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QUICK QUIZ

Part IV Lesson I

1. How can you select all cells in a worksheet simultaneously?

You can select all of the cells in a worksheet by clicking the Select All button atthe top-left corner of the worksheet.

2. How can you open an existing workbook?

Open Microsoft Excel.

On the Standard toolbar, click the open button.

Chose the file you want to open and click.

3. What is the easiest way to enter data in a range of cells?

To enter data in an individual cell, you type the data, and then press Enter. Whenyou have several consecutive entries to make, you can select the range first to

enter the data more quickly.

4. How can you rename a worksheet?

Press CTRL+O to display the Open dialog box.

In the Look in list, click the folder or drive that contains the workbook that you

want to rename.

Locate and open the folder that contains the workbook that you want torename.

Right-click the workbook that you want to rename, and then click Rename.

Type in the new workbook name, and press enter

5. How can you close all open workbooks at once?

Press Shiftwhile you click the File menu. When you do so, the Close command

turns into the Close All command. When you select this menu item, Excel will

close all of the currently open workbooks. If any of them have not been saved,

you'll get the standard prompt asking if you want to save your workbooks.

6. What are two ways to select a range of cells?

You select a range of cells by dragging the mouse pointer over the cells. Another

way to select a range of columns is to click the first column selector in the range,

hold down the Shift key, and then click the last column selector in the range.

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7. How can you select nonadjacent ranges of cells?

To select multiple nonadjacent cell ranges, select the first range, hold down the

Ctrl key, and then select any additional ranges.

8. Whats the difference between clicking New on the File menu, and clicking the New

button?

Clicking New on the file menu: opens the New Workbook task pane

Clicking the New button: opens a new workbook

9. What are three characters that cant be used in the name of a workbook?

It cant contain any of the following characters: | : ;

10.What information does the Name Box display?

It displays the address of the active cell.

11.What are two ways to put Excel in Edit mode?

To edit a formula, put the cursor onto the cell and the formula will appear in the

formula bar. Click up there to edit it. Using the keyboard, you can start editing by

pressing the F2 key.

To get into the Visual Basic editor press Alt and F11 together. Alt and Shift and

F11 will bring you into the script editor. Both of these can also be accessed by

going into the Tools menu and then the Macro menu.

12.How can you move between worksheets?

Press and hold down the CTRL key on the keyboard.

Press and release the PGDN (page down) key on the keyboard.

To move another sheet to the right press and release the PGDN key a second

time.

13.What is one reason for displaying a worksheet in the Print Preview window?

So that we can see if it is already printed, it is how we want it to be.

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Part IV Lesson II

1. If you wanted to insert two rows above row 7 in your current worksheet, what steps

would you use?

To insert multiple rows, select the rows above which you want to insert rows.

Select the same number of rows as you want to insert. For example, to insert three

new rows, you need to select three rows.

2. What is the difference between the Accounting and Currency number formats?

Currency displays currency and other symbols appropriate for various regions of

the world (including the euro).

Accounting displays currency symbols and aligns decimal points of entries in a

column.

3. How can you drag to change the height of a row or the width of a column?

Click the bottom of the row selector and dragging it up or down.

4. How do you display the Clipboard task pane?

By holding the button ctrl while pressing C twice.

5. How can you find the third occurrence of a value in your worksheet?

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Part IV Lesson III

1. How can you enter a formula into a cell?

Click the cell in which you want to enter the formula. Type = (an equal sign).

Enter the formula.

Press ENTER.

2. What is the quickest way to total a column of values?

By entering a formula.

3. How can you copy a formula to a range of adjacent cells?

Select the cell that contains the formula.

Verify that the cell references used in the formula will produce the result youwant. Switch to the type of reference you need. To move a formula, use an absolute

reference.

4. What are two ways to edit a formula in a cell?

Double-click the cell, type your changes directly in the cell, and press Enter.

Click the cell, click in the Formula bar, type your changes, and click the Enter

button on the Formula bar.

