ASME Design Engineering Division Executive Committee Meeting

Agenda

Saturday, August 3rd, 2013, 14:30 – 17:00 PDT, D133/134 in the Oregon Convention Center

1. Call to OrderW. Chen14:30

2. Approval of MinutesW. Chen and C. Sandu14:32

3. Past DED Chair’s ReportV. Kumar14:35

4. DED Chair’s ReportW. Chen14:55

5. DED Vice Chair and Treasurer’s ReportS. Agrawal15:10

6. Liaison Reports15:25

(Please limit each report to 4 minutes; 4 minutes discussion)

· Systems and Design GroupV. Kumar and W. Clark

· ASME Headquarters ReportIreland, M., R. Reagan, M. Jukabowsky

7. Technical ConferencesT. Simpson15:40

(Please limit each report to 3 minutes; 4 minutes discussion)

2013 IDETC/CIE: H. Dankowicz and D. Quinn

2014 IDETC/CIE: V. Krovi and T. Sugar

2015 IDETC/CIE: J. Rhoads and W. Lacarbonara

8. IMECE ConferenceC. Rahn16:00

9. Technical Committees OperationsC. Rahn16:05

10. Honors and Awards Y. Jin 16:15

11. Journal Relations and PublicationsKW. Wang16:25

12. New Business 16:35

· Retreat and strategic planning

· By laws versus operation guidelines

· ASME staff allocation charges to division

· Policy for discontinuation of inactive TCs

13. Adjourn 17:00

Past DED Chair’s Report

July 1st, 2013

Introduction

DED Past Chair’s Report Vijay Kumar

(-‐2-‐ )

It is my privilege and honor to have served as the Chair of the Design Engineering Division (DED) for 2012-‐13. DED is the largest division in the Systems and Design Group with a membership of over 11,500 members, nearly 70% of the group. It also represents one of the most relevant divisions in ASME with an impressive array of activities addressing the art, theory and science of design, the development of sophisticated analysis and synthesis techniques for design engineering, and the application to manufacturing, robotics and automation.

The vision for DED is to be the leader, as a division of the ASME, covering the art, science, and application of design engineering and to facilitate transfer of design engineering technology between industry, academe and government through programs and publications.

Technical Committees

Central to DED’s vision and mission are the thirteen technical committees that are responsible for all the technical activities. The technical committees are responsible for organizing successful conferences, supporting our journals, attracting new members and recognizing and rewarding our most productive members. Indeed the best results are obtained by empowering the volunteer leadership at this level at which interaction with the membership is most direct. Each committee has its own fund and its own governance system, and the success of the division is a direct result of the hard work and inspiration of the many leaders of our technical committees. Chris Rahn has initiated a novel program to incentivize innovation at the TC level. His report includes more details on this front.

Journals

The DED sponsors six prestigious journals in a variety of fields that touch on different aspects of design engineering, including the Journal of Computing and Information Science in Engineering (co-‐sponsored with the CIE Division), the Journal of Computational and Nonlinear Dynamics, the Journal of Mechanical Design, the Journal of Mechanisms and Robotics; Journal of Medical Devices (co-‐sponsored with Bioengineering Division), and the Journal of Vibration & Acoustics.

Royalties generated by the technical journals are supposed to be returned in part to the sponsoring divisions. In 2011, the Executive Committee approved providing a portion of these funds to the technical editors in order to support journal operations. However, the amount of funding and its availability have been unpredictable.

Clearly the society needs to do more to promote the journals. To this end, we were fortunate in identifying a scholar and leader of impeccable reputation, Kon-‐Well Wang, and recruit him to the new position of publications chair. I welcome him to the DED executive committee and entrust the leadership of these publications to him.

A document describing the publications chair responsibilities is attached1 to this report. In addition, it seems that we should work more closely with the editors of the mechanical engineering magazine to ensure some of the DED work gets more visibility.

1 See Appendix A: Support for DED Journals

Conferences

The Design Engineering Division is the sponsor, with the Computers and Information in Engineering (CIE) Division, of the annual International Design Engineering Technical Conferences, which is one of the Society’s largest, and most consistently successful regular meetings, and is the flagship conference for our division. In 2012, the IDETC was held in Chicago and featured over 900 presentations with 19 concurrent tracks. The number of papers and presentations is more than double the corresponding numbers of the 2006 conference in Philadelphia, which I organized only 7 years ago. This growth in the conference is a testimony to the energy level and excitement in our community and the relevance of our activities to society. This year’s conference in 2013 is being held from August 4-‐7, 2013 in Portland, Oregon. By all indication the conference is a great success. However, based on the experience with this year’s conference, it seems that it would be useful to have a systematic way of passing over the lessons learned from one conference to another and to have a procedures manual for conferences.

In addition to the IDETC/CIE conference, the DED has played a role in the International Mechanical Engineering Congress and Exposition (IMECE) in which our technical committees have, in the past, organized a number of sessions. However, the level of interest in IMECE may be waning.

There is an overwhelming sense that we need to do more to make our community an international community. For example, we need to have IDETC in Europe to put the “I” into “IDETC”. There is broad support for this across the technical committees.

There was at least one instance where a request for technical sponsorship for a conference (REMAR) organized by a distinguished member of our community was denied via EPAT despite approval from the division level. Worse still, it appears that this decision making process was unilateral. After the DED Chair approved via EPAT, he was not kept in the loop and was not even informed that his approval was overturned. We are naturally very disappointed about this process.

Standing Committees

The DED has also established new programs to better serve our members. We have established a Broadening Participation Committee (thanks to Janis Terpenny and Judy Vance) whose goal it is to develop, implement and oversee new and existing activities aimed at broadening the participation of women and underrepresented minorities in DED activities. DED’s Committee for Student Affairs and Early Career Professionals (thanks to Scott Ferguson who has stepped up to fill Matt Parkinson’s energetic shoes) has also been active in strengthening the relationship within the student community, offering easy ways for newcomers to find a home in the DED in addition to providing useful career skills events.

Administration

The DED is actively working toward establishing new administrative procedures to better serve our members.

1. We are working on creating more opportunities for members to participate in leadership roles in the Excom. This makes a lot of sense given the growth in the membership over the last decade.

2. We have streamlined the process for nominations and evaluations for awards. The rationale and procedure for establishing a nomination committee is attached2 to this report.

2 See Appendix B: The DED Honors and Awards Nominations Committee.

9

3. We have launched new $100 K initiatives to support innovation at the level of TCs, and have also had discussions on how to reward active TCs. This needs to be continued in the coming years.

4. We have planned a retreat with a professional facilitator on August 4. The retreat will be co-‐sponsored by the society and the division. I hope we use this as an opportunity to create a new vision for the division (and society) for the coming decade.

5. The DED by-‐laws and operating procedures need attention. This needs to be one of the first priorities in the coming year.

6. DED needs to pay more attention to communications. Our website is inadequate. Communications with asme.org have been less than satisfactory. The public portion of our website is no longer accessible. Our annual newsletter is also not particularly effective. The fact that our membership has not grown suggests we are not doing a particularly effective job in this department.

Honors and Awards

There are two significant steps taken over the last year.

1. This year, for the first time, we established a nomination committee for awards that was not under direct oversight of a committee member.

2. We successfully fund raised for a new design award in energy technologies. The details of the award are outlined in a MOU3 with Thar Energy.

Finances

The DED’s finances have grown during the past year. Unfortunately because difficulties in obtaining account balances, the exact number continues to elude us. This is a source of considerable frustration to us internally, and also a source of embarrassment.

The DED has had a history of empowering the volunteer leadership and allowing growth to be driven bottom up. The Division now has 13 technical committees, each with its own fund. We organized leadership workshops in this year’s and last year’s IDETC to make sure the TCs are taking the right steps to promote and grow their committees

The ASME Board of Governors (BOG) and the Committee of Finance and Investment (COFI) have voted to move ASME to a targeted budget system. Under this new system, the Technical Communities Operating Board (TCOB) has the responsibility for determining the distribution among the divisions of the $455k Division staff charges for FY2014. It appears very likely that all the divisions will be taxed from their custodial accounts to make up this difference. However, it is important that DED remains vigilant going forward. The division surpluses and the balances in the custodial account are a direct result of the hard work of all the volunteers in the division and it is simply wrong to pass on deficits that result from poor planning and budgeting at higher levels to the division level. It is up to us to ensure that such unfunded mandates are never imposed on us.

Conclusion

Through my 25 years as an ASME member I had the opportunity to work with some wonderfully dedicated, creative and inspirational people. I am particularly grateful to the members of the DED Executive Committee who all play major roles in the division.

3 See Appendix C

They are Vice Chair and Treasurer, Wei Chen; IDETC Executive, Sunil Agrawal; Technical Committee/IMECE Executive, Chris Rahn; Honors and Awards Committee Chair, Yan Jin; and Secretary, Tim Simpson who is starting his first year in this committee. We all owe a great deal to William Clark, the past Chair, for his leadership and hard work over the past year. There are two ASME staff who have been behind the scenes for all successful DED activities and who left us this year. They are Program Manager Erin Dolan and administrator LaShion Pettiford. I want to thank them for their dedication to the division and the help they have given us over the years. I also want to take this opportunity to acknowledge the assistance that Mary Jakubowski (program manager) and Jovita Frederick (adminstrator) have provided us to our team. They both have significant roles in DED and they are worked wonderfully with us

Respectfully submitted, Vijay Kumar

July 1, 2013

Appendix A: Support for DED Journals

1 DED Publications Chair

The DED Publications Chair is a voting member of the DED Executive Committee whose responsibilities will include the following:

(1) Overseeing the appointment of technical editors and the associate editors for DED Journals on behalf of DED, ensuring only very high caliber candidates are appointed to these positions. Please see procedure below.

