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Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Presentation
Microsoft® PowerPoint ®
Chapter 1 – The basics
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
What is Microsoft® PowerPoint ®? Microsoft® PowerPoint ® is a widely used
graphics presentation package You can use it to create, design and
organise professional presentations quickly and easily
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Planning a presentation
To deliver an effective presentation you need to consider who your audience is, and prepare your slides to suit them
Start with a title screen showing what the presentation is about
Use lists – do not put more than four or five bulleted or numbered list items on each slide
Keep each point short and simple Sound, graphics and animation
effects can add interest, but too many can distract from the message you are conveying
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Getting started
Either double-click the PowerPoint® icon (if it is on your desktop)
Or click Start, All Programs, then click Microsoft Office PowerPoint 2007. (Note: depending on how your computer is set up, you might need to click Start, All Programs, Microsoft Office, Microsoft Office PowerPoint 2007.)
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
The opening screen
The ribbon
Title barQuick Access Toolbar
Office button
Ribbon tabs
Status bar
Slide area
Outline/Slides pane
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Starting a blank presentation
Click the New button on the Office button menu to display the New Presentation window
Click Blank and recent from the Templates list
Click Blank Presentation from the Blank and recent templates that are displayed
Click the Create button
PowerPoint automatically selects the Title Slide layout
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Minimising and restoringthe ribbon
Right-click anywhere in the line containing the ribbon tabs, on the Office button, on the Quick Access Toolbar, or on a ribbon group name
Click Minimize the Ribbon on the shortcut menu that is displayed
To restore the ribbon, right-click in one of the same places as before to un-tick Minimize the Ribbon on the shortcut menu
Defaults and preferences
Click the Office button, and then click PowerPoint Options on the window that appears
Click the option you require in the panel on the left-hand side of the PowerPoint Options dialogue box
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Getting help
Click the Help icon that is located near the top right of the PowerPoint screen (or simply press the F1 function key on the keyboard) to open the PowerPoint Help window
Type some appropriate words as a search criterion in the search text box
Click the Search button to display a list of items related to the search topic
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Adding text to the title slide
Click in the placeholder box marked Click to add title and type the title text you want
Click in the placeholder box marked Click to add subtitle and type the subtitle text you want
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Moving, formatting andediting text
Click and drag the placeholder boxes to move them
Format the text in each text box just as you would in Microsoft® Word
Most of the commands for this are in the Font and Paragraph groups on the Home ribbon
To format or edit text, select the placeholder box by clicking its border – when the border has changed to a solid line you can start formatting or editing the text
Drag the handles resize a placeholder box
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Changing the presentation view You can change between various
views of a presentation by clicking on the icons to the right of the Status bar at the bottom of the PowerPoint® screen Normal View Slide Show
Slide Sorter View
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Normal View This is the most useful view
It lets you view the structure of your presentation
down the left of the screen the current slide you are working on the Notes pane for the current slide
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Slide Sorter View This view helps you to organise
your slides when you have more than one
Click the Slide Show view iconto view your presentation so far
Exit the presentation by pressing the Esc key
Using Zoom
Click the Zoom button in the Zoom group on the View ribbon to display the Zoom dialogue box
Set the magnification to display your document at
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Undo and Redo
Click the Undo button on the Quick Access Toolbar to undo the last action
Click the arrow next to the button to see which actions can be ‘undone’
Click the Redo button to redo the last action that you undid
Undo Redo
Saving and closing a presentation
Click the Office button, and then click Save on the menu that appears
On the Save As dialogue box, type a name for your file in the File name: text box
In the Save in: list box, select a folder to save your file in
Click the Save button
To close your presentation, click the Office button, then click Close
To close PowerPoint, click the Office button, then click the Exit PowerPoint button
Pass ECDL5 for Office 2007Module 6 PresentationChapter 37 The basics© Pearson Education Ltd 2009
Chapter 2 – Editing a show
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Opening an existing presentation
Load PowerPoint®
Click the Office button, then click Open to display the Open dialogue box
Navigate to where you saved the presentation you want
Click to select it, then click the Open button