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Part V Lesson I

1. What are the options for beginning a PowerPoint session?

On the taskbar, click Start>point to All Programs> Click the Microsoft

PowerPoint

2. How do you create a presentation using a wizard?

In the New Presentation task pane, click From AutoContent Wizard under

New.

Read the introduction, and then click Next.

Click Projects.

In the list on the right, click Project Overview.

Click Next.

Click the On-screen Presentation option if necessary to select that

presentation type.

Click Next.

Click in the Presentation title box, type New Employee Training Program and

then press Tab.

In the Footer box, type Contoso, Ltd.

Verify that the Date last updated and the Slide number check boxes are

selected.

3. How do you save two versions of the same file?

Chose versions from the file menu.

Click Save As to save it as it is.

To keep a particular version use the Save As command on the File menu

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Part V Lesson II

1. How do you start a new presentation using a design template with PowerPoint

already running?

On the View menu, click Task Pane, if necessary, to display the New

Presentation task pane.

In the New Presentation task pane, click From Design Template.

In the Slide Design task pane, point to a design template.

In the Slide Design task pane, click the down arrow on the right side of the

design template.

In the Slide Design task pane, drag the scroll box down until the Maple slidedesign appears in the task pane, and then click the Maple slide design.

2. How do you add title text to a slide?

you can enter text into either the Slide pane or the Outline tab in Normal view

3. What are the ways you can create a new slide?

On the Formatting toolbar, click the New Slide button.

4. How do you change a paragraph text indent level?

Click the Slide button to switch to Normal View.

Display the Ruler

Select the text object whose tabs or indents you want to change.

Click the ruler to add a tab stop.

Grab the indentation control and then drag it to change the indentation.

5. How do you move an entire line of text?

By dragging the text box to the desired place.

6. How do you view the slides you want to insert from another presentation?

On the Home tab, click the arrow next to New Slide, as if you were going to

insert a new slide and choose a layout for it first.

Below the layout gallery, click Reuse Slides.

In the Reuse Slides task pane, under Insert slide from, click Browse to find the

presentation or slide library that has the slides you want. Then click the arrow to

open those slides in the task pane.

When you find the slide you want, take notice of the Keep source

formatting check box, at the very bottom of the pane. If you want to retain the

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exact look of the slides you're inserting, be sure this check box is selected before

you insert the slide.

Click each slide you want to insert. Each one is copied into the open

presentation, below the currently selected slide or below your cursor, if you've

positioned it beneath a slide thumbnail. If you don't select Keep source formatting, the inserted slides inherit the look,

or theme, that your current slides use.

7. How do you move a slide in Slide Sorter view?

Open each presentation, switch to Slide Sorter view, and then click Arrange All

on the Window menu. Drag the slides from one presentation window to another.

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Part V Lesson III

1. How do you change to Pure Black and White view?

On the Standard toolbar, click the Color/Grayscale button, and then clickGrayscale.

On the Standard toolbar, click the Color/Grayscale button and then click Pure

Black and White.

2. What are four options you can specify in a header or a footer?

your slides,

audience handouts,

outlines, and

speaker notes

3. What are the output types from which you can print a presentation?

Slides

Handouts

Notes Pages

Outline View4. How do you print audience handouts with four slides per page?

Through the Print dialog box (File menu, Print command)

In print preview (Print Preview button on the Standard toolbar)

5. How can you preview a presentation outline before printing?

By looking at the slidesprint preview.

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Part VI Lesson I

1. What is a browser?

A browseris a program that displays files that are in the HTML (HypertextMarkup Language) file format.

2. What is a URL?

URL is short for Uniform Resource Locator.

A Web address is commonly referred to as a URL

3. How do hyperlinks work?

You can click hyperlinks on Web pages saved as complete or archived to access

the linked Web pages on the Internet.

4. What are the different ways to connect your computer to the Internet?

Dial-up

Broadband

Fee or free

5. What are the limits to what you can use from the Internet without having to ask

permission from a sites Webmaster?

