Payment Interface - Process Steps Document

8/3/2019 Payment Interface - Process Steps Document

1/16

Processing Steps for the PaymentInterface processInstance Name : DEV1

Step 1:-

Login into Responsibility Name : TE DK Payables Super User / Supervisor( as per user access to Responsibility)

Step 2:

Navigate -> Invoices : Entry -> Invoice Batches

Objective : This is to cr eate Invoices via Invoice batch so that systemprocesses all the Electronic Invoices while doing payment run.

Enter Invoice Batch Name and click on I nvoices Button - A s shownbelow

Payables

Responsibility


2/16

System will navigate to the Invoices Screen as shown below

Enter the Invoice Details as shown below.

InvoiceBatchScreen

InvoicesScreen


3/16

Enter desired Supplier Name (Ex: Frisenette Aps) Enter Invoice Date (Ex: 12-JUL-2011) Enter Invoice Number (Ex: 12JULAA) Enter Invoice Amount (Ex: 500) . Scroll the bar to the Right hand side

Note: We can enter Distributions ( Debit Side Expenses) by clicking onthe Distribution Button as shown below (Or) We can select theDistribution Set which will pull out the distribution automatically.

InvoiceDetails tobeEntered

Distribution Set( Optional)

Distributio

ns Button


4/16

Enter the following details on the Invoice Header Screen by scrolling toright hand side of the screen.

Select the desired Terms (Ex: Immediate) Select the desired Payment Method(Ex: Domestic Short Notice) This

is DENMARKs Payment Method type that identifies payment type and are

selected while doing the Payment Run.

Now click on Lines Button to enter the Invoice Lines (i.e) Distributions

Give the Details in Lines and click on Distributions

DENMARKsPaymentMethod

Invoice Lines- AlternateTab


5/16

Now you can see the Distribution Lines In case Distribution Set isselected (Or) we have to enter manually the distributions and save it .

InvoiceLinesDetails

Distribution Details


6/16

Now we can observe the Gross Amount marked in Line level is notmatching with the Invoice This is because TAX Amount is gettingcalculated. Hence we have to change in the header level of invoice.

So do change the Invoice Amount at Header level as (Ex:- 625 )

Now click on Actions Button & W indow pop ups appears . CheckValidate and Force Approval and click on Ok


7/16

Now we can see the Invoice is validated and we can go a head with thepayment process

Validate

Approval

OKButton

InvoiceStatus

Changed


8/16

Step 3:-

PAYMENT BATCH PROCESS (Or) PAYMENT RUN:Note: We can enter the invoices with all defined payment types that were set upfor DENMARK as per their requirement. Below are those payment types and its

details as they are currently in DEV1 & STAGE Instances respectively.

Ex: 1. Domestic Check(DK_1)2. Domestic Tranfer Short Notice(DK_2)3. Domestic Tranfer Long Notice(DK_3)4. Giro inpayment form,type 01(DK_4)5. Giro inpayment form type 04(DK_5)6. Giro inpayment form type 15(DK_6)7. Giro Inpayment Form Type 71(DK_7)8. Foreign Check - Sent to Payee(DK_8)9. Foreign Check - Sent to Payer(DK_9)

10. Foreign Transfer with Exchange and Green Notice(DK_10)11. Giro Inpayment Form Type 73(DK_11)12. Giro Inpayment Form Type 75(DK_12)13. DK Germany Domestic Payment(DK_13)14. DK Germany Foreign Payment(DK_14)

Step 3(a):

Navigate to Main Navigator of Payables Responsibility -> Payments ->Payments Manager

PaymentsManager


9/16

Step 3(b):

Click on Submit Single Payment Process Request

Provide the following details in the Payment Process Request Screenas below:-

1. Give the Payment Process Request Name ( Also called PPR)2. Pick the template you want to use

1. TE USD (for payments in USD)2. TE EUR (for payments in EUR)3. TE DKK (for payments in every other currency than EUR & USD)

3. Pick a Pay Though Date4. Now click on Payment Attributes Tab as marked in Blue

PPR

Name


10/16

When you have pick a template to work out from, these data below aregiven.Provide with Bank Account Details Account Name & Payment Document(by clicking on Search Button as marked in BLUE) in the PaymentAttributes Alternate Tab.

Note: Payment document in reality should be EFT or Bank Transferbased on the document name. We have used w hen we select thepayment document in below mentioned screen shot then the PaymentProcess Profile will be appeared by default.

Give the Payment Exchange Rate Type as ' Corporate '

ChooseTE_DK_EFT_PAYMUL_DO

C_NEW

(custom bank paymentdocument created in DKK

bank)

Bank

Account

PaymentDocument

CustomEDIFACTPAYMULFormat ofDENMARK


11/16

On the tab Processing you can set some flags, which will allow you tolook though the proposal before confirming it.

Click on Submit

We can see our Payment Process Request is Submitted.

Now select our Payment Process Request and click on GO Button.

The payment Process Request (PPR) in now underlined and we click on this link togo into the detail lines

ExchangeRate Type

Corporate.

PPR Name &ConcurrentRequest ID


12/16

As you can see below we have all open invoices selected in this first run, you canremove invoices /suppliers you dont want to pay, or you can just submit to go tothe next review.

After Submit you can see that status on PPR is changed to Calculating SpecialAmounts

click on Refresh Status to know the status, it will shortly change to Pending PPR,and you can then follow the link to go to next review.

In this review you will see that whenever you have picked the template TE EURor TE USD you are only allowed to pay this specific currency from there, and allthis invoices in different currency is automatically deleted to the next review.IMPORTANT -TE DKK must be the last proposal to run, because from the DKKbank account all currencies is allowed, which means that if you run this first, allinvoices in EUR and USD will be a part of that payment as well.


13/16

Go to Review Proposed Payments to delete/confirm payments.

Here you go though the list of payments, when you choose a supplier, by setting aflag (left side), there will come up a specification below with invoices included inthat payment.

You can remove a supplier or just pick specific invoices. When ready for paymentclick on Go

Click on Refresh Status . The Payment Process Request (PPR) Status ischanged to ' Confirmed Payment '. Note: -The final status should beConfirmed Payment. (It will take few minutes to Process, click on Refresh Statusto know the status)


14/16

Now EFT Payments are made to the Invoice.

Go to View Requests and click on FIND Button.


15/16

Now make sure the cursor in at ' Format Payment Instructions ' now clickon V iew Output.

Format File Output For 1 Invoice in the batch which was picked up


16/16

during Payment Batch / Run:

Example of Format File Output For more than 1 Invoices with differentPayment Methods / Types of DENMARK which was picked up duringPayment Batch / Run

Take this output from Format Payments Instructions and save it as a*.txt file, and upload it to the bank.

Payment Interface - Process Steps Document

Documents

Transcript of Payment Interface - Process Steps Document