Make sure you are in Normal View by clicking the Normal View button at the bottom right of the screen – your presentation title slide will be displayed
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Starting a new slide
Click the New Slide button in the Slides group on the Home ribbon to place a new slide immediately after the title slide
By default, PowerPoint® chooses the Title and Content slide which is automatically laid out for a title (in the top placeholder), and a bullet list and content (in the bottom placeholder)
Type the text you want and format it
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Changing text size and line spacing
To change text size
Select the text
Click either the Increase FontSize button or the Decrease Font Size button
You can set the font size precisely using the Font Size box in the Font group on the Home ribbon
To change line spacing
Select the text
Click the Line Spacing buttonin the Paragraph group on the Home ribbon
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Checking spelling By default, PowerPoint® checks
spelling as you type – any words that it does not recognise will be underlined in red
Check spelling by clicking the Spelling button in the Proofing group on the Review ribbon
PowerPoint® will try to suggest corrections to all the words it has underlined
Click Close to exit the spell-checker at any time. It will tell you when it has checked all the words
Click the correct spelling in the Suggestions: box and then click Change (If the correct spelling does not appear you can type it into the Change to: box)
Click Delete to delete the repeated word
If the spell-checker finds a word that is actually correct (e.g. a name), then click Ignore
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Adding more slidesMake sure the Slides tab is selected in the Slides/Outline pane, then click a slide
Click the New Slide button in the Slides group on the Home ribbon to add a slide – PowerPoint® adds a new slide after the one that is selected
Adding titles
Click the Outline tab in the Slides/Outline pane, then click the icon for a new slide so that it appears in the main window
Type the text you want either on the slide where it says to add the title, or if you start typing while the slide icon is selected you can type it straight into the Outline pane
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Changing the order of slides
Display the Slide Sorter view
Click the slide to be moved and hold down the mouse button – drag the slide so that a vertical line appears
Drop the slide in its new position
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Customising bullets You can change the style and
colour of bullets to increase the visual impact
Select the text of the bullets to be changed
Right-click the highlighted text, then move the mouse pointer over Bullets on the menu that is displayed – a selection of commonly used bullets appears
Select a new shape for your bullets
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Moving text lines
Click the Outline tab in the Slides/Outline pane
Click to the left of the text line to be moved (where it changes to a four-headed arrow)
Hold down the mouse button and drag the text – a line will appear across the text
Release the mouse button when the text is in the new position
Checking the presentation
Always check your presentation
Look at it first in Slide Sorter view
Click the Slide Show button to start the presentation
Click the Forward button or press the Space bar to move to the next slide
Click the Back button or press the Backspace key to go back one slide
Exit a presentation at any time by pressing the Esc key
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 38 Editing a show© Pearson Education Ltd 2009
Chapter 3 – Applying designs
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Designing a Master Slide The Master Slide is a slide that sets
the appearance of every other slide in your presentation
Click the Slide Master button in the Presentation Views group on the View ribbon
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Design templates
Click the Themes button in the Edit Theme group on the Slide Master ribbon – a gallery of designsis shown
Choose a design that you like, then click to select it
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Changing the slide background colour
Display the Slide Master
Click the Colors button in the Themes group on the Design ribbon to display a menu of colour schemes
Click the scheme you wish to apply to the slides
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Adding slide numbers You can add slide numbers to just
one slide, some slides or all the slides
You can also choose to have them only on the Notes pages and not on the actual slides
You can add page numbers whilst you are in Normal View or in the Slide Master
Open the Master Slide
Click the Header & Footer button in the Text group on the Insert ribbon to display the Header and Footer dialogue box
Click to tick the Slide number tick box – you have the option to apply these settings only to the slide that is selected, or to all of them
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Adding text to the footerOpen the Header and Footer window
Select the Slide tab
Click in the Footer tick box to activate the footer
Type the text footer text into the text box
Click Apply to All
Adding a date to slides
Open the Header and Footer window, then select the Slide tab
Click the tick box next to Date and time, then set the radio button so that the date updates automatically
Make sure that the language is set to English (U.K.)
