PayBiz - Australian Superannuation · 2020. 7. 30. · Page 9 of 19 Payslips PayBiz main menu >...

PayBiz -

Australian Superannuation

29/08/2019

Contents Australian SuperStream ............................................................................................................. 2

Superannuation Fund Setup ........................................................................................................ 2

Superannuation Pay Type ........................................................................................................... 4

Window Control Buttons ............................................................................................................ 6

Super Guarantee ..................................................................................................................... 7

Employee Setup for Super Guarantee ............................................................................................. 8

Payslips ................................................................................................................................ 9

Salary Sacrifice ...................................................................................................................... 10

Employee Additional Contributions ............................................................................................... 13

Employer Contribution is Dollar ................................................................................................... 15

Missed Superannuation ............................................................................................................. 16

Superannuation Report ............................................................................................................. 18

SuperStream Report ................................................................................................................ 19

P.O. Box 78 CROMWELL

9342, NZ

Ph 64 3 445-1345 www.shebiz.nz

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Australian SuperStream This document has referenced information from the ATO website https://www.ato.gov.au/Super/SuperStream/ The SuperStream standard is part of the government's Super Reform package. It will provide a consistent, reliable electronic method of transacting linked data and payments for superannuation. The goal is to improve the efficiency of the superannuation system, to improve the timeliness of processing of rollovers and contributions, and reduce the number of lost accounts and unclaimed monies.

Superannuation Fund Setup PayBiz main menu > Payroll > Super Fund Setup

Figure 1: Super Fund Setup

You will need to add the superannuation funds in use within your organisation. Add the details as provided by the Superannuation fund. Not all details are required on the form, for example you may use either the Fund USI or ABN. Different funds may have different products and could have the same ABN with different USI depending on the product name. If the fund has provided the details, this information should be recorded on this form.

Field

Description

Fund Name Fund USI

Enter the fund name. Must not contain comma’s or special characters. Enter the Fund Unique Superannuation Identifier. Numbers and letters only, spaces and special characters are not allowed.

Continued…

http://www.shebiz.nz/

https://www.ato.gov.au/Super/SuperStream/


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Field

Description

Fund ABN Employer ID Bank Account Details Electronic Service Address

Enter the Fund Australian Business Number. Numbers only, spaces and special characters are not allowed. Enter the Employer ID provided by the fund. Enter the Fund bank account details for receipt of contribution payments. BSB and account number. Enter the Fund ESA. Note:

• Contact the Fund Provider for details.



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Superannuation Pay Type PayBiz main menu > Payroll > Pay Types > Add > Pay Type Superannuation > Ok

Figure 2: Superannuation Pay Type Example for the Super Guarantee

Field

Description

Pay Type Description Inactive

Up to 6 alpha-numeric characters. Unique code for the pay type. Up to 30 alpha-numeric characters. Description of pay type. Note:

• This is what prints on the payslip Tick to mark this pay type as inactive. Notes:

• Inactive pay types cannot be used on payslips or tally sheet lines.

• Inactive pay types will not appear in pay type lookup screens when the ACTIVE Pay Types by Type filter is used.

Continued…



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Field

Description

No Threshold Employee Contribution is Dollar Employee Contribution is Pre tax

Employer Contribution is Dollar Employer Contribution % OR Employer Contribution $ Employee Use Woti + Overtime Reportable Super %

Employer Use Woti + Overtime

If not ticked will apply the Australian threshold test reduced by pay frequency before calculating the employer contribution. Should be ticked if using casual or seasonal employees eg shearing. If ticked then the employee contribution is a fixed dollar figure else it is a percentage of Gross. If ticked the employee’s contribution is deducted before tax. Notes:

• Deduction comes before PAYG i.e. reduces gross for PAYG calculation.

• Has to be Salary Sacrifice If ticked then the employer’s contribution is a flat $ value not a percentage. Numeric value up to 2 decimal places. Percentage the employer contributes for Super Guarantee/Liability. If Employer Contribution is Dollar is ticked, enter the dollar amount of the employer’s contribution. Include overtime for calculations of PAYG and Super. Numeric value up to 2 decimal places. The percentage of the Employer Contribution that is additional to the compulsory contribution. Notes:

• Employer superannuation contributions that could have been received by the employee as income.

