Payroll/Personnel System Update Randy Gonzales Associate Director, Development Government Employees...

Payroll/Personnel System Update

Randy GonzalesAssociate Director, DevelopmentGovernment Employees Services Division


• Time and Attendance– 601,281 paid Pay

Period 11, 2007

– PC-TARE and STAR/CLIENT – sunset February 2008

NFC 33%

All Others

13%

SETR 17%

PayCheck 7%

TAMS8%

webTA 22%


• System for Time and Attendance Reporting Web-based Version 5.0 (STAR 5.0)– Implemented in Pay Period 05, 2007

• Daily entry of T&A data

• Employee entry of own T&A

• Default Schedules

• Accounting validated online

• Agency controlled accounting and transaction code tables

• Defined to FOCUS


• Employee Personal Page (EPP)/Employee Self-Service (ESS) – Employee Portal

– 586,578 employees subscribe to EPP (92.4% of NFC payroll population)

• 15% use paperless Statement of Earnings and Leave (SEL) feature

– Over 319,000 transactions January-June 2007

• Includes 165,000 FEHB Open Season documents

– Integrated EPP/ESS with STAR 5.0

• Time Manager

• Leave Calculator

– Government Benefits tab on EPP


• Reporting Center– Cost Metrics Reports

– Interfaces with STAR

– eAuthentication added

– SF-113A & SF-113G format changes

– Statement of Earnings and Leave

– W-2s

– Reports Work Group formed


• EmpowHR – Front-End System– PeopleSoft Version 8.8

• Internet-based

• Implemented 1998

• Seamless integration into all NFC solutions

• Supports all aspects of HR Lifecycle functions

• Provides Web-based access by managers, administrative and budget staff, employees, etc.

• Automated workflow capabilities

• Secure and auditable

• Supports 155,000 current users


• EmpowHR – Front-End System– Current Functionality

• Job and Position Management

• PAR Processing

• Pay Benefits

• Rollback

• Cancellations and Corrections

• History Corrections

• Manager Self-Service

• Employee Self-Service

• Recruitment


• Entry, Processing, Inquiry, and Correction System (EPIC)– Transactions processed in Pay Period 13, 2007

• Agriculture – 10,696

• Treasury – 15,403

• Homeland Security – 16,533

• All others – 8,165

• Total transactions – 50,797


• Special Payroll Processing System (SPPS)

– Web-based access

• Manual payments

• Collections

• Adjustments

• Credits

– Payments made in Pay Period 10, 2007

• Agriculture – 902

• Treasury – 803

• Homeland Security – 1,298

• All others 1,610

• Total payments – 4,613


• W-2s– 2006 Tax Year

• 706,179 W-2s issued timely and accurately

• Total gross wages disbursed - $38.5 billion

• Federal tax withheld - $4.9 billion


• Personal Benefits Statements– 551,277 statements issued for 2007

– Provides employees single source to review key personal benefits

• Total pay and compensation

• FEHB & FEGLI coverage and benefits information

• Retirement benefits and annuity projections

• TSP balances (including catch-up contributions) and projections

• Long Term Care coverage information


• Completed OPM Initiatives– Special Rate Supplement – January 2006

– Ethnicity/Race Indicator (ERI) – May 2006

– Retained Pay Changes – May 2006

– Enterprise Human Resource Interface (EHRI) – June 2006

– GL Pay Plan Implementation – December 2006

– Dental/Vision Benefits – January 2007


• Pending OPM Initiatives– Electronic OPF (eOPF) – Continued expansion

– Enterprise Human Resource Interface (EHRI) files for TSP and FEHB

– Comp Time Standardization – Initial data May 2007, final January 2008

– Update 46 Changes – Pay Period 20, 2007

– Health Spending Accounts – Pay Period 20, 2007

– Unique Employee Identifier


• Future NFC Initiatives– Employee Personal Page/ESS

• December 2007– Password strengthening– Screen name/user id to replace Social Security Number

• December 2008– Updated technology– New look and feel– Document processed history– E-mail address reminder

– STAR 6.0 Summer 2008 • Automated workflow including online T&A approvals• E-mail notifications• Additional T&A edits • New online reports


• Future NFC Initiatives– EPIC Web Spring 2008

• No desktop software to download• Friendlier interface• Improved reporting• Online viewing of reports• Mainframe printers no longer required

– EmpowHR Upgrade to 9.0 June 2008• Row-level Security for faster views• Talent Acquisition Manager and Candidate Gateway• Smart Hire – template driven• Requirements/functionality review sessions

July – October 2007

– Privacy Issues – Social Security Numbers

Payroll/Personnel System Update Randy Gonzales Associate Director, Development Government Employees...

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