PASCO SCHOOL DISTRICT NO. 1 A G E N D A · E. Resolution No. 972 Acceptance of Bid Proposal ......

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PASCO SCHOOL DISTRICT NO. 1 Board of Directors’ Regular Meeting Tuesday, March 26, 2019 6:30 p.m.

C. L. Booth Education Service Center, 1215 W. Lewis Street, Pasco, WA 99301A G E N D A

4:30 PM-5:30 PM Study Session: Board Self-Assessment and Board Characteristics and District Annual Objectives 1. CALL TO ORDER Mr. Steve Christensen

2. FLAG SALUTE Angelou Elementary School led by Principal Diana Cissne

3. ROLL CALL Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips

Aaron Richardson Alpha Diaz Isabella Lara Kassidy Naef

4. AGENDA REVIEW

5. SPECIAL RECOGNITION

A. PinK Award and School Retirees Association Mr. Shane Edinger

B. Educational Service District 123 Art ContestWinners for Pasco School District

Mr. Shane Edinger

6. AUDIENCE COMMENTS

7. APPROVAL OF MINUTES Regular Meeting of March 19, 2019

8. CONSENT AGENDA

A. Personnel Ms. Kelli York

B. Warrants Mr. Kevin Hebdon Mrs. Michelle Whitney

Mr. Randy Nunamaker

Mr. Randy Nunamaker

C. 180 Days Requirement Waiver Due toDelay/Cancellation of School

D. Resolution No. 973 Columbia River Elementary Constructability Recommendations

E. Resolution No. 972 Acceptance of Bid Proposal for Middle School #4

F. Asset Preservation Program Building Condition Assessment Scores

Mr. Steve Story

G. Overnight Travel for Chiawana High SchoolDECA Students to Participate in Every 15 MinutesProgram in Kennewick, WA.

Dr. Jenny Rodriquez

H. Overnight Travel for New Horizons High SchoolDECA Students to Participate in Every 15 MinutesProgram in Kennewick, WA.

Dr. Jenny Rodriquez

9. ACTION ITEMSA. Long Term Facilities Management Plan Dr. Susana Reyes

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10. REPORTSA. Voting Right Act Update Ms. Sarah Thornton B. GFOA Overview Mr. Kevin Hebdon

C. Monthly Budget Report Mr. Kevin Hebdon

11. EXTENDED STUDY/DISCUSSION

12. FUTURE AGENDA ITEMS

13. COMMUNICATIONS

14. EXECUTIVE SESSION: RCW 42.30.110 (1)(g) Personnel

15. ADJOURN

PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary

AGENDA ITEM NO. : 05A BOARD MEETING DATE: March 26, 2019

TOPIC: Special Recognition – PinK Award & School Retirees Appreciation

CABINET ADMINISTRATOR: Michelle Whitney

PRESENTER: Shane Edinger

REPORT 1ST READING DISCUSSION 2ND READING ACTION REQUIRED

OBJECTIVE:

To present the Partners in Kindness (PinK) Award to Carniceria La Barata for their generous contribution to Pasco High School’s Posada event in December 2018.

We join Governor Jay Inslee in honoring our school retirees and thank them for their contributions to our schools and community, as we celebrate School Retiree Appreciation Week March 18-24.

BACKGROUND: (Pertinent past action/events)

Carniceria La Barata Representative Margarita R. Ortiz

Washington State School Retirees’ Association – Helen Bakshas, Elaine Banks and Don Parks.

POSSIBLE ALTERNATIVES: N/A

PROJECTED COSTS: N/A BUDGET CODE: N/A

SUGGESTED MOTION: N/A

NEXT STEPS: N/A


AGENDA ITEM NO. : 05B BOARD MEETING DATE: March 26, 2019

TOPIC: Special Recognition – Art Show Students

CABINET ADMINISTRATOR: Shane Edinger PRESENTER: Shane Edinger


OBJECTIVE: To recognize student artists who excelled in the ESD 123 Student Art Show as the Superintendent’s selections, Judges choice, Honorable Mention and the art teachers who inspired them. BACKGROUND: (Pertinent past action/events) Student artists: Superintendent’s Top Choice Martha Perez – “Road to Success” – New Horizons High School

Superintendent’s Honorable Mention Jessica Alencaster – “Bright Colors” – Chiawana High School Keila Castillo Sainz – “Contrasts” – Chiawana High School Florentino Castillo – “Marco Education” – New Horizons High School Wendy Rojas – “The Way to a Bright Future” – New Horizons High School Marlene Macias – “Asteraceae” – Pasco High School Marlene Macias – “Self Portrait” – Pasco High School