• An example of a reportable employer superannuation contribution is a contribution made on your behalf under a Salary Sacrifice arrangement.

• You will need separate pay type for the Super Guarantee and Salary Sacrifice contributions (see later in this document)

Add overtime to Woti for employer’s contribution calculation.

P&L expense G/L code Super Fund B/S G/L code Employer Tax G/L code

P&L debit code where deductions will be accrued. Balance Sheet credit code to accrue the nett super fund contribution (employee + employer - employer tax) Balance Sheet credit code to accrue the employer tax on contribution

Continued…



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Field

Description

GL Code Notes:

• Enter the code or Double Click or F8 for a lookup.

• G/L fields are only enabled if the General Ledger optional module has been purchased.

• If G/L has been purchased, codes must be entered for Super Fund and Employer Tax. If the Expense code is not entered, then it will post to the employee P&L wages code.

Fund USI Contribution Type

Enter the USI for this pay type. Double click or F8 for a lookup. The Fund ABN and Name will display automatically. Choose between Standard, Salary Sacrifice or Additional. Note:

• You will need a separate pay type for each fund and/or contribution type.

Window Control Buttons

Figure 3: Window Control Buttons

Button

Description

Save Save Exit Save & Add Details Analysis Delete

Exit / Exit No Save

Saves the current record. Saves and closes the current window. Saves and opens an empty ADD window. Opens a list of payslip lines using this pay type. Double click on the line to open the payslip screen. Useful for Search and Report functions. Not applicable for pay types. Deletes the current pay type. Notes:

• Pay Types can only be deleted if they have not been used on a payslip line.

• Use the Inactive checkbox to deactivate used pay types. Close the window. Go to: First / Previous / Next / Last record.



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Super Guarantee If you pay an employee $450 or more before tax in a calendar month, you have to pay Super on top of their wages. This applies to full-time and part-time employees and some casual employees, and includes temporary residents. The minimum you must pay is call the Super Guarantee (SG):

• The SG is currently a minimum 9.5% of an employee’s ordinary time earnings

• You must pay and report Super electronically in a standard format, meeting SuperStream requirements

• Your Super payments must go to a complying Super fund. Most employees can choose their own fund The Super Guarantee percentage is entered in the Employer Contribution % field on the pay type screen. The percentage is calculated on the employee’s worked ordinary time (WOTI) unless Employer Use WOTI + Overtime is ticked, and then overtime is included for the calculation.

Super Guarantee Threshold Paybiz checks on a pay by pay basis as to whether the employer contribution applies. It uses the employee’s pay frequency to calculate the expected monthly earnings based on the current pay, and if this is under the current threshold, no employer contribution is made. To avoid the $450 Threshold, or if you pay per job/tally sheet meaning the monthly income cannot be accurately estimated by the system, then tick the No Threshold box so the Super Guarantee is always calculated:

Figure 4: No Threshold

Alternatively, the Employer Super can be cleared on the payslip if the monthly earnings are below the threshold. (see Payslips section later in this document for full details).

SuperStream For SuperStream the Super Guarantee is reported as Standard:

Figure 5: Contribution Type for Super Guarantee



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Employee Setup for Super Guarantee

PayBiz main menu > Payroll > Employees

To enter the minimum super payments on a payslip, put the superannuation pay type code on a payslip or standing transaction with no Quantity.

Figure 6: Superannuation Standing Line

The Superannuation Employer % Apportionment only applies if the employee has more than one fund that the employer contributions are being paid in to. Specify the appotionment here (Eg 60% to Fund A, 40% to Fund B). The Superannuation Member No can be entered here OR entered on the Pymt tab:

Figure 7: Superannuation Member No

The Superannuation Member No can be entered on the Pymt tab of the employee screen. This will be used on the Superannuation Report and SuperStream file if no Member No is entered on the Standing Line/s. This also allows you to see the number in Employee lookup lists by adding the column.



