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PDF Markup Ultimate

The PDF Markup Ultimate App is an app that allows you to

“Markup” PDF files. These features include Text-to-Speech

(TTS) on electronic PDF files, highlighting, underlining

(straight, squiggly and strike through), comment bubbles, adding text

and voice notes. Other features include adding shapes, a “freehand”

tool, signature tool, stamp tool and inserting pictures and web links.

PDF Markup Ultimate allows “Open-in” access from other apps, such as

Readiris and downloading from the Internet (EQAO) to transfer files

to the App. PDF Markup also syncs with Google Drive for storage and

retrieval of PDF files. A Google Doc file can be downloaded, converted

to a PDF and annotations for the App applied. Transferring files to

other Apps can be done with AirDrop and Open-in.

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Table of Contents Page #

Preamble of App 1

Table of Contents 2

First time Opening App and signing into Google Drive 3

Signing into Google Drive 3-4

Using Annotation Tools on a Document

Search and Comment Bubble (p5-6)

Highlighting, Underlines, Freehand and changing Colours of

these Tools (p6)

Add Shape and Text (p7)

Add Signature, Stamp and Voice Note (p8)

Add Picture and Web Link (p9)

5 – 9

Quick Access Toolbar 10

Thumbnail View

Deleting page(s) from document

Saving selected page(s) of document

Add page(s) to document

Rotate page(s) in document

11

Inbox 12-13

Inbox Management

Drag and Drop and New Folder (p13)

Sort, Recent and Favourites View (p14)

File and Folder Management and Favourites (p14)

Delete, Move, Copy, Rename and Open in (p15)

Zip, AirDrop and Select All (p16)

13-16

Text-to-Speech TTS

Reading Controls (p17)

Continuous Reading (p17)

Reading Selected Text (p18)

17

PDF Markup Ultimate and Google Docs and Slides 19

Saving and Printing

Saving and Printing (p20)

Printing “Flattened” copy (p21)

20-21

Bookmarks, Outlines, Thumbnails and Annotations - BOTA 22-23

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First time Opening App

Getting Started and Signing into Google Drive

Locate and open PDF Markup Ultimate. If prompted about “Notifications” select

“Don’t Allow.” On the first use, and possibly after updates, a “Tour Window” of the

app will appear.

Shown on the right is the first of five Windows

that will appear.

Swipe these windows to the left.

After swiping four or five times, the window on

the right will appear and cannot be swiped away.

This window is to sign up to the Kdan Cloud,

SEA Does Not subscribe to this cloud.

Vertically on the left of the screen a Menu bar

appears. Note the “Cloud” is highlighted.

To Sync the app to Google Drive select the

“Globe.”

Locate and select Google Drive.

Using the first.lastname@rccdsb.ca enter the

required information.

When prompted select “Allow.”

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After a few moments Syncing with Google Drive

the Drive and Folders/Files will appear.

Swiping window to left or right switches from

one window to another.

Note at the bottom of this window, URL

Download and Download List.

When downloading files, progress can be

checked here.

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Using Annotation Tools

Locate a file from the Inbox and tap on

it to open.

The annotation tools appear vertically on

the right hand side of the toolbar when

file first opened.

If not visible, slide finger from right

side of screen towards center of page.

Note: Avoid the area around the Home

Button. This opens the multitasking

features to access other Apps.

Forward and back page selectors are

located at the bottom.

Tools - from top to bottom...

“x” to close toolbar, Search, Comment Bubble, Highlight, Straight Underline,

Strikethrough, Squiggly Underline, Freehand, Shapes, Text Box, Signature,

Stamps, Voice Notes, Pictures and Web Link.

Search.

The search will allow jumping to a

specific page when number entered.

Will search document for word entered.

Comment Bubble

Tap comment bubble on toolbar then tap

on screen.

Window opens and notes can be entered,

tap disk in the bottom right corner to

save it.

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Tap outside of note window to close it.

A red bubble icon appears. Tap and hold

to drag and move.

Tap and select Note to view note or

Delete to delete.

Highlight and Underlines.

Tap on desired tool, it comes highlighted

in blue.

A brief message will appear, “Drag over

the text to ...” then drag finger over

text to be highlighted or underlined.

Unselect tool.

Freehand.

Select freehand pen tool, freely draw on

document.

Note Menu bar that also appears to

Undo, Redo, Clear and Save.

After selecting, save freehand tool

closes.

The colour, opacity (darkness), size and

pen style of the free hand tool can be

changed. Tap and hold on the icon in the

toolbar and make selections.

Highlight and Underline Colours.

Colours can be changed by taping and

holding the icon in the tool bar.

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Add Shape.

There are four options within the shape

tool; circle, square, arrow and line.

To select shape other than the circle

(default is the circle) or to change

colour tap and hold the tool in the tool

bar until a window opens.

Select desired shape and or colour.

Tap on screen and shape appears. A

Menu bar will appear to add a hidden

note, change the colour, thickness and

opacity (darkness) of the shape or

delete shape.

