroll Management must requirements

Employee data

Management

Document Managemen

t

AttendanceManagemen

t

Pay RollManagemen

t

LeaveManagemen

t

EmployeeDate

Management

1.Enterprise-

Class HR & Payroll

Software

2.Local Practicebuilt-in withInternational

Standards

3.Employee Details

4.Payroll

Services

5.In-depth

Reporting

7.

6.IntegratedAccount Module

PeoplActiveFeature

s

Advanced Security and

User Managemen

t

RobustSolution

SwiftDeployment

OngoingSupport

What makesHRMS

unique?

1. Enterprise-Class Human Resource and Payroll SolutionAny size of business can enjoy the benefits of a full-featured Cloud payroll solution without sacrificing the control, flexibility and accessibility.

2. Local Practice built-in with International StandardMeet the needs of your organization with flexible payroll processing and comprehensive payroll reporting in accordance with international standards and local practices. Wage Protection System (WPS), Gratuity, leave salary calculations, leave fare and their provisions are managed efficiently here to suit world wide requirement.

3. Employee DetailsRecord personal information of employees, together with their photographs, designation, qualification, benefits , work experience, grades, documents like health card, labour card, passport, visa, etc.

4. Payroll ServicesNo more worrying about late payment of employee salary and missed deadlines. We provide payroll management module which provides all functionality required by traditional payroll solution.

5. In-depth reportingTHe HR & Payroll solution comes with powerful reporting capabilities that enable you to zero in on the data that matters the most. Reports like Pay register, bank transfer statement, cash denomination, budget variance on jobs, job wise hours and cost, annual leave due report etc.

6. Integrated Account ModuleThe Accounting module can be integrated with the solution to maintain salary, Payment, Receipt, petty cash. The costs centers can be defined for company , Branch, department wise human resource allocation to keep track of account transactions in HRMS solution.

7. Advanced Security and User ManagementA fully secured solution with bio-metric integration and maximum user control to ensure the confidentiality of HR data. The HRMS Solution is designed to meet the local and globaland industry diversified requirements. Clients can be benefited for multi-organization, multi-branch, multi-Location, multi-currency and global view functionality.

• HR Administration

• Leave Management

• Payroll Management

• Financial Interface

• Timesheet Calculation

• Attendance Management

• Company Transfers

PeoplActive helps you simplifythe below processes :• Performance Management

• Employee Relations

• Reporting

• Document Management

• Company Policy

• Employee Self Service

• Approval Workflow

HRMS has two components

HR Management

Pay Roll Management

HR Management

1. Organization Structure2. Employee Data Management3. Global Configurations4. Employee History

Multi Branch

1. Organization Structure

Location

Division

Department

Designation

Multi Company

HR Management

• Personal Information with photograph and

signature

• Contact Information

• Bank Accounts

• Designation

• Grades

• Qualification

• Experience

• Documents with unlimited document images

• Dependents etc

2. Employee Data Management

HR Management

• Bank accounts

• Leave Rule Configuration

• Ticket Fare Configuration (for employees and

dependents)

• Holidays Calendar

• Email alerts on documents expiry

• Audit control

• Pay Elements

• Overtime Settings

• Gratuity / Leave / Travel Entitlements

3. Global ConfigurationsHR Management

Welcome EMP

EMP Job Profile

EMP Doc Management

Employment Status

EMP Appraisal

Location/Dept./Designation, etc.

comprehensive Benefit

4. Employee HistoryHR Management

Pay Roll Management

1. Basic Features2. Pay Roll Transactions 3. Account Transactions

Pay Roll Management

• Multi Company/ Multi Branch / Locations / Departments/ Divisions

/

Currencies

• Leave pay elements (Company / Employee)

• Leave Accrual -deduction of unpaid leave

• Leave fare

• Loan types

• Employee: Multiple bank accounts Fix / Temp allowance/ Deduction

• User-defined overtime rates

• Salary payments in cash, cheque, bank transfers and WPS across

any

currency bank account

• Increments to employees and their history with effective dates

• Employee provision calculation

• Month end processing

• Separation & Indemnity settlement

1. Basic Features

Pay Roll Management

2. Pay Roll Transactions • Attendance recording• Import Attendance

- Employee wise daily attendance- Department wise daily/Monthly attendance report

• Any kind of Variable Allowances, Deductions, Benefits and Indirect costs

• Loan/Advance Processing• Salary revision• Leave salary & Air Ticket Allowance• Leave encashment• Provision adjustment• Separation processing – Terminal Indemnity & Final payment• Pre-Payroll processing

- Generate fixed earnings / deductions - Pay slip checklist• Post-payroll processing

- Manual posting to accounts - Period-end process

Pay Roll Management

• Ledger creation

• Allocation of cost center

• Payment

• Receipt

• Petty Cash

• Journal voucher

• Statement of account report

• Cost center wise expanse/salary report

3. Account Transactions

What makes our HRMS

UNIQUE &DIFFERENTfrom other Solutions?

““

Paper-based time off requests, beneficiary updates, and pay stubs are becoming a thing of the past. Technology has made HR a self-service function in the small and mid-size business sector.