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Payslips PayBiz main menu > Payroll > Payslips

Figure 8: Employer Super on Payslip

The Super payslip line is added automatically from the Employee Standing Line. In the example image, the Employer Super Contribution is automatically calculated as $54.62 which is 9.5% of the gross $574.92. PayBiz checks on a pay by pay basis as to whether the employer contribution applies. It multiplies the employee pay up to see what a monthly pay would be, and if a pay is under $450 per month, it doesn’t do a contribution. To avoid the $450, add a tick to the No Threshold box on the pay type setup screen so it always contributes. Employer Super can be cleared from a payslip either by deleting the Superannuation pay type from the payslip or using the Clear Super button on the Comment/Leave Adjustment tab of the payslip:

Figure 9: Clear Super button

The Clear Super button can be used on paid payslips. The Clear Super button will not allow the super to be cleared if the employee’s monthly earnings exceed the current threshold.



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Salary Sacrifice Employees and Employers need to be aware of how entering into a salary sacrifice arrangement affects them:

• Employees pay income tax on the reduced salary or wages.

• Employers may be liable to pay fringe benefits tax (FBT) on the non-cash benefits employees receive.

• Employers may be required to report certain benefits through Single Touch Payroll or on employee payment summaries.

• Salary sacrificed superannuation contributions are treated as contributions from the employer and taxed in the superannuation fund.

Employees with a Salary Sacrifice arrangement will need 2 Superannuation pay types on their standing lines. 1. The pre-tax deduction from the employee’s income to deduct the sacrifice (eg 5%) from the employee’s wages,

and the employer’s contribution forwarding this to the super fund.

Figure 10: Pay type for the pre-tax deduction from wages The amount the employee is contributing is set as the % on the Employee Custom % Deduction line on the Employee screen.

Figure 11: Super Salary Sacrifice Employee Standing Line

Employee Contribution is Pre-Tax is ticked. Employer Contribution % - the sacrifice amount. Shows in the payslip Super totals. Reportable Super % - the sacrifice amount. The percentage the employee is contributing is set as the quantity on the employee’s standing line. The Fund Contribution Type is set to Salary Sacrifice.



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2. The Super Guarantee contribution

Figure 12: The Super Guarantee pay type

Both pay types need to be added to the employee’s Standing Lines:

Figure 13: Employee Standing Lines

Super pay types automatically add to all payslips and amounts auto-calculate, as work is entered.

Figure 14: Salary Sacrifice on a Payslip

Employer Contribution % - set to Super Guarantee amount. Contribution Type is set to Standard



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Figure 15: Salary Sacrifice Super on Payslip

Salary Sacrifice and Super Guarantee A salary sacrificed contribution is counted as part of the contributions made by the employer. To ensure employees receive the minimum super guarantee amount from employers over and above any salary sacrifice made, there will need to be an agreement in place to that effect. This must specify that the employer continues to pay the minimum 9.5% super guarantee amount, without including employee extra contributions. Without this, if an employee chose to salary sacrifice 5% of their salary into their super, the employer would only have to contribute another 4.5% to meet the 9.5% super guarantee requirement. Similarly, if the employee chose to salary sacrifice 9.5% or more into their super, the employer would not have to make any additional contributions. Where contributions are paid to a complying super fund, the employee earnings base may be reduced unless the salary sacrifice arrangement states otherwise. The employee earnings base is the amount on which super contributions made by the employer are calculated. Salary sacrificed super contributions are taxed in the super fund under tax laws dealing specifically with this subject. It is advisable that the employee and employer clearly understand and agree on all the terms of any salary sacrifice arrangement.

Ref: https://www.ato.gov.au


https://www.ato.gov.au/


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Employee Additional Contributions Personal super contributions are amounts employees can contribute to their super fund from their AFTER-TAX income. These contributions:

• Are in addition to the Employers Super Guarantee contribution

• Do not include super contributions made through a salary sacrifice .