(2) Liaising with the DED Journal Editors and ensuring that they are getting the administrative, financial and logistic support from ASME and from the DED.

(3) Liaising with ASME to ensure that DED journals have the administrative, financial and logistic support they need so they can grow in terms of quality and in subscriptions.

(4) Enable DED and the journal editors to keep track of such relevant metrics as time to review, time to decision, and impact factor.

2 DED Financial Support for Journals

Need: The DED recognizes that the journal editors need to have access to discretionary funds to promote their journal and improve its quality. A few examples of the uses of these funds are described:

(a) Support of an administrative assistant for the journal; (b) Paying for figures to be printed in color;

(c) Organization of meetings with associate editors; (d) Sponsoring events for authors at IDETC;

(e) Advertising expenses; and

(f) Investing in the journal web tool and other IT support services.

Background: DED authorized sharing of royalties amounting to $57,132 with technical editors in

2011. However, ASME took back this share of royalties for reasons that are unclear. This was unfortunate since the journal editors were promised this sum and never got the money.

Proposal: Establish a subcommittee to determine the appropriate level of support required by journals and determine a procedure for transfer of funds to journals. This is conditional on receiving a one-‐page proposal from the journal editor explaining how they plan to spend these funds.

3 Procedure for Approval of Journal Editors and Associate Editors

Excerpted from the by-‐laws

Technical Editor

At least six months prior to the completion of the Editor's term, he/she may submit the names of up to three candidates for a successor to the Executive Committee, after consultation with the Technical Committees. The candidate who receives a majority vote of the Executive Committee will be selected and his/her name will be forwarded to the ASME Publications Committee for approval. If there is no majority then the nomination process will become open, the Executive Committee will seek nominations from the Technical Committees and others in the DED community, and the selection will again be made by majority vote of the Executive Committee.

Associate Editor

On years prior to the completion of the term of one or more Associate Editors, the Editors shall submit for approval names of candidate Associate Editors to the Chair of the Division. Nominations for Associate Editors shall be submitted prior to the meeting of the Executive Committee held at the International Design Engineering Technical Conferences. Nominees for Associate Editor are approved by majority vote of the Executive Committee. Following approval by the Chair of the Division, the Editor(s) shall forward the candidate's name(s) to the ASME Publications Committee for approval.

1. Technical Editor: The outgoing TE proposes a slate of at least three candidates and explains the qualifications and strengths of each candidate in a letter with CVs to the publications chair. The publications chair brings the cases to the Excomm for a vote with his/her recommendation. The candidates are discussed and voted on. The publications chair communicates the result of the vote to the technical editor with a copy to the Excomm chair.

2. Associate Editor: The publications chair vets the nominations for the associate editors and brings the candidates for a vote to the Excomm. The candidates are discussed and voted on. The publications chair communicates the result of the vote to the technical editor with a copy to the Excomm chair.

Appendix B: The DED Honors and Awards Nominations Committee

Summary

The DED Honors and Awards Nominations Committee will be responsible for identifying deserving candidates from the DED community for all ASME and DED honors and awards at the division and society level and ensuring that a good slate of nominations is available for the selection committees. The nominations committee will include representation from each technical committee and will be distinct from the selection committees for each award.

Rationale

Current efforts to recognize excellence by way of awards, elevation of fellow status and other honors are mostly limited to the individual committees. While this may be adequate for committee-‐level awards and for the division level awards that are clearly designated to be the responsibility of specified technical committees, the DED Executive Committee feels the need for a DED-‐wide nominations committee to recognize and promote deserving individuals.

Charter

1. The DED Awards and Honors Nominations Committee will consist of members from all technical committees. The committee will be constituted by the Chair of the Executive Committee in consultation with the chairs of the technical committee and the Honors and Awards Chair.

2. No member of the Honors and Awards Nominations committee can be a nominee for an award.

3. No member of the Honors and Awards Nominations committee can participate in the selection committee of any award.

4. The Awards and Honors Nominations Committee will ensure that qualified nominees are identified for each of the following society and division awards and nominations submitted to the Awards and Honors Chair by February 1 each year.

• ASME Machine Design Award

• Ruth and Joel Spira Outstanding Educator Award

• ASME Barnett-‐Uzgiris Product Safety Award

• The Leonardo da Vinci Award;

• Robert E. Abbott Lifetime Service Award

5. The process of nominations for awards that are administered by designated technical committees will be decided by the technical committees. The appropriate technical committee member will simply need to report the nomination to the Nominations Committee chair. Division-‐level awards that are currently administered by technical committees are:

• The Den Hartog Award, administered by TCVS;

• The Myklestad Award, administered by TCVS;

• The Design Automation award, administered by DAC

• The Mechanisms & Robotics Award, administrated by M&RC

· A.T. Yang Memorial Award, administered by M&RC

• The D'Alembert Award, administered by MSNDC

• The Lyapunov Award, administered by MSNDC

6. The Honors and Awards Nominations Committee will identify qualified nominators for submitting a nomination before the deadline of February 1, each year.

7. The Honors and Awards Nominations Committee will provide a short report listing the number of qualified candidates found for each award along with the breakdown across committees to the DED Executive Committee Chair before the Fall meeting of the committee.

Proposed Change to the Bylaws

The list of standing committees in available in Article II, Section 1. There are two proposed changes.

1. The Nominating committee will now be called the DED Nominations Committee. Its functions and charter are clearly described in Article I, Section 1.

2. A new Honors and Awards Nominations Committee will formed with the charter described above.

Society and Division Awards

Society Awards

1. ASME Machine Design Award

2. Ruth and Joel Spira Outstanding Educator Award

3. ASME Barnett-‐Uzgiris Product Safety Award (replaces the Triodyne Safety award)

Society Recognition

1. ASME Fellow

Division Awards

1. Leonardo Da Vinci Award

2. Robert E. Abbott Award

Committee Awards

1. Darle Dudley Award (PTG)

2. Design Automation Award (DAC, Division Level)

3. Design Automation Young Investigator Award (DAC)

4. Design Theory and Methodology Award (DTM)

5. Toshiba Award (DFMLC)

6. Mechanisms and Robotics (M&R)

7. Micro and Nano Systems Award (MNS)

8. A.T. Yang Memorial Award (M&R,Division Level)

9. D'Alembert Award (MSND, Division Level)

10. Lyapunov Award (MSND, Devision Level)

11. J.P. Den Hartog Award (TCVS, Society Level)

12. Mykelstad Award (TCVS, Devision Level)

Appendix C: A copy of the MOU for the Thar Energy Engineering Design Award

MEMORANDUM OF UNDERSTANDING

Between the ASME Design Engineering Division and Thar Energy LLC for the administration of the Thar Energy Engineering Design Award

This Memorandum of Understanding between the ASME Design Engineering Division (DED) and Thar Energy LLC entered into as of June 28, 2013 is for the establishment and administration of the Thar Energy Engineering Design Award to be awarded by the ASME Design Engineering Division.

1. The Award will recognize individuals who have made significant contributions to the design research, innovation and product design in the areas related to energy engineering.

2. Every year, nominations for the award will be sought by the DED Awards Nominations Committee. Qualifications will be evaluated and voted upon by the Design Division Honors and Awards. The Thar Energy Engineering Design Award will be awarded at the annual International Design Engineering Technical Conference (IDETC).

3. Thar Energy LLC will transfer funds to the ASME DED Custodial Account by writing a check to the ASME DED following the schedule below:

July 1, 2013 $5,000

July 1, 2014 $1,000

July 1, 2015 $1,000

July 1, 2016 $1,000

July 1, 2017 $1,000

July 1, 2018 $1,000

4. The ASME DED will award the Thar Energy Engineering Design Award to the most qualified candidate at IDETC each year from 2014-‐2018. The award will consist of a Certificate and/or Wood Plaque along with a check for $1,000. If more than one qualified candidate is considered to be worthy of the honor, the amount will be divided equally among the recipients.

5. The DED Awards Chair or the DED Chair will establish a channel of communication with the CEO of Thar Energy to inform him of the criteria for the award, the process of choosing a winner each year and the winner of the Thar Energy Engineering Design Award. The communication with the CEO of Thar Energy will also include information about the annual ASME IDETC conference and the impact of the award and winners on the field.

6. The award will be reviewed by DED and by Thar Energy in 2017-‐18. It is anticipated that this agreement will be extended for five additional years no later than September 1, 2018.

This Memorandum is executed and effective June 30, 2013 by the Chair of the ASME Design

Engineering Division and the CEO of Thar Energy, LLC.