Judges Choice Winners (move on to state competition) Cooper Brook – “Hoop” – Chiawana High School Aliya Pangelinan - “Jewel of the Eye” – Chiawana High School Leon Galvez – “Got Em” – Chiawana High School Yesenia Moncada – “The Onlooker” – Chiawana High School Yesenia Penaloza – “Close Eye” – New Horizons High School Marlene Macias – “Self Portrait” – Pasco High School

ESD 123 Honorable Mention (chosen by their teacher) Jocelyn Frank – “Late Bloomer” – Chiawana High School Marisol Torres – “New York City” – Chiawana High School LeeAnne Griego – “Dragon” – Chiawana High School Anjela Bracamontes – “Colored Man” – Chiawana High School Bradley Smith – “Pink Flower” – New Horizons High School Juan Guerrero – “Dragon Dog” – New Horizons High School Chloe Brook – “Hanging Reflection” – Pasco High School

Art teachers: Ken Merrick (CHS) Randi Cruzen (PHS) Verna Schwilke (CHS) Joel Nunn (NHHS) Felicia Jones (CHS) Saul Martinez (NHHS) Ethan Miller (CHS)

PROJECTED COSTS: N/A BUDGET CODE: N/A SUGGESTED MOTION: N/A

NEXT STEPS: N/A

Board Meeting Minutes March 19, 2019 1

Pasco School District No. 1 Board of Directors’ March 19, 2019, 6:30 p.m.

C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA 99301M I N U T E S

CALL TO ORDER Board President Christensen called the meeting to order at 6:30 p.m.

FLAG SALUTE Mr. Christensen introduced Delta High School Principal Michael Johnson who then introduces students Nachelle Linn and Kelvin Avitia. The students introduced themselves and then led the flag salute. The Student Representatives presented each student with a Pride of Pasco pin.

PRESENT Board of Directors Booth Administrators Steve Christensen, President Amy Phillips, Vice President Scott Lehrman, Member Aaron Richardson, Member Sherry Lancon, Member Alpha Diaz, Student Representative Isabella Lara, Student Representative Kassidy Naef, Student Representative (excused)

Michelle Whitney, Superintendent Sarah Thornton, Assistant Superintendent Susana Reyes, Assistant Superintendent Erich Bolz, Assistant Superintendent Randy Nunamaker, Executive Director of Operations Shane Edinger, Director of Public Affairs Mark Garrett, Director of Technology Susan Sparks, Director of Professional Learning Robin Hay, Planning Principal Alma Duran, Director of Special Programs Megan Nelson, Director of STEM Toni Neidhold, Director of Employee Relations

AUDIENCE Audience sign-in is available in the Superintendent's office upon request.

AGENDA REVIEW Order and Notice of Adjournment: Due to inclement weather, the regular meeting of the Board of Directors of Pasco School District No. 1, Franklin County, Washington, is hereby adjourned by the Secretary to the Board of Directors to the following date and time: Tuesday March 19th, 2019. Regular meeting convenes at 6:30 p.m.

No noted additions. Mrs. Michelle Whitney will be delivering the presentations on behalf of Dr. Reyes tonight in addition to her own. She made the request to change the order the reports. Not requesting an executive session tonight.

SPECIAL RECOGNITION School Counselors – Mr. Shane Edinger


The purpose of this presentation is to recognize school counselors in honor of National School Counseling Week February 4 – 8, 2019 Administrator: Kristi Docken Recognition of counselor representatives: Invited counselors: Angelou Chess Chiawana Chiawana Chiawana Chiawana Chiawana Chiawana Chiawana Chiawana Curie Emerson Franklin Frost Captn. Gray Livingston Longfellow McLoughlin McLoughlin McLoughlin

Meghan Mendoza Emma Mercado Ginaflor Hinnant Connie Wallace Mary Gutierrez Brian Thomas Norma Espindola Domingo Gonzales Tino Barrera Andre Wren Gabriela Perez Sylvia Macias Imelda Ramirez Tana Perkes-Smith Joshua Hurst Kelly Longsdorff Elizabeth Espindola Sarah Overturf Corey Kincaid Diana Partida

Markham McClintock McGee New Horizons Ochoa Ochoa Pasco High Pasco High Pasco High Pasco High Pasco High Pasco High Pasco High Pasco High Robinson Stevens Stevens Twain Whittier

Kristy Piceno Salina Castro Lindsey Mott Emilia Jasen David Almaguer Kirsten Metcalf Amanda Freeman Andrea Lopez Axel Garcia Cindy Sandoval Lisa Chiesa John Austin Rebecca McLaughlin Ericka Parrish Laura Rudeen Azalia Norwood Tino Riojas Bernadette Flores Carmen Gonzalez

Classified Appreciation Week – Mr. Shane Edinger To recognize classified staff in honor of Classified School Employees Week, March 11-15. Recognition of representatives from classified PSD employee unions (PSE and IUOE).