The HR software keeps track of the company’s benefits and compensation data, allowing employees to view the status of their accrued leaves, make time-off requests, or make necessary changes to their contact or benefits information- all without phone calls or emails to HR personnel. And allowing employees to key in the information themselves online helps boost productivity, too. There are no more forms to fill out in triplicate.

Features : My information Attendance Tracking Leave Cycle Pay Slip Expense Claims HR Notification Company Policies

1. Encouraging employee self-service

• Improved employee satisfaction: Keeps employees informed and engaged with automated communications– directly to their computers, handhelds and mobile phones.

• Lower Cost: More cost effective than HR staff calling individuals

• Targeted: Smart self service module has a tightly controlled targeting which means the right person receives the right notification and that only authorized people have the rights to send to wide audiences

Expense Claim: This feature enables organizations to automate their official expenses claim process with approval work flow. This tool is used to manage the expense claims and payments made outside the Payroll. This is a comprehensive module with expense claim workflow, employee & manager self service, bulk claim processing & payment, MIS reporting and alerts

Key benefits

2. Smart Document Management & Expiry Reminder• Trade Lic Software License Contract• Immigration Rental Contracts• Labor card Driving License• Tenancy Contract Website Domain Renewals• MOA Service & Maintenance Contracts Renewals• AOA Electricity-Internet-Telephone Bills Reminder• Partners Document• Commercial Register• Share Certificate• Property Insurance• Third party Liability• Passport• Visa• Labor card• Emp Contract

www.communicationcrafts.com

3. Biometric Integration• Employees can punch at all job locations

• All Employee and company documents are completely safe and secure

• Documents issue or received from PeoplActive e.g. passport, labor card, insurance card, Commercial Licenses, Contracts are verified through a strict biometric system.

Attendance is critical as a basic input to payroll processing. HR departments face problems of integrating attendance inputs from different log systems e.g. cards, biometric scanners and manual attendance registers across all business locations.

PeoplActive’s Centralized Attendance Functionality

• Collects data from multiple sources

• Tracks your employees’ time and attendance automatically

• As per the company rules and policies

• Fetches employee punches from the device

• Calculates daily attendance based on day/work hr. basis

• Work hour basis

• Calculates total work time

• Calculates overtime, late in, early out for each employe

5. Centralized attendance system

6. iPad, iPhone and Android support

iPad, iPhone and Android

• Auto salary slip to EMP By mail as well as notify by SMS.• Company/EMP Document expire reminder as per schedule• EMP Leave expire reminder through auto scheduler• Auto mail reminder for EMP Monthly Working Hours is less than the Actual Working Hour.• Current month Salary Comparison with last month by auto mail.• Bulk SMS/ Mail Notification by system for any event to any department or any EMP .• Auto System mail/sms to emp birthday, anniversary , festival etc. • SMS/ Mail history.• Auto database backup system with notification by mail

7. Smart E-Mail & SMS Communication System

What makes HRMS

the smart choice for your

company?

HR and Payroll excellenceOur professional HR implementation consultants strive to adopt HR and Payroll “BEST PRACTICE” procedures at all times.

System FlexibilityThe HR and Payroll programs have been developed in “open source code” – This means that screens, procedures and reports can be easily updated or modified by our customers. It is a data/rules driven system whose flexibility is further enhanced by online configuration tools.

Web based DeploymentThis product is built on Advance JAVA and SQL server database. This means that the entire system can be accessed via the internet and/or intranet by using an internet browser.

Employee ParticipationThe HRMS includes a user-friendly yet comprehensive self service portal where all employees can participate by initiating processes and requests.

It's all hostedNo software to buy, no installation required. You don't need to buy servers or have trained IT manpower. You also get automatic updates and bug fixes with our SAAS (Software As A Service) Cloud Hosted HR solution.

Key Components

Technology Specifications• Language: Advance Java • Target Deployment OS: Linux• Support Browser: Mozilla Fire Fox• Client Tier: Ice faces

• Application Tier: JSF 2.0, EJB3.0• Reporting: i-Report 4.0/ Jasper Report Tools• Tools: My Eclipse, SVN Source Code Control

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Ipsum is not simply random text. It has roots in a piece of classical Latin literature from 45 BC, making it over 2000 years old.

• Richard McClintock, a Latin professor at Hampden-Sydney College in Virginia,

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A little about Communication Crafts

Established in 2005, Communication Crafts has earned for itself a strong presence across South Asia, Middle East, USA & UK in the fields of creative production, web & E commerce Development and Online Marketing. Our client-centric approach and focus on providing

360* solutions has helped our customer base grow exponentially year after year.

We feel immense pride in saying that our clients love us and we strive hard to achieve that. We are often termed as the team-next-door by our clients.

Thank You for your attention. We'd love to hear from you.

+91 98791 04180

info@communicationcrafts.com

www.communicationcrafts.com

1, Ground Floor, Shitiratna,

Nr. Radisson Blu Hotel,

Panchvati Cross Road,

Ahmedabad-380006, Gujarat.