Shapes can be moved by placing finger in the shape and moving it around. The size

of the shape can be moved by adjusting the blue dots. See Figure 1 above.

Add Text.

Tap on text tool and then onto screen.

As shown on the right, the on screen

keyboard appears- there are options for

the text format, font, opacity

(darkness) and colour.

Text can also be dictated using the

microphone seen on the keyboard.

Text can be edited or deleted by

tapping on the text that was entered.

Entering text with an external keyboard

works the same; just the letters of the

keyboard do not appear on screen.

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Signature.

A personal signature can be created,

inserted and save for future documents.

Stamp.

There is a small selection of “stamps”

that can be added to a document.

Select stamp tool and stamp, then tap

on screen to place stamp.

Stamp can be moved or deleted by

tapping on it after on document.

Voice Note (Sound Clip).

After selecting “microphone” from

toolbar tap on screen.

Select “Add here” to add voice note.

Once selected recording begins.

There is a pause, delete and done in a

Menu bar that appears at the bottom of

the screen, regardless where you add

the note.

Note can be played, deleted or moved by

tapping on it after recording is done.

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Picture.

Tap on “picture” icon in toolbar. Select

camera then picture.

Tap on screen to place picture. Picture

can be moved, resized and deleted by

tapping on it after inserted into

document.

Web Link.

Select link tool from toolbar. Drag

finger across screen to place and open

link window.

Link can be entered by typing it in or

pasted after copying it from the

browser. Deleting what appears in the

“Add link” window and enter new link.

Note: After completed, the link shows

up as a grey rectangle, no text to

indicate what it is. The text tool could

be used to create title and place over

link.

Link opens within the App. Use the exit

along the bottom to return to app.

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Quick Access to Features on Toolbar

To Tools.

Tap and hold on screen

where there is no text or

images, for about three

seconds then release.

Menu bar appears with

options.

To TTS, Annotation...

Tap and hold on text for

about three seconds.

Menu bar will appear with

options

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Thumbnail View

Select at bottom of

screen.

The Thumbnails, eight pages

maximum, appear on the

screen.

Scroll and tap to select and

open desired page.

Tapping on the “edit” icon,

top right of screen, allows

access to an edit screen.

Thumbnail Edit Screen.

Page(s) can be deleted,

saved, added, rotated and

emailed.

Delete selected page(s) from document.

Save selected page(s) to inbox as new file. Window will appear with

files name after choosing this option.

Add page after selected page. Choice of blank, ruled, music and

squared pages are offered as selection.

Rotates page 90° ClockWise each tap.

Emails page(s). A default email account is not setup on the student’s

SEA iPads. Students do not have access to account settings.

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Inbox

To access the inbox select the top left icon on the right vertical Menu bar. Shown

below is the default for the App.

The “Private” folder can be used to

store and password protect PDF files.

The “iCloud” folder can be synced with

iCloud by tapping on “iCloud Drive”

beside inbox icon.

The “Downloads” folder will contain files

downloaded from Google Drive. Note the

“0” on the bottom right of the folder

indicates the number of files in the

folder.

The PDF files not in folders are those that Open-in from another app has been

used, i.e. Readiris. Note: All files must have the “.pdf” extension after the name of

the file to be recognized by the App as a PDF file.

The “Camera” in the vertical Menu bar can be used to take a picture of a document

and use it in the app. However OCR (Optical Character Recognition) is not a feature

of this app and the Text-to-Speech (TTS) will not work.

The “Two Orange Arrows” in the Vertical Menu bar are a feature used with the

Kdan Cloud. SEA is not using this feature.

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On the bottom left there is a “gear,” indicating settings.

There are few settings, but there are two that may be

beneficial to be disabled.

These setting are under TEXT TO SPEECH.

You can turn off “Reading the page number” and “Read

through a file,” also known as continuous reading.

Green showing is on, not showing, is off.

Inbox Management

Drag and Drop.

Files and folders can be arranged by a

tap and hold, then moving to desired

location.

Files can be put in folders and folders

can be put in folders, As well files and

folders can be deleted.

New Folder.

A new folder can be created by tapping

the folder + on the top right.

You are prompted to enter a folder

name.

Files and other folders can be moved

into this folder using drag and drop

(above) or the edit and move feature

(see “Move” below).

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Sort, Recent and Favourites.

Sort, by Date, Size or Name can be

selected.

Recent, show files recently accessed.

Favourites, shows files that have been

marked a favourite.

File and Folder Management.

To edit a file (including files in folders)

tap “edit,” top right hand corner.

An “edit” menu now appears. Tap a file

to access these options.

Multiple files can also be selected,

selected files are identifies with a blue

check.

Options are to: Select All, AirDrop, Zip,

Open in, Rename, Copy, Move and Delete

Favourites.

Marking a file as a favourite can be done

from within edit mode.

Selected desired file, blue checkmark

and uncoloured “star” appear.