[SIGNATURE PAGE TO MEMORANDUM OF UNDERSTANDING]

_____________________ ____________________

Lalit Chordia Vijay Kumar

CEO, Thar Energy, LLC Chair, ASME DED

Thar Energy Award Description

Name of the Award Thar Energy Engineering Design Award

Level of Award Division

Date Established 2013

Achievement Recognized The Award recognizes individuals who have made significant contributions to the design research, innovation and product design in the areas related to energy engineering.

Limitations None

Nomination Deadline February 1

Form of Award Certificate & Honorarium

Wood plaque

Honorarium $1000

Frequency of Presentation Annual

Administrator of Award Design Engineering Division

Recipients Selected by Design Engineering Division Honors and Awards Committee

Selection Process Nominations are provided by the DED Nominations Committee.

Qualifications are evaluated and voted upon by the Design

Division Honors and Awards. Funding Availability Division Custodian Account

DED Chair’s Report

August 3rd, 2013

Executive Committee Membership

Effective July 1, 2013, the following changes were made to the membership of the DED Executive Committee:

1. Corina Sandu was elected as the new Secretary.

2. Kon-Well Wang was elected as the new Publications Chair, replacing Kurt Anderson. We thank Dr. Anderson for his dedicated service to the DED journals during the past several years.

3. Sunil Agrawal is now the Vice-Chair and Treasurer.

4. Tim Simpson, the previous Secretary, is now the IDETC Executive

5. Vijay Kumar completed his year as chair and is now serving as the Past Chair on the Executive Committee. Dr. Kumar has worked diligently to advance the goals of the division through his service on the Executive Committee as well as in other ASME groups, and his service and leadership are greatly appreciated.

6. William Clark has completed his tenure as a DED Executive Committee member. Dr. Clark’s contributions to DED and his many years of dedicated work on the committee, including his service as the Chair of the Nominating Committee during the past year, are gratefully acknowledged.

7. Chris Rahn and Yan Jin, the Technical Committee Executive and the Honors and Awards Chair, respectively, will stay in their positions for another year.

The ASME DED staff remains the same. Mary Jakubowski is the program manager and Jovita Frederick is the administrator. We thank both of them for their diligent services during the past year.

Finances

The DED’s finances have grown during the past year not only due to strong market performance, but also due to distributions of funds from conferences and membership. The combined balance of all Division accounts is nearly $1.68M. The steady revenue from the primary activities of the division is a good indicator of the vibrant nature of the division.

During the past year, the DED invested $100k from the custodial account to support special TC initiatives that have the potential to create new opportunities to engage the community, dramatically raise the visibility of the DED, and significantly increase participation in DED activities. Six proposals from TCs were funded. More details about this initiative are presented in Chris Rahn’s TC executive report.

The DED has had a history of empowering the volunteer leadership and allowing growth to be driven bottom up. The Division now has 13 technical committees, each with its own fund. The strong fiscal health of the Design Engineering Division is a direct result of this and the hard work of many volunteer leaders. In the past, the Technical Committees and the Division used their funds primarily to support awards, with combined balance of award accounts close to 0.5M, almost double of the balance of regular TC accounts.

During the past year, ASME has introduced a new budgeting process that will help each committee plan for the future. The pre-populated excel budget file provided by ASME to each TC has been developed by ASME finance and includes historical data, current budgets, and projections for the 3-year planning horizon.  Throughout the budgeting process, each TC can make revisions and updates to the Excel file to reflect the best forecast of TC’s operational plan. ASME staff members have provided assistances to understanding the mechanics of this process and the use of excel file. The DED encourages each TC to take advantage of the budgeting process and integrate it with its own TC activity planning.

The ASME Board of Governors (BOG) and the Committee of Finance and Investment (COFI) have voted to move ASME to a targeted budget system. Under this new system, the Technical Communities Operating Board (TCOB) has the responsibility for determining the distribution among the divisions of the $455k Division staff charges for FY2014. It appears very likely that all the divisions will be taxed from their custodial accounts to make up this difference. The specifics of this appear in the Past Chair’s report. However, it is important that DED remains vigilant going forward. The division surpluses and the balances in the custodial account are a direct result of the hard work of all the volunteers in the division and it is simply wrong to pass on deficits that result from poor planning and budgeting at higher levels to the division level. It is up to us to ensure that such unfunded mandates are never imposed on us.

More details about the DED finances are presented in Sunil Agrawal’s Treasurer’s report.

Events

The showcase event of the Design Engineering Division each year is the IDETC/CIE meeting. This event has become a premier international meeting for Design Engineering researchers and practitioners, with sessions devoted to cutting edge research, workshops, tutorials, and exhibits. In addition to the IDETC, the technical committees also sponsor sessions at the ASME IMECE each year. Both these events are discussed in the attached reports.

The DED strategic planning retreat will be held on August 4th, 2013, at the site of 2013 IDETC. The retreat will identify division strategic priorities to enhance the future growth of DED.

IDETC/CIE Conferences

The IDETC/CIE conferences continue to be very successful. The number of papers in odd years (larger conference) has stabilized while this number in even years continues to grow. The average growth rate is approximately 6% per year. The 2011 IDETC at Washington DC included 1189 papers and generated revenues of over $229,228 ($183,382 to DED), in spite of the difficulties because of the bad weather. The 2012 IDETC at Chicago, IL included 944 papers (including 885 full technical papers), and generated revenues of $7,874 ($6,300 to DED).

Technical Committees

The work of the DED is carried out by the volunteering service of many members that belong to the 13 Technical Committees, including:

· Design Automation (DAC)

· Design Education (DEC)

· Design for Manufacturing and the Life Cycle (DFMLC)

· Design Theory and Methodology (DTM)

· Fastening and Joining (F&J)

· Mechanisms and Robotics (M&R)

· Mechatronic and Embedded Systems and Applications (MESA)

· Micro & Nano Systems (MNS)

· Multibody Systems and Nonlinear Dynamics (MSND)

· Power Transmission and Gearing (PTG)

· Reliability, Stress Analysis & Failure Prevention (RSAFP)

· Vehicle Design

· Vibration and Sound (TCVS)

A detailed report from each technical committee can be found in the DED General Committee Report, which discusses the general mission of each committee and its activities for the past year.

Journals

In addition to the technical conferences, the Design Engineering Division also sponsors six technical journals that cut across a wide range of facets of design engineering. These highly- rated journals include:

· Journal of Computational and Nonlinear Dynamics (Ahmed Shabana, Editor)

· Journal of Mechanical Design (Shapour Azarm, Editor)

· Journal of Mechanisms and Robotics (Michael McCarthy, Editor)

· Journal of Vibration & Acoustics (Noel C. Perkins, Editor)

· Journal of Medical Devices (co-sponsored with Bioengineering Division) (Arthur Erdman and Gerald Miller, Co-Editors)

· Journal of Computing and Information Science in Engineering (co-sponsored with CIE Division) (Bahram Ravani, Editor)

To support journal operations, DED authorized sharing of royalties amounting to $58,220 with technical editors in 2011. In a memo dated June 28, 2013 received from ASME, it is stated that “At their most recent meeting, COFI has agreed to release the final disbursement of these allocated revenue shares”. However, it was also stated that “Going forward from the 2011 allocation, there was not, nor will there be, any further calculation and distribution of revenue tied to Journal net surplus.” This decision was unfortunate because the journal editors do need additional financial support for journal operations. The DED Executive Committee approved providing one time support ($15,000) to four DED solely–sponsored journals, and $7,500 to the other two co-sponsored journals. This is conditional on receiving a one-page proposal from the journal editor explaining how they plan to spend these funds.

Professor Kon-Well Wang was elected as the new Publications Chair starting his term from July 1, 2013. He will serve as the liaison with all DED journal editors, the ASME Publication Board, and handle the approval of new editors and associate editors.

Honors and Awards

One of the most active missions of the DED is to recognize the outstanding research, education, and engineering accomplishments of members of the design engineering community through its vibrant awards program. This is managed by the Honors and Awards Chair, Yan Jin. There are currently up to twenty-eight awards given out within DED during any two year period, including four Society-level awards, two Division-level awards, six Division/Committee-level awards, and sixteen Committee-level awards. Under the leadership of Vijay Kumar, the guidelines for forming a DED nomination committee for awards were established. A DED Awards Nomination Committee was established by the DED chair including representation from all TCs to solicit multiple nominations for each award. This resulted in a significant increase in nominations compared to previous years.

A new DED division award entitled “Thar Energy Engineering Design Award” was established with the sponsorship from Thar Energy LLC. The Award will recognize individuals who have made significant contributions to the design research, innovations and product design in the area related to energy engineering.

More details are presented in Yan Jin’s honors and awards report.

Special Initiatives with Standing and Special Committees

Committee on Broadening Participation of Women and Minorities

This committee was founded by Judy Vance and Jan Terpenny and has organized four successful workshops in IDETC each year during 2009-2012. The primary broader impact of the efforts of the Committee is an increase in the number of under-represented members within the engineering design community. Attendees who attended the workshops also received training in developing crucial career skills and become better connected within the design community earlier in their careers. To further expand its efforts, the committee requested three-year additional support from DED. The DED voted to continue its support by providing $15,000/year to the committee for coming three years, renewable upon the annual report of committee activities. In IDETC2013, the committee is organizing a workshop entitled “How to Feel as Bright and Capable as They "Think" You Are: Why Capable People Suffer from the Impostor Syndrome and How to Thrive in Spite of It”.