6. Name the three ways to save Web pages.

Save a complete Web page. (This saves the HTML file and all additional files,

such as images, embedded in the Web page.)

Save an archive of a Web page. (This saves the entire Web page as a single,

uneditable file.)

Save only the HTML document. (This saves the HTML formatting tags, but does

not save embedded files.)

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Part VI Lesson II

1. What tool do you use to look for information on the Web?

Web Search Engine2. How do you search for multiple items on the Web?

by including a plus sign between words in the search text box.

3. How do hyperlinks work?

When clicked, takes you to another Web page or a different section of the

current Web page, as designated by the link.

4. How long is information kept in the History folder, based on the default setting?

You can change thelength of time that Internet Explorer stores your history

information. In this exercise, you configure your History folders settings.

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Part VI Lesson III

1. Why is security an issue on the Internet?

Both Internet content providers and Web page visitors need to be aware ofsecurity issues to help protect data. As an Internet user, you want to avoid

downloading content that can damage the data you have stored on your

computer.

2. What is the difference between a security zone and a security level?

A security zone is the group to which a Web page belongs: Local Intranet,

Trusted Sites, Restricted Sites, or Internet.

A security leveldescribes how to treat Web pages belonging to a security zone

with High, Medium, Low, or custom precautions.

3. What are the four security zone classifications that can be assigned to Web pages, andwhat level of security does each one provide?

High Security

Medium Security

Low Security

Custom Security

4. How do you get to the dialog box that lets you set security zones and levels for

Internet browsing?

In the Windows Control Panel, open the Administrative Tools folder.

Double-click Services

Scroll through the list of services to find the service you are troubleshooting.

The service entry includes the service name, a brief service description,

the service status (started or stopped), how the service starts, and what account

the service uses to perform its tasks.

Double-click a service name to open a properties dialog box with more

detailed information about the service.

5. What can you do with the Content Advisor?

You can control the types of content that users access on the Internet. You canadjust the content ratings settings to reflect the appropriate level of content in

four areas: language, nudity, sex, and violence.

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Part VI Lesson IV

1. What is a group?

In outlook it is referred to as a list of contacts.2. How do you use the Office Assistant to view help topics in Outlook?

The Office Assistant is an animated character that provides helpful informationabout Outlook topics.

3. What functionality does the Folder Banner provide?

4. Identify two ways to display an expanded menu.

Hold down the Ctrl key and press C twice the task pane will open and the

clipboard will be displayed

5. What are shortcuts?

An icon on the Outlook bar. Click a shortcut and Outlook displays the contents ofthe corresponding folder or file.

6. List two ways to display an Outlook folder such as the Inbox.

By using the Folder List. By using the Outlook bar

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Part VI Lesson V

1. How do you manually check for messages in Outlook without waiting for messages to

be sent or received at the preset interval?

By simply click the Send/Receive button on the Standard toolbar. Anymessages that are on the mail server appear in your Inbox.

2. What are the steps you take to create an e-mail message?

On the File menu, point to New, and then click Mail Message.

3. What happens to a message when you delete it from your Inbox?

They are transferred to the Deleted Items folder until you empty the folder.4. What information is contained in the header of a message?

It shows the senders name, the messages subject, as well as the time anddate when the message was sent.

5. How do you read an e-mail message?

Click the message header. Double-click the message header. Double-click the Map attachment icon in the message window.

6. How do you save a message without sending it so that you can complete or edit themessage later?

In the top-right corner of the message window, click the Close button. Outlook

will ask if you want to save the message. Click Yes to save the message without

sending it.

7. What is the Inbox?

It is a folder in outlook that displays messages concluding messages considered

as spam or deleted items.

8. What can you insert into an Outlook e-mail message?

You can attach files from a disk or other outlook items.

9. What is the value of AutoPreview?

if you receive dozens of e-mail messages each day and want to scan throughthem quickly to determine which messages to read first.