PASCO SCHOOL DISTRICT NO. 1 A G E N D A STUDY … · PASCO SCHOOL DISTRICT NO. 1 Board of...

PASCO SCHOOL DISTRICT NO. 1 Board of Directors’ Regular Meeting Tuesday, March 22, 2016, 6:30 p.m.

C. L. Booth Education Service Center, 1215 W. Lewis Street, Pasco, WA 99301 A G E N D A

STUDY SESSION – 4:30 PM Capital Facilities Funding Process Mr. Howard Roberts, Jr. 1. CALL TO ORDER Mr. Scott Lehrman 2. FLAG SALUTE Chiawana High School Principal John Wallwork 3. ROLL CALL Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips Aaron Richardson Carson Bergstrom Abraham Mendoza Juan Mojica 4. SPECIAL RECOGNITION Art Show Students Ms. Leslee Caul Congressional Page Students 5. APPROVAL OF MINUTES Regular Meeting of March 8, 2016 6. AGENDA REVIEW 7. AUDIENCE COMMENTS 8. COMMUNICATIONS 9. REPORTS/DISCUSSION A. Pasco Facilities Task Force Recommendations and Bond Scenario Options Mr. Randy Nunamaker B. Public Records Program Ms. Sarah Thornton C. 2016-17 Board Meeting Format Mrs. Michelle Whitney/Mr. Steve Christensen 10. ACTION ITEMS A. Approval of 2016 Capital Facilities Plan Update/Impact Fee Proposal Ms. Sarah Thornton 11. CONSENT AGENDA A. Personnel Ms. Robin Hay B. Warrant Approval Mr. Howard Roberts, Jr. C. Property Sale Franklin County Tax Parcel 113-491-124 Mr. Randy Nunamaker D. 2015 – 2018 Collective Bargaining Agreement with the International Ms. Robin Hay/Ms. Toni Neidhold

Union of Operating Engineers (IUOE) Local 280 representing Maintenance and Custodial and 2015 – 2016 Salary Schedule

E. Overnight Student Travel – Chiawana High School Distributive Education Clubs Mrs. Glenda Cloud of America (DECA) Every 15 Minutes Shift Into Safety Program Presentation Preparation and Benton County Morgue Field Trip

F. Out of Country Overnight Student Travel – Chiawana High School International Mrs. Glenda Cloud Club to Yokohama, Japan

G. Overnight Student Travel – Delta National History Day Team to the State Mrs. Glenda Cloud Competition in Auburn, WA

H. Overnight Student Travel – Chiawana High School Wind Ensemble students Mrs. Glenda Cloud to Music For All Concert Band Festival in Vancouver, WA

12. FUTURE AGENDA ITEMS 13. EXECUTIVE SESSION – 42.30.110(1)(g) 14. ADJOURN

PASCO SCHOOL DISTRICT NO. 1

Agenda Item Summary AGENDA ITEM NO. : 4 BOARD MEETING DATE: March 22, 2016

TOPIC: Special Recognition – Student Artists and Pages

CABINET ADMINISTRATOR: Leslee Caul PRESENTER: Leslee Caul

X REPORT 1ST READING DISCUSSION 2ND READING ACTION REQUIRED

OBJECTIVE: To recognize student artists who excelled in the ESD 123 Student Art Show and the art teachers who inspired them. To recognize students who served as Congressional Pages during the most recent legislative session.

BACKGROUND: (Pertinent past action/events)

Student artists: Carina Mia Cardon – “Emergence from Invisibility” Pasco High School Jordyn Vondruska -- “Myself” – Chiawana High School Sam Patricio -- “Blanca” – Chiawana High School Art teachers: Andrew Eads (CHS) Ken Merrick (CHS) Sue Edmunson (DHS) Kristi Baker (PHS) Randi Cruzen (PHS) Saul Martinez (NHHS) Student Pages: Julia Ruiz, 8th grade, Stevens Middle School, Representative Walsh, week of Feb. 1 Senora Garcia, 10th grade, Pasco High School. Senator Hewitt, week of Feb. 22 Gabe Morales, 10th grade, Chiawana High School, Senator Schoesler, week of Feb 1 Monica Winn, 10th grade, Chiawana High School, Senator Hewitt, week of Jan. 11 Bailey Easterday, 10th grade, Chiawana High School, Representative Hargrove, week of Jan. 18 Malene Garcia, 10th grade, Chiawana High School, Senator Hewitt, week of Feb. 1 Hailey Adamson, 10th grade, Chiawana High School, Senator Schoesler, week of Feb. 8

PROJECTED COSTS: N/A BUDGET CODE: N/A

SUGGESTED MOTION: N/A

NEXT STEPS: N/A

Revised 2-21-06

Pasco School District No. 1 Board of Directors’ Regular Meeting Tuesday, March 8, 2016, 6:30 p.m.

C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA 99301 M I N U T E S

STUDY SESSION 4:30 p.m. – 2016 Capital Facilities Planning CALL TO ORDER President Lehrman called the meeting to order at 6:30 p.m. followed by an opening statement on policy and procedure. FLAG SALUTE Mr. Lehrman introduced Twain Elementary Principal Barbara Pierce who then introduced ASB representatives Aaliyah Rangel and Daisy Wright who both introduced their family members who were present to support them. The students then led the flag salute. Student representatives Bergstrom and Mendoza presented each student with a Pride of Pasco pin. PRESENT Board of Directors Administrators Scott Lehrman, President Saundra Hill, Superintendent (excused) Steve Christensen, Vice President Michelle Whitney, Deputy/Successor Superintendent (excused) Sherry Lancon, Member (excused) Glenda Cloud, Deputy Superintendent (excused) Amy Phillips, Member Liz Flynn, Assistant Superintendent Aaron Richardson, Member Sarah Thornton, Assistant Superintendent Carson Bergstrom, Student Representative Abraham Mendoza, Student Representative Juan Mojica, Student Representative (excused) Audience Mark Rudeen Mark Garrett Randy Nunamaker Aaliyah Rangel Leslee Caul Greg Olson Daisy Wright Howard Roberts Jr. Robin Hay Tracy Wilson Tim Sullivan Alma Duran Richard Job Barbara Pierce Aubrey Pitzer Lawrence “Chip” Elfering Elaine Banks Joanna Metzger Helen Bakshas Wendi Manthei Dustin Wright Vickie Wright Travis Bowman Sabrina Rangel Robin Hay Melissa Reid Jennifer Collins Tim Sullivan Pam Homer Jasmine Bell Scott Kelleher Natallie Howard John Wallwork Alice Allison Kyle Ehlis Meghan Ehlis Chad Haertling SPECIAL RECOGNITION On behalf of the board Ms. Caul recognized classified staff and retirees in honor of Classified School Employees Week March 14-18, 2016 and School Retirees Appreciation Week March 14-20, 2016.

Board Meeting Minutes March 8, 2016 1

APPROVAL OF MINUTES Mr. Christensen moved to approve the minutes of the regular meeting of February 23, 2016 as presented. Dr. Richardson seconded the motion; the motion carried. AGENDA REVIEW Ms. Thornton stated that there would be an executive session according to RCW 42.30.110(1)(b)-Real Estate, (1)(g)-Public Employee Performance and (1)(i)-Litigation. AUDIENCE COMMENTS Melissa Reid expressed concerns about the possibility of using the current senior center as a Pre-K special education center. Her son is special needs and she believes that the transportation time it would require would be very disruptive to him as well as others in these programs. She would like to see special education programs remain in their local schools. She views separating special education as non-progressive and discriminatory. COMMUNICATIONS Dr. Richardson will spend this month visiting middle schools. He has visits planned with Stevens Middle School and staff on March 10 and will visit McLoughin Middle School March 24 and Ochoa Middle School March 31. Mrs. Phillips is looking forward to visiting with principals this spring and upcoming spring sports. Mr. Mendoza reported that he, Mr. Mojica and Mr. Carson are working on a student survey which they hope will provide information on how the student representatives could better serve their peers. He also reported that he was notified that he is a finalist for the Gates Millennium scholarship. Mr. Bergstrom attended the Pasco High School Talent show last week where lots of different talents were showcased. He announced that Crystal Apple Awards are this Thursday where PHS Science Teacher Judy Dietzen will be honored, Pacific Lutheran University will participate in a wind ensemble competition at Pasco High on Friday, and PHS has three jazz and choir concerts coming up. He also congratulated Mr. Mendoza for being a finalist in the Gates Millennium scholarship process. Mr. Christensen reported that he and Ms. Hill met with legislators two weeks ago to again request capital funds for an early learning center. Although we did not get the 2.5M requested we were in the House draft budget for .5M. We were not in the Senate draft budget. To get any money we have to be in the final budgets of both the House and Senate. They visited with Senator Mark Schoesler and Representative Mike Hewitt regarding the levy cliff to inform them how it would impact Pasco and asked them to support an extension of current levy limits. He also attended the Frost Science Fair and the Pasco Education Foundation Fundraiser. He acknowledged the PEF and all the great work they do, and the retirees who were present and continuing to make a contribution to this organization and the community. Mr. Christensen reported that he was able to attend the McClintock VIP Day and shadowed a student during classes and a spelling competition. He was very impressed with the behavior of our students and the work our teachers do with them. Mr. Lehrman attended the PEF fundraiser where several of our students spoke. He stated that this is a very worthwhile event and that while few of the scholarship payouts are super high (average $1K to 2K), for some it can be enough to help breakdown perceived barriers for those seeking to pursue continued education. He reported that the last couple of weeks the board has been looking at near future facility needs and the possibility of a bond. He thanked the community for their involvement and asked for their patience as the board works through the issues and gets clarification of the needs. All these things will need to be considered when considering running a bond or future levies. This


month has been spent laying the foundation, not just for the board, but for the community as to the direction the district will be going. Ms. Thornton announced that this Friday Mrs. Whitney will be having another Community Conversations meeting from 11:00 a.m. to 1:00 p.m. at the West Pasco Library. REPORTS/DISCUSSION Information Systems Update – Mr. Garrett provided a brief explanation of the organizational structure of the Information Systems department, recapped some significant activities and initiatives that have taken place during the 2015-16 school year, and reviewed metrics that keep the department focused on providing great customer service. Discussion followed. Asset Preservation Report – Mr. Nunamaker reported that the Asset Preservation Program is mandated by the State. It encourages facility maintenance of state assisted projects. It also ties maintenance to future state funding. Pasco School District has four schools in the Asset Preservation Program-Emerson Elementary, Frost Elementary, Chiawana High School, and Franklin STEM Elementary. Discussion followed. K-3 Class Size Reduction Grant Update – Mr. Nunamaker reported that Pasco School District has applied for a K-3 class size reduction grant through the State’s School Construction Assistance Program. Staff anticipates receiving notice regarding the grant award sometime in March 2016. Should the district receive an award, decisions regarding how to apply the grant award will need to be made quickly, likely within a thirty-day timeframe. Mr. Nunamaker provided a brief overview of the grant, updated the board on the latest information we have from OSPI and Olympia, and reviewed information regarding recommended placement of a new school should the district receive an adequate grant. Discussion followed. Mr. Lehrman encouraged people to get the word out about the possibility of funding. ACTION ITEMS Resolution 920: Final Acceptance for the Bus Barn Expansion Project – Mr. Nunamaker reported that the Pasco School District Bus Barn Expansion project included construction of approximately 2 acres of paved bus parking with subsurface storm drainage improvements, parking lot lighting, block heater installation, and fencing around the perimeter of the parking improvements. A resolution accepting the Bus Barn Expansion Project as complete is needed for the district to release the contractor’s retainage bond. Pasco School District staff and HDJ Design Group recommend the acceptance of the Bus Barn Expansion project as final and complete. Acceptance by the board also initiates the final process to release Ray Poland and Son’s retainage bond. Mr. Christensen moved to approve Resolution 920 accepting the Bus Barn Expansion project as final and complete. Mrs. Phillips seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes Resolution 921: Acceptance of the Commissioning Report and Final Acceptance for the Barbara McClintock STEM Elementary School Project and Rescinding Resolution 918 – Ms. Thornton explained that Barbara McClintock STEM Elementary School is a state match project. Per WAC 392-344-160 and WAC 392-344-165, the board of directors may accept the project as complete after review of the


building commissioning final report, an inspection of the project, and receipt of certificates of completion signed by the architect engineer. A resolution accepting the building commissioning report and accepting the project as complete must be submitted to OSPI for the district to release the contractor’s retainage bond. Engineering Economics, Inc. provided the commissioning services for this project. District staff and the district commissioning consultant CKJT Architects have inspected the documents for completeness and recommend that the board approves the commissioning documents as presented. The commissioning report has been available in the Superintendent’s office for review. Resolution 918 approved this action on February 23, 2016, but the resolution and supporting documents listed the incorrect architect on the project. The error has been corrected. Resolution 918 should be rescinded and replaced by Resolution 921. Based on this information, Pasco School District staff and CKJT Architects recommend the acceptance of the Barbara McClintock STEM Elementary School project as final and complete. Acceptance by the board initiates the final process with OSPI to declare the project certified as closed. Acceptance by the board also initiates the final process to release DGR Grant Construction’s retainage bond. Mr. Christensen moved to approve Resolution 921 accepting the commissioning report for the Barbara McClintock STEM Elementary School project and accepting the Barbara McClintock STEM Elementary School project as final and complete and rescind Resolution 918. Mrs. Phillips seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes CONSENT AGENDA Dr. Richardson moved to approve the Consent Agenda as presented. Mr. Christensen seconded the motion; the motion carried. Approved Consent Agenda items include:

• Personnel – approval of routine personnel items as presented • Warrants • 2nd Reading Policy: Policy 3313 Use of Restraint or Isolation with Students • Out of State Overnight Student Travel – Chiawana High School Distributive Education Clubs of

America (DECA) to the International Career Development Leadership Conference in Nashville, TN

• Overnight Student Travel – McLoughlin Middle School Family, Career and Community Leaders of America (FCCLA) to the Family, Career and Community Leaders of America State Conference/Competition in Wenatchee, WA

• Overnight Student Travel – Chiawana High School Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) Western Washington Colleges Tour in Seattle, WA

• Overnight Student Travel – Chiawana High School Speech and Debate Club to State Debate Tournament in Spokane, WA

• Overnight Student Travel – Delta High School Speech and Debate Club to State Speech Tournament in Tacoma, WA

• Overnight Student Travel – Pasco High School Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) Western Washington Colleges Tour in Seattle, WA

• Overnight Student Travel – Pasco High School Speech and Debate Club to State Debate Tournament in Spokane, WA


• Overnight Student Travel – Chiawana High School Key Club to the District Convention in Seattle, WA

FUTURE AGENDA ITEMS Ms. Thornton stated that the next meeting is scheduled for March 22, 2016 and will include reports on Affirmative Action and public records and hopefully a resolution on K-3 class size reduction if we get news. The capital facilities plan will be presented for approval and action. EXECUTIVE SESSION The board went into executive session at 8:31 p.m. according to RCW 42.30.110 (1)(b), (g) and (i). The session is expected to take approximately 45 minutes and will include no action. Assistant Superintendent/Legal Counsel Sarah Thornton was in attendance. ADJOURNMENT The Board of Directors adjourned at 9:10 p.m. President of the Board Secretary of the Board



Agenda Item Summary AGENDA ITEM NO. : 9A BOARD MEETING DATE: March 22, 2016

TOPIC: Pasco Facilities Task Force Recommendations and Bond Scenario Options

CABINET ADMINISTRATOR: Sarah Thornton PRESENTER: Randy Nunamaker

REPORT 1ST READING DISCUSSION 2ND READING ACTION REQUIRED

OBJECTIVE: To provide information to the board on potential bond projects, including the recommendations of the Pasco Facilities Task Force (PFTF).

BACKGROUND: (Pertinent past action/events) The district has received updated 6-year enrollment projections, and will soon receive a determination on Pasco School District’s application for a K-3 class size reduction grant. There are several capital facilities needs that should be considered by the board for inclusion in a future bond. Several recommendations came from the PFTF in 2015. The PFTF met ten times from January 2015 to July 2015 and provided information and recommendations to the board at the October 27 Study Session. The board accepted the PFTF final report on November 10, 2015. The final report included bond project recommendations to the board.

POSSIBLE ALTERNATIVES:

PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION:

NEXT STEPS:

Revised 9-22-06

Pasco Facilities Task Force Recommendations and Initial Bond Scenario Discussion

March 22, 2016

Pasco Facilities Task Force Recommendations

The Pasco Facilities Task Force: • Met 10 times between January and July 2015

• Studied and visited facilities to determine needs • Report accepted by the Board on November 10, 2015 • Made a recommendation to run a bond as soon as reasonably

possible • Included 24 parents and community members, including

representation of local and government agencies

PASCO FACILITIES TASK FORCE MEMBERS

Brian Ace Randy Hayden Chase Morgan Steve Allen Trisha Herron Heidi Redfield Alayna Bleazard Steve Hitchman Avigail Sanchez Rebecca Clark Richard Job Jamie Southworth Noemy Correa Christina Johnson Garrett Stark Lance Dever Sheri Mitchell Brent Stenson Lee Ferguson Ian Mitz Darrell Toombs Richard Garretson Charles Montgomery Rick White

2015 Pasco Facilities Task Force Recommendations

Task Force recommendations in priority order:

1. Improvements to Support Services facilities 2. Additional K-6 capacity (elementary school #16) 3. Major systems upgrade needs related to safety

and health 4. New middle school to serve central Pasco 5. Additional K-6 capacity (elementary school #17) 6. Major facility needs related to security and energy 7. Acquisition of land for future school sites

Support Services Improvements

• Build a new transportation office, to replace old portables

• Build two pull-through bus bays that will provide four new bays for the mechanics’ work area

• Renovate the current maintenance office and replace obsolete controls

Health and Safety Projects

• HVAC Systems at Livingston, McGee, and Captain Gray

elementary schools and Mcloughlin Middle School to include boilers as needed

• Parking lots/playgrounds seal and coat to maintain a safe play surface

• Asphalt overlay at Robert Frost parking lot • Playground pad replacement at five elementary schools • Roof replacement at Gray, Markham, PHS C-Wing • McLoughlin Middle School roof drain replacement • Markham office renovation

Security and Energy Management

• Engineering and design for security foyers for 11 elementary schools

• Energy controls at Pasco High School, McLoughlin Middle School, and Markham, McGee and Gray elementary schools

• Address camera needs at 12 elementary schools to cover playgrounds, parent pick up and drop off areas, and additional access controls as needed

• New heat pumps and HVAC for classrooms at Pasco High School

Major Projects

• Construct Elementary School #16 • Replace Stevens with a new middle school in

central Pasco • Construct Elementary School #17 • Acquisition of land for future school sites

Cost Estimates for Task Force Recommendation Estimated

Cost District Share

Improvements to Support Services facilities 2,800,000 2,800,000

* Additional K-6 capacity (elementary school #16) 30,900,000 16,600,000

Major systems upgrade needs related to safety and health

3,700,000 3,700,000

* New middle school to serve central Pasco 63,400,000 34,700,000 * Additional K-6 capacity (elementary school #17) 30,900,000 28,200,000

Major facility needs related to security and energy 2,500,000 2,500,000

Acquisition of land for future school sites 3,200,000 3,200,000 Transaction Costs 300,000 300,000 Total 137,700,000 92,000,000 Estimated tax rate for district’s share is about $.50-.60/$1,000 depending on the final scenario and time line selected.