Committee on Student Affairs and Early Career Development

Integrating students and early career professionals into the ASME community is vital to the DED community and the design engineering profession. The DED has benefited significantly from the diligent work and innovative ideas offered by the young DED members who served on the Student Affairs Committee. As a part of the IDETC, the committee organized scavenger hunts in which hundreds of students participated in activities that ranged from attending technical committee meetings, meeting academic relatives, and other fun activities for networking. Special student reception and other activities were added with great prizes awarded to students. The feedback DED received from students are overwhelmingly positive as they found the events provided them with the opportunities for networking, mentoring, and getting to know the community. Following Matt Parkinson who served in the past, Scott Ferguson has been serving as the Chair of this committee in the past year. In the 2013 IDETC, Dr. Ferguson will organize a new workshop on “The student researcher: best practices and common pitfalls" will be offered by the committee. A student networking lunch will be held on the first day of conference.

Publicity and Newsletter

The 2013 DED Newsletter will be published in an 8-page special insert in the Mechanical Engineering magazine, November 2013 issue. The November issue will be distributed in the 2013 ASME Congress, which should help the publicity. Matt Bohm is the new publicity and newsletter chair starting this year. He is working with John Falcioni, the chief-editor of the Mechanical Engineering magazine on preparing the newsletter. Contributions of articles are due to Matt Bohm by August 15. The DED newsletter will also be made available on line at asme.org.

Respectfully submitted,

Wei Chen (incoming DED Chair)

Vijay Kumar (outgoing DED Chair)

DED Vice Chair and Treasurer’s Report

July 22, 2013

Wei ChenSunil K. Agrawal

Chair and Outgoing TreasurerVice Chair and Incoming Treasurer

1. Summary of Accounts

Account #

Account Name

Balances

7-27-09

5-6-10

6-30-11

6-30-2012

6-30-2013*

4-xxxx

All Accounts

789,323.40

1,000,879.24

1,387,386.13

1,519,096.22

1,681,863.87

4-0061

DED Custodial

329,102.69

465,819.59

685,837.85

840,772.58

938,627.50

Committee Accounts

7-27-09

5-6-10

6-30-11

6-30-12

6-30-13*

4-0075

DAC

19 ,904.30

29,628.34

33,680.99

32,301.09

35,704.38

4-0076

M&R

16,336.53

22,378.25

29,651.88

24,704.85

18,820.42

4-0077

DFMLC

18,040.05

22,699.88

30,473.91

29,751.60

32,109.59

4-0078

DTM

8,301.89

12,464.76

13,176.45

11,679.06

14,663.38

4-0079

RSAFP

4,482.42

6,721.52

8,060.35

8,143.42

9,014.37

4-0080

DEC

785.10

1,861.21

3,879.76

3,722.49

4,164.91

4-0081

TCVS

16,724.28

16,704.98

15,095.30

15,067.88

56,365.20

4-0082

PTG

12,161.37

16,018.66

15,209.40

15,234.46

16,874.27

4-0083

Vehicle Design

3,609.56

5,791.60

9,391.99

10,321.40

11,421.72

4-0084

F&J

1,511.30

1,590.37

1,907.16

1,926.83

2,134.24

4-0085

MSND

13,165.55

28,050.65

25,589.09

23,692.11

26,033.06

4-0088

MNS

8,766.73

13,250.33

16,596.02

15,048.68

16,364.45

4-0170

MESA

N/A

N/A

-4,995.00

-13,599.10

-13,599.10

4-0171

Broadening Participation

10,078.95

5835.77

15,932.54

Award Accounts

7-27-09

5-6-10

6-30-11

6-30-12

6-30-13*

4-0062

Comp Mech$ (M&R)

500.00

-500

-500

4-0063

DAC Com Awd (DAC awd)

32,531.23

34,757.07

47,402.42

47,891.16

50,315.46

4-0064

Abbot Awd

23,975.84

27,171.31

30,906.38

31,181.48

34,490.87

4-0065

DaVinci Awd

15,854.01

18,203.23

17,580.31

18,580.31

19,436.70

4-0066

Den Hartog Awd (TCVS)

45,322.65

11,261.09

13,504.15

11,362.34

557.60

4-0067

Outstd Educ Awd

7.58

7.59

7.59

427.93

-

4-0068

M&R Awd

22,046.38

23,761.91

35,950.99

36,472.02

37,171.59

4-0069

Myklestad Awd (TCVS)

28,522.21

31,731.50

65,823.18

66,501.80

48,143.13

4-0070

DTM Comm Awd

11,294.83

21,992.91

25,580.98

25,844.70

28,626.53

4-0071

Yang Awd

44,317.57

49,661.64

58,368.95

57,913.61

63,054.99

4-0072

Dudley Award (PTG)

3,000

7,069.41

16,477.55

11,890.53

14,440.67

4-0073

M&R Best Paper Awd

14,306.12

20,025.07

24,013.87

24,261.44

25,460.06

4-0074

MNS Awd

3,075.95

4,305.60

4,472.15

4,470.68

3,780.21

4-0086

D’Alembert Awd (MSND)

32,101.48

35,861.66

51,004.91

50,482.38

55,550.80

4-0087

Lyapunov Awd (MSND)

32,075.78

35,832.11

50,969.49

50,174.60

55,575.21

4-0089

DAC Young Inv Awd

15,000

15,950.69

23,943.15

23,132.93

24,530.63

4-0090

DTM Best Paper Awd

10,000

11,393.34

13,662.79

13,803.70

15,289.48

4-0091

MNS Innovator Awd

3,000

3,418.00

8,098.83

7,729.50

8,499.75

4-0205

Freudenstein Young Invest. Awd*$ (MR)

-289.04

-1,289.8

*Finance furnished data, preliminary at this time, and subject to adjustments until account finalizes in Aug. 2011 IDETD conference revenue distribution not included yet.

$ Accounts with no balance in earlier years that are recently established

2. IDETC Historical Perspective

Papers

2013

2012

2011

2010

2009

2008

2007

2006

2005

AVTT

33

35(36)

30

40

29

33

31

CIE

117

165(189)

177

142

174

215

115

93

128

DAC

116

123(124)

114

112

122

134

125

118

127

DEC

30

32(33)

33

30

34

29

21

24

DFMLC

48

55(56)

58

55

35

33

32

25

30

DTM

45

52(52)

50

53

51

47

54

49

51

MR

158

184(187)

133

190

137

166

139

135

122

MESA

62

133

83

41

29

MNS

22(35)

43(50)

69

61

65

58

46

MSNDC

154

140

234

221

268

PTG

53

70

35

116

42

RSAFP

10(11)

15

27

20

18

VIB

75(113)

155(173)

173

49

174

255

307

DFD

41(44)

TOTAL

904(956)

885(944)

1195

732

1200

715

1216

444

1122

Under 2012 and 2013 data, the number in parentheses ( ) stands for the number of full papers including technical presentations.

Revenues (2011 IDETC distributions are yet to accrue, 2012 IDETC distribution accrued)

 

2006

2007

2008

2009

2010

2011

2012

Total IDETC Revenues

$39,896

$195,253

$82,985

$144,432

$93,297

$229,227

$7,875

 

 

 

 

 

 

DED Custodial

$16,051

$88,594

$31,096

$61,745

$37,319

$91,691

$3,149

AVTT

$0

$2,435

$1,980

$1,745

$2,612

$2,702

$154

DAC

$5,079

$9,818

$7,364

$7,342

$7,091

$10,267

$555

DEC

$862

$1,649

$1,733

$2,046

$1,866

$2,972

$144

DFMLC

$1,054

$2,513

$2,042

$2,106

$3,359

$5,224

$239

DTM

$4,169

$6,362

$4,363

$3,069

$3,359

$4,503

$234

MESA

$0

$3,220

$0

$4,995

$0

$11,979

$0

MNS

$0

$3,613

$3,527

$3,912

$4,105

$6,214

$189

MR

$4,887

$10,917

$10,087

$8,245

$11,942

$11,979

$803

MSNDC

$0

$17,358

$0

$14,082

$0

$12,609

$85

PTG

$0

$9,111

$0

$2,106

$0

$6,304

$0

RSAFP

$0

$1,571

$0

$1,625

$0

$1,351

$0

VIB

$0

$20,028

$0

$10,471

$2,985

$15,582

$744

Total DED

$32,102

$177,189

$62,192

$123,490

$74,638

$183,382

$6,301

 

 

 

 

 

 

CIE

$7,794

$18,064

$20,793

$20,942.75

$18,659

$45,845

$1,574

CIE(% total IDETC)

19.54%

9.25%

25.06%

14.50%

20.00%

19.9%

19.9%

Total IDETC Revenue

$39,896

$195,253

$82,985

$144,432

$93,297

$229,227

$7,875

3. DED Transactions and Transfers

DED Transactions and Transfers from July 2012 to June 2013

4. Committee Transactions and Transfers

*Transactions listed in this table do not include investment gains and losses to committee accounts

5. Other Items

1. Journal Revenue Distribution: This will be the last-time distribution of journal royalties from the ASME. Funds will be used as subsidy of editor expenses.