Click the Apply to All button
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Changing the layout of a slide You can change the layout of a slide
at any time, even if you have already entered text
Click the Layout button in the Slides group on the Home ribbon to display a gallery of slide layouts
Click the layout you want
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Creating an organisation chart
View a new slide in Normal view
Click the Insert SmartArt Graphic icon on the content placeholder to display the Choose a SmartArt Graphic dialogue box
Click Hierarchy in the panel on the left-hand side of the dialogue box, and then choose the Organization Chart option in the middle pane
Click the OK button
Type the organisation chart text in the text boxes
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 39 Applying designs© Pearson Education Ltd 2009
Modifying organisation charts
Inserting managers, co-workers and subordinates
Right-click a chart box to display a shortcut menu
Select Add Shape and choose from the menu to insert a new box in the to the position you want
Type the text you want into the box
Delete a box by selecting it and pressing the Delete key
Chapter 4 – Adding objects and tables
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Adding objects You can add objects such as
graphics, photographs and graphs to slides
PowerPoint® slide layouts are designed to help you easily add graphics
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Inserting a clip art image
Click the clip art icon in the slide placeholder to display the Clip Art task pane
Search for a picture by typing the subject into the Search for: box and clicking the Go button
Click a picture to select it – the picture will now appear on the slide
Close the task pane by clicking the close cross at the top right of the pane
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Selecting and changing the size of a graphic object
Click any inside an object to select it – little circles (handles) show the object is selected
The Picture Tools Format ribbon appears when an object is selected
Click away from an object and the handles will disappear
Drag any of the corner handles to make an object bigger or smaller without changing the width-to-height ratio
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Copy or move an objectWithin a presentation
Click the object to be moved or copied to select it
Click either Copy or Cut in the Clipboard group on the Home ribbon
Go to the slide on which you want to place the copied or moved object and click Paste in the Clipboard group on the Home ribbon – the object will appear on the slide
Between presentations
Open both presentations
Display the source presentation slide and click the object to be moved or copied to select it
Click either Copy or Cut in the Clipboard group on the Home ribbon
Display the destination presentation slide and click Paste in the Clipboard group on the Home ribbon
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Inserting an object into theMaster Slide
Display the Slide Master
Click the Picture button in the Illustrations group on the Insert ribbon to display the Insert Picture dialogue box
Locate and select a picture to insert, then click the Insert button
Resize and position the graphic as necessary
Note, you could instead insert any object into the master slide, for example:
to insert clip art, click the Clip Art button in the Illustrations group on the Insert ribbon to show the Clip Art task pane
to insert a drawn object (such as a shape or a line), click the Shapes button in the Illustrations group on the Insert ribbon
Adding a table
Click the Insert Table iconin a blank slide placeholder to display the Insert Table dialogue box
Select the number of columns and the number of rows, then click OK – a table grid will be displayed
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Inserting table rows and columns
Right-click in any cell adjacent to where you want to insert a row or column to display a shortcut menu
Click Insert, and then click the option for the row or column insert position
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Adding a column chart
Click the Insert Chart iconin a blank slide placeholder to display the Insert Chart dialogue box
Select the Column chart type in the left-hand list, then select the format in the gallery on the right-hand side of the dialogue box
Click the OK button – a sample datasheet in Excel® format is shown with a bar graph for the sample data
Edit the sample data as necessary
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Sizing, editing and formatting a chart
To adjust the chart size, click it and drag a corner handle inwards to make it smaller and outwards to make it larger
To delete a chart, click to select it and press the Delete key
To edit the chart data, select the chart, then click the Edit Data button in the Data group on the Chart Tools Design ribbon to open the datasheet – edit the data as necessary
You can apply formatting to all the different parts of a chart – you can see what the chart parts are called by pausing the mouse pointer over a feature to display a screen tip
Right-click a feature to display a shortcut menu, then select the Format… option for the feature
Select from the formatting option on the Format… dialogue box that is displayed
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 40 Adding objects and tables© Pearson Education Ltd 2009
Adding a pie chart