Other Future Project Needs Not Prioritized by PFTF

Project Total Estimate • Acquire additional sites for schools 3,200,000 • Construct a Pasco High School softball field 1,000,000 • Install 5 electronic elementary reader board signs 150,000 • Modernize PHS “A” Wing & Office area 8,100,000 • Add playground asphalt 300,000 • Design for future school 1,500,000 • Buy & install new carpet at Whittier, Frost & Emerson 750,000 • Buy & install Chiawana field turf (10 year life) 800,000 • Construct elementary storage facilities 250,000 • Add classrooms to Curie 2,075,000 • * Add up to 24 classrooms at Chiawana High School 15,205,358 * District Share—9,076,000 SCAP—6,129,358

To reduce taxpayer impact: • Build large schools to add capacity to achieve economy in

construction and operations • Use property already purchased or adjacent to other usable

property

• Maximize use of state match through project scheduling

District Recommendations

Potential Bond Election Timeline • March 2016 Facilities Finance & Project Planning • April 2016 Board Project Considerations • May 2016 Board direction to move forward with

election and for which projects • May 2016–Feb. 2017 Communicate information to the

community

• Nov.–Dec. 2016 Board resolution to County • Feb. 14, 2017 Bond election date

Request Direction from the Board

Questions? • We are requesting direction in May 2016 as to whether staff

should prepare for a bond election in February 2017 and what projects the board might include. This will enable staff to finalize the details in a timely manner.

• The final ballot language is not due to the County until December.

• Upcoming sessions will include additional details on the PFTF projects, including the various options for Stevens.

• What more do you need to know to assist with your upcoming decisions?


Agenda Item Summary AGENDA ITEM NO. : 9B BOARD MEETING DATE: March 22, 2016

TOPIC: Public Records Program

CABINET ADMINISTRATOR: Sarah Thornton PRESENTER: Sarah Thornton


OBJECTIVE: The purpose of this presentation is to provide an update on the Pasco School District Public Records program.

BACKGROUND: (Pertinent past action/events) As a government entity, the District is subject to the requirements of the Public Records Act, Ch. 42.56 RCW. In the last several years the District has seen a significant increase in the number of public records requests received, and also an increase in the scope and complexity of those requests. This report will address those increases, and will also address changes in the way the District is processing requests and sharing information with the public to help meet the demand while trying to contain costs.



NEXT STEPS:

Revised 9-22-06

Public Records Program

Report to the Board of Directors March 22, 2016

Public Records Act Ch. 42.56 RCW

The people of this state do not yield their sovereignty to the agencies that serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for people to know and what is not good for them to know. The people insist on remaining informed so that they may maintain control over the instruments they have created. The public records subdivision of this chapter shall be liberally construed and its exemptions narrowly construed to promote this public policy.

Current Events

• SSHB 2576

Current Events

• PSD Focus: • Increased number of requests • Increased complexity of requests • Production of electronic records • Compliance • Timely service to requestors • Cost

Pasco School District Public Records Requests

Date Requests Requestors Large Requests

Est. Staff Hours

Additional Costs

2012 6 6 1 100+ $0 2013 6 5 2 200+ $10,512 2014 14 13 4 250+ $3,736 2015 48 35 16 800+ $78,096 2016 * 16 12 2 35+ $30,795

*to date

Common Types of Records Requested

Date

Video

E-Mail and Texts

Business Records

Employee Related

2012 0 2 3 1 2013 0 2 11 1 2014 2 1 8 6 2015 12 8 28 2 2016 * 10 2 10 0

*to date

Costs to Produce Public Records

Costs Not Recoverable

Recoverable Costs • Locating records

• Reviewing • Redacting • Corresponding • Electronic production • Exemption log

• Paper copies • Actual media • Mailing

Over $120,000, excluding staff time, since 2013

2015-2016 Changes to PSD Public Records Program

• Public Records Officer • Change of assigned department • Website update • Procedures and fees

Website Update

Available on the Website

• Frequently requested records • Online request form • Records request log • Policies and procedures • Common exemptions

PSD Public Records Website

http://www.psd1.org/Page/8034

Questions & Discussion

Next steps: • Updated procedures and Board resolution • Staffing to address costs • Monitor and adjust based on data


Agenda Item Summary AGENDA ITEM NO. : 9C BOARD MEETING DATE: March 22, 2016

TOPIC: 2016-17 Board Meeting Format

CABINET ADMINISTRATOR: Michelle Whitney PRESENTER: Steve Christensen


OBJECTIVE: The purpose of this presentation is to discuss the 2016-2017 board meeting format and the option of changing the format one time per month.

BACKGROUND: (Pertinent past action/events) In an effort to increase two-way dialogue, Pasco School District’s Board of Directors has implemented a number of stakeholder engagement and communication initiatives including videotaping study sessions and board meetings for viewing on public television and the district’s YouTube channel. In addition, the board has hosted multiple community forum events focused on specific topics of community interest. Board members have individually expressed interest in changing the format of regular monthly meetings so that at least one regular meeting could better accommodate community engagement, conversation, and planning around key district issues. The final meeting schedule would need to ensure, at a minimum, that timely business items, such as the consent agenda, could be accommodated.



NEXT STEPS:

Revised 9-22-06


Agenda Item Summary AGENDA ITEM NO.: 10A BOARD MEETING DATE: March 22, 2016

TOPIC: Approval of 2016 Capital Facilities Plan Update/Impact Fee Proposal

CABINET ADMINISTRATOR: Sarah Thornton PRESENTER: Sarah Thornton

REPORT 1ST READING DISCUSSION 2ND READING

X ACTION REQUIRED

OBJECTIVE: To obtain board approval of the 2016 update to the Capital Facilities Plan.

BACKGROUND: (Pertinent past action/events) The district is updating the 2011-2017 Capital Facilities Plan. An update at least every two years is required by the City of Pasco as a condition of the agreement and ordinance authorizing collection of school impact fees. Despite the addition of permanent classroom capacity, student enrollment has continued to increase. Therefore, the district is requesting that impact fee collections continue, and that the impact fee in the City remain the same for the next two years through the expiration of the current 2011-2017 Capital Facilities Plan. District staff will meet with city officials regarding the current impact fee calculation to develop a recommendation for impact fee collections in the successor Capital Facilities Plan. In addition, the District will submit another request to Franklin County to consider collection of impact fees in the county. Currently, developers in the County must meet with the District to negotiate a mitigation fee in the absence of a County impact fee.

POSSIBLE ALTERNATIVES: N/A

PROJECTED COSTS:

BUDGET CODE:

SUGGESTED MOTION: I move to approve the 2016 update to the 2011-2017 Capital Facilities Plan and impact fee request as presented.

NEXT STEPS: Present plan to city and county for action.

Revised 9-22-06

Approval of 2016 Capital Facilities Plan Update/Impact

Fee Proposal

March 22, 2016

Overview

• Study Session March 8, 2016 • Purpose and background of 2011-2017 Capital

Facilities Plan and impact fees • Required components of CFP • Updated impact fee calculation • Recommended impact fee request

Purpose and Background

• CFP is required to receive school impact fees • Impact fees are assessed through adoption of

city and/or county ordinance • Impact fees are one-time charges assessed on

residential development to provide funds for school facilities

• Authorized under Growth Management Act (GMA) and other state law

Purpose and Background

• District approved CFP and request for impact fees in 2011 after recommendation from community summit

• City ordinance approved in 2012 • Annual impact fee reports to City • Update to CFP at least every 2 years

Required Components of CFP

• Standard of service • Inventory of existing facilities and capacity • Enrollment projections • Facility needs • Impact fee calculation based on State formula

Required Components of CFP Standard of Service

Grade Levels

Class Size Targeted by the QEC

District

High Poverty Schools

Non-High Poverty Schools

2016

K-3 15 17 24

2-3 15 17 27

4-6 25 28

4 22

5-6 23

7-12 23 25 *30 *Max. 155/day

Gray, Whittier, Chess, Markham, McGee,

Robinson, Longfellow Livingston, Angelou,

Emerson, Frost, Twain, Franklin, McClintock,

Curie, Stevens, Ochoa, McLoughlin

PHS, CHS, NHHS

Required Components of CFP

Capacity in Existing Facilities Elementary Schools Grades

Served High

Poverty? Teaching Stations

Brick & Mortar

Capacity

Permanent Portables

Total Permanent Capacity

Oct. 1, 2015

Enroll.

Gray K-6 Y 21 399 5 494 552 Markham K-6 N 11 231 3 294 371 McGee K-6 N 17 357 7 504 613 Twain K-6 Y 20 380 8 532 778 Angelou K-6 N 26 546 8 714 935 Livingston K-6 N 17 357 7 504 795 Whittier K-2 Y 20 380 6 504 586 Robinson K-6 Y 26 494 8 646 802 Emerson K-6 Y 21 399 3 456 643 Longfellow K-6 Y 19 361 3 418 439 Frost K-6 Y 20 380 5 475 648 Chess K-6 Y 21 399 2 437 559 Franklin STEM K-6 N 29 609 0 609 745 McClintock STEM K-6 N 28 588 0 588 649 Curie STEM 3-6 Y 30 570 0 570 793 TOTALS 6,450 65 7,735 9,908

Permanent Capacity 2016

Required Components of CFP Capacity in Existing Facilities

Middle Schools

Grades Served

High Poverty?

Teaching Stations

Brick & Mortar

Capacity

Permanent Portables


Oct. 1, 2015

Enroll. McLoughlin 7-8 N 40 988 10 1238 1,183 Stevens 7-8 Y 27 612 5 727 654 Ochoa 7-8 Y 32 734 5 849 700 TOTAL 98 2334 20 2814 2,537

High Schools

Grades Served

High Poverty?

Teaching Stations

Brick & Mortar

Capacity

Permanent Portables


Oct. 1, 2015

Enroll. Pasco HS 9-12 Y 58 1,328 25 1,903 2,079 Chiawana HS 9-12 Y 88 2,028 0 2,028 2,557 New Horizons HS 9-12 Y 0 0 0 0 271 TOTAL 146 3,356 25 3,931 4,907

Permanent Capacity 2016

Required Components of CFP Enrollment Projections

• Commissioned demographic study from E.D. Hovee & Co., LLC, completed in February 2016

• OSPI forecasts enrollment for all districts using a cohort survival methodology

• Headcount is used instead of FTE to ensure adequate capacity (need a space for every “head”)

• OSPI enrollment forecast for 2021 is • 10,116 students in grades K-6 • 2,940 students in grades 7-8 • 5,541 students in grades 9-12

Required Components of CFP Capital Facility Needs

• Projected enrollment minus existing capacity equals 2021 need: • Add capacity for 4,117 students:

• 2,381 students, grades K-6 • 126 students, grades 7-8 • 1,610 students, grades 9-12

• Remaining 2013 bond projects (PHS and NHHS) • Potential future projects: two elementary schools,

added capacity at Stevens, Curie, Chiawana and the addition of temporary portables (Appendix A, Chart 7)

Required Components of CFP Impact Fee Calculation

• Based on a standard formula defined in state law, school impact fees established by City Ordinance in 2012

• Use facility needs and costs identified in CFP • Only a portion of the cost to build schools is allocated to

new housing • The formula contains three reductions to ensure

developers do not pay more than their fair share • The District is requesting the City continue to collect:

– $4,683 for single homes (City collects $4,700) – $4,525 for multi-family units

Next Steps

• Approval by Pasco City Council in April 2016 • Renew request to Franklin County to approve CFP and

impact fees • Continue to meet with developers upon request • Reconvene the Pasco Facilities Task Force to review

new information since 2015 and recommend long-term facilities recommendations

• Begin developing new CFP for 2018-2024

QUESTIONS?

Suggested Motion: I move to approve the 2016

Update to the Capital Facilities Plan and request for impact fees as presented.

Impact Fee Collections Based on remaining portable purchases, current estimated balance of $114,941

Year Collected Expended

2013 $2,391,881 $1,250,000 (2013 Bond)

2014 $1,292,868

2015 $1,408,837

2016 $ 116,127 to date $2,208,772 (Portables)

Budgeted $1,636,000 (Portables)

Timeline County & City Ordinances are Required to

Collect School Impact Fees

• 2002 – District staff met with City officials to discuss school impact fees; the City declined to consider them

• 2009 – District continued to research impact fees

• 2010 – District convened an Enrollment and Facilities Community Summit and received a recommendation to pursue impact fees

• 2010 – District staff met with City and County officials to inform them of the District’s inability to accommodate additional growth as a result of new developments, and its intention to begin the formal process to request school impact fees

• December 2010 – 2011 – 2017 Capital Facilities Plan developed December 2010 – 2011 – District officials met with builders and developers regarding impact fees

Timeline (cont.)

• January 2011 – District submitted draft school impact fee ordinance to City and County and requested approval

• March and April 2011 – District, City and County officials formed a subcommittee to discuss and clarify the impact fee request

• January 2012 – District sent another letter to City and County officials requesting consideration of impact fees

• April 2012 – City adopted Impact Fee Ordinance

– Single Home $4683

– Multi Family Home $4525

• Annual reports on use of impact fees provided to the City in December of each year

• First 2-year CFP update provided in April 2014

• To the District’s knowledge, the County has not approved impact fees

Educational Program Standards

• Permanent capacity is determined using the district’s “standard of service”

• Standard of service has been updated to reflect desired educational environment: – QEC class size recommendations for high poverty

and non-high poverty schools – Designated rooms for Art, Music, Special Education,

Technology, etc. – Includes planning time and scheduling requirements

Enrollment Projections and Capacity

• Pasco capacity includes permanently placed portables (typically not counted in other communities) as well as brick and mortar space

• To save construction costs, grades were reconfigured in 2015 • Elementary schools went from K-5 to K-6 • Middle schools went from 6-8 to 7-8

• Elementary school (K-6) permanent capacity is 7,735 – 2021 enrollment 10,116

• Middle school (7-8) permanent capacity is 2,814 – 2021 projected enrollment 2,940

• High school (9-12) permanent capacity is 3,931 – 2021 projected enrollment 5,541

Capital Facilities Financing Plan

• There are three funding sources for school facilities • Voter approved bonds • State matching funds • Impact (or SEPA mitigation) fees

• All three funding sources are necessary and included in

the 2016 CFP Update

Capital Facilities Financing Plan • Total estimated cost for improvements is estimated to be

$237,899,000 • Est. $13,430,000 in 2013 bond projects pending completion • Est. $155,569,000 is for two elementary schools, Stevens

Middle School replacement and expansion, land acquisition, and other capital improvements

• Phase 2 projects would add two elementary schools at an estimated cost of $63,100,000

• Financing plan:

• $13,430,000 in remaining 2013 bond proceeds and estimated state match

• $118,005,000 in future bond proceeds • $97,400,000 in estimated future state match • $5,100,000 in impact fees • $3,964,000 from general fund

PASCO SCHOOL DISTRICT NO. 1 2016 UPDATE TO THE CAPITAL FACILITIES PLAN

BOARD OF DIRECTORS

Scott Lehrman, President Steve Christensen, Vice President

Sherry Lancon, Member Amy Phillips, Member

Aaron Richardson, Member

SUPERINTENDENT Saundra L. Hill

ASSISTANT SUPERINTENDENT OF OPERATIONS

AND LEGAL AFFAIRS Sarah Thornton

Adopted by the Pasco School Board March 22, 2016

Pasco School District Capital Facilities Plan Update

Page 1 of 18 March 2016

SECTION 1 INTRODUCTION

A. Purpose of the 2016 Update to the Capital Facilities Plan

The City of Pasco adopted the Pasco School District 2011-2017 Capital Facilities Plan (CFP) on April 16, 2012. The CFP was adopted in accordance with the requirements in Ordinance 4046, the School Impact Fee Ordinance. Section 3.133.025 of the School Impact Fee Ordinance describes the elements that must be addressed in the CFP. They include “the District’s standard of service, an inventory of facilities, capacity by grade span, a six year enrollment forecast, facility needs and costs, a finance plan and calculation of the school impact fees.” Once the CFP with these elements is adopted, the Ordinance says “[t]he District shall file an update to its capital facility plan at least once every two years.” And, “[a]t lease once every two years, commencing on April 15, 2014, the City Council shall review and consider the District submitted capital facilities plan update.” This 2016 Update is being submitted to comply with the above requirements in the School Impact Fee Ordinance. The Update identifies changes that have occurred in the District since 2011-2017 CFP was adopted. The Update supplements the core information in the already adopted 2011-2017 CFP. The District is not requesting changes to the impact fees. B. Changes in the Pasco School District The District now serves over 17,300 students, an increase of 1,400 students since 2012. Updates to the most significant issues facing the District in terms of providing classroom capacity to accommodate existing and projected demands are:

• Steady residential development within the district’s boundaries continues. The latest

demographics study (Pasco School Enrollment Forecast, Hovee, Eric and Dennis, Paul, February 2014) predicts that housing starts may return to pre-recession levels. Since 2012, the City of Pasco has approved the construction of 981 single family units and 502 multi-family units.

