Pet Cremation System (PCS) – a Closed Loop Process& Digital Network Structure in the Cloud

BIS COMPUTER SOLUTIONS

PET CREMATION SYSTEM CLOSED LOOP PROCESS

Pet CremationOrder Created

Pet Pick-Up

Pet Cremation Process

Urn Preparation

Urn Delivery

PET CREMATION ORDER IS CREATED

• Pet order is entered into PCS system at the Back office, Vet Portal, or mobile PCS device

• The pickup schedule is automatically created by PCS system or can be manually set up

• The pet owner can access the Pet Owner portal to select urns, special services {such as paw prints, engraving}, etc. and provide approval to cremate

• The Vet hospital prints and attaches the bar coded Pet Tag to the appropriate pet.

• For a Pet Owner pickup, the crematory provides the printed bar coded Pet Tag for the drivers to attach to pet at pickup

PET PICK-UP

• Driver follows Route that identifies all Vet and Pet Owner pickups

• The driver scans the barcode on the Pet Tag which updates the pet status in the PCS system

• A pickup/delivery receipt is printed for the clinic to verify the pick-up of pet(s)

• Any pets that were scheduled to be picked up and have not been scanned are identified to the driver at each stop

• Cremation is performed– Pet Tag is scanned before being

placed in crematorium. Popup alert displays at cremation scan if a special service has not been verified or the Pet Owner has placed the pet on hold.

– Based on placement of pet in individual partitions (where undertaken), verification is achieved when the cremains are ready, to assure the proper cremains go with the proper order.

– Cremains are moved to the Urn station.

• The pet is delivered to the crematory and scanned to update the pet status in PCS and Clinic Portal

• Within the Crematory, the Pet Tag is scanned at each stage of the cremation process (our Crematory Chain of Custody {CCC}) which automatically changes the pet status at each stage.

• Pre-Cremation Special Services, including Paw Prints, Hair clippings, paw casting or other pre-cremation services, are performed and verified and scanned upon completion. Labels are printed for the special services contained on the order.

PET CREMATION PROCESS

• At the Urn station, the Pet Tag is scanned in order to match the pet cremains with the model of the Urn on the Pet Tag to verify and confirm correct cremains are with the order.

• An Urn label is printed and final inspection /Quality Assurance is undertaken. (This can be an additional scanning point.)

• Urn is packaged and placed with other packaged goods for the order and placed in the driver’s bin for return.

URN PROCESSING

• Based on the Driver’s scheduled Route (or if manually set up for the driver) the driver scans each order to assure that all orders have been accounted for that he or she needs to deliver back to the Vet Clinic or Pet Owner

• At each stop, the driver scans the products to be delivered and is notified on the handheld if he is missing any item that needs to be dropped off.

• Orders can be:– Delivered by Drivers

– Picked up by Pet owner

– Shipped by Carrier

URN DELIVERY

• Advantages of an integrated application (availability of ALL data to all system users without the need to activate another Accounting Application):

– Accounts Receivable tied to Invoiced Orders and Cash Receipts

– Accounts Payable – Initial Entry and Check Processing based on Due Dates; Year end 1099’s, etc.

– General Ledger – auto-updated from Sales Journal, Cash Receipts Journal, AP Journal, Check Register plus Journal Entries; Trial Balances

– Financial Statements – already preset formats & user can set up more on their own

• No need to pass data to QuickBooks, SAP, Oracle Financials, etc.

• For clients who wish to retain their accounting application, the orders that are ready for invoicing are passed via an Excel spreadsheet

FULLY INTEGRATED ACCOUNTING MODULES

PCS DIGITAL NETWORK INFRASTRUCTURE