Journals Description

Allocation Algorithm to Technical Division/Inst

Funds to be Allocated

J. Mechanical Design + J Mechanisms and Robotics

Design Engr Div

30,537

J. Comp Info Science in Eng

0 .5 Design Engr Div

2,991

J. Vibrations, Acoustics

0.78 Design Engr Div

14,992

J. Comptl & Nonlinear

Design Division

6,251

J. of Medical Devices

.5 Design Engrg Div

3,449

58,220

2. TC Special Initiatives: During the past year, the DED invested $100k from the custodial account to support special TC initiatives. Six proposals from TCs were funded. More details about this initiative are presented in Chris Rahn’s TC executive report. In addition, DED will continue its support to the committee on Broadening Participation of Women and Minorities by providing $15,000/year, provided that the annual report from the committee will be submitted on-time.   

Respectfully submitted by

Sunil K. Agrawal

Wei Chen

Technical Conferences

IDETC Executive Committee Chair’s Report 2013

Prepared by Timothy W. Simpson (tws8@psu.edu)

1. Schedule and status for the Upcoming IDETC are as follows.

2013 IDETC:

General Chair(s): Harry Dankowicz (danko@illinois.edu)

D. Dane Quinn (quinn@uakron.edu)

Program Chair(s):Prof. Ed Berger (ejb9z@virginia.edu)

Prof. Walter Lacarbonara (walter.lacarbonara@uniroma1.it)

Place: Portland, Oregon

Dates: 4-7 August 2013

2014 IDETC:

General Chair:Venkat Krovi (vkrovi@buffalo.edu)

Program Chair: Thomas Sugar (Thomas.Sugar@asu.edu)

Place: Buffalo-Niagara Falls (Hyatt Regency/Buffalo Convention Center)

Dates: 16-20 August 2014 (proposed)

EPAT Status: Nearing final approval

2015 IDETC:

General Chair(s): Jeff Rhoads (jfrhoads@purdue.edu)

Walter Lacarbonara (walter.lacarbonara@uniroma1.it)

Program Chair(s):Brian Mann (brian.mann@duke.edu)

Dr. Tamás Kalmár-Nagy (kalmarnagy@gmail.com)

Place: Boston, MA (proposed)

Dates: TBD, 2015

EPAT: Submitted and proceeding through approval

2. Reports from the IDETC 2013, 2014, and 2015 organizers are attached.

3. Organizers for IDETC 2016 have not yet been identified.

A potential organizing team has come forth: Carl A Nelson (cnelson5@unlnotes.unl.edu), Anurag Purwar (anurag.purwar@stonybrook.edu), and Xianwen Kong (X.Kong@hw.ac.uk)

4. IDETC Organizers meeting scheduled for Wed, Aug. 7, 7-8:30am in Rm B118.

I plan to reinstitute the IDETC Organizers meeting at the 2013 IDETC to share lessons learned and best practices, which will facilitate the transition from one set of organizers to the next. This year’s IDETC Organizers meeting will be held on Wed, Aug. 7 from 7:30-8:30am in Room B118 in the Oregon Convention Center.

2013 IDETC/CIE

The 2013 ASME International Design Engineering Technical Conferences and Computers and Information in Engineering Conference Organization Status Report

Prepared by:

23

Harry Dankowicz

University of Illinois at Urbana-Champaign

Mechanical Engineering Building

Urbana, IL 61801-2906

D. Dane Quinn

The University of Akron

Auburn Science and Engineering Center

Akron, OH 44325-3903

EXECUTIVE SUMMARY

The 2013 ASME International Design Engineering Technical Conferences & Computers and Information in Engineering Conference, IDETC/CIE, will be held from August 4-7, 2013 in Portland, Oregon. The technical sessions will be held at the Oregon Convention Center and preferred lodging will be provided at the Doubletree by Hilton Hotel Portland, a five-minute walk from the Convention Center. Additional lodging will be provided at the Hilton Portland & Executive Tower, located in the downtown business and entertainment district. Harry Dankowicz and D. Dane Quinn serve as the General Conference Co-chairs, while Ed Berger and Walter Lacarbonara are the Technical Program Co-chairs.

CONFERENCE INFORMATION

The International Design Engineering Technical Conferences (IDETC) and Computers and Information in Engineering Conference (CIE) are sponsored by the Design Engineering and Computers in Engineering Divisions of the American Society of Mechanical Engineers. In 2013 the IDETC/CIE is composed of the following sub-conferences.

15th International Conference on Advanced Vehicle Technologies (AVT)

33rd Computers and Information in Engineering Conference (CIE)

39th Design Automation Conference (DAC)

10th Symposium on International Design and Design Education (DEC)

18th Design for Manufacturing and the Life Cycle Conference (DFMLC)

25th International Conference on Design Theory and Methodology (DTM)

37th Mechanisms and Robotics Conference (MR)

2013 ASME/IEEE International Conference on Mechatronic and Embedded Systems and

Applications (MESA2013)

7th International Conference on Micro- and Nanosystems (MNS)

9th International Conference on Multibody Systems, Nonlinear Dynamics, and Control (MSNDC)

12th ASME Power Transmission and Gearing Conference (PTG)

22nd Reliability, Stress Analysis, and Failure Prevention Conference (RSAFP)

25th Biennial Conference on Mechanical Vibration and Noise (VIB)

In addition the conference will host the forum entitled “Groundbreaking Research in Engineering Design: Fueling Growth in Emerging Markets.” The conference website is located at:

http://www.asmeconferences.org/IDETC2013

and a detailed description of the program for individual sub-conferences can be found there. The following technical program summary was prepared by the Technical Program Co-Chairs:

Program Summary (updated July 2, 2013)

ConferenceAbstracts

Papers

Submitted

Papers

Accepted

Presentation

OnlySe

ssionsAcceptance

Rate (%)

AVT

36

35

33

0

8

94.3

CIE

157

151

117

0

28

77.5

DAC

141

141

116

0

26

82.3

DEC

35

35

30

0

8

85.7

DFMLC

53

49

48

0

12

98.0

DTM

100

100

45

0

10

45.0

MR

193

186

158

0

39

84.9

MESA

62

62

58

0

15

93.5

MNS

48

35

31

13

10

88.6

MSNDC

155

154

147

0

36

95.5

PTG

55

53

49

0

12

92.5

RSAFP

12

11

11

1

3

100.0

VIB

165

117

113

38

40

96.6

Total

1212

1129

956

52

247

84.7

The technical program will be delivered on DVD-ROM to all registered conference attendees.

The publication schedule for the 2013 IDETC was

Submission of Abstract for Review: January 7, 2013

Submission of Draft Paper for Review: January 21, 2013

Draft Paper Reviews Completed: March 4, 2013

Notification of Paper Acceptance / Revision Requirements: March 18, 2013

Electronic Copyright Form Submission Process Opens: March 18, 2013

Submission of Revised Paper for Review: April 1, 2013

Author Notification of Acceptance of Revised Paper: April 8, 2013

Submission of Copyright Form: April 19, 2013

Submission of Final, Accepted Paper: April 22, 2013

This schedule was adhered to strictly, with exceptions being made only in exceptional circumstances, and pre-approved by the conference organizers.

CONFERENCE ORGANIZERS

The general conference organization was undertaken by the following individuals

General Conference Co-Chairs

Harry Dankowicz

University of Illinois at Urbana-Champaign

E-mail: danko@illinois.edu

Workshop Chair

YangQuan Chen

University of California, Merced

E-mail: yangquan.chen@ucmerced.edu

Dane Quinn

The University of Akron

E-mail: quinn@uakron.edu

Technical Program Co-Chairs

Edward Berger

University of Virginia

E-mail: ejb9z@virginia.edu

Walter Lacarbonara

Sapienza University of Rome

E-mail: walter.lacarbonara@uniroma1.it

Student Activities Technical Chair

Scott Ferguson

North Carolina State University

E-mail: scott_ferguson@ncsu.edu

Local Organizing Chair

Robert B. Stone, Ph.D. Oregon State University

Email: rob.stone@oregonstate.edu

Industry Relations Chair

Justin Seipel

Purdue University

E-mail: jseipel@purdue.edu

Ms. Mary Jakubowski of ASME is coordinating the event organization, replacing Ms. Erin Dolan who initiated the process. Ms. Angeline Mendez is overseeing the conference website and publication details.

CONFERENCE LOCATION

Technical sessions will be held at the Oregon Convention Center (www.oregoncc.org), which has two grand ballrooms, 50 meeting rooms, and 255,000 square feet of contiguous exhibit space. Preferred lodging will be provided at the Doubletree by Hilton Hotel Portland (www.doubletreegreen.com), a

five-minute walk from the Convention Center. Additional lodging will be provided at the Hilton Portland

& Executive Tower

(http://www3.hilton.com/en/hotels/oregon/hilton-portland-and-executive-tower-PDXPHHH/index.html), located in the downtown business and entertainment district.

About Portland

In Portland, you’re always just a short walk or ride from limitless recreation, fabulous dining and flourishing culture. And, oh yes — the nation's largest variety of local microbrews! With no sales tax, Portland is a haven for shoppers. You'll find retailers large and small, international and indie, within easy reach of downtown hotels. The nearby Pearl District is home to galleries, boutiques, chic restaurants and the legendary Powell's City of Books. An award-winning airport, efficient light rail system, and pedestrian-friendly city blocks, make getting around town a real pleasure.