• To construct all the improvements that are required to serve forecast growth, the District will have to ask the voters to approve additional bond measures. Approval of a bond requires a super majority (60% yes votes). The most recent bond to address immediate needs passed with a 62% yes vote in February 2013. Several strategies were used to significantly reduce the cost after the previous bond failed with a 48% yes vote in April 2011.

• After the April 2011 failure of the bond election, the Pasco School Board adopted

multiple strategies to reduce the cost of school construction for taxpayers:

o Reconfigure grade level groupings to delay the construction of a more expensive per pupil middle school while increasing the need for additional elementary schools;

o Use property already owned by the district for school sites; o Use the Pasco design that has been built 8 times for Pasco schools, thereby

saving A/E, construction and maintenance costs;

Pasco School District Capital Facilities Plan Update Page 2 of 18 March 2016

o Two schools to share one playground, reducing the amount of land to be purchased (Curie and Whittier);

o Build larger elementary schools to reduce the total number needed and create efficiencies in operations;

o Build schools to serve at least 50 years; and o Maintain school buildings well to ensure they last several decades.

• In order to reduce costs to Pasco taxpayers in the 2013 bond election, the Board

asked voters to approve the construction of three large elementary schools instead of four, knowing that the three schools would lessen the overcrowding somewhat but not eliminate it.

• With the addition of capacity at the elementary level, grade level reconfiguration was implemented in the 2015-2016 school year. Middle school enrollment in grades 7-8 is now at an acceptable level for class size standards, allowing some room for enrollment growth at the middle level.

• Under the Supreme Court’s McCleary decision, the Legislature is under court order

to fully fund basic K-12 education as defined by the Legislature and the Legislature’s Quality Education Council (QEC), which includes K-12 class size reduction. The Legislature has enacted the K-3 class size reductions to be phased in by 2017-2018. The K-3 target student-to-teacher ratio will be 17-1 (15-1 for high poverty schools), consistent with QEC recommendations. This is a significant change from district contractual class sizes which will be 24-1 K-1 and 27-1 2-3 in 2016. These reductions in class size will offset the new gains in capacity achieved through construction of new elementary buildings. The District anticipates the state will continue to adopt the QEC recommendations for K-12. This plan will be updated if warranted by legislative action.

• The District has implemented All-Day Kindergarten (ADK) in every Pasco

elementary school beginning this school year (2015-2016). The District added portable classrooms to meet this requirement.

• The District will continue to use cost-reduction strategies Cost reduction strategies

and District construction standards save taxpayer dollars. Chart 2 in the Appendix compares the square foot cost to build Pasco schools compared to other schools built in the state during the same time frame to serve the same grade level spans. Pasco construction costs are significantly lower than other school construction costs. In every case, Pasco’s construction costs were not only lower but significantly so.

• In Chart 3 in the Appendix, State scoring matrices show that Pasco School District

is effectively maintaining its schools as a community investment and asset, according to a third party review. The schools’ adjusted maintenance score is significantly above its expected score for the facility’s age, demonstrating effective maintenance by the district. These data mean that they will last longer and be able to serve more students before needing to be replaced.



SECTION 2

DISTRICT EDUCATIONAL PROGRAM STANDARDS The District’s core and special program needs, which are used to define the standard of service, are addressed in the 2011-2017 Capital Facilities Plan. Elementary school class size targets are to be implemented by 2017, and the District anticipates the Legislature will continue to adopt the QEC recommended class sizes in the future. Below are changes the District anticipates it will have to make to the program standards (or standard of service). B. Elementary Educational Program Standards

By 2017-2018 the state will provide funding for a student-to-teacher ratio of 17-1 in grades K-3 (15-1 for high poverty schools), consistent with QEC recommendations and McCleary. The class size of 15 will impact nine elementary schools which qualify as high poverty. The remaining six elementary schools will be impacted by the class size of 17.

In addition, the District has expanded all-day kindergarten to all Pasco schools in 2015 under State law, adding Angelou, Markham, Livingston, McGee, Franklin and McClintock. This has required a minimum of 10 additional classrooms based on 2013 kindergarten enrollment.

Elementary Class Size Recommendations by the Legislature’s Quality Education Council Grades K-3 Enacted by the Legislature

Grade Levels


District

High-Poverty Schools Non-High Poverty Schools 2016 K-1 15 17 24 2-3 15 17 27 4-6 25 28 4 22

5-6 23 Gray Markham Whittier McGee Robinson Livingston Longfellow Angelou Chess Franklin Emerson McClintock Frost Twain Curie



C. Middle and High School Program Standards

Secondary (Middle and High) school class size standards also are projected to be reduced to levels set by the State’s Quality Education Council with recommendations to be mandated under McCleary as noted below.

Secondary Class Size Recommendations by the Legislature’s Quality Education Council

Grade Levels


District

High-Poverty Schools Non-High Poverty Schools 2016 7-8 23 25 *30 9-12 23 25 *30

*Max Stevens MS McLoughlin MS 155/day Ochoa MS

Pasco HS Chiawana HS New Horizons Hs

SECTION 3

CAPITAL FACILITIES INVENTORY

As described in the 2011-2017 CFP, the district facilities inventory serves to establish a baseline for determining the facilities necessary to accommodate future demand (student enrollment) at acceptable levels of service. Three schools have been added since the 2014 update to the CFP, resulting in an increase to the permanent capacity calculation. The District also has added and will continue to add portables at all the schools as temporary housing. A. Elementary Schools As detailed more fully in the 2011-2017 CFP and 2014 update, there are now a total of fifteen (15) elementary schools. Thirteen (13) serve grades K-6, one (1) serves grades K-2, and one (1) serves grades 3-6. The fifteen (15) elementary schools provide capacity to serve 7,735 students in permanent capacity. As of October 1, 2015, there were 9,940 elementary students enrolled. There are 129 portable classrooms at the elementary schools. Since 2014, the District has added 33 new portable classrooms as temporary capacity. This includes the modification of septic and water service at Markham elementary to allow expansion through the addition of portables which was completed in 2015. Of the 129 portable classrooms, 65 provide permanent capacity for 1,365 elementary students. The state does not count portable classrooms when calculating a district’s classroom inventory for purposes of eligibility for state assistance for construction. However, the District has counted some portables into the permanent capacity calculation after consultation with the City of Pasco



and the recognition that it would likely be cost prohibitive to change all the portable capacity into brick and mortar capacity. B. Middle Schools As detailed more fully in the 2011-2017 CFP, there are three middle schools. The schools now serve grades 7-8. The middle schools provide capacity to serve approximately 2,814 students. As of October 1, 2015 there were 2,540 students enrolled. There are 64 portable classrooms at the middle schools. Since 2011, the District added sixteen (16) new portable classrooms, which provide temporary capacity. Of the 64 portable classrooms, 20 provide permanent capacity for approximately 460 students. In 2011, the Multi Track Year Round Task Force recommended that sixth grade become a part of the elementary schools, thereby delaying the need for middle school space and increasing the need for elementary schools which saves the taxpayers the higher cost of building a new middle school. The board approved the configuration change on October 11, 2011. This change has been implemented in the current (2015-16) school year. C. High Schools As detailed more fully in the 2011-2017 CFP, there are two traditional high schools serving grades 9-12. There is capacity to serve 3,931 students in the high schools. As of October 1, 2015 there were 4,904 students enrolled. One high school, Pasco High, also has 25 portable classrooms, which provide permanent capacity for approximately 500 students. There is one alternative high school that serves grades 9–12. The alternative school is currently located in 11 portable classrooms and serves over 200 students. No portables were added at the high schools since 2011. D. Support Facilities Bus parking has been expanded into the District’s maintenance lay-down yard at the Port of Pasco property (Building 210). The district will be leasing additional space from the Port to replace the lost lay-down yard capacity. D. Land Inventory

The District currently owns nine unimproved parcels. Seven are identified in the 2011-2017 CFP. Since 2014 the District acquired a 39-acre parcel located east of Road 100, and approximately nine and a half (9.5) acres at North Utah Avenue and East Salt Lake Street. The district intends to sell a .33 acre parcel that was gifted to the district and is not suitable for school purposes.



SECTION 4

STUDENT ENROLLMENT PROJECTIONS AND CAPACITY BY GRADE SPAN

A. Projected Student Enrollment Since 2014 the District received and reviewed four enrollment forecasts. All four forecasts predict increased enrollment. For purposes of the 2016 CFP Update, the District is relying on the conservative 2015 enrollment forecast, which is prepared and published by OSPI. OSPI forecasts are for six years, starting with actual enrollment in October. In October 2011 there were 15,633 students enrolled in grades K-12. In October 2015 there were 17,353 students enrolled, which is an increase of 1,720 students. By 2021, the forecast predicts there will be 18,597 students enrolled in grades K-12, which is an additional 1,244 students over 2015. The District will need to add permanent and temporary capacity at the elementary and secondary levels to serve the growth. Student enrollment projections can be found in the Appendix, Chart 3. B. Capacity by Grade Span Enrollment in grades K-6 is forecast to grow by over 200 students. At the same time, class size standards are expected to be reduced by the state. Based on the forecast enrollment increase and the anticipated class size reduction, the district will need to add capacity for 2,381 students. In grades 7-8, middle school enrollment in grades 7-8 is now at an acceptable level for class size standards, allowing some room for enrollment growth at the middle level. However, class size standards are also expected to be reduced. In that case, the district will need to add capacity for 126 students. Enrollment in grades 9-12 is currently 4,904 with permanent capacity for 3,931. High school enrollment is over capacity and the forecast is for continued growth. The district is proceeding with plans to relocate New Horizons High School which will add capacity for approximately 200 more students. The district will need to add capacity for 1,610 students at the high school level. The current capacity in the existing schools and the capacity that is needed to serve forecast growth through 2021 was revised based on class size reduction targets and construction projects completed through December 31, 2015. Please see Chart 6 in the Appendix.

SECTION 5 CAPITAL FACILITIES NEEDS

To help districts meet the K-3 class size reduction enumerated in RCW 28A.150.260 and RCW 28A.150,315, 2015 the Legislature approved capital funds for a grant through the School Construction Assistance Program (SCAP) to assist districts in building facilities to achieve the K-3 class size reduction targets. OSPI determined the district is in need of 39 classrooms to achieve K-3 class size reduction. Districts may not use the funds to add portable classrooms. The district applied for the funds and is awaiting news of an award. There are insufficient funds allocated by the state to fund every district which submitted for the grant. Regardless, if the



funds are sufficient and the funded project would be reasonably feasible, the district intends to accept state funding. However, any additional capacity added through the grant would not significantly address the need for added capacity due to enrollment growth. To serve growth and address class size reduction, the District plans on constructing and expanding additional elementary schools. The District will also relocate New Horizons High School and expand Chiawana High School to serve 800 additional 9-12 grade students. Portable classrooms will be used to serve additional growth and to provide temporary facilities while funding is secured to construct brick and mortar facilities. The new schools and portable classrooms will provide the needed capacity identified above. In addition to building schools that add capacity for growth, the District will make other improvements to serve students. The improvements will be constructed in phases and cannot occur until bonds are approved by the voters. The Pasco Facilities Task Force was reconvened in 2014-2015 and identified recommended priorities for the District. Future phases for improvements incorporate the task force recommendations in the PFTF report which was accepted by the Board of Directors on November 10, 2015. The improvements, along with the added capacity and cost estimates, are set out in Chart 7 in the Appendix.

SECTION 6 CAPITAL FACILITIES FINANCING PLAN

The District's ability to fund the planned improvements that will add capacity is dependent upon the passage of bond elections at a 60% supermajority and receipt of State Construction Assistance Program (SCAP) funds, also known as “state match” funds. Costs for improvements that add capacity are used to calculate school impact fees. School impact fees, or SEPA mitigation fees, will be used to pay for improvements that add capacity; however, they only cover a portion of the costs for the needed improvements. The majority of the costs to construct the improvements will be paid for with bonds and capital construction funds from the state once bonds are approved in a special election. In addition to construction of facilities to add capacity, the district also needs to acquire school sites for future construction, and must make a variety of improvements that are needed at existing facilities. A key PFTF priority was to address capital facilities needs related to safety and health. The PFTF also recommended constructing a new middle school to serve central Pasco (replacing Stevens Middle School) which would add capacity but also address significant capital maintenance needs. Forecast funding sources for improvements are listed in Chart 8.

SECTION 7 SCHOOL IMPACT OR MITIGATION FEES

The District’s ability to fund the improvements that are needed to serve forecast growth depends on new development contributing to the cost to build the schools that will serve the students that live in new housing. The District is collecting school impact fees from development in the City and will continue to request mitigation fees from developers in Franklin County. The District files annual reports with the City regarding the use of the school impact fees.



The District has calculated school impact fees using the commonly accepted statewide formula, which is in the City’s impact fee ordinance. The fees are calculated based on forecast growth, facilities that are needed to serve the growth, and the estimated costs for those facilities. The calculated impact fee amounts, in Appendix B, are $5,706 for each single family residence and $6,484 for each multi-family residence. However, the District is requesting the City continue collecting the current amounts which are: Single Family: $4,700 Multi Family: $4,525 The district began receiving impact fees from the City in 2012. To date, the district has received $5,209,713. Of that amount, $1,250,000 was used to reduce the principal of the 2013 bond and $2,208,772 was used to pay for a portion of the 2015-2016 portable classrooms. The district is planning to use an additional $1,636,000 for portable classrooms in 2016, 2017, bringing the balance to $114,941. The district will plan to use future impact fees as allowed by law, either for continued portable classroom purchases, or towards the cost of construction of permanent capacity to house students.

CONCLUSION The District continues to use a variety of strategies to plan, reduce costs, and mitigate the effects of student enrollment growth. Receipt of impact fees remains critical to ensuring the District is able to manage growth by providing sufficient student facilities. The forecast of steady enrollment growth over the next six years underscores the need to use a variety of financing measures, including the passage of bonds, expenditure from the General Fund, and impact fees to meet the needs of the community.



APPENDIX A

2015-2016 Supporting Data



Chart 1 Permanent Capacity October 1, 2015

Elementary Schools

Grades Served

High Poverty?

Teaching Stations*

Brick & Mortar

Capacity**

Permanent Portables

Total Permanent Capacity***

Gray K-6 Y 21 399 5 494 Markham K-6 N 11 231 3 294 McGee K-6 N 17 357 7 504 Twain K-6 Y 20 380 8 532 Angelou K-6 N 26 546 8 714 Livingston K-6 N 17 357 7 504 Whittier K-2 Y 20 380 6 504 Robinson K-6 Y 26 494 8 646 Emerson K-6 Y 21 399 3 456 Longfellow K-6 Y 19 361 3 418 Frost K-6 Y 20 380 5 475 Chess K-6 Y 21 399 2 437 Franklin STEM K-6 N 29 609 0 609 McClintock STEM K-6 N 28 588 0 588 Curie STEM 3-6 Y 30 570 0 570 TOTALS 6,450 65 7,735

Middle Schools Grades Served

High Poverty?

Teaching Stations*

Brick & Mortar

Capacity**

Permanent Portables


McLoughlin 7-8 N 40 988 10 1238 Stevens 7-8 Y 27 612 5 727 Ochoa 7-8 Y 32 734 5 849 TOTAL 98 2,334 20 2,814

High Schools

Grades Served

High Poverty?

Teaching Stations*

Brick & Mortar

Capacity**

Permanent Portables


Pasco High School 9-12 Y 58 1328 25 1903 Chiawana HS 9-12 Y 88 2028 0 2028 New Horizons 9-12 Y 0 0 0 0 TOTAL 146 3,356 25 3,931 *Teaching stations are brick & mortar teaching stations from state report less rooms necessary for specialized instruction such as Art, Music, Special Education, Technology, etc. **Brick and Mortar Capacity is number of teaching stations multiplied by the average QEC class size recommendations for grades K-6. For non-high poverty K-6 schools, the average is 21. For high poverty K-6 schools, the average is 19. ***Total Permanent capacity adds the teaching stations in the permanent portables multiplied by the average QEC class size recommendations for grades K-6 as listed above.



Chart 2 Comparison Construction Costs Pasco Schools vs. Other WA Schools

Pasco Schools Other WA Schools

2014-2015

Average New STEM

Elementary Schools*

$284.04 Washington State Elementary Average $319.35

2007-09 CHS $211.56/sf Other high schools $247.18/sf and $401.45/sf

2005 Robinson Elementary $140.11/sf

State average for similar sized schools

in eastern WA $276/sf

2004 Angelou Elementary $127.84/sf

State average for similar sized schools

in eastern WA $206.80/sf

2002 Ochoa Middle School $118.81/sf Middle School $167.41/sf

Source: OSPI March 3, 2016 http://www.k12.wa.us/SchFacilities/Programs/SchoolConstructionProjects.aspx *Average per square foot cost for new construction of Franklin, McClintock, and Curie STEM Elementary Schools.



http://www.k12.wa.us/SchFacilities/Programs/SchoolConstructionProjects.aspx

Chart 3 Pasco School District Asset Preservation Program 2016 Building Condition Scores

OSPI 2014 2015 2016

Building

Age in Years

Current Draft Score

by Age

Adjusted

B.C.E.

Adjusted

B.C.E.