Additional using % WOTI

Figure 16: Additional Super using % WOTI

Figure 17: Employee Standing Lines for Additional Super Employee Standing Lines include both the SG line AND the Addition Superannuation line. The quantity is the percentage of After-Tax earnings the employee is contributing. Both the employee’s additional contribution and the employer’s super guarantee contribution are reported in STP and SuperStream.

Pre-Tax is NOT ticked Contribution Type is set to Additional



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Additional Using Dollar Amount

Figure 18: Additional Super - Dollar Value

Figure 19: Employee Standing Line - Addition Super $

Figure 20: Payslip for Additional Super & SG

Payslip shows both the employee’s additional contribution and the employer’s super guarantee contribution. Both are reported in STP and SuperStream.

Employee Contribution is Dollar – ticked Pre-Tax - NOT ticked Contribution Type is set to Additional

Employee Standing Lines include both the SG line AND the Addition Superannuation line. The quantity is the dollar amount of After-Tax earnings the employee is contributing.



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Employer Contribution is Dollar If the Employer contribution is a fixed Dollar amount ensure Employer Contribution is Dollar is ticked and enter a dollar amount, in the example the employer is contributing $50:

Figure 21: Contribution is Dollar - Set amount

If the employer is contributing varying amounts to different employer the employer contribution dollar figure could be set at $1.00 and the employers contribution quantity on the employee standing and payslip lines would be the contributing amount:

Figure 22: Employer Contribution is Dollar – Varying amount

Figure 23: Set Amount on the Employee Standing line

Figure 24: Dollar Superannuation Contribution on the Payslip line



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Missed Superannuation If superannuation has been missed on payslips for an employee, you can manually add it to the current payslip using a separate superannuation pay type.

1. Add the correct super standing line on the employee

2. Create the pay type a. Go to Pay Types and add a new Pay Type Superannuation b. Tick No Threshold c. Tick Employer Contribution is Dollar d. Set Employer Contribution $ to 1.00 e. Pick the correct Superstream Fund USI and ensure the Contribution Type = Standard

Figure 25: Missed Super Pay Type for Prime Super

Note:

• You will need a separate pay type for each different fund.

3. Calculate the value of the missed superannuation a. You can use the payroll summary report to find the Taxable Gross for the payslips without Super. b. Deduct any payments that do not contribute to the WOTI (eg paid parental leave, work cover etc). c. Multiple the total by the current Super Guarantee % (9.5% at the time of printing):

eg: If an employee earned $1080 without super contributions: $1080.00 x 0.095 = $102.60



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4. Add the Missed Super pay type to a payslip, entering the calculate value in the Employer Cont. quantity e.g. $102.60 in the above example:

Figure 26: Add Missed Super to payslip

The Missed Super will show on the payslip in addition to the current super:

Figure 27: Super Guarantee and Missed Super on payslip



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Superannuation Report PayBiz main menu > Payroll > Superannuation Report The Superannuation Report from the Reports menu will list all contributions from employers and employees for each fund for a given date range.

Figure 28: Superannuation Report Sample - AUSTRALIA

Employee Details ticked:

Figure 29: Employee Details ticked



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SuperStream Report PayBiz main menu > Reports > SuperStream Report

Figure 30: SuperStream Report

Field

Description

Order From To

Use the drop down box to select the preferred order, Fund USi, ABN or Name. ) Enter the start and end Funds to be included in the file. )

From Date To Date Format Export To Export button

Enter the date range. Select the required format from the drop down box. Notes:

• These formats have been developed from the specifications provided. You will need to confirm and test with your SuperStream provider which format they require or can accept.

• If you require a different format, please advise Shebiz Ltd with the appropriate specifications.

Use the browse button to select the location and file name in the Export To field, then click the Export button. The csv file will be saved in the location specified in the Export To field and can be sent to the SuperStream provider.


PayBiz - Australian Superannuation · 2020. 7. 30. · Page 9 of 19 Payslips PayBiz main menu >...

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