Click the Insert Chart iconin a blank slide placeholder to display the Insert Chart dialogue box
Select the Pie chart type in the left-hand list, then select the format in the gallery on the right-hand side of the dialogue box
Click the OK button – a sample datasheet in Excel® format is shown with a bar graph for the sample data
Edit the sample data as necessary
Chapter 5 – Special effects
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Adding slide transitions
Display the Slide Sorter view
Click a slide that you want to apply a transition to
Click the Animations ribbon tab and select a transition from the gallery in the Transitions to This Slide group – the transition is previewed in the Slide Sorter view
Modify the transition by adding a sound and changing its speed
If you want the same transition between all the slides, click the Apply to All button
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Adding special effects to text
Show the Normal view and select the slide containing the text you want to add the effect to
Select the text placeholder containing the text you want
Click the down-arrow on the Animate list box in the Animations group on the Animations ribbon and select an option from the list that appears
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Adding lines to a slide
Click a Line shape in the Drawing group on the Home ribbon – you can also display the gallery of shapes by clicking the Shapes button in the Illustrations group on the Insert ribbon
Whilst holding down the Shift key, click and hold the mouse button to drag out a horizontal line
Release the mouse button when you are happy with the line
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Formatting a lineClick the line to select it
Changing line colour
Click the Shape Outline button in the Drawing group on the Home ribbon to display a menu
Click to select a colour from the palette
Changing line width
Click the Shape Outline button again, click Weight and then select a width
Changing line style
Click the Shape Outline button, click Dashes and then select a style
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Adding an arrowClick an Arrow shape in the Drawing group on the Home ribbon
Drag the mouse to draw the arrow on the slide – an arrowhead will appear when you release the mouse button
Format the arrow by right-clicking it and selecting Format Shape... from the shortcut menu – the Format Shape dialogue box is displayed
Adding a table
Click the Insert Table iconin a blank slide placeholder to display the Insert Table dialogue box
Select the number of columns and the number of rows, then click OK – a table grid will be displayed
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Rotating or flipping an object
Select the object
Click the Rotate buttonin the Arrange group on the Picture Tools Format ribbon
Choose an option from the displayed menu
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Adding text to a shape
Right-click a shape, such as a block arrow, rectangle, square, oval or circle, to show a shortcut menu
Select Edit Text and type the text you want included
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Selecting and grouping drawn objects
Grouping objects is useful if you want all the separate objects to be treated as one object
Select more than one object by clicking the first object, holding down the Shift key, then clicking other objects
With the objects selected, right-click any one of the objects to display a shortcut menu
Click Group and then select Group from the list of options
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Sending objects to thefront or back
When two objects overlap, PowerPoint® automatically places the most recent object on top – you may need to change this by either sending one of the objects to the back or bringing one to the front
Right-click an object and select Send to Back or Bring to Front as required from the shortcut menu
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Adding and formatting shapesSelect a slide
Click the shape in the Shapes gallery in the Drawing group on the Home ribbon
Click and drag the mouse pointer to draw the shape
To delete a shape, select it, then press the Delete key
To copy or move a shape, right-click it, then select Copy or Cut on the shortcut menu and paste it into a new position
Fill colour
Select a shape and click the Shape Fill button in the Drawing group on the Home ribbon, then select a colour from the palette
Border colour
Select a shape and click the Shape Outline button, then select a colour from the palette
Shadow
Select a shape and click the Shape Effects button and choose one of the shadow options
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Aligning a line or shape on a slideTo align a drawn object on a slide, click the object and then click the Arrange button in the Drawing group on the Home ribbon
Select Align on the shortcut menu and then make sure Align to Slide is ticked
Click the Arrange button again and Align, and now select how you want the shape to be aligned (e.g. left, right, centre etc)
Pass ECDL5 for Office 2007Module 6 Presentation
Chapter 41 Special effects© Pearson Education Ltd 2009
Adding and modifying a text boxSelect a slide and click the Text Box button in the Text group on the Insert ribbon
Click and hold the mouse button to drag out a text box on the slide
Type the text in the text box
Resizing
Click and drag the text box handles until the box is the size you want
Chapter 6 – Show time!