Adjusted

B.C.E. Emerson Elementary 19 79 86.94 87.94 87.94 Frost Elementary 19 79 86.44 86.44 86.44 Pasco High School 63 62 70.33 73.12 NA Chiawana High School 7 94 98.05 95.40 95.3 Franklin STEM Elementary 1 100 NA NA 100

“B.C.E.” is the Building Condition Evaluation score given by OSPI for those facilities in which State School Construction Assistance Program (state match) dollars were used. The Current Draft Score” is OSPI’s expected score for the age of the facility, given average use and maintenance. Pasco High School is no longer assigned a B.C.E. score for purposes of state reporting because of the age of the facility. However, the district continues to monitor and score Pasco High School for internal monitoring purposes.



Chart 5 OSPI Actual and Projected Enrollments 2015-2021 October 1, 2015 Actual --- PROJECTED ENROLLMENTS --- Grade 2015 2016 2017 2018 2019 2020 2021 Kindergarten 1,354 1,424 1,427 1,431 1,435 1,439 1,442 Grade 1 1,457 1,381 1,452 1,456 1,460 1,464 1,468 Grade 2 1,513 1,459 1,383 1,454 1,458 1,462 1,466 Grade 3 1,489 1,508 1,454 1,379 1,449 1,453 1,457 Grade 4 1,433 1,491 1,510 1,456 1,381 1,451 1,455 Grade 5 1,383 1,443 1,501 1,520 1,466 1,391 1,461 Grade 6 1,280 1,359 1,418 1,475 1,494 1,441 1,367 K-6 Sub-Total 9,909 10,065 10,145 10,171 10,143 10,101 10,116 Grade 7 1,323 1,283 1,363 1,422 1,479 1,498 1,445 Grade 8 1,217 1,320 1,280 1,360 1,419 1,476 1,495 6-8 Sub-Total 2,540 2,603 2,643 2,782 2,898 2,974 2,940 Grade 9 1,289 1,416 1,536 1,490 1,583 1,651 1,718 Grade 10 1,200 1,066 1,171 1,271 1,233 1,310 1,366 Grade 11 1,131 1,126 1,000 1,099 1,192 1,157 1,229 Grade 12 1,284 1,200 1,195 1,061 1,166 1,265 1,228 9-12 Sub-Total 4,904 4,808 4,902 4,921 5,174 5,383 5,541

DISTRICT K-12 TOTAL 17,353 17,476 17,690 17,874 18,215 18,458 18,597



Chart 6 2021 Needed Student Capacity Permanent

Capacity 2016

Forecast Enrollment

2021

Needed Capacity

2021 Elementary (K-6)

7,735

10,116

2,381

Middle (7-8)

2,814

2,940

126

High (9-12)

3,931

5,541

1,610

“Permanent Capacity” is the 2016 brick and mortar teaching stations from the state report, less the number of rooms necessary for specialized instruction such as Art, Music, Special Education, Technology, etc. Permanent capacity is calculated based upon the QEC recommended K-12 class sizes for high poverty and non-high poverty schools. “Forecast Enrollment 2021” is based on the OSPI 2016 six-year enrollment forecast. This forecast is updated annually.



Chart 7 Necessary Facility Improvements, Added Capacity and Costs 2016 Update

Necessary Facility

Improvements Estimated

Additional Capacity Estimated Total Cost

REMAINING 2013 BOND PROJECT ESTIMATES New Horizons High School

Relocation 200 $4,100,000

Pasco High School Science Classrooms and Improvements 100 $5,400,000

Other School Site Improvements $3,930,000

Total Remaining 2013 Bond Projects 300 $13,430,000

ESTIMATED PERMANENT IMPROVEMENTS & CAPACITY CONDITIONED ON FUTURE BOND AND STATE ASSISTANCE

Phase 1 New Elementary School #16 600 $28,500,000 New Elementary School #17 600 $29,700,000

Stevens MS Replacement and Expansion 375 $69,000,000

CHS Expansion 400 $11,100,000 Curie ES Expansion 80 $1,800,000

Land Acquisition (160 acres) $6,400,000 Support Services Expansion and Capital Improvements $2,810,000

Capital Improvements for Safety and Health $6,259,000

Total Permanent Capacity 2,055 $155,569,000 ESTIMATED PERMANENT IMPROVEMENTS & CAPACITY

CONDITIONED ON FUTURE BOND AND STATE ASSISTANCE Phase 2

New Elementary School #18 600 $30,900,000 New Elementary School #19 600 $32,200,000 Total Permanent Capacity 1,200 $63,100,000

TEMPORARY CAPACITY IMPROVEMENTS 18 Portable ES Classrooms 378 $2,900,000 18 Portable HS Classrooms 414 $2,900,000

Total 792 $5,800,000

TOTALS

4,347

$237,899,000



Chart 8 Capital Facilities Financing Plan Project Estimates

Project Estimates

Project

Added Capacity

Est. Cost

Source of Funding Bonds State Match Impact/

Mitigation Fees

General Fund

New Horizons HS Relocation

200

$4,100,000

$4,100,000

0

0

0

Pasco High School Science Rooms & Imp.

100

$5,400,000

$2,700,000

$2,700,000

0

0

Other Site Improvements

NA

$3,930,000

$3,930,000

Elementary #16

600

$28,500,000

$14,300,000

$13,800,000

$ 400,000

0

Elementary #17

600

$29,700,000

$15,800,000

$13,700,000

$ 200,000

0

Stevens MS Replace and Expand

375

$69,000,000

$32,000,000

$37,000,000

0

0

Chiawana HS Expansion

400

$11,100,000

$6,000,000

$5,100,000

0

0

Curie ES Expansion 80 $1,800,000 1,800,000 0 0 0 Land Acquisition

NA

$ 6,400,000

$6,400,000

0

0

0

Support Services Expansion

NA

$2,810,000

$1,405,000

0

0

$1,405,000

Capital Improvements for Safety & Health

NA

$6,259,000

$5,000,000

0

0

$1,259,000

Portable Classrooms 700 $5,800,000 0 0 $4,500,000 $1,300,000 Elementary #18 600 $30,900,000 $17,000,000 $13,900,000 0 0 Elementary #19 600 $32,200,000 $18,300,000 $13,900,000 0 0

* This number is an estimate of state match and is subject to verification by OSPI. ** This number is an estimate that assumes housing development will occur at a rate

estimated by growth projections. *** This amount is less than the other similar elementary school because the district already

owned the land and had already completed much of the architectural and engineering work in preparation for shovel ready construction when the bond passed.



APPENDIX B IMPACT FEE CALCULATION

Pasco School District Capital Facilities Plan Update Page 18 of 18

March 2016


Agenda Item Summary AGENDA ITEM NO. : 11A BOARD MEETING DATE: March 22, 2016

TOPIC: Personnel Actions

CABINET ADMINISTRATOR: Glenda Cloud PRESENTER: Glenda Cloud/Robin Hay

REPORT 1ST READING DISCUSSION 2ND READING

X ACTION REQUIRED

OBJECTIVE: Board approval of personnel actions as presented in the packet.



PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION: I move to approve the personnel actions as presented in the packet.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS – March 22, 2016

CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS

3/4/16 – 3/17/2016

Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators.

NAME POSITION ACTION TAKEN EFFECTIVE DATE Allen, Brad Head Coach Hired 3/7/16 Boys’ Track & Field (coaching contract) Stevens Avila, Carmen Assistant Coach Hired 3/7/16 Girls’ Track & Field (coaching contract) Ochoa Bennett, James Assistant Coach Hired 3/7/16 Softball (coaching contract) McLoughlin Campbell, Ivonne Nurse Leave of absence 3/23/16 – 5/6/16 Captain Gray extension Carnes, Haylee Itinerant Teacher Hired 3/10/16 District (noncontinuing contract) Casqueiro, Sarah SLP Hired 2016/17 SY Booth (provisional contract) Chavez, Teresa Head Coach Hired 2016/17 SY Girls’ Soccer (coaching contract) Pasco High Coker, Leslie Assistant Coach Hired 3/7/16 Tennis (coaching contract) Stevens Cox, Joseph Assistant Coach Hired 3/7/16 Softball (coaching contract) Stevens Daos, Bernard Head Coach Hired 3/7/16 Tennis (coaching contract) McLoughlin Deasis, Celedonio Assistant Coach Hired 3/7/16 Baseball (coaching contract) Stevens Delgado, Javier Itinerant Teacher Change in contract status 3/23/16 District from noncontinuing to provisional Donahue, Kristen Head Coach Hired 3/7/16 Girls’ Tennis (coaching contract) Stevens

NAME POSITION ACTION TAKEN EFFECTIVE DATE Duncan, Terry Assistant Coach Hired 3/7/16 Softball (coaching contract) McLoughlin Farag, Heather Special Education Leave of absence 3/7/16 – 6/21/16 McClintock Faubert, Audeena Assistant Coach Hired 3/7/16 Softball (coaching contract) Ochoa Franks, Duane Psychologist Leave of absence 3/15/16 – 3/18/16 Booth Gelston, Robert Itinerant Teacher Change in contract status 3/23/16 District from noncontinuing to provisional Gussenhoven, David Head Coach Hired 3/7/16 Girls’ Track & Field (coaching contract) Stevens Gussenhoven, Jessica Assistant Coach Hired 3/7/16 Tennis (coaching contract) Stevens Guzman, Jesus Assistant Coach Hired 3/7/16 Softball (coaching contract) Stevens Harper, Britney Assistant Coach Hired 3/7/16 Girls’ Tennis (coaching contract) McLoughlin Hill, Shanita Language Arts/History Change in contract status 3/23/16 McLoughlin from noncontinuing to provisional Hoeft, Brandon Assistant Coach Hired 3/7/16 Boys’ Track & Field (coaching contract) McLoughlin Hyslop, Ruth Head Coach Hired 3/7/16 Girls’ Track & Field (coaching contract) Ochoa Ivey, Drew Assistant Coach Hired 3/7/16 Baseball (coaching contract) McLoughlin Jones, Cassondra Itinerant Teacher Hired 12/21/15 District (provisional contract) Lemmon, Anna Special Education Hired 2016/17 SY To be determined (provisional contract) Liberty, Curtis Head Coach Hired 3/7/16 Tennis (coaching contract) Ochoa

NAME POSITION ACTION TAKEN EFFECTIVE DATE Liverpool, Marquise Head Coach Hired 3/7/16 Baseball (coaching contract) McLoughlin Lopez, Abel 6th Grade Leave of absence 5/30/15 – 6/21/16 Curie Mattson, Ryan Head Coach Hired 3/7/16 Boys’ Track & Field (coaching contract) McLoughlin McCargo, D’Andre Assistant Coach Hired 3/7/16 Baseball (coaching contract) McLoughlin McKeown, Julie Head Coach Hired 3/7/16 Softball (coaching contract) McLoughlin Melnik, Galina Elementary Teacher Hired 2016/17 SY To be determined (provisional contract) Mendez, Gilbert Head Coach Hired 3/7/16 Baseball (coaching contract) Stevens Murguia, Oscar Assistant Coach Hired 3/7/16 Tennis (coaching contract) Ochoa Olson, Gregory 7/8 Grades Association Leave 2016/17 SY Ochoa Parades, Thomas Assistant Coach Hired 3/7/16 Baseball (coaching contract) Stevens Perez, Gabe Assistant Coach Hired 3/7/16 Softball (coaching contract) Ochoa Piper, Mark Head Coach Hired 3/7/16 Softball (coaching contract) Ochoa Prado, Robert Assistant Coach Hired 3/7/16 Baseball (coaching contract) Ochoa Rojas, Roy Head Coach Hired 3/7/16 Baseball (coaching contract) Ochoa Sarver, Sid Head Coach Hired 3/7/16 Softball (coaching contract) Stevens Schuld, Tonya Special Education Change in contract status 3/23/16 Ochoa from noncontinuing to provisional

NAME POSITION ACTION TAKEN EFFECTIVE DATE Smedsrud, Carol Kindergarten Hired 3/15/16 Whittier (noncontinuing contract) Sparks, Leslie Special Education Change in contract status 3/23/16 Longfellow from noncontinuing to provisional Spaur, Jennifer Assistant Coach Hired 3/7/16 Girls’ Track & Field (coaching contract) Stevens Stewart, Jared Head Coach Hired 3/7/16 Boys’ Track & Field (coaching contract) Ochoa Sullivan, Greg Assistant Coach Hired 3/7/16 Softball (coaching contract) McLoughlin Turner, Delores Kindergarten Change in contract status 3/23/16 McGee from noncontinuing to provisional Vail, David 3rd Grade Hired 2/9/16 McClintock (provisional contract) Waddel, Russel Assistant Coach Hired 3/7/16 Boys’ Track & Field (coaching contract) Stevens Wallwork, Cajsa Head Coach Hired 3/7/16 Girls’ Track & Field (coaching contract) McLoughlin Weed, Mariel Reading Recovery Leave of absence 4/11/16 – 5/31/16 Angelou Whitemarsh, Eric Head Coach Hired 3/7/16 Boys’ Tennis (coaching contract) Stevens Woehle, Brittany SLP Hired 2016/17 SY Booth (provisional contract)

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS – March 22, 2016

CLASSIFIED PERSONNEL ACTIONS March 3-17, 2016

Request Board approval of the following personnel actions:

NAME

POSITION ACTION TAKEN

EFFECTIVE DATE

Beltran Hernandez, Eduardo Paraeducator, Special Services Robinson

Hired 3/7/16

Cochran, Kathleen Elisabeth Paraeducator, Special Services Chess

Resigned 3/8/16

Dollarhyde, Carrie Bus Attendant Transportation

Hired 3/7/16

Garcia, Norma Nutrition Services Helper Frost

Hired 3/7/16

Hargan, Devin Inventory Clerk Information Systems

Resigned 3/15/16

Magallon, Lucia Night Custodian Ochoa

Hired 3/7/16

Sanchez, Priscilla Paraeducator, Special Services Emerson

Hired 3/7/16

Suarez, Iliana Paraeducator, Special Services Twain

Hired 3/4/16

Thornton, Zavier Night Custodian Delta

Hired 2/22/16


Agenda Item Summary AGENDA ITEM NO. : 11B BOARD MEETING DATE: March 22, 2016

TOPIC: Approval of Warrants

CABINET ADMINISTRATOR: Howard Roberts, Jr.

PRESENTER: Howard Roberts, Jr.


OBJECTIVE: Obtain board approval of accounts payable warrants for 2015-2016 General, Capital Project, Associated Student Body, and Transportation Vehicle funds.

BACKGROUND: (Pertinent past action/events) All district warrants are subject to board approval. Policy 7322 allows the district to issue accounts payable warrants in advance of board approval. In the event any claim is disapproved, the auditing officer and superintendent will cause the claim to be recognized as a receivable and pursue collection until the funds are collected or until the board approves the claim.

POSSIBLE ALTERNATIVES: N/A PROJECTED COSTS: N/A BUDGET CODE: N/A

SUGGESTED MOTION: I move the following District payments be approved: Warrant Date: March 4, 2016 General Fund warrants numbered 243410-243549 in the amount of $260,526.63 Capital Projects Fund warrants numbered 243550-243552 in the amount of $16,986.59 Associated Student Body Fund warrants numbered 243553-243573 in the amount of $14,507.30 Warrant Date: March 11, 2016 General Fund warrants numbered 243574-243777 in the amount of $1,162,180.51 Capital Projects Fund warrants numbered 243778-243780 in the amount of $4,280.25 Associated Student Body Fund warrants numbered 243781-243797 in the amount of $25,085.33

NEXT STEPS:

Revised 9-22-06


Agenda Item Summary AGENDA ITEM NO.: 11C BOARD MEETING DATE: March 22, 2016

TOPIC: Property Sale Franklin County Tax Parcel 113-491-124

CABINET ADMINISTRATOR: Sarah Thornton PRESENTER: Randy Nunamaker


OBJECTIVE: To obtain board approval of the sale of real property.


District staff requests board approval of the sale of .33 acres of unimproved land along and adjacent to California Street in Franklin County, Washington. The board authorized the property to be offered for sale in Resolution 917 on February 23, 2016. The parcel was appraised and offered for sale in compliance with RCW 28A.335.120 and the agreed sale price is within ninety percent of the appraised value. The sale price is $20,000.00 to JPS Investments.


PROJECTED COSTS: Applicable taxes and fees.

BUDGET CODE: Capital Projects

SUGGESTED MOTION: I move to approve the sale of Franklin County parcel 113-491-124 for the amount of $20,000.00 to JPS Investments.

NEXT STEPS:

Revised 9-22-06

ValbridgePROPERTY ADVISORS

Auble, Jolicoeur & Gentry, lnc.

December 4,2015

Mr. Kim MarshPasco School District No. 1

1215 W. Lewis StreetPasco, Washington 99301

1875 N. Lakewood Drive, Suite

100

Coeur d'Alene, lD 83814

208-292-2965 phone

208-292-2971faxvalbridge.com

RE: California Avenue Lot

900 Block of California AvenuePasco, Franklin County, Washington 99301

Dear Mr. Marsh:

At your request, we have appraised the above-referenced property to form an opinion of the MarketValue of the Fee Simple lnterest as of November 9, 2015, the date on which we inspected the propertythat is the subject of this appraisal and report. The results of the appraisal are presented in thefollowing Appraisal Report which summarizes the most pertinent data gathered, the techniquesemployed, and the reasoning leading to our value opinions.

The subject property, as referenced above, is located on the approximately 250 feet south of thesoutheast corner of Salt Lake Street and California Avenue along the east side of California Avenueand is further identified as Assessor's Parcel Number (APN) 113491124. The site measuresapproximately 0.31 acres, or 13,504 sf.

We developed our analyses, opinions, and conclusions and prepared this report in conformity with theUniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation; the Codeof Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal lnstitute; theFinancial lnstitutions Reform, Recovery, and Enforcement Act (FIRREA); the lnteragency Appraisal andEvaluation Guidelines and the requirements of our client as we understand them.

Pasco School District No. 1 is the client in this assignment and you and Pasco School District are thesole intended users of the report. The intended use is for internal business decisions. The valueopinions reported herein are subject to the definitions, assumptions and limiting conditions, and

certification contained in this report.

