1 Pasewark & Pasewark

Microsoft Office 2003 BASICS

MICROSOFT WORDLesson 1 — Word Basics

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Objectives

Create a new document. Name the parts of the opening screen. Know the five ways to view a document. Enter text. Move the insertion point in a document. Save a document.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Objectives (cont.)

Use Zoom to magnify and reduce a document.

Change a document to Full Screen view. Preview a document. Change a document’s page orientation. Print a document. Locate and open an existing document.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Terms Used in This Lesson

Full Screen view Landscape

orientation Portrait orientation

Print Preview Word Word wrap Zoom view

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Microsoft Office 2003 BASICS Pasewark & Pasewark

What Is Word?

the word-processing application in the Microsoft Office 2003 suite

used to enter and edit text. create and edit documents, such as letters

and reports.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Understanding the Opening View Screen

Item Function

Standard toolbarContains buttons for tasks such as printing and opening documents.

Formatting toolbarContains buttons for changing the format of characters and paragraphs.

Ruler Used to change indents, tabs, and margins.

Insertion point Shows where text will appear when you begin keying.

View buttons Changes views.

Status barShows the portion of the document is shown on the screen and the location of the insertion point. Also shows the status of Word features.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Task Pane

a separate window on the right-hand side of the document window

contains commonly used commands for functions such as styles, formatting, and clip art.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Identifying the Parts of the Opening Screen

Standard Toolbar

Formatting Toolbar

Ruler

Insertion Point

View Buttons

Status Bar

Task Pane

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Five Ways to View a Document

Normal view – simplified layout of the page so you can key, edit, and format text.

Web Layout view – shows how a document looks when viewed as a Web page.

Print Layout view – shows how a document looks when it is printed.

Outline view – displays headings and text in outline form.

Reading view – shows text on the screen in a form that is easy to read.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Navigating Through a Document

PRESS TO MOVE THE INSERTION POINT

Right arrow Right one character

Left arrow Left one character

Down arrow To the next line

Up arrow To the previous line

End To the end of the line

Home To the beginning of a line

Page Down To the next page

Page up To the previous page

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Navigating Through a Document (cont.)

PRESS TO MOVE THE INSERTION POINT

Crtl+right arrow To the next word

Crtl+left arrow To the previous word

Ctrl+End To the end of the document

Crtl+Home To the beginning of the document.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Saving a File

Save As – File, Save As.– Do when saving a file for the first time, saving a file

using a different name, or saving a file to a new location.

Save – After you have already saved a file, choose File, Save or the Save button on the Standard toolbar. – This will update the file, but does not open the Save

As dialog box.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Opening a Document

File, Open: To open an existing document, or click the Open button on the Standard toolbar.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Zoom View

Zoom view – allows you to magnify and reduce the document on the screen. – View, Zoom. Allows you to change the

percentage of magnification.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Full Screen View

Full Screen view – removes the toolbars, rulers, and scrollbars from the screen.

View, Full Screen View.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Print Preview

Print Preview – allows you to view a document as it will appear when it is printed.

File, Print Preview, or click the Print Preview button on the Standard toolbar.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Page Orientation

Portrait orientation – documents are longer than they are wide.

Landscape orientation – documents are wider than they are long.

To change the orientation of a document, File, Page Setup

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Page Orientation

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Printing a Document

File, Print. The Print dialog box will appear.– You can also click the Print button on either the

Standard or the Print Preview toolbars. **The Print dialog box will not appear.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Print Dialog Box

Printer Choice

Number of Copies

Range (What to print)

Networked Printers

HS218Lab

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Standard Toolbar

New Document, Open, Print, Print Preview, Spell Check, Cut, Copy, Past, Undo, Redo, Show/Hide, Zoom

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Formatting Toolbar

Style, Font, Font Size, Bold, Italic, Underline, Alignments, Number Bullets, Symbol Bullets, Highlight, Font Color

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Summary

Word is a word-processing program used to create documents such as letters, memos, forms, reports, and even Web pages.

The key elements of the opening screen are the Standard and Formatting toolbars, ruler, insertion point, view buttons, status bar, and task pane.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Summary (cont.)

You can view the document screen in Normal view, Web Layout view, Print Layout view, Outline view, and Reading Layout view.

The insertion point can be placed anywhere within the document using the keyboard or mouse.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Summary (cont.)

The word wrap feature automatically wraps words around to the next line if they will not fit on the current line.

The first time that you save a document, use Save As on the File menu.

Locate and open existing documents through the Open dialog box.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Summary (cont.)

Zoom view allows you to magnify or reduce a document on the screen.

Full Screen view removes the toolbars, rulers, and scroll bars from the screen.

Use the Page Setup dialog box to change the page orientation.

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Microsoft Office 2003 BASICS Pasewark & Pasewark

Summary (cont.)

Print Preview allows you to view a document as it will appear when printed.

Print a document by choosing Print from the File menu or by clicking the Print button on the Standard toolbar.