CONFERENCE EVENTS

On Sunday, August 4, 2013, prior to the technical sessions, the conference will offer 18 workshops (see attached document for descriptions of each). The Technical Committee meetings will be held throughout the conference, with the majority of them being held Tuesday evening. Also, there are a number of keynote lectures and student paper competitions that are being organized as part of the individual sub-conferences. Finally, the DED and CIE will hold award luncheons on Tuesday to recognize individuals for their service and to award Division- and Society-level awards. Technical Committees should be prepared to present their awards more formally in their respective events.

Several tours have been arranged in conjunction with the conference. There are three technical tours available for participants, to ESCO, Leatherman Tool Group, and Boeing (US persons only). Also a number of social tours are available through a local company specializing in walking tours of the Portland area. The conference reception will be held on Monday evening at JELD-WEN Field, home to the Portland Timbers of Major League Soccer.

ASME IDETC/CIE2013 Workshops

Workshop attendance is free to all registered IDETC/CIE 2013 participants. As there is limited seating, attendees must preregister when submitting their registration form available at

http://www.asmeconferences.org/IDETC2013/ConfRegistration.cfm

All workshops will be held on Sunday, August 4, 2013, at the Oregon Convention Center.

Morning session workshops

The following workshops are offered during the morning session, 8 am – noon:

W1: Design Research Methods: Interviewing

Organizers/Speakers: Joshua Summers, Claudia Eckert

W4: Responsible Conduct in Computational Research

Organizers/Speakers: Harry Dankowicz, Sara Wilson

W5: Personalizing Mechatronics Education Utilizing an Open‐Source Real‐Time Control System Rapid Prototyping Platform

Organizers/Speakers: YangQuan Chen, Brandon Stark, Zhuo Li, Brendan Smith

W9: Vibration of Axially‐Loaded Structures

Organizer/Speaker: Lawrie Virgin

W18: Towards more Robust Sustainability Practices: Information Modeling across Production

Organizers/Speakers: Sudarsan Rachuri, Paul Witherell, Anantha Narayanan, Jae Hyun Lee

Afternoon session workshops

The following workshops are offered during the afternoon session, 1 – 5 pm:

W2: The Student Researcher: Best Practices and Common Pitfalls

Organizer/Speaker: Scott Ferguson

W7: Fractional Order Motion Controls: How Motion Control Can Benefit from Using Fractional Calculus?

Organizers/Speakers: Ying Luo, YangQuan Chen, Zhuo Li

W11: From Product Dissection to Product Archaeology: Understanding the Global, Economic, Environmental, and Societal Foundations of Engineering Design

Organizers/Speakers: Kemper Lewis, Gül Kremer, Ann McKenna

W13: Emotional Engineering: A Tool for Satisficing

Organizer/Speaker: Shuichi Fukuda

W14: Introduction to Direct Gear Design

Organizer/Speaker: Alex Kapelevich

W15: How to Feel as Bright and Capable as They "Think" You Are: Why Capable People Suffer from

the Impostor Syndrome and How to Thrive in Spite of It

Organizer/Speaker: Valerie Young

W16: Design for End of Life: How to extend the design challenge to the out of the company

Organizer/Speaker: Romain Farel

W17: Product Lifecycle Management: cross industry PLM domain modeling, solution patterns and

deployment case studies

Organizer/Speaker: Ravi Rangan

All day workshops

The following workshops span both the morning and afternoon sessions:

W3: An Introduction to Parallel Computing on Graphics Processing Unit (GPU) Cards

Organizers/Speakers: Dan Negrut, Sara McMains

W6: Fractional Order Mechanics — An Introduction of An Emerging Research Field Organizers/Speakers: YangQuan Chen, Om Agrawal, Dumitru Baleano, Malgorzata Klimek, Jiaguo Liu, Igor Podlubny

W8: Advanced Dynamics Data‐driven Analysis for Complex Structural Systems

Organizer/Speaker: Ioannis Georgiou

W10: Building a mobile robot and controlling it from your iPhone/Android

Organizer/Speaker: Evangelos Georgiou

W12: Weight and Shape Optimization in Design

Organizer/Speaker: J S Rao

We look forward to seeing you in Portland!

2014 IDETC/CIE

Status Report submitted by Venkat Krovi, General Chair IDETC2014 on June 20th 2013

1.1 Site Presentation to DED Executive Committee

In October 2012, Mary Jakubowski put out an RFP for siting the conference in the Buffalo Niagara region and we received 6 respondents – one from the Buffalo, NY area and 5 from Niagara Falls, ON.

BUFFALO, NEW YORK

1. Hyatt Regency Buffalo & Buffalo Niagara Convention Center

NIAGARA FALLS, ONTARIO

2. Radisson Hotel & Suites Fallview

3. Hilton Hotel Niagara Falls/Fallsview and Fallsview Casino Resort

4. "Marriott Gateway on the Falls & Marriott Fallsview & Spa"

5. Embassy Suites by Hilton Niagara Falls – Fallsview

6. Sheraton on the Falls

Mary Jakubowski and Venkat Krovi carried out the Site-Visits of these properties from December 19-21. They provided a comparative site-analysis to the Design Engineering Division (DED) Executive along with a detailed-recommendation supporting selecting of the Buffalo site. The comparative site-analysis was discussed at Winter Meeting of the Design Division Executive held on January 19th 2013.

The DED Executive Committee then voted to confirm the conference-site to be the Buffalo-Niagara site (Hyatt Regency/Buffalo Convention Center) to be held from August 16-20, 2014. Further details of the Buffalo Niagara Convention Center and the Hyatt Regency Buffalo can be obtained from their web-portals: http://www.buffaloconvention.com/ and http://buffalo.hyatt.com/

1.2 Conference Venue Logistics

The BNCC has 110,000 square feet of flexible meeting and exhibition space, with 21 separate breakout rooms as shown in http://www.buffaloconvention.com/uploads/BNCC_floor_plans.pdf. The entire IDETC conference can be accommodated on the Marquee Level of the BNCC whose floor plans are included below.

The IDETC 2010 held in Montreal, Canada included 730 technical papers, as well as 9 conference keynote lectures and 7 award lectures as well as 1 tutorial and 9 workshops sponsored.

The IDETC 2012 in Chicago, IL included 1069 submitted draft papers, of which 885 were accepted for publication, 13 conference-specific keynote lectures and 11 workshops sponsored by various technical committees and conferences. There were a total of 248 session slots at the 2012 IDETC/CIE, with at most 18 parallel sessions (Mon: 91, Tue: 89, Wed: 68) as shown in the Table below.

At IDETC 2014, we will have the capability to host 20 tracks and upto 300 sessions spread over the three conference days. We anticipate a maximum of about 1000 accepted papers which could be easily accommodated in about 200 sessions (and still leave enough room to spare).

1.3 Industrial Exposition (attached to the IDETC2014)

Further, over the past month (May/June 2013) I have been engaged in a feasibility/viability discussion with Randy Reagan (ASME) about the possibility to attaching an Industrial Exposition component to the IDETC. Part of the motivation comes from the fact that we have a gigantic exhibit floor (over 64000 sq. ft) of the Buffalo Niagara Convention Center available for "free" for the duration of the conference -- since we have met the F&B minimums (See attached Floor Plans)

EVENT

SPACE

Dimensions

(LxW)

Area

(in sq. ft.)

Ceiling

(Height)

Theatre

Seating

Classroom

Seating

Banquet

Seating

Exhibit Level

(160' x 392')

64,410

35'

7,000

3,500

4000

Hence we broached the topic with ASME (Randy Reagan) – and there is significant interest in exploring the  Expo option (from the perspective of enhancing industrial partnerships especially within the ASME Design Division).  The discussions are currently centered around potentially attaching a small-scale EXPO to IDETC'14 to be run by the ASME Expo Staff with ASME marketing and promoting it (see email below). We are in the process of generating a "Business Plan" for approvals within the ASME DED Executive and within the Events Committee in the upcoming months.

---------- Forwarded message ----------From: Randy Reagan Date: Tue, Jun 4, 2013 at 11:54 AMSubject: RE: Feasibility Discussion for an EXPO -- attached to IDETC'14To: "Venkat N. Krovi" Cc: Mary Jakubowski

Venkat,

Thank you for the opportunity to work on this initiative with you.

 

It will be important for our business plan for you to develop the list of prospective companies with a Buffalo presence that UB and the local community will target and try to recruit for the exhibition.  This is the list that will be canvassed by the volunteers and will not require additional sales effort from corporate ASME.

 

Our business plan will show an upside where we can market and sell to other companies not on your list but these will require additional sales effort and cost from corporate ASME.   

 

Mary will begin working on the business plan and EPAT with you. 

 

Thanks again,

Randy

1.4 Event Status from EPAT (as of June 18, 2013)

The IDETC 2014 conference is in the final stages of obtaining approvals (from the Event Committee) which are expected imminently. Please find enclosed the EPAT status log.

Event Status Log

Actions

Date

By

Work in progress

08/02/2012

Venkat Krovi

Suggestion Submitted

08/02/2012

Venkat Krovi

Suggestion Assigned to Staff

08/06/2012

Christina Perakis

Comments:

Assigned to Mary J.