VIMIME PROEMAryEOE: AKRON. AUNTA. EATOI ROUGE. BOIS. SOSTON . BoUIDER. GNn&VALLEYCA/GmALCoUNIES. CHARLESoN. CHffiLom . CNCINNAn .CoEUR D,AENE

a OarLN-FoRTWoRTa . DAVENPoRT. Eg LaNsrNG. GREENVtLE. HARTFoRD a HtLToN HEAo a HousToN a lNoraNpoLrs. lAcsoNvtLtE . KANss Ofl a KENNEWCK. KNoxvtLE .ts vEG6. LosANGELES

.ORAXGECOUNfl'LOUISVILLE'LUBEOC('MEMPHIS'MILWAUKEE'MINNEAPOTISOMONTEREY/CARMEL'MONTGOMERY'NffLES'NSHVILLE'NEWORTENS'NORFOLK,Ar'IRGINIABEACH

aNoRwaLK/sTAMfoRo.orYMPla.oRuNoo.PHtuoELPHtA.PtnsEURGH.RaLE|GBaRtcHMoNo.RoANorc.SAfiAMENTo.SAtrLa(ECtflasAtANToNlooSANDtEGo. STN FRANCISCO BAYAEEA/EN BAY. SAN FRANCI$o BAYAREV9LICoN VAIUY. SEAmE . SHREWPoRT. SPoGNE o SoUTHERN IJrAH

. TAMPA/ST. PEERSSURG. TU6ON a FUg. WNHTNGTON DC/SALIMORE

ilY*tgilgssBased on the analysis

follows:contained in the following report, our value

Mr. Kim Marsh

Pasco School District No. 1

December 4 2015

conclusions are summarized as

VafueType

Property Rights AppraisedDate of Value

Ma*et Value

Fee Simple

November 9, 2015

Value Conclusion $20,000

This letter of transmittal is not considered valid if separated from this report, and must be accompaniedby all sections of this report as outlined in the Table of Contents, in order for the value opinions setforth above to be valid.

Respectfully su bmitted,Valbridge Property Advisors I Auble, Jolicoeur and Gentry, lnc.

l/"*'{,&/rq. &rr^{?1'?LKariJ. Collins, MAISenior AppraiserCertified General Real Estate AppraiserWashington State Licens e #1 1 02047

kcolli [email protected]

Karen K. Meek, MAI

Senior Managing DirectorCertified General Real Estate AppraiserWashington State License #1 100137

[email protected]

vAtuE coNctustoNs

O 2015 Valbridge Property Advisors I Auble, Jolicoeur and Gentry lnc Valbridge Job No.: lD01-15-0187-000


Agenda Item Summary AGENDA ITEM NO. : 11D BOARD MEETING DATE:

TOPIC: 2015-2018 Collective Bargaining Agreement with the International Union of Operating Engineers (IUOE) Local 280 representing Maintenance and Custodial and 2015-2016 Salary Schedule

PRESENTER: Robin Hay and Toni Neidhold


OBJECTIVE: To obtain board approval of the 2015-2018 collective bargaining agreement with the International Union of Operating Engineers Local 280 (IUOE) representing Maintenance and Custodial and the 2015-2016 Salary Schedule.

BACKGROUND: The district and IUOE Local 280 have reached a tentative agreement on a three-year successor bargaining agreement. The current agreement expired on August 31, 2015. IUOE fully ratified the agreement on March 2, 2016. We are recommending that the board approve the agreement as presented.


PROJECTED COSTS: BUDGET CODE:

SUGGESTED MOTION: I move to approve the 2015-2018 collective bargaining agreement with the International Union of Operating Engineers Local 280 (IUOE) representing Maintenance and Custodial and the 2015-2016 Salary Schedule as presented.

NEXT STEPS: NA

Revised 9-22-06

COLLECTIVE BARGAINING AGREEMENT

BETWEEN


AND

INTERNATIONAL UNION OF

OPERATING ENGINEERS

SEPTEMBER 1, 2015 – AUGUST 31, 2018

2

Table of Contents

PREAMBLE .................................................................................................................................................. 3

WITNESSETH: ............................................................................................................................................. 3

ARTICLE 1 – RECOGNITION ...................................................................................................................... 3

ARTICLE 2 – RIGHTS OF THE EMPLOYER .............................................................................................. 3

ARTICLE 3 – UNION SECURITY ................................................................................................................. 4

ARTICLE 4 – PROBATIONARY PERIOD ................................................................................................... 5

ARTICLE 5 – EMPLOYMENT CONDITIONS .............................................................................................. 5

ARTICLE 6 – ANNIVERSARY DATE .......................................................................................................... 8

ARTICLE 7 – SENIORITY ............................................................................................................................ 8

ARTICLE 8 – REASSIGNMENT / RECLASSIFICATION ............................................................................ 9

ARTICLE 9 – DISCIPLINE PROCEDURES / TERMINATION OF EMPLOYMENT .................................. 10

ARTICLE 10 – LAYOFF ............................................................................................................................. 11

ARTICLE 11 – GRIEVANCE PROCEDURE .............................................................................................. 11

ARTICLE 12 – WORKING CONDITIONS .................................................................................................. 14

ARTICLE 13 – HOLIDAYS / VACATIONS ................................................................................................. 18

ARTICLE 14 – SICK LEAVE ...................................................................................................................... 20

ARTICLE 15 – WAGE RATES AND JOB CLASSIFICATION .................................................................. 28

ARTICLE 16 – INSURANCE ...................................................................................................................... 28

ARTICLE 17 – MEMORANDUMS OF AGREEMENT ................................................................................ 29

ARTICLE 18 – SEPARABILITY OF PROVISIONS.................................................................................... 29

ARTICLE 19 – PROHIBITION REGARDING ALCOHOL AND/OR CONTROLLED SUBSTANCES – DRUG TESTING ......................................................................................................................................... 30

ARTICLE 20 – SAFETY ............................................................................................................................. 31

ARTICLE 21 – RETIREMENT, RESIGNATION OR TERMINATION ........................................................ 31

ARTICLE 22 – TERM ................................................................................................................................. 31

SIGNATURE PAGE .................................................................................................................................... 33

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PREAMBLE This Agreement is entered into between the Pasco School District No. 1, hereinafter called the “District” and International Union of Operating Engineers Local #280 hereinafter called the “Union”. WITNESSETH: WHEREAS, it is the desire of both parties to the Agreement to assure harmonious labor relations and to bargain collectively in regard to wages, hours, and working conditions, the parties hereto mutually agree to be legally bound and agree as follows: ARTICLE 1 – RECOGNITION Section 1.1. The District recognizes the International Union of Operating Engineers Local #280 as the exclusive collective bargaining agent for the bargaining unit consisting of all full time and regular part-time employees who are classified as custodial, maintenance, grounds, print shop, and print shop helper. Excluded from the unit shall be the Maintenance and Custodial supervisors, substitute employees, and all other employees of the District. The parties recognize that under this Agreement each of them has responsibilities for the welfare and security of the employees. The District recognizes that it is the responsibility of the Union to represent the employees effectively and fairly. No employee shall be discharged, disciplined, or discriminated against due to his/her membership in the Union or by reason of his/her lawful Union activity. ARTICLE 2 – RIGHTS OF THE EMPLOYER Section 2.1. Subject only to the express limitations stated in this Agreement, or in any other agreement between the employer and the Union, it is agreed that the customary and usual rights, powers, functions, responsibilities and authority of management are vested in management officials of the District. Included in these rights in accordance with applicable laws and regulations and this collective bargaining agreement is the right to direct the work force; the right to hire, promote, retain, transfer, and assign employees in positions; the right to suspend, discharge, demote, or take other disciplinary action against employees for just cause; and the right to release employees

4

from duties because of lack of work or for other legitimate reason. The District shall retain the right to maintain efficiency of the District operation by determining the methods, the means, and the personnel by which such operation is conducted. Section 2.2. The right to make rules and regulations shall be considered acknowledged functions of the District. In making rules and regulations relating to personnel policies, procedures, practices, and matters of working conditions, the District shall give due regard and consideration to the rights of the Union and the employees and to the obligations imposed by this Agreement. ARTICLE 3 – UNION SECURITY Section 3.1. For employees who sign individual authorization forms, the District shall, in accordance with such authorization, deduct from the earnings payable to such employees, union dues (including initiation fee, if any) and promptly remit the same to the Union. Section 3.2. Subject to applicable law, any such authorization shall be revocable by the individual employee by notice to the District and Union, in writing, at any time during the month of June and any year this Agreement or any subsequent Agreement is in effect. Dues deduction forms must be delivered to the Business Office within thirty (30) days from the start of school, or within thirty (30) days of an employee’s beginning date of employment. Section 3.3. No member of the bargaining unit will be required to join the Union, however, those employees who are not members, but are part of the bargaining unit will be required to pay a representation fee to the Union after thirty (30) days of employment. The amount of the fee shall be determined by the Union and transmitted to the Business Office in writing. The representation fee shall be regarded as fair compensation and representation to the Union for fulfilling its legal obligation to represent all members of the bargaining unit. Section 3.4. In the event that the representation fee is regarded by an employee as a violation of his/her right to non-association, such bona fide objections shall be resolved according to the provisions of RCW42.56.122, or the Public Employment Relations Commission.

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Section 3.5. The Union agrees to defend and hold the District harmless against any legal action brought against the District in reference to the representation fee deduction. ARTICLE 4 – PROBATIONARY PERIOD Section 4.1. Each new hire shall remain in a probationary status for a period of twelve (12) calendar months following the hiring date. Such employee shall be evaluated for permanent status upon completion of six (6), nine (9), or twelve (12) months employment. Employees may attain permanent status at any interval (6-9-12 months) upon satisfactory evaluation. During this probationary period the District may discharge such employee without recourse for any unsatisfactory evaluation. At the sole discretion of the District, the District may move an employee off of probation into permanent status if the employee demonstrates exemplary performance. Employees in probationary status will be paid at the entry rate and will move to the regular rate at the beginning of the 7th month. Section 4.2. At the end of the probationary period (Entry Rate), the employee will be subject to all rights and duties contained in this Agreement retroactive to his/her hire date. Section 4.3. Probationary employees shall be eligible to bid on job vacancies that would increase their hours or contract days unless there are documented performance issues. Section 4.4. All probationary employees shall be entitled to receive all benefits they would otherwise be eligible for except vacation. Vacation may be taken only after the probationary period has been completed and only to the extent earned. Those employees who are serving in a special probationary period due to promotion, by wage and/or lateral transfer, shall be entitled to take vacation during this period. ARTICLE 5 – EMPLOYMENT CONDITIONS Section 5.1. New employees will start on the salary schedule as herein provided.

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Section 5.2. It is agreed that no employee shall be requested or required to make any individual contract, agreement, stipulation or affidavit which relate to hours, wages, working conditions, Union membership or Union activities, or any other matters which may affect his/her employment rights in this school district. Section 5.3. It is recognized that employees may be called upon to perform work involving all facets of building and grounds maintenance. It is further provided that, if a person performs work usually paid at a lower level, a reduction in wages will take place only under conditions of reclassification. Section 5.4. Definitions Section 5.4.1. Permanent Full Time Employee: An employee who works at least 8 hours per scheduled work day during the school year (180 days) or the calendar year, exclusive of leaves, holidays, and excused absences. Permanent full time employees will enjoy all the applicable benefits of this Agreement. Section 5.4.2. Permanent Part Time Employee: An employee who works less than eight hours per scheduled work day during the school year (180 days) or the calendar year, exclusive of leaves, holidays, and excused absences. Permanent part-time employees will receive sick leave and health benefits on a prorated basis. Permanent part-time employees shall have first option for any eight (8) hour positions at his/her worksite that arise on a daily basis as well as during any periods of school downtime. Section 5.4.3. Substitute Employee: A person employed on a daily or day-to-day basis. Substitutes may be utilized to fill in for regular employees who are absent. Substitutes may also be utilized to relieve the workload on a temporary basis. Substitute custodians will be paid at the “substitute custodian” rate, and substitute maintenance employees will be paid at the Class E Temporary Hourly Workers rate; and substitutes will not receive benefits. Substitutes have no contract rights and are not part of the bargaining unit. Section 5.4.4. Leave Replacement Employee: A person who is employed to fill in for a permanent employee who is on an extended sick leave or on unpaid leave of absence. In cases of a long-term absences which are known to the district, (30 working days or more), a single in-house bid will be allowed to fill the position. There will be no more

7

than two (2) employees allowed to change positions. The final vacancy created may be filled with a substitute employee who will get benefits if they meet eligibility requirements except if the employee on leave has insurance continued under the Family Leave Act (see Section 14.1 (f). When the employee on leave returns, the leave replacement employee and upgraded employee return to former positions and the substitute will revert back to a substitute without benefits. Section 5.4.5. Temporary Employee (full time or part time): An employee hired for six months or less to perform a specific duty or duties. They will be paid the temporary hourly rate or class on salary schedule as appropriate. The duration of their employment will depend on the task they have been hired to accomplish. Temporary employees earn one day of sick leave per month. Temporary employees who exceed six (6) accumulative months in an eighteen month period, starting with their hiring date, within the District (Custodial and Maintenance classification) shall be considered permanent employees with all contractual benefits associated with a permanent position. Temporary employees do not have seniority rights. Section 5.5. The employer will give ten (10) working days’ notice of intention to fill any position, supervisory or otherwise. Employee Services will notify all employees in the spring before school closure of the procedures regarding summer job postings. Section 5.6. – Employee Personnel File. The employee’s personnel file will be kept in the District Employee Services Office and the information and documentation will be considered confidential. Employees may review their personnel files, in the presence of Employee Services staff, during normal business hours by appointment only. Employees shall have the right to attach their own written comments relating to material in the files within fifteen (15) working days of receipt. The employee may request removal of derogatory material from his/her file eighteen 18 months after its placement in the file. The District may remove derogatory material from the personnel file upon the written request of the employee with the exception of material that indicates problems of a repetitive nature, and employee evaluations.

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ARTICLE 6 – ANNIVERSARY DATE Section 6.1. An employee’s anniversary date shall be one calendar year following the employee’s permanent hire date. ARTICLE 7 – SENIORITY Section 7.1 A seniority list shall be established by the District and a seniority date shall be given each employee covered under the terms of this Agreement. Each employee shall be given his or her seniority date that calendar day and year when such employee started his or her term of employment on a permanent basis. Section 7.2. Seniority will prevail, if qualifications are equal, in the event of a reduction of force, promoting employees to higher positions, and filling new positions that may be created, including temporary assignments. The Director of Employee Services or designee shall use a standardized form in determining whether qualifications are equal. In determining qualifications, the District may consider employees who have experience, are motivated and trainable as well as other criteria as determined by the parties. Section 7.3. Promotions to supervisory positions or other positions within the school district that are not covered by this Agreement shall be the exclusive province of the District. However, consideration will be given to members of the bargaining unit when seeking personnel to fill these positions. Section 7.4. Any questions regarding seniority rights will be handled through the grievance procedures as herein provided. Section 7.5. Employees may make no more than one lateral transfer each year. This provision shall not include promotional opportunities or positions providing a wage increase. When a permanent position is open for bid, no more than two permanent transfers may result in filling positions which subsequently become open. On the third lateral opening, the most qualified senior 180-day employee will be offered the position. In the case of staffing of newly constructed facilities, a bid fair may occur.

9

Section 7.6. Any regular employee who transfers or is promoted becomes a special probationary employee upon the date of the transfer or promotion. An employee who transfers to another position shall serve a three (3) month probationary period; an employee who is promoted shall serve a six (6) month probationary period. This special probationary period may be adjusted upward to properly allow for any authorized leaves of absence or other approved breaks in service. If the special probationary employee fails to demonstrate that he/she can completely and satisfactorily perform the job within the prescribed special probationary period, the District may retain the employee at his/her present position or return the employee to his/her former position classification, without any loss in seniority. Any other employees who transferred or were promoted following, and as a result of this employee’s transfer or promotion, shall also be returned to their former position and pay status. Following written notice to the District by the employee, the special probationary employee may voluntarily move back to his/her former position, for any reason, within thirty (30) days following assignment to the position. After thirty (30) days, this request must also be in writing, list specific reason(s), and be approved by the District and Union before the employee may be permitted to return. Entry pay rate as noted on the salary schedule does not apply to special probationary employees. Section 7.7. Bid positions will be filled within fifteen (15) working days of closing date. The Union will be notified of any extensions to the position not being filled due to special circumstances. Section 7.8. After the approval of the Board, the District will provide the Union with a copy of the Report for Board of Directors Classified Personnel Actions. Section 7.9. The District will provide a seniority list for each job classification by October 1 and March 1 each year. ARTICLE 8 – REASSIGNMENT / RECLASSIFICATION Section 8.1. – Reassignment. In the event of demotion or transfer to a classification at a lesser rate, the employee shall be placed in the new classification at a step which will

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give him/her the smallest reduction in pay or at the same step the employee previously held in that position, if applicable, with step increases to the extent that would have been earned. Section 8.2. – Reclassification. Employees wishing to be reclassified must pass a district-administered test for the new position. Tests will be administered only when positions are available. For custodians, employees moving laterally will not be required to take a test, unless their ability to perform the job is in doubt as determined by the supervisor. ARTICLE 9 – DISCIPLINE PROCEDURES / TERMINATION OF EMPLOYMENT Section 9.1. The District may take disciplinary action against an employee for just cause. The district will make every effort to schedule meetings related to discipline during an employee’s regular shift, or in the case of swing shift and night shift as close to the start of shift as possible. Employees will be compensated for disciplinary meetings they are required to attend outside of working hours. A progressive disciplinary policy will normally be followed by the District when it deems it necessary to discipline an employee. However, the employer may suspend without pay or terminate any employee when in his/her judgment the situation warrants such action. The progressive disciplinary policy will consist of the following: (1) verbal warning(s), (2) written warning(s), (3) suspension and/or (4) termination. The causes for disciplinary action or termination include, but not limited to the following: incompetence, insubordination, inability to perform job functions, willful or persistent violation of school laws or policies or regulations, safety violations, immorality, willful or persistent neglect of duty, addiction to the use of or possession of illegal narcotics or habit forming drugs. At the request of the employee, he/she may have Union representation, Business Agent and/or bargaining unit steward at a disciplinary hearing. Section 9.2. Termination of employment shall require fifteen (15) working days’ notice. The notice of termination shall clearly state the reasons therefore. Section 9.3. The District is not required to give notice in any case wherein the reason for termination is intoxication, immorality, or insubordination.