Pass ECDL5 for Office 2007Module 6 PresentationChapter 42 Show time!© Pearson Education Ltd 2009
Pass ECDL5 for Office 2007Module 6 PresentationChapter 42 Show time!© Pearson Education Ltd 2009
Starting a show on any slide
Open the presentation
In the Outline pane, click the slide that you want to start from
Click the Slide Show buttonto start the show from the selected slide
Pass ECDL5 for Office 2007Module 6 PresentationChapter 42 Show time!© Pearson Education Ltd 2009
Navigating a presentation
Select the Slide Show mode, then right-click a slide to display a shortcut menu of navigation options
To find your way around a presentation you can click the Next and Previous options
If you want to move to a particular slide, click Go to Slide, then select the slide by its title
Alternatively you can click the controls that appear at the bottom left of the slide
Pass ECDL5 for Office 2007Module 6 PresentationChapter 42 Show time!© Pearson Education Ltd 2009
Hiding a slide
In Normal view, in the Slides pane, right-click the slide to be hidden
Select Hide Slide from the shortcut menu
Pass ECDL5 for Office 2007Module 6 PresentationChapter 42 Show time!© Pearson Education Ltd 2009
Using NotesTo help you in your presentation you can make additional notes about each slide to prompt you
Select a slide
Type the notes in the Notes pane below the slide
Pass ECDL5 for Office 2007Module 6 PresentationChapter 42 Show time!© Pearson Education Ltd 2009
Slide setupClick the Page Setup button in the Page Setup group on the Design ribbon to display the Page Setup dialogue box
Select either the Portrait or Landscape orientation option in the Slides section
Choose an appropriate output format using the Slides sized for: list
On-screen show
Overhead
35mm Slides
Click OK
PrintingTo print anything, click Print on the Office button menu to display the Print dialogue box
The Print dialogue box is similar to those in other Microsoft® Office applications
Pass ECDL5 for Office 2007Module 6 PresentationChapter 42 Show time!© Pearson Education Ltd 2009
Select what you want to print in the Print what: section – the options displayed on the Print dialogue box will change depending on this selection
Click OK to print
Pass ECDL5 for Office 2007Module 6 PresentationChapter 42 Show time!© Pearson Education Ltd 2009
Copying slides
Open the source and destination presentations
In Slide Sorter view, select the slide(s) you want to copy
Right-click the selected slides and click Copy on the shortcut menu
Display the destination presentation and right-click the slide next to where you want the copied slide
Select Paste from the shortcut menu
Pass ECDL5 for Office 2007Module 6 PresentationChapter 42 Show time!© Pearson Education Ltd 2009
Saving in different file formats
Click the Office button, move the mouse pointer over Save As on the menu and click the Other Formats option to open the Save As dialogue box
Navigate to a folder where you want to save to
Type the filename in the File name box
Click the down arrow to the right of the Save as type: list box to see a large selection of different file types
Select PowerPoint Template (*.potx) to save as a template
Select Web Page to save the presentation for a website
Select Outline/RTF to save a presentation in Rich Text Format
You can choose to save a single slide or all slides in a presentation as a graphic
You can also choose to save the presentation for use in a different version of PowerPoint®