Tap the “star” located in the bottom

right corner of selected file.

Tap to mark as favourite, “star” turns

yellow.

Favourites can be accessed from the

inbox or the “Favourite” tab located

above the folders.

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Delete.

Deletes selected file(s), prompted to

confirm.

Note: Once file is deleted, it cannot be

retrieved.

Move.

Allows you to move selected file or

multiple files to a folder.

Select network to move to Google Drive.

Copy.

File or files can be copied and pasted to

the Apps inbox, a folder in the inbox or

under Network to Google Drive.

Rename.

A window opens up, type in new file name

and select Done when finished.

Open in.

File or files can be sent to other apps or

emailed.

Apps that appear will depend on the

apps on the device that will accept the

PDF format of this file.

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ZIP.

Zip can be used to compress the file

size of larger files. This can be useful to

send this file via email or AirDrop.

When Zipping you will be prompted and

when unzipping you are prompted to

verify.

Unzipped files will appear in a new

folder, which will have the title of the

file.

AirDrop.

A file or files can be sent to other

device via Bluetooth.

Receiving device must be in the same

room and select what App to accept this

file(s) in.

Select All.

Can be used to select all files, including

in folders.

Files then can be deleted, moved, copied

or zipped.

Good to back up all files to Google Drive.

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Text-to-Speech (TTS)

Reading Controls.

To read document from the top of

the page select the page/speaker

button on top right of screen.

The “Reading” Controls Appears.

The “Settings” can be opened to select language.

“Continuous Reading” can be turned on to read the entire

document (shown in the off mode).

The “Speed” of the reading can be adjusted.

Reading control contains “reverse, play and forward.” Much like

any audio player.

Once play is selected the “pause” button will appear.

The reading controls can be hidden during reading or when not

required. Controls will automatically disappear after a few seconds

of reading.

Continuous Reading.

To read the page from the top, tap on the

play button.

The line being read will be highlighted.

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Reading Selected Text.

To select specific text to be

read, tap and hold and release

on text.

Drag blue dots and select

desired test to be read.

Then tap the tool with the

speaker.

A second method to reading

selected test is to tap hold and

release on an area without text.

Select “Text Select” then drag

your finger across desired text

to be read.

Then tap the tool with the

speaker.

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PDF Markup Ultimate and Google Docs

With the PDF Markup Ultimate App you can import from Google Drive, a Google

Doc or Slide. While importing the doc file, is needs to be converted to a PDF and

therefore all the annotation features of the PDF Markup Ultimate App can be

used.

Go to Google Drive and locate Google

Doc or Slide to be uploaded.

Tap on Doc (or Slide), example using

AAA Playlist.

If not signed into Google Drive go to

Page 3 for instructions.

Tap on “Download Now” to start

download.

When prompted select “PDF.”

Go to the Inbox and open the folder

titled “Downloads.”

Select download Google Doc or Slide file

to annotate in app.

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Saving and Printing

Tap on the “Disk” top right of screen.

Tap on the top right of

screen.

Select “Print.”

Select desired printer.

Number of copies can be selected,

default is one copy.

Range of pages can be selected. Tap to

change.

To change pages to be printed scroll the

pages to desired range.

Tap on Printer Options and select print.

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Amendment to Printing with PDF Ultimate Markup App

In some case printing from PDF Markup Ultimate requires a "Flattened" Copy.

This is required when text is added to the document, when printing the text flows

off the page. Therefore the original document and added text need to be merged or

"Flattened."

From the "..." select "Share Via."

Select "Flattened Copy."

Select "Print."

"Select Printer" and Print.

Note: This could apply to Airdrop, Opening in Another App and Emailing.

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Using PDF Markup Ultimate – BOTA (Bookmarks, Outline, Thumbnails and

Annotation)

Locate file and tap on it to open.

The left facing Chevron at the top left

of screen returns you to the inbox.

Along the left is the Bookmarks,

Outlines, Thumbnail and Annotations

(BOTA) view of file.

This BOTA menu can be opened by a

short tap and hold on the screen then

tapping on “BOTA,” found at the bottom

of the page.

Bookmarks.

Bookmarks are added by tapping on the

bookmark icon at bottom of page.

When page is bookmarked the icon is

red and a bookmark appears on the top

right of the screen.

Open the “BOTA” menu and the “open

book” on the menu tab to display book

marks. Select desired bookmark to go to

that page.

To delete bookmark swipe the bookmark

to the left and the delete option will

appear.

Bookmark

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Outline.

Open the “BOTA” menu and select

the three horizontal lines.

Outlines seem to appear

automatically.

In this example, a file from

Readiris has these outlines.

Other files have or not have

outlines.

Thumbnails.

Open the “BOTA” menu,

thumbnails of all the pages appear.

Scroll up or down and then tap to

select desired page.

Annotations. A

From the “BOTA” menu, markups

added to the document (from the

tools within red rectangle to the

right) will appear.

Tap on that Annotation to go to

that annotation in file.