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Section 9.4. Any employee feeling aggrieved by termination and the reasons therefore may file a grievance in accordance with the grievance procedure authorized by Article 11 of this Agreement. Section 9.5. Any employee is required to give ten (10) working days’ written notice of intent to resign or retire. Resignation without the required notice will be sufficient cause for the District to withhold accumulated vacation pay. Any vacation taken, but not earned, will be deducted from the employee’s final paycheck. Eligible employees will be entitled to payment for accrued vacation with their last regularly scheduled paycheck. ARTICLE 10 – LAYOFF Section 10.1. When it is necessary to reduce the number of employees due to budgetary or other reasons, a seniority by job title system will be used (as referenced in Article 7, Section 7.2). Employees being laid off will receive a fifteen (15) calendar days’ notice. This procedure will be followed: * Employees will receive recognition for seniority in district by job title. * District will prepare seniority lists for each job title. * District will determine job titles to be reduced. * Employee will be listed in each job title for which he/she has district seniority. * Job title list will show district seniority in that job title for each employee. * Employees with the least seniority in the job title to be reduced will be Reduction of

Force first. Section 10.2. Employees laid off by a reduction in force will be placed on a layoff list and given preference in filling positions for which they meet the requirements. Employees will remain on the layoff list for up to one full year; provided that they keep the District informed of their address and have not turned down a position offered by the District. Laid-off employees will retain seniority and continuity of service if hired back within one year. ARTICLE 11 – GRIEVANCE PROCEDURE Section 11.1. The grievance procedure established in this article shall be used for the purpose of orderly resolution of claims or disputes which involve the interpretation or

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application of this Agreement and other items that are mandatory subjects for bargaining. Grievances shall be processed in the following manner. The grievance will not be heard unless all steps are followed in the order established in this article. Step 1. The employees shall first discuss the concern with the immediate supervisor within ten (10) working days. If the employee wishes, he/she may be accompanied by a Union representative at such discussion. The supervisor will give an answer regarding the concern within ten (10) working days of the discussion. Step 2. Designated representatives of the Union, any employee or group of employees having a grievance shall take the matter up with the appropriate supervisor within fifteen (15) working days of the occurrence of the grievance, or the employee’s/Union knowledge of the same. The affected supervisor shall respond within fifteen (15) working days thereafter. The District reserves the right to require the affected employee(s) to appear at grievance hearings. Step 3. If not satisfactorily settled at Step 2, the grievance will be submitted in writing to the Employee Services administrator within ten (10) working days. Not later than ten (10) working days thereafter, the Employee Services administrator, or designee, will make known in writing his/her disposition of the grievance to the Union. Step 4. If not satisfactorily settled at Step 3, the written grievance may be submitted within fifteen (15) working days to the District Superintendent or the Superintendent’s designee. Not later than fifteen (15) working days thereafter, the District Superintendent or the Superintendent’s designee will make known in writing his/her disposition of the grievance to the Union. Step 5. If no settlement is reached in Step 4, the grievance may be submitted by either party to PERC for a list of arbitrators for selection of an arbitrator for binding arbitration in matters of application to this Agreement. A request for binding arbitration shall be made within thirty (30) working days of the conclusion of step 4. Section 11.2 – Selecting an Arbitrator. Upon receiving a list of arbitrators from PERC, the parties shall alternately strike names until one individual’s name is left; said individual to become, upon acceptance, the arbitrator. The right to strike the first name shall be determined by the toss of a coin.

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Section 11.3 – Power of the Arbitrator. The arbitrator shall be empowered, except as limited below, to investigate and to make a decision in cases of an alleged misapplication of a specific article(s) and/or section(s) of this Agreement. It being understood that any matter not specifically set forth herein remains within the reserved rights of the District. The arbitrator shall specifically not have the power to:

(a) add to, subtract from, disregard, alter or modify any of the terms of this Agreement;

(b) establish salary scales; (c) rule on the placing of a probationary employee on additional probation; (d) rule on cases of employee termination resulting from intoxication, immorality

or insubordination. Section 11.4. Arbitration shall be further limited and controlled by the following: Section 11.4.1. The parties understand and agree that in making this contract they have resolved for its term all bargaining issues which were or which could have been made the subject of discussion. The arbitral procedures herein established are intended to resolve disputes between the parties only over the application of the matters which are specifically covered in this contract and which are not excluded from arbitration. 11.4.2. The District in no event shall be required to pay back wages for more than five (5) working days prior to the date a written grievance is filed. In the case of a pay shortage of which the employee could not have been aware before receiving his/her pay, any adjustment shall be retroactive to the beginning of the pay periods covered by such pay, if the employee files his/her grievance within five (5) working days after receipt of such pay. Section 11.5. – Cost of Arbitration. The fees and expenses of the arbitrator shall be shared equally by the parties. All other expenses shall be borne by the party incurring them; and neither party shall be responsible for the expense of witnesses called by the other.

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ARTICLE 12 – WORKING CONDITIONS Section 12.1. – Work Year. In work years that contain more than 260 days, employees will be given a day off for each day above the 260 days, around the 4th of July holiday. The day(s) off will be at a time directed by the immediate supervisor, providing for a work force as necessary for the summer school program and other projects. Section 12.1.1. – Hours of Work. A full-time shift shall consist of eight and one-half (8 ½) hours including a thirty (30) minute uninterrupted lunch period as near the middle of the shift as is practicable or nine (9) hours including a sixty (60) minute uninterrupted lunch period as near the middle of the shift as is practicable, and also includes a fifteen (15) minute first half and fifteen (15) minute second half rest period, both of which rest periods shall occur as near the middle of each half shift as is practicable. The immediate supervisor shall determine the designated lunch break period. All rest periods are to be taken at the work site. In order to maintain efficiency of the district operation, flexible-hour shifts may be assigned by mutual agreement with the Union. These could consist of four (4) ten-hour workdays (during summer months), with lunch and rest periods included as appropriate. The Supervisor may adjust the maintenance shift to an earlier start/end time during warm weather months based on safety and district needs. Section 12.1.2. In the event an employee is assigned to a shift less than the full time work shift previously defined in this Article, the employee shall be given a fifteen (15) minute rest period for each four continuous hours of work. Shifts of four hours or more may schedule a thirty minute uninterrupted lunch period as near the middle of the shift as is practicable. The immediate supervisor shall determine the designated lunch and/or rest period. All rest periods are to be taken at the work site. Section 12.1.3. The regular workweek shall consist of five (5) consecutive 8-hour days followed by two (2) consecutive days of rest, or four (4) consecutive 10-hour days followed by three (3) consecutive days of rest. The district may adjust the regular workweek, by mutual agreement with the Union, as necessary to maintain efficiency of operations.

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Section 12.1.4. Each employee, except the Roving Custodian, shall be permanently assigned to a definite and regular work shift and work week and work location/building, which shall not be changed, except in case of emergency, without 24 hours prior notice to the employee. Section 12.2. Painters will work swing shift, 2:30 p.m.-11:00 p.m. from October 1 through April 15 if required by the supervisor, for which they will receive additional compensation of seventy-five cents ($0.75) per hour. Except in the case of an emergency, painters will work shifts not to be changed without forty-eight (48) hours’ notice. Painters may request temporary changes to day shift due to personal necessity. The remainder of the year will be worked from 7:00 a.m. through 3:30 p.m. Section 12.3. Lead Night Custodian The position of lead night custodian is established at Pasco High School, Chiawana High School, McLoughlin Middle School, and Ochoa Middle School. Work hours for this position will be 2:00 p.m.-11:00 p.m. with one hour off for dinner. Section 12.4. All employees required by the employer to attend compulsory classes outside of normal duty hours will be paid at their regular rate per hour for class attendance. The employer will attempt to schedule compulsory classes during regular duty hours if possible. Section 12.5. The District will elect one of the following options to provide for transportation needs for excess district-required travel to and from work for the Edwin Markham and Administration Facilities custodians:

(a) Provide a district vehicle for the travel; (b) Provide transportation to and from work by a district vehicle or other vehicle

assigned for the purpose; (c) Compensate the employee for travel at the per mile rate approved by the

Board of Directors for mileage reimbursement, based upon the location’s distance from the district bus garage (two times that distance for each round trip).

Section 12.6. Employees assigned to graveyard shift shall receive a seventy-five cent ($0.75) per hour shift differential. Employees working a day shift who are involuntarily

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assigned to work a swing shift or graveyard shift on a temporary basis shall receive a seventy-five ($0.75) cent per hour shift differential for the term of the temporary assignment.

Section 12.7. All overtime must be authorized. Authorized overtime work shall be made available as equitably as possible among all members of the bargaining unit, within classifications. The employer shall maintain a monthly record of overtime hours completed by each employee. If overtime work is refused by an employee, except during a planned vacation, said employee shall not be offered any additional overtime assignment unless and until all other employees within the same classification who are qualified to perform the overtime assignment have been individually offered the overtime assignment, in accordance with his or her position on the overtime list. Nothing herein contained, however, shall require the district to offer overtime custodial or janitorial work at a particular school to any custodian or janitor not regularly scheduled to work at such school, or to replace any employee who is then actually engaged in the performance of the particular work necessitating the overtime with any other employee in order to equalize the overtime work. For purposes of assigning overtime at Edgar Brown Stadium, the following shall apply: Overtime will be offered first to employees at the designated “home team” school (Pasco High or Chiawana High). If no “home team” is designated, Pasco High employees will be offered the overtime first. In all cases, at least one High School Head Custodian and a Pasco High employee will be assigned to stadium events. Section 12.8. Overtime rate of pay shall be one and one-half (1 ½) times the hourly rate for the individual employee and will be paid for time worked by district assignment in excess of eight (8) hours per day or forty (40) hours in one week. Holidays and other paid time shall count as time worked in computing daily or weekly overtime. The employee’s normal work week will not be reduced due to overtime work. Overtime work will be offered to the permanent employees prior to any temporary employees being offered any overtime. Section 12.9. When an employee is called back to the job site by a person authorized to approve overtime, the minimum time shall be two (2) hours, at overtime pay, even if less time is spent at such overtime. If more than two (2) hours are required, payment

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shall be for the time actually spent. If called between 12:01 a.m. and 6:00 a.m., the minimum of four (4) hours of overtime shall be paid, even if less time is spent on the job. Section 12.10. Gloves and snow footwear will be furnished for safety purposes for all District custodial and maintenance personnel. For Maintenance employees and mechanics whose job classification requires safety boots, or who request safety boots, the District will reimburse employees up to $175 per year. The style of safety boot must be approved by the supervisor prior to purchase. Employees shall be required to wear any safety equipment provided or paid for by the District while working. Section 12.11. Coveralls/shirts for the District maintenance and custodial employees provided by the district shall be for the purpose of safety and security. Section 12.12. Time on layoff and time on authorized leave of absence, not to exceed one year for twelve (12) month employees and one school year for less than twelve (12) month employees, will be counted as continuous service for the purpose of establishing and retaining eligibility dates. Section 12.13. All employees, whether maintenance or custodial, who are temporarily assigned by the Supervisor to a higher job classification, will receive the higher pay rate for all hours worked in the upgrade position. During periods of absence of Head Custodians, including summer months, the temporary vacancy will be filled by the senior qualified person. The top five (5) senior custodial employees (excluding current Head Custodians) will be given first consideration on a rotating basis in all upgraded positions when employees are absent due to any contractual leave of five (5) days or more duration. By October 1st of each year a list will be established of the five (5) senior custodial employees who wish to be included in this rotation. The list will be updated as these senior employees are placed in permanent head custodial positions. Employees upgraded shall be increased in pay vertically on the increment pay schedule. Section 12.14. – Pay Day. The cutoff day for payday is the last working day of the month. Overtime worked and reported prior to the cutoff day will be paid in that pay period. Overtime worked after the cutoff day will be paid in the next month’s pay period. Payday is the last state business day of the month.

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Section 12.15.—Employees hired after the date of ratification of this agreement will be required to sign up for direct deposit. Beginning September 1, 2013, all employees will be required to sign up for direct deposit, provided the district offers a service for employees who do not otherwise have an established bank account. ARTICLE 13 – HOLIDAYS / VACATIONS Section 13.1.1. – Holidays. All employees covered by this Agreement shall be given the following paid holidays that fall within their work year. 180-day employees who continue employment through summer school closure months shall receive scheduled holiday compensation as provided by this Article:

1) New Year’s Day 2) Day preceding or following New Year’s Day 3) Martin Luther King, Jr.’s Day 4) President’s Day 5) Memorial Day 6) Independence Day 7) Labor Day 8) Veteran’s Day 9) Thanksgiving Day 10) Friday following Thanksgiving 11) Christmas Day 12) Day preceding or following Christmas

Section 13.1.2. – Unworked Holidays. Eligible employees shall receive pay equal to their normal work shift at their base rate in effect at the time the holiday occurs. Employees who are on the active payroll on the holiday and have worked both their last scheduled shift preceding the holiday and their first scheduled shift succeeding the holiday, and are not on leave of absence, shall be eligible for pay for such unworked holiday. An exception to this requirement will occur if employees can furnish proof satisfactory to the district that because of illness or on approved absence they were unable to work on either of such shifts, and the absence previous to such holiday, by reason of such illness, has not been longer than thirty (30) regular work days. Holidays shall count as time worked in computing daily or weekly overtime.

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Section 13.1.2.1. – Worked Holidays. Employees who are required to work on the above described holidays shall receive 2 ½ times their base rate for all hours worked on such holidays. An employee whose regularly scheduled shift begins before midnight and continues into the holiday will be paid their regular rate of pay. (see Section 12.1.1 Hours of Work). Section 13.1.3. – Holidays during Vacation. Should a holiday occur while an employee is on vacation, the employee shall be allowed to take one extra day of vacation with pay in lieu of the holiday as such. Section 13.1.4. - On Call During Holidays. Should an employee be on call during a Holiday the entire (24) hour period of the Holiday will be designated as on-call time. Compensation. On call will be paid at the rate of $3.00 per hour. When the employee is required to report to a district facility, the minimum time shall be two (2) hours, at the employee’s over time rate of pay, in addition to the on-call pay. If more than 2 hours are required, compensation shall be for time actually worked at the employee’s overtime rate. Language in section 12.9 pertaining to four (4) hours of call out time between 12:01 a.m. and 6:00 a.m. shall not apply to the on-call position. The employee will be paid at the regular hourly rate during the normal work hours during the on-call week. Section 13.2. – Vacations. Section 13.2.1. Annual vacation with pay shall accrue to permanent full time employees at the rate of one (1) working day for each month of continuous service if their employment is continuous for six (6) months or longer. After the completion of the fifth (5th) year, or beginning with the sixth (6th) year of continuous employment, one (1) additional working day of vacation with pay shall be allowed each year through the thirteenth (13th) year of employment to a maximum of twenty (20) working days each year until the employee has completed twenty (20) years of service. After twenty (20) years of employment, two (2) additional days will be granted. Section 13.2.2. It is mutually agreed that vacations shall be scheduled at the request of the eligible twelve (12) month employee, unless such vacation time would disrupt the

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normal activities of the school district in the opinion of the supervisor. Less than twelve (12) month employees shall take their vacation at the completion of their working year. Section 13.2.3. – Scheduling Vacations. Employees are to submit vacation requests to their supervisor for approval three (3) weeks in advance. Employees may schedule vacation time during the school year with the approval of the supervisor. The Supervisor shall provide a written approval or denial following submittal of written request from the employee with in two (2) weeks unless a school calendar has not been approved by the Board of Directors. Based on the needs of the District, in the event that multiple employees submit requests on the same day, the employee(s) with the earliest hire date shall have preferential rights regarding vacation period. Section 13.2.4. An eligible employee shall receive a year’s credit for movement on the vacation schedule in the month following his or her hire date. Section 13.2.5. Employees may carry over to the next year a maximum number of days equal to one year’s allocation of vacation days. No employee shall lose days due to district employment needs. Section 13.2.6. Eligible employees who have given at least ten (10) working days written notification of termination shall be entitled to payment for accrued vacation with their last regularly scheduled paycheck. ARTICLE 14 – SICK LEAVE Section 14.1. – Leave for Illness, Injury or Emergency.

(a) Each employee shall accumulate one (1) day of sick leave for each calendar month worked. An employee hired between the first day of the month and the fifteenth of the month will receive sick leave credit for that month; employees hired after the fifteenth of the month will not begin accumulation of sick leave benefits until the next month. Sick leave may be accumulated according to applicable laws of the state of Washington. The District shall post such leave monthly as it is earned. Sick leave benefits shall be paid on the basis of the

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employee’s hourly rate applicable to the employee’s normal daily work shift at the time sick leave is taken. Sick leave shall be accounted for on an hourly basis.

(b) Sick Leave Provisions: When an employee has exhausted the number of sick leave hours allowed or accumulated, a deduction of the hourly salary shall be made for each additional hour absent.

(c) Work–hardening: Under certain conditions, an employee may be allowed to temporarily perform a portion of a full load in a work-hardening period. This may be done only with the approval of the attending physician, the immediate supervisor, and the Director of Employee Services/designee. Pay will be prorated after the leave allocation has been exhausted. Each case will be individually considered as to feasibility. Sick leave may be used for routine physical examinations.