Suggestion Accepted

08/07/2012

Mary Jakubowski

Comments:

No financial information is available for 2012 or 2013 and I am new to the conference, but am accepting it based on past history.

Event Details Submitted

08/07/2012

Mary Jakubowski

Event Details Accepted

08/07/2012

Mary Jakubowski

Comments:

No Comments

Add Event Notes

08/07/2012

Mary Jakubowski

Comments:

August 10-13 2014 (Sunday - Wednesday) would also be considered for this conference though the preferred dates are August 17-20, 2012 (Sunday - Wednesday).

Under Unit Leader Review

08/22/2012

Mary Jakubowski

Unit Leader Review Complete

08/22/2012

David Lee

Comments:

Again, I would strongly encourage the EC to look to establishing a more streamlined process for conferences such as IDETC/CIE that are 1) held annually, 2) completely sponsored, run, operated, published, etc. by ASME, its divisions and its events and publications staff, 3) of sufficient size and scale that are audited as a matter of course and 4) have proven their ability to generate specified amounts of net revenue. Overobligating divisions and ASME staff to excessively fill out forms and paperwork intended for conferences that are either new and/or having organizational difficulties is not good business practice.

Add Event Notes

11/19/2012

Christina Perakis

Comments:

Event was sent for review in error (without complete event details submitted.) In addition, Unit Leader provided endorsement without complete event details submitted. As of November 19, the event has been re-set to allow the complete event details to be input, and to allow Unit Leaders to provide proper endorsements before EC review/approval.

Event Details Submitted

04/19/2013

Mary Jakubowski

Event Details Accepted

04/19/2013

Mary Jakubowski

Under Unit Leader Review

04/19/2013

Mary Jakubowski

Unit Leader Review Complete

04/20/2013

David Lee

Unit Leader Review Complete

04/23/2013

Vijay Kumar

Under Unit Leader Review

04/23/2013

Vijay Kumar

Unit Leader Review Complete

06/15/2013

Vijay Kumar

Under Unit Leader Review

06/15/2013

Vijay Kumar

Unit Leader Review Complete

06/17/2013

Ram Sriram

Committee Review Complete

06/18/2013

James Coaker

Under Committee Review

06/18/2013

James Coaker

1.5 Refresh of the MOU between ASME and the DED

A "Letter of Intent"/"Memorandum of Understanding" was signed between the ASME and the DED by Prof. Vijay Kumar (when he was the IDETC Executive) and covered " a three-year period, calendar years 2012 through 2014 inclusive" (see attached). The DED Executive will need to "refresh" this MOU for future IDETCs beginning IDETC2015 – so that the rights and responsibilities of various organizers (volunteers and ASME personnel) are carefully delineated.

2015 IDETC/CIE

June 2013

Since the previous update in August 2012, significant progress has been made with respect to the planning and organization for IDETC/CIE 2015: The 2015 ASME International Design Engineering Technical Conferences and Computers and Information in Engineering Conference.

With regard to personnel, the Conference Organizing Committee has been finalized. The Committee will consist of the General Conference Chairs: Profs. Jeffrey F. (Jeff) Rhoads, Purdue University, and Walter Lacarbonara, Sapienza University of Rome; Technical Program Chairs: Prof. Brian Mann, Duke University, and Dr. Tamás Kalmár-Nagy, Mitsubishi Electric Research Laboratory; and the Conference and Program Chairs of the IDETC/CIE constituent conferences (to be determined at a later date).

From an administrative viewpoint, the conference has been entered into ASME’s Event Planning and Approval Tool (EPAT) and the conference planning staff has been formally assigned. Moreover, a draft Memorandum of Understanding (for execution between the DED and CIE divisions) and Business Plan have been created, and a Technical Publications Estimate request has been submitted.

In consultation with ASME Staff, last spring the conference organizers down-selected potential host cities, yielding a list of three desirable locations: Rome, Italy; Vancouver, British Columbia, Canada; and Boston, Massachusetts, USA. A request for proposals was subsequently submitted to hotels/conference centers in each of these cities, and, based on various venue, cost, and time constraints, Boston was selected as the best location for IDETC 2015.

Currently, the conference organizers are working to finalize both the Business Plan and hotel arrangements, and secure one to two locations for conference-related social events.

Jeff Rhoads and Walter Lacarbonara

IDETC/CIE 2015 General Conference Chairs

IMECE Conference

2012 IMECE

· Location: The 2012 IMECE was held in Houston, Texas, from November 9-15.

· Technical Tracks:

1. Advances in Aerospace Technology

2. Biomedical & Biotechnology

3. Design, Materials, and Manufacturing

4. Dynamics, Control, and Uncertainty

5. Education and Globalization

6. Energy

7. Fluids and Heat Transfer

9. Mechanics of Solids, Structures and Fluids

10. Micro- and Nano-Systems Engineering and Packaging

11. Posters

12. Transportation Systems

13. Vibration, Acoustics & Wave Propagation

14. Emerging Technologies and Topics

15. Public Policy

· Many organizers and attendees from DED community

· DED TC involvement not clear

· No DED TC meetings

· Any funds returned to DED from IMECE?

2013 IMECE

· Location: The 2013 IMECE will be held in San Diego, CA, from November 15-21.

Submitted by

Chris Rahn

August 2013

Technical Committees Operations

I. TC Chairs

In 2012, the TCs were requested to provide organization structures and succession “ladders” to ease the monitoring of the TC leadership by the DED. The following list details the current TC chair and succession plan (if available) for each TC.

· Design Automation (DAC): The current chair is Gary Wang. The TC is organized in a 5 Year “Ladder” Structure: Special Sessions Paper Chair -> Program Chair -> Conference Chair -> Committee Chair -> Past Chair. DAC also has an Industry Liaison (2 years) position. The Conference Chair, Horea Ilies, is next in line for the Committee Chair.

· Design Education (DEC): The current chair is Mike Keefe. No succession plan has been provided. The current Vice Chair is Zahed Siddique.

· Design for Manufacturing and the Life Cycle (DFMLC): The current chair is Shun Takai. The TC is organized in a 7 year ladder (adapted from DAC): Special Sessions Paper Chair -> Program Chair -> Conference Chair -> Committee Secretary -> Vice Committee Chair -> Committee Chair -> Past Chair. Gul Kremer will be the next Committee Chair.

· Design Theory and Methodology (DTM): The current chair is Rob Stone. No succession plan has been provided.

· Fastening and Joining (F&J): The current chair is Tom Whitney. No succession plan has been provided.

· Mechanisms and Robotics (M&R): The current chair is Pierre Larochelle. No succession plan has been provided.

· Mechatronic and Embedded Systems and Applications (MESA): The current chair is Bo Chen. No succession plan has been provided. The current Vice-Chair is Yanqing Gao.

· Micro & Nano Systems (MNS): The current chair is S.V. Sreenivasan. The succession plan includes 3 executive positions that combine duties: Program chair -> conference chair/secretary -> treasurer/vice-chair -> chair -> past chair.

· Multibody Systems and Nonlinear Dynamics (MSND): The current chair is Aki Mikkola. The succession plan has a 7 year ladder: Secretary and Program Chair (two years) -> Committee Co-Chair (two years) -> Committee Chair and Conference Chair (two years) -> Past Chair. Beginning October 1, 2013, the TC-MSND Chair will be Harry Dankowicz.

· Power Transmission and Gearing (PTG): The current chair is Timothy Krantz. The succession plan starts with Vice Chair of PTG Committee (Program Chair), 2yrs (1 conf) -> Chair of PTG Committee (Conf. Chair) 2 yrs (1 conf) -> Past Chair. The current Vice-Chair is Robert Handschuh.

· Reliability, Stress Analysis & Failure Prevention (RSAFP): The current chair is Toshiyuki Sawa. No succession plan has been provided.

· Vehicle Design (VDC): The current chair is Corina Sandu. The ladder structure has positions that rotate every two years as follows: Program Chair/Committee Secretary -> Conference Chair -> Vice-Chair -> Chair. The current Vice Chair is Vladimir Vantsevich.

· Vibration and Sound (TCVS): The current chair is Steve Shen. The succession plan has positions that rotate every two years as follows: Secretary -> Vice-Chair -> Chair -> Past Chair.

II. TC Leadership Training

DED organized the 2nd Annual TC Leadership Training meeting at IDETC last year. The objective of this training was to introduce the DED Technical Committee leadership functions and provide a forum for idea exchange of best practices to further enhance the technical excellence and professional success of TCs. In the meeting, Dr. Chris Rahn, the DED TC executive, first gave an overview, including DED organization, TC functions, and operating timeline. He also introduced the members of the DED executive committee and their individual responsibilities. After his overview, Dr. Kemper Lewis, Chair of the Design Automation Committee and Dr. Chris Rahn, former chair of TCVS, each gave a ten-minute talk of their best practices in TC operations. Their talks were followed by Q&A and open forum discussions. The leadership training was well attended by the incoming TC chairs and/or vice chairs. Many attendees thought this was a very informative session that also helped to enhance the communication between the TCs and the executive committee. It was recommended that we should continue such training in the future. This year, the TC Leadership Training has been replaced by a day long retreat for TC and DED Executive members.