(d) Physician’s Statement: If any employee is absent due to illness or injury or if the supervisor in consultation with an Employee Services administrator has reason to believe an employee’s ability to perform the essential functions of the job are impaired, a physician’s certificate attesting to the illness or injury and to the employee’s fitness to perform his/her duties may be required at the discretion and expense of the district. If the absence continues for five (5) consecutive days, or if an employee is absent and has no accrued sick leave, the physician’s certificate shall automatically be required at the expense of the employee. In the case of extended sick leave, the employee will be returned to his/her former position provided the illness does not continue more than ninety (90) calendar days beyond accumulated leave. In any event, the position will be held open a maximum of one (1) year.

(e) An employee may use accrued sick leave to care for a child of the employee under the age of eighteen who has a health condition that requires treatment or supervision. Such leave shall be deducted from the employee’s accrued sick leave unless covered by (f) below.

(f) The District shall abide by State and Federal mandated family leave statues. (g) (1) As an attendance incentive, an amount equal to two (2) day’s pay shall be

automatically added to an employee’s paycheck in January of each year provided no more than two (2) sick leave days have been used during the previous year. (2) As an additional attendance incentive, employees hired prior to September 1, 2008 who have been continuously employed with the district at least ten (10) years and who have accrued at least fifty (50) days of sick leave will be eligible to

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receive a payment equal to 25% of their total accrued sick leave upon voluntary resignation from the district. This attendance incentive will not apply to employees hired on or after September 1, 2008, or who retire from district employment and receive a payment according to Article 21, or who are terminated or resign in lieu of termination.

(h) In the case of absences, the supervisor must be notified of any absence at least one (1) hour before shift start. The supervisor or designee will assign substitutes

(i) In cases of unscheduled work absences it will be the responsibility of the employee to give to the immediate supervisor daily notification of work status with the exception where a definite date of return has been established.

(j) Head/Day Custodial Call In. The head/day custodian will notify the facility night custodian of pending shift absence. The night custodian will substitute for the first day and notify the Assistant Supervisor of Maintenance and Custodial at 7:00 a.m. the following morning. In the event that the night custodian cannot supply coverage, the head/day custodian will contact the roving custodian and the rover will notify the Assistant Supervisor of Maintenance and Custodial at 7:00 a.m. the following morning.

(k) The administrator of the estate of a deceased member may also cash-out all accumulated sick leave at the rate of 25% one (1) day’s monetary compensation for every four (4) days of leave. Per district policy, documentation of administrator status may be required.

(l) The bargaining unit may elect on an annual basis to participate in VEBA III. If VEBA III is elected, employees would convert unused sick leave under this Section (cash out upon retirement only) to a VEBA account.

Section 14.2. – Provisions for Emergency Leave. The District shall grant emergency leave with pay for the following reasons: illness or hospitalization of a member of the employee’s family which necessitates the employee’s actual presence; serious damage to personal property; bereavements not covered by the bereavement policy; and legal proceedings in which the court mandates attendance by the employee. A maximum of five (5) consecutive working days emergency leave shall be available for each incident. Illness for children under eighteen years of age are not subject to the five day limit. The district may grant leave in other emergencies which make it impossible for the employee to work. General conditions under which emergency leave may be granted in “other emergencies” are as follows:

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A. The problem must have been suddenly precipitated and must be of such a nature

that planning is not possible, or that planning could not relieve the necessity for the employee’s absence.

B. The problem cannot be one of minor importance or mere inconvenience, but must

be serious. C. Emergency leave granted for “other emergencies” shall be limited to a maximum of

five (5) consecutive working days for each incident. Written application for consideration for emergency leave will be by means of the absence affidavit. The decision regarding this request shall be transmitted to the employee within ten (10) days of the receipt of the request. All paid emergency leave shall be deducted from accumulated sick leave. Section 14.3. – Bereavement Leave. Section 14.3.1 Bereavement leave, not to exceed five (5) consecutive working days, will be allowed with pay for each death in the immediate family. “Immediate family” means the mother, mother-in-law, father, father-in-law, stepmother or stepfather, spouse, son, daughter, stepson, stepdaughter, son in law, daughter in law, grandchild, brother or sister of the employee, sister in law or brother in law, the grandchild or the grandparent of the employee or his/her spouse, guardian, or any relative living in the immediate household of the employee. Bereavement leave is not accumulative and is not deducted from sick leave. Bereavement leave limited to one (1) day of leave with pay is hereby provided in case of absence caused by death of 1.) Close friend, or 2.) A relative not included in the “immediate family” defined above. The single-day bereavement leave provided in this paragraph is limited to two (2) occasions per year. Such leave is not accumulative and documentation is required. Section 14.3.2. Emergency leave may be granted by the Director of Employee Services/designee for bereavement purposes where the death is not covered by this policy. If the deceased has substantially the same association with the employee as

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his/her parent or child would have, then bereavement leave may be granted at the discretion of the Director of Employee Services or designee. Section 14.4. – Maternity Leave. An employee requesting maternity leave shall give written notice to the District at least thirty (30) days prior to the commencement of such leave. The written request for maternity leave should include a statement as to the expected date of return to employment, and within thirty (30) days after childbirth the employee shall inform the District of the specific day on which she will return to work. Sixty (60) calendar days after childbirth shall be reasonable time to be allowed for maternity leave, unless the employee’s physician recommends time beyond sixty (60) days through a written statement, at which time maternity leave extension may be granted. Sick leave shall be granted under the sick leave provision contained herein. An employee returning from maternity leave shall be placed in her former position, or in a similar position in the District. Leave for childcare and maternity will be in compliance with state law. Section 14.5. – Other Leaves. Section 14.5.1. The Director of Employee Services/designee may grant leave for reasons not listed herein; leave without pay. Written request for such leave must be submitted through the immediate supervisor to the Director of Employee Services/designee. Section 14.5.2. Unpaid leave up to a maximum of three (3) days to attend union functions to which they have been appointed may be granted to shop stewards. This will require advance written permission by supervisor and Director of Employee Services. Section 14.6. – Leave for Part-Time Employees. All regular employed part-time employees who are employed four (4) hours per day or more shall be entitled to sick leave and all other benefits as granted, but such leaves and benefits will be prorated in the same ratio as the regular work hours per day, days per week, weeks per month, or months per year of such part-time employee bears to eight (8) hours per day, 260 days per year.

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Section 14.7. – Judicial Leave. In the event an employee is summoned to serve as a juror, or appear as a witness in court, or is named a co-defendant with the District, such employee shall receive a normal day’s pay for each day of required presence in court; provided, however, that any compensation received for such service shall be paid to the District, except for any compensation received for travel. Such repayment shall not exceed the employee’s normal daily pay, less bona fide expenses. When the employee’s presence is no longer required in court, he/she must return to work. This provision will apply only to employees who work during normal court hours. Section 14.8. – Personal Leave. Three personal leave days shall be granted to all employees, with a fourth personal leave day after fifteen (15) years of service to the district. One of these personal days must be taken during a non-school day. Personal leave is allocated in advance during the month of September. It is non-cumulative. New employees must work 90 consecutive days to earn personal leave. Unearned personal leave taken during the year will be deducted if the employee terminates during the year. Personal leave may not be taken during the first or last week of school; however, exceptions may be granted on an individual need basis. Personal leave may be used to extend a holiday, with the exception of those earning a fourth leave day, which may only be used to extend holidays during non-school periods. The employee must submit a written request to his/her supervisor(s) two (2) days prior to taking said leave. The absence needs to be approved by the supervisor or his/her designee. An absence affidavit is to be filed with the employee’s supervisor on the day following the leave and sent to payroll. Employees are not required to disclose the reason(s) for personal leave requests. Personal leave days granted but not taken during the year may be cashed out at the end of the year through established district procedure. Requests for cash out must be submitted on the appropriate form to the payroll office during the month of June. The cash out rate for personal leave is at the rate of one hundred percent (100%) of employee’s regular rate of pay. Unused personal leave may not be cashed out in the two (2) years prior to retirement. If an employee cashes out personal leave in those two

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years prior to retirement, they will be required to reimburse the district to avoid a retirement system’s penalty. Section 14.9. Leave Sharing. The District and the Union agree that leave sharing is a worthwhile benefit to bargaining unit members who either have consumed all accumulated leave or will, as a probability, consume all accumulated leave before returning to work. The parties agree to permit leave sharing between employees in different bargaining units and may receive donated leave from employees in other bargaining units when allowed by any other applicable collective bargaining agreement. In that regard, the parties agree as follows: a). Individualized Eligibility Determination: An employee may apply for leave sharing provided they have met the following criteria:

1) The employee suffers from, or has a relative or household member who suffers from, an extraordinary or severe illness, injury, impairment or physical or mental condition and the condition must either have caused or be likely to cause the employee to take leave without pay or terminate employment. Written confirmation by a medical doctor will be required.

2) The employee has been called to service in the uniformed services. 3) A state of emergency has been declared anywhere within the United States and

by federal or any state government and the employee has needed skills to assist in responding to the emergency or its aftermath and volunteers his or her services to either a governmental agency or to a nonprofit organization engaged in humanitarian relief of the devastated area, and the governmental agency or not profit organization accepts the employee’s offer of volunteer services.

4) The employee is a victim of domestic violence, sexual assault, or stalking. 5) The employee has depleted all of his/her sick leave and annual leave reserves or

provides written confirmation by a medical doctor that, as a medical probability, the employee will remain unable to return to work until after all remaining leave with pay is consumed.

6) The employee has diligently pursued and has been found to be ineligible for industrial insurance benefits.

Leave sharing shall be administered in accordance with RCW 41.04.665. b). Determination of Degree of Benefit and Conditions:

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1) The Superintendent or designee and a Union representative shall determine the

amount of leave which the affected employee shall be allowed. This determination shall be based upon the written confirmation of a medical doctor, referred to at (1) or (2) above.

2) No employee shall receive more than one hundred eighty (180) days of donated leave per contract year.

3) A staff member who has an accrued leave (vacation) balance of more than ten (10) days may request to transfer any amount of accrued annual leave to another staff member authorized to receive shared leave. A staff member may not transfer leave that would result in an accrued annual leave balance of fewer than ten (10) days.

4) An employee who has an accrued sick leave balance of more than sixty (60) days may request that the District transfer up to six (6) days of accumulated sick leave to the affected employee. Employees may not donate more than six (6) days of sick leave in a twelve (12) month period (September 1 through August 31), and in no event will a transfer be allowed to reduce the donor’s sick leave balance below sixty (60) days.

5) The District shall develop forms and procedures necessary to implement the sick leave and annual leave sharing.

6) Contributions of leave shall be on a voluntary basis and the names of donors shall be kept confidential. The Union shall be permitted to make the membership aware of the need for donations but shall be precluded from individual solicitations. The names of individuals who do or do not make donations shall not be published.

7) Recipients of donated leave shall continue to be district employees and shall continue to receive normal employee benefits.

8) In the event the employee receiving donated leave does not use all leave donated, the unused donated leave in such employee’s leave account shall be returned to donors, prorated, within (45) days after the use of accumulated leave ceases.

9) Except for procedures in (8) immediately above, when leave is donated, the donor will be required to execute a waiver whereby the donor will be required to agree that he/she will not ask for return of the donated leave, and the Union by this agreement also agrees to make no request for return of donated leave.

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ARTICLE 15 – WAGE RATES AND JOB CLASSIFICATION Section 15.1. The following schedule of job classifications and wages shall be effective throughout the duration of the Agreement unless changed by mutual agreement of the parties, subject, however, to the provisions of Chapter 124, Laws of 1st Extraordinary Session, 1965. Section 15.2. 180-day custodians assigned to summer cleanup work will receive their regular rate of pay. All other employees will receive the temporary craft worker or temporary hourly worker rate of pay, depending upon assignment. Section 15.3. – Crew Leader. Employees designated as crew leaders will be paid $150/month. Crew leaders will be appointed at the discretion of the supervisor. Any employee temporarily appointed to the positions shall be compensated on a pro rata basis. Section 15.4. – Pesticide / Herbicide Application. Only licensed employees shall be assigned to apply hazardous chemicals to control weeds and/or insects on District property where a license is so required by law. Employees so assigned shall receive $2.00 per hour over regular rate(s) for all hours of work performed while spraying, calibrating, mixing, cleanup and disposal of hazardous chemicals. Section 15.5. – Annual In-Service Training. Three days of annual in-service training classes will be scheduled and conducted by the Operations Department. The District will supply the instructor(s) and course materials. Classes will be conducted on District time. Courses offered will include such topics as safety, basic cleaning techniques, District policy, Operations Department procedures, building maintenance, heating and ventilation equipment servicing, boiler classes and basic supervision techniques. Employees will be given a minimum one (1) month notice of this training. ARTICLE 16 – INSURANCE Section 16.1. The District shall provide the total amount funded by the state for medical benefits for each full time employee (1,440 annual hours worked) and a prorated amount of the same for all permanent part-time employees working more than 720

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hours per year to the bargaining unit insurance pool. The percentage of full-time equivalence for insurance purposes will be determined by projecting the expected work year for an employee and finding the percentage that the projection is of a full time 1,440 hour position. The insurance pool is intended to gain maximum utilization of the annual insurance benefits contribution for the bargaining unit members. In addition, the District shall contribute forty thousand dollars ($40,000.00) into the insurance pool annually. The Health Care Authority contribution that the state requires be returned for retirees will be deducted from the pool before other funds are distributed. After each employee has made his/her selection of benefits under the program provided herein, remaining funds in the pool, if any exist, shall be available for distribution to cover employee’s requested coverage’s. The amounts of pooled funds will be distributed by equal shares beginning with the smallest amount requested and thereafter repeating this function until all pooled funds are exhausted. Any employee working less than 720 hours annually will not be eligible to participate in District authorized insurance programs. Members of the bargaining unit may select from any of the full District insurance programs (medical, dental, vision, or life, or Section 125 Plan) as may be approved and authorized by the District. Deductions shall first be made from any insurance program which requires 100 percent participation. INSURANCE PAYMENT: Employees not working the summer months shall pay by personal check any premium not covered by District contribution for July and August. Such payment shall be in two separate checks and shall be in the payroll office by the last working day of the month in June and July for July and August. ARTICLE 17 – MEMORANDUMS OF AGREEMENT Section 17.1. All Memorandum(s) of Agreement or Understanding agreed to by the parties shall be brought forward and made part of this agreement for its duration. ARTICLE 18 – SEPARABILITY OF PROVISIONS

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Section 18.1. If any provisions of this Agreement or the application of any such provision is held invalid, the remainder of this Agreement shall not be affected thereby. Section 18.2. Neither party shall be compelled to comply with any provisions of the Agreement which conflicts with state or federal statutes or regulations promulgated pursuant thereto. Section 18.3. In the event either of the foregoing sections is determined to apply to any provisions of this Agreement, parties agree to renegotiate the affected provision by holding a meeting within thirty (30) days after such determination has been made. ARTICLE 19 – PROHIBITION REGARDING ALCOHOL AND/OR CONTROLLED SUBSTANCES – DRUG TESTING Section 19.1. The unauthorized use, sale, transfer, or possession of alcohol, drugs, controlled substances and/or “mood altering” substances (except the possession of prescribed medication other than marijuana, verifiable by a current, properly issued prescription that would not present impairment or a safety risk) during work hours, (including meal and rest periods), on District property, in District vehicles, or in personal vehicles while conducting District business, is prohibited. Violation of this section of the Agreement will result in disciplinary action which may include discharge. Section 19.2. The District may, with just cause relating to the job impairment of an employee, require testing for evidence of the illegal or excessive use of alcohol, drugs, narcotics, amphetamines, or any other legally controlled substance. All newly hired employees may be tested as part of the employment process. Random drug testing of employees is strictly prohibited. Section 19.2.1. Should an employee or applicant for employment test positive (indicating substance abuse), the Gas Chromatograph (or other proven test of equal or greater validity) will be used to validate the first test. As more advanced testing procedures become available, the District will adopt the newest, most error-free testing procedure available, if tests are available locally and the costs are comparable. There will be strict adherence to the chain of custody of all samples.

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Upon request, the employee or applicant will have the opportunity for a confirmatory test at the same or other testing facility at his/her own expense. The privacy and confidentiality of the employee will be of the utmost importance to the District when dealing with concerns of this nature. Section 19.2.2. Employees who voluntarily (not initiated by an incident having to do with their dependency) make their drug or alcohol dependency known to the employer, will be referred to the Employee Assistance Program. ARTICLE 20 – SAFETY Section 20.1. The District will provide measures and safety rules to minimize accidents and health hazards during hours of employment. The Union agrees to cooperate with the District to the end that the employees shall use such safety equipment when so provided and observe safety and health regulations as provided by the District. ARTICLE 21 – RETIREMENT, RESIGNATION OR TERMINATION If the final work day is the 1st-14th, vacation entitlements will be paid at the end of the month. If the final work day is the 15th – 31st , vacation entitlements are deferred one month. If the employee leaves after the insurance has been paid by the District for the month said employee will remain covered until the end of the month. Vacation buy out is limited to two years entitlement with a maximum of 30 days applied to retirement credit. Payment shall be made at the payroll following the request. Upon retirement an employee may cash out sick leave at the rate of twenty-five percent (25%) or one (1) day’s compensation for every four days. ARTICLE 22 – TERM Section 22.1. The term of this Agreement shall be from September 1, 2015 through August 31, 2018.

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Section 22.1. All provisions of this Agreement shall be applicable to the entire term of the Agreement notwithstanding its execution date, except as provided in the following section. Section 22.3. In each year the state “pass through” for cost of living increases and insurance will be applied to wages and benefits. Section 22.4 Special Provisions The AAA classification shall have the ability to pursue ASE certifications as follows: If a mechanic successfully completes one ASE exam they will be eligible for a three percent (3%) increase to their general wage. If a mechanic successfully completes at least three ASE exams they will be eligible for a five percent (5%) increase to their general wage. If a mechanic successfully completes at least six ASE exams or achieves Master Bus Mechanic Technician they will be eligible for a seven percent (7%) increase to their general wage. Increases are non-cumulative, based on the general wage rate. The district will pay the costs for Mechanics to renew the Commercial Driver’s License (CDL). If an off-duty Mechanic is directed by the Supervisor or designee to respond to a bus in need, the Mechanic shall be compensated a minimum of two (2) hours pay.