III. TC Proposals

The DED requested proposals from the DED TCs for new initiatives in a new program designed to encourage and reward innovation and new ideas in the TCs. The DED was looking for new and innovative ideas that are more than business as usual and have the potential to create new opportunities to engage the community, dramatically raise the visibility of the DED, and/or significantly increase participation in DED activities.

Proposals were considered in three main topic areas: New activities, broadening participation, and publicity. Examples of new activities included the initiation of new conferences or symposia, awards, journals, or events at conferences that improve their quality. Examples of broadening participation included new events for underrepresented groups, students, industry, and government or help in other ways to recruit new DED members. Proposals in the area of publicity were sought that demonstrated the potential to significantly increase the visibility and/or impact of DED activities.

IV. Highlights of Annual TC Reports

The following are the highlights of the TC activities based on the reports submitted in July 2013.

· DAC is holding a workshop on strategic planning for the committee on August 4, 2013 in Portland. The desired workshop outcome is to develop a major initiative and proposal to DED next year to move DAC further to enhance their leadership role and increase their impact to the industry, research community, and society.

· DEC is developing a capstone design-related competition called “Designing for the Future” that will allow students to utilize their culminating undergraduate design work in a national forum thus providing incentive to continue in design and become researchers, educators, and professional design practitioners of the future.

· M&R is working to implement two initiatives that were approved for funding by DED: ASME Student Mechanism and Robot Design Competition and Mechanisms & Robotics Summer Academy/School.

· MSND is implementing the DED-approved proposal “On the Infusion of Dynamics Analysis as an Integral Process of Engineering Design.” The DFD workshop, to be held in conjunction with the 2015 IDETC/CIE meeting, has the objectives to strategically position DFD training and practice toward the needs of industry and research. MSND is also sponsoring a four week Summer School this summer at the University of Wisconsin-Madison. This event has been made available to Technical Committee members and friends. This year, there will be six students (1 from the USA, 2 from Poland, 1 from Italy, 1 from Spain, and 1 from the Czech Republic) who will attend the event between July 14 and August 10.

· PTG approved a change in the term of office bearers. Formerly the term was four years and now has been changed to two years. This brings the service length in line with various other committees and with their conference organizing schedule. The committee felt that the shorter commitments and greater leadership opportunities will help attract new members, and encourage younger professionals to volunteer their services.

· With $10K of matching from DED, TCVS created a Young Investigator Award in the name of C. D. Mote, Jr. A subcommittee has been formed to work out guidelines and the formal name of the award.

· VDC has been very active in the past year. They went through a significant restructuring, aimed at better organizing their activities and at achieving more results faster by empowering several of their committee members. Specifically, they are developing new bylaws, a website, and nomination and special activities subcommittees.

Multiple awards were possible depending on the availability of funds. Individual TC awards amounts were limited to $100K over three years. Larger projects were considered for higher funding amounts if they were shown to have the potential for revolutionary change. Small seedling projects were also encouraged to explore high risk ideas. Cost sharing from the TC was encouraged and was considered in the evaluation process. Proposals that involved more than one TC were also viewed favorably.

Ten proposals were received with requested funds totaling $263,000. Six proposals were selected for funding, some at the full requested amount but most at lower amounts. The funded proposals are summarized in the table below:

Early Career Award for Research Excellence in Vibration and Acoustics

TCVS

$10,000

Designing for the Future Award

DEC

$20,000

Workshop

VDC

$15,000

ASME Student Mechanism and Robot Design Competition

M&R

$30,000

Mechanisms and Robotics Summer Academy/School

M&R

$10,000

On The Infusion Of Dynamics Analysis As An Integral Process Of Engineering Design

MSND & VDC

$15,000

V. Update of DED and ASME Mechanical Engineering Magazine Collaboration

To bring more visibility to the activities of the Division and increase our membership, DED solicited close to 30 article ideas and passed them along to the Mechanical Engineering Magazine Editor-in-Chief John Falcioni in 2012. Several of these articles have been published and several more are in the queue.

Submitted by

Chris Rahn, TC executive

August 3, 2012

Honors and Awards

Report for DED Meeting of August 6, 2013

Portland, Oregon

Honors & Awards Committee

Yan Jin, Chair

Design Engineering Division -ASME

1. New H&A Nomination Committee:

This year, we formed "The DED Honors and Awards Nominations Committee" in January with then DED Chair Vijay Kumar chairing the committee. As a result, the number of nominations for society and division level awards increased significantly. A description of this new committee is attached in Appendix 1.

2. Awards and Activities:

Machine Design award (and DED general H&A committee)

· Michael McCarthy, Alex Slocum, Bahram Ravani, Panos Papalambros, Al Ferri and Yan Jin participated in selection.

· There were total 4 nominations for the Machine Design Award.

· Clement Gosselin was selected for the 2013 award. The other three nominees will remain in the candidate pool for next year's award.

· Current members: Michael McCarthy, Alex Slocum, Bahram Ravani, Panos Papalambros, Al Ferri and Yan Jin

Barnett Uzgiris Product Safety Award

· Joe Davidson, Crispin Hales, Dan Segalman, Raffaele Di Gregorio, and Yan Jin participated in selection.

· There were total 2 nominations for this award.

· Ren-Jye Ren was selected for 2013 Award. The other one will remain to be a candidate for next year's award.

· Current members: Joe Davidson, Crispin Hales, Dan Segalman, Raffaele Di Gregorio, and Yan Jin.

Ruth & Joel Spira Outstanding Educator Award

· Mike Keefe, Ken Wallace, Gary Kinzel, Gul Kremer, Jeff Mountain, Yan Jin.

· There were total 5 nominations for this award.

· Doug Wilde was selected for the 2013 award. Others will remain to be candidates for the next year's award.

· Current committee members: Mike Keefe, Jeffrey Mountain, Ken Wallace, Gary Kinzel, Gul Kremer, and Yan Jin

Leonardo DaVinci Award

· Joe Beaman, Farrokh Mistree, Itzhak Green, George Flowers and Yan Jin participated in selection.

· There were total 2 nominations for this award.

· Mohan Bodduluri was selected for the 2013 Award. The other one will remain to be a candidate for next year's award.

Robert Abbott Award

· There was no standing committee for this award. This year, Crispin Hales, Harry Dankowicz, Joe Davidson, Subhash Sinha and Yan Jin participated in selection.

· There were total 4 nominations for this award.

· Mike McCarthy was selected for the 2013 Award. Others will remain to be a candidate for next year's award.

3. New Award:

A new DED Award "Thar Energy Engineering Design Award" has been established by ASME Design Engineering Division and Thar Energy LLC on June 28, 2013. "The Award recognizes individuals who have made significant contributions to the design research, innovation and product design in the areas related to energy engineering." The award is open to nominations from the 2014 season. A description of this new award is attached in Appendix 2.

4. New Tasks:

· Not having a standing committee for Robert Abbott Award was a problem. Many senior members of ASME were asked to write recommendation letters for the nominees, making it very hard to set up an ad hoc committee for evaluation and selection. It is therefore proposed to form a standing committee for Abbott Award.

· A standing committee for Thar Energy Engineering Design Award will be formed.

Yan Jin, Chair

DED Honors & Awards Committee

August 6, 2013

5. Appendix 1:

The DED Honors and Awards Nominations Committee

A proposal for a DED Standing Committee

Summary of the Proposal

We propose a DED Honors and Awards Nominations Committee which will be responsible for identifying deserving candidates from the DED community for all ASME and DED honors and awards at the division and society level and ensuring that a good slate of nominations is available for the selection committees. The nominations committee will include representation from each technical committee and will be distinct from the selection committees for each award.

Rationale

Current efforts to recognize excellence by way of awards, elevation of fellow status and other honors are mostly limited to the individual committees. While this may be adequate for committee-level awards and for the division level awards that are clearly designated to be the responsibility of specified technical committees, the DED Executive Committee feels the need for a DED-wide nominations committee to recognize and promote deserving individuals.

Charter

1. The DED Awards and Honors Nominations Committee will consist of members from all technical committees. The committee will be constituted by the Chair of the Executive Committee in consultation with the chairs of the technical committee and the Honors and Awards Chair.

2. No member of the Honors and Awards Nominations committee can be a nominee for an award.

3. No member of the Honors and Awards Nominations committee can participate in the selection committee of any award.

4. The Awards and Honors Nominations Committee will ensure that qualified nominees are identified for each of the following society and division awards and nominations submitted to the Awards and Honors Chair by February 1 each year.

· ASME Machine Design Award

· Ruth and Joel Spira Outstanding Educator Award

· ASME Barnett-Uzgiris Product Safety Award

· Robert E. Abbott Lifetime Service Award

· The Leonardo da Vinci Award;

5. The process of nominations for awards that are administered by designated technical committees will be decided by the technical committees. The appropriate technical committee member will simply need to report the nomination to the Nominations Committee chair. Division-level awards that are currently administered by technical committees are:

· The Den Hartog Award, administered by TCVS;

· The Myklestad Award, administered by TCVS;

· The Design Automation Award, administered by DAC

· The Mechanisms & Robotics Award, administrated by M&RC

· A.T. Yang Memorial Award, administered by M&RC

· The D'Alembert Award, administered by MSNDC

· The Lyapunov Award, administered by MSNDC

6. The Honors and Awards Nominations Committee will identify qualified nominators fo