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DATED this __________ day of ______________________, 2016. International Union of Operating Pasco School District No. 1 Engineers Local 280 _____________________________ _____________________________ Business Manager President - Board of Directors _____________________________ _____________________________ President Superintendent _____________________________ _____________________________ Recording Secretary Chief Negotiator _____________________________ Union Steward ______________________________ Union Steward ______________________________ Union Steward ______________________________ Union Steward

2015-2016MAINTENANCE CUSTODIAL

SALARY SCHEDULE

02/02/2016

ENTRY REGULAR >10 YEARS >15 YEARS > 20 YRSCUSTODIANSCustodian III 16.04 18.87 19.15 19.44 19.73Custodian II 14.81 17.43 17.69 17.96 18.23Custodian I 14.09 16.57 16.82 17.07 17.33Custodian Substitute 10.00

MAINTENANCEAAA 18.69 22.21 22.54 22.88 23.22AA 17.81 21.06 21.38 21.70 22.02A 16.73 19.72 20.02 20.32 20.62B 15.34 18.18 18.45 18.73 19.01CCC 13.28 15.42 15.65 15.88 16.12CC 12.12 14.26 14.47 14.69 14.91D N/A 17.08 N/A N/A N/AE N/A 10.25 N/A N/A N/AMechanic Lead N/A 23.12 23.47 23.82 24.18Print Shop Lead N/A 22.39 22.73 23.07 23.42

MECHANIC W/ASE CERTIFICATION(S)AAA +3% 19.25 22.88 23.22 23.57 23.92AAA +5% 19.62 23.32 23.67 24.03 24.39AAA +7% 20.00 23.76 24.12 24.48 24.85Lead Mechanic +3% N/A 23.81 24.17 24.53 24.90Lead Mechanic +5% N/A 24.28 24.64 25.01 25.39Lead Mechanic +7% N/A 24.74 25.11 25.49 25.87

CLASS AAA SPECIALIST CLASS A SEMI-SPECIALIST CUSTODIAN IIIMAINTENANCE CRAFT MAINTENANCE Booth Day CustodianCarpenter Deliveryperson Head CustodianElectrician Printshop OperatorIrrigation Specialist Service Technician/CustodianLocksmith Warehouseperson CUSTODIAN IIMechanic Booth Night CustodianPainter CLASS B NHHS CustodianPlumber M&O Asst System Specialist Asst. Grounds CustodianRefrigeration Specialist Mail Courier Lead CustodianUtility CraftsWarehouse Foreman CLASS CC CUSTODIAN I

Night CustodianCLASS AA SPECIALIST Regular CustodianMAINTENANCE CRAFT CLASS DGroundsperson Temporary Craft WorkerOperations Specialist Bus Washer, Fuel & Light MechPrinter CLASS EUtility Crafts-Swing Shift Temporary Hourly Worker


Agenda Item Summary AGENDA ITEM NO. : 11E BOARD MEETING DATE: March 22, 2016

TOPIC: Overnight Student Travel – Chiawana High School Distributive Education Clubs of America (DECA) Every 15 Minutes Shift Into Safety Presentation Preparation and Benton County Morgue Field Trip

CABINET ADMINISTRATOR: Glenda Cloud PRESENTER: Glenda Cloud


OBJECTIVE: To secure board approval for overnight student travel.

BACKGROUND: (Pertinent past action/events) Leslie Bell, Distributive Education Clubs of America (DECA) Advisor and Every 15 Minutes Coordinator, is seeking permission for overnight travel April 14 – 15, 2016 for selected students involved in the Every 15 Minutes Shift Into Safety Program presentation to Chiawana High School students on April 15, 2016. Students will stay overnight at the Chiawana High School gymnasium and will visit the Benton County Morgue in Kennewick, WA. They will participate in alcohol awareness and team-building activities, as well as listen to information from police officers and the County Coroner to complete preparation for their presentation.


PROJECTED COSTS: $110.00 Per Event BUDGET CODE: DECA

SUGGESTED MOTION: I move the overnight travel allowing selected students to participate in preparation for the Every 15 Minutes Shift Into Safety Program presentation to Chiawana High School students be approved as presented.

NEXT STEPS:

Revised 9-22-06


Trips with Students Name of School, Group and Advisor: Chiawana High School, Distributive Education Clubs of America (DECA), Leslie Bell

Purpose of Trip: Every 15 Minutes – Shift Into Safety Program and morgue field trip

Date of Trip: April 14 – 15, 2016

Location of Event (include venue) Chiawana High School gymnasium and Benton County Morgue

Method of Transportation: (If staff member is driving, provide proof of Type II license) District Bus

Staff Chaperoning and Parent Volunteers (Must have one chaperone for every 15 students)

Leslie Bell, Molly Helton, Brian Thomas and Troy Sommerville

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)

Total cost entire event per student

$110.00 Hotel Name, Location and Phone Number Chiawana High School Gymnasium and Room F1225 8125 W Argent Road Pasco, WA 99301 509-543-6786 x 5559

$.00 $.00 $.00

$110.00 Emergency Contact Phone Number(s) Leslie Bell Cell 509-521-5725

Budget Responsibility (club, students, fund-raisers, etc.) DECA 4444-016 ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.)

April 14, 2016 3:00 PM Depart CHS for the Benton County Morgue 4:45 PM Arrive back at CHS and dinner potluck provided by parents 6:15 PM Rehearse for assembly 7:00 PM Evening counseling session 9:00 PM Activities before lights out 10:30 PM Curfew – lights out April 15, 2016 6:00 AM Wake up, prep for the day, breakfast provided by DECA 7:00 AM Rehearsal for the assembly 9:30 AM Assembly 11:30 AM Students return to regular schedule

Students attending (see attached Vehicle Departure Form/Student Roster) You are required to carry student emergency contact information with you on the trip.

Submitted by: Leslie Bell 3/8/16 Name/Date

Approved by: John Wallwork 3/8/16 Name/Date

Revised 2-4-16

PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary

AGENDA ITEM NO. : 11F BOARD MEETING DATE: March 22, 2016

TOPIC: Out of Country Overnight Student Travel – Chiawana High School International Club to Yokohama, Japan



OBJECTIVE:

To secure board approval for overnight international student travel.

BACKGROUND: (Pertinent past action/events) Ms. Sessions, International Club Advisor at Chiawana High School, is seeking permission for out of country overnight travel for students involved in the exchange trip to Yokohama, Japan July 20 – August 4, 2016. This trip is funded by student fund raising and Yamate Gakuin High School.

This trip includes Sunday travel.


PROJECTED COSTS: $2000 Per Person BUDGET CODE: CHS International Club and Yamate Gakuin High School

SUGGESTED MOTION: I move the out of country overnight travel for Chiawana High School students involved in the exchange trip to Yokohama, Japan July 20 – August 14, 2016 be approved as presented.

NEXT STEPS:

Revised 9-22-06


Trips with Students Name of School, Group and Advisor: Chiawana High School, International Club, Angie Sessions and Matt Hudson

Purpose of Trip: Participate in the Yamate Gakuin Exchange Program

Date of Trip: July 20 – August 4, 2016

Location of Event (include venue) Yamate Gakuin International School, Yokohama, Japan

Method of Transportation: (If staff member is driving, provide proof of Type II license)

Airplane TBD, Charter Bus

Staff Chaperoning and Parent Volunteers Angie Sessions, Bryan Meredith, Matt Hudson, Cajsa Wallwork and John Wallwork

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify) Tickets


$2000.00 Hotel Name, Location and Phone Number Students will be staying with Japanese students and their families in pairs of two. Information on hotel for chaperones will be available when closer to trip date.

$0.00 $0.00 $0.00 $0.00

$2000.00 Emergency Contact Phone Number(s) 509-528-7243 Angie Sessions

Budget Responsibility (club, students, fund-raisers, etc.) Students are doing ASB fundraising activities, CHS International Club, and partial funding from Yamate Gakuin High School. The students will be staying with host families while there and meals are provided by them.

ITINERATRY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.)

July 20, 2016 12:40 PM Fly from SeaTac to Tokyo, Japan - Parents will get their student to the airport (carpool) July 21, 2016 3:00 PM Arrive Tokyo, Japan, take bus to Yamate Gakuin, Yokohama Japan, Yamate High

School (students are placed with families) August 4, 2016 1:00 PM Travel by bus from Yamate High School to Tokyo 5:30 PM Fly from Tokyo, Japan to SeaTac 10:50 AM Arrive SeaTac - Parents will pick up their student from the airport (carpool)

The time zone difference between Pasco, WA and Tokoyo, Japan is 16 hours The flight times are an estimate based on what will be purchased after board approval.


Submitted by: Angie Sessions 2-25-16 Name/Date

Approved by: John Wallwork 3-8-16 Name/Date

Revised 3-9-06

Pasco School District - Yamate Gakuin Homestay Exchange

In 1969, Yamate Gakuin, a school from Yokohama, Japan, decided that they would like their students to experience the life and culture of an American teenager. The school developed a plan to have their students travel abroad to English speaking countries so that their students could strengthen their English communication skills and understand Western culture.

The first exchange in our area was to Dayton High School. From that time, the Yamate Gakuin has traveled to our area every year in April to do homestay exchanges with Washington students. Over the years, schools from Walla Walla, Dayton, the Yakima Valley and the Tri-Cities have participated in this homestay exchange. Pasco High School began the exchange program in 1997. Since then, students from Pasco have traveled to Japan 6 times.

During the trips to Japan, our students have experienced the Japanese culture and been treated as family members by the families from Yamate Gakuin. Some of the activities that they participate in are a variety of sightseeing trips to Yokohama and Tokyo, as well as cultural activities like touring Chinatown in Yokohama and the temples of Tokyo. Other activities include Tokyo Disneyland, Yokohama Sea World, the summer fireworks on Yokohama Bay and a trip to the Yokohama Bay Bridge (a larger version of our cable bridge in the Tri-Cities). The school also has a family cultural night where the Yamate students present activities for the Western students to learn calligraphy, music, dance, noodle making, and martial arts. Each student is also presented with a Yukata (a cotton Kimono)

Throughout the years Yamate has realized the cultural importance of this exchange and has presented the participating schools with scholarship money to help defer the cost of the exchange. This money helps keep the cost of each student’s participation to around $2000. (Basically they only have to pay for the flight and buses.) While in Japan the students pay for very little. All of the trips and activity entrance fees are paid for by the Yamate Booster Club.

Chaperones are put in a hotel and their room and board is paid for by Yamate, as well as a phone to use during their stay to keep in touch with the hosting families in case of emergency or illness.

During the stay in Pasco, the Yamate students go to school with our Pasco students and live in their homes. It is the perfect opportunity for them to live the life of an American teen. They also participate in a cultural night at the school and a variety of short field trips around the Tri-Cities. There is also a family dinner for the hosting families with the Yamate students and staff. The majority of these activities are paid for by fundraising and money from Yamate Gakuin.

There are many Pasco families that have participated in this program while their students were in school, and still continue to host students even though their children no longer are in high school. It is an invaluable experience for the students and the community.


Agenda Item Summary AGENDA ITEM NO. : 11G BOARD MEETING DATE: March 22, 2016

TOPIC: Overnight Student Travel – Delta High School National History Day Team to the State Competition in Auburn, WA



OBJECTIVE: To secure board approval for overnight student travel.

BACKGROUND: (Pertinent past action/events) David Blacketer, Delta High School National History Day Team Advisor, is seeking permission for overnight travel for students involved with the National History Day State Competition at Green River Community College located in Auburn, WA occurring April 22 – 23, 2016. Students who place 1st or 2nd at the state level will advance to the national competition in Washington D.C. June 2016. National History Day is an education program that engages students in grades 6-12 in the process of discovery and interpretation of historical topics. History comes alive for students by engaging them in the discovery of the historical, cultural and social experiences of the past. Students produce dramatic performances, imaginative exhibits, multimedia documentaries and research papers based on research related to an annual theme. These projects are then evaluated at local, state and national competitions.


PROJECTED COSTS: $4549.89 Per Event

BUDGET CODE: Delta

SUGGESTED MOTION: I move the overnight travel for Delta High School students involved with the National History Day State Competition at Green River Community College located in Auburn, WA occurring April 22 – 23, 2016 be approved as presented.

NEXT STEPS:

Revised 9-22-06


Trips with Students Name of School, Group and Advisor: Delta High School National History Day Team David Blacketer, Teacher/Advisor

Purpose of Trip: National History Day State Competition

Date of Trip: April 22 – 23, 2016

Location of Event (include venue) Green River Community College 12401 SE 320th Street Auburn, WA 98092

Method of Transportation: A & A Motorcoach


David Blacketer, Cindy Janett and Karen Adams

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$1875.00 Hotel Name, Location and Phone Number Best Western Inn – PepperTree 401 8th Street SW Auburn, WA 98001-5901 (253)887-7600

$1404.89

$1000.00 $270.00

$4549.89 Emergency Contact Phone Number(s) David Blacketer (509) 430-9226

Budget Responsibility (club, students, fund-raisers, etc.) Delta

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) April 22, 2016 8:30 a.m. Students depart from Delta High School 12:00 p.m. Lunch stop in Renton 1:00 p.m. Wing Luke Museum and International District Tour 6:00 p.m. Arrive at Green River Community College for contest registration 7:00 p.m. Dinner stop in Auburn (Outlet Collection Mall) 9:00 p.m. Hotel check-in 10:00 p.m. All students in hotel rooms for night April 23, 2016 7:00 a.m. Complimentary breakfast at hotel, followed by travel to Green River Community College 8:00 a.m. Exhibit set-up, followed by contest judging, 9:00 a.m. – 4:00 p.m.(lunch and dinner at college) 6:00 p.m. State History Day Awards Ceremony 8:00 p.m. Approximate departure time from Green River Community College 11:30 p.m. Approximate arrival at Delta High School


Submitted by: David Blacketer Name/Date 03/15/2016

Approved by: Jenny Rodriquez Name/Date 03/15/2016

Revised 2-4-16


Agenda Item Summary AGENDA ITEM NO. : 11H BOARD MEETING DATE: March 22, 2016

TOPIC: Overnight Student Travel – Chiawana High School Wind Ensemble students to Music For All Concert Band Festival in Vancouver, WA



OBJECTIVE: To secure board approval for overnight student travel for Chiawana High School Wind Ensemble students.

BACKGROUND: (Pertinent past action/events) Kevin Clayton, Chiawana High School Band Director, is seeking permission for selected students to participate in the Music For All Concert Band Festival at Mountain View High School in Vancouver, WA March 18 – 19, 2016.


PROJECTED COSTS: $4042.08 for event BUDGET CODE: District VPA Budget, ASB, Music Boosters

SUGGESTED MOTION: I move the overnight travel for Chiawana High School students to participate in the Music for All Concert Band Festival in Vancouver, WA March 18 – 19, 2016 be approved as presented.

NEXT STEPS:

Revised 9-22-06


Trips with Students Name of School, Group and Advisor: Chiawana High School Wind Ensemble, Kevin Clayton

Purpose of Trip: Participate in Music For All Concert Band Festival

Date of Trip: March 18 – 19, 2016

Location of Event (include venue) Mountain View High School

Method of Transportation: (If staff member is driving, provide proof of Type II license)

Charter Bus


Kevin Clayton, Michele Peiffer, Rachael Clayton, and Tanner Cornell

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)

Total cost X entire event per student

2,000.00 Hotel Name, Location and Phone Number Best Western Vancouver 11506 NE 3rd St Vancouver, WA 98684 (360) 254-4000

1,542.08 500.00

included

4,042.08 Emergency Contact Phone Number(s) Kevin Clayton (509) 737-7957

Budget Responsibility (club, students, fundraisers, etc.) District VPA Budget, ASB, Music Boosters ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.) March 18, 2016 3:30 p.m. Load busses and depart (dinner provided by Boosters en route) 7:30 p.m. Arrive at Best Western Vancouver March 19, 2016 7:30 a.m. Load busses and depart 8:00 a.m. Arrive at Mountain View High School – participate in festival, meals provided by Boosters 5:00 p.m. Load busses and depart 9:00 p.m. Arrive at Chiawana HS


Submitted by: Kevin Clayton January 26, 2016 Name/Date

Approved by: John Wallwork March 18, 2016 Name/Date

Revised 3-9-06

FUTURE AGENDA ITEMS Study/Executive

Sessions Staff Reports/Discussions/Updates Staff Action Items Staff Consent Agenda Staff

4/12/2016 4/12/2016 4/12/2016 4/12/2016 Curriculum Adoption Recommendations

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Budget Extension HR 4/26/16 4/26/16 4/26/16 4/26/16

Teacher Appreciation Week - Cake

LC Nutrition Services Update KB Community Eligibility Program Direction for 2016-17 RN/KB

New to District Tchrs LC WSSDA Legislative Proposals SC Approval of Curriculum

Adoption Recommendations MW

National Bd Cert Tchrs LC

5/10/16 5/10/16 5/10/16 5/10/16

1st Reading Board Policy: ST WSSDA Legislative Proposals SC Approval of Graduation Dates 2016 GC

Transportation Update RN/JH Battelle Science Resource Center Visit, Kennewick

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WSSDA Legislative Proposals SC

WIAA School Enrollment

Form 2016-17 ST

5/24/16 5/24/16 5/24/16 5/24/16 1st Reading Board Policy ST WSSDA Legislative Proposals SC 2nd Reading Policies: ST Summer School Program Plan 2016 GC/LF 2014-15 Year End Budget Report HR

6/14/16 6/14/16 6/14/16 6/14/16 Retirees Appreciation LC 1st Reading Board Policy: ST 2nd Reading Policies ST

Graduation Report GC 6/28/16 6/28/16 6/28/16 6/28/16

Special Recognition--Student Representatives

-- Employee Services RH 2nd Reading Policies ST

Safety, Security and Risk Management Update RN

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