Invited classified employee representatives: Angelou Lucy Aragon Delta Corina Schirmer Captain Gray Paula Post McLoughlin Heather Brickey Chess Daniela Barbosa Ochoa Carolina Hernandez Curie Josh Wick Stevens Maria Campos Emerson Mary Anderson Chiawana Nancy Martin Franklin Karla Contreras New Horizons Adrian Galvez Frost Cheryl Jenkins Pasco High Brenda Al-Abadi Livingston Laurice Richardson iPal Tana Beeghly Longfellow Darlynda Klingele Parent Ed Center Maria Morfin Markham Juliana Mendoza Migrant Program Maria Manzo McClintock Terri Dickenson Nutrition Services Genive Cash McGee Cynthia Norr Print Shop David Campos Robinson Maricela Montelongo Maint. & Custodial Ivan Torres Twain Chris Mayfield Booth Mari Villa Whittier Rosalva Garcia ELC Bertha Corria


Transportation Linda Zepeda & Kim Hayden-Tarr

AUDIENCE COMMENTS There were no audience comments. APPROVAL OF MINUTES Ms. Sherry Lancon moved to approve the minutes of the regular board meeting of February 19, 2019 as presented. Mr. Scott Lehrman seconded the motion; the motion carried.

CONSENT AGENDA Approved Consent Agenda items include:

• Personnel• Warrants• Overnight Student Travel for Chiawana High School Speech and Debate Team to attend

the State Speech Tournament in Tacoma, WA.• Overnight Travel for Chiawana High School Band Students to Participate in the 2019

music for All Festival in Vancouver, WA.• Overnight Student Travel for Pasco High School District Convention in Seattle, WA.• Overnight Student Travel for Pasco High School Key Club to Participate in Pacific

Northwest District Convention in Seattle, WA.• 2019 Erate Network Infrastructure Upgrade• Overnight Student Travel for Pasco High School Speech and Debate Team to Attend the

State Speech Tournament in Tacoma, WA.• Out of State and Overnight Travel for Chiawana High School DECA Students to attend

the Internationals Career Development Conference in Orlando. FL.• Overnight Student travel for Delta High School Speech and Debate Students to Attend

the State Speech Tournament in Tacoma, WA.• Overnight Travel for Chiawana High School Deaf Education Students to Attend a Day at

Junior Achievement World in Auburn, WA.

Ms. Sherry Lancon moved to approve the Consent Agenda as presented. Dr. Richardson seconded the motion. A roll call vote was taken as follows; the motion carried.

Mr. Christensen – Yes Ms. Phillips – Yes

Ms. Lancon – Yes Mr. Lehrman – Yes

Dr. Richardson - Yes

ACTIONS There were no action items presented this evening.

REPORTS School Naming Procedures – Ms. Sarah Thornton In this discussion we will review recent changes made to procedure 9250P, Naming of Schools. Board policy 9250 governs the naming of schools and district facilities. The accompanying administrative procedure, 9250P, Naming of Schools, was recently updated to clarify roles and responsibilities for school naming. This presentation will provide a short overview of those changes.


There were no board comments.

There were no audience comments.

Columbia River Elementary Boundary Update – Mrs. Michelle Whitney for Dr. Susana Reyes This report will provide an update on the process for Columbia River Elementary School boundary scheduled to open August 2020.

Board discussion followed.


Weather Impacts – Mrs. Whitney on behalf of Dr. Reyes To provide an overview of the impacts of the recent inclement weather resulting in school delays/closures and provide context for the recommendation for completing the 2018-2019 school year. The Tri-Cities area has experienced record breaking snow fall in the month of February disrupting instructional time with 8 cancellation days and 4 two-hour delay days. The Board can direct district staff to apply to OSPI for a waiver for days cancelled due to weather under the Governor’s proclamation. To qualify for a waiver, school districts are required to: • Hold school until at least June14th• Make up at least three of the cancelled days• Meet the required district wide average of 1,027 instructional hours• The last five days of the180 days can be non-instructional for seniorsRecognized the grounds crews and transportation staff and all their efforts to keep students safe during the winter weather.

Board discussion followed.


ACTION ITEMS There were no action items presented on this date.

EXTENDED STUDY/DISCUSSION Long Term Facilities Plan Update – Mrs. Whitney on behalf of Dr. Reyes To provide the board with an update on the progress of the long-term facilities management planning timeline and the work of the Community Builders Group.

The board has requested the development of a long-term facilities management plan (LTFMP) to address facility needs for Pasco School District. The purpose of this report to the board is to


provide an update regarding the LTFMP progress for this work. Specifically, the report will consist of a preliminary draft of a LTFMP for the Board to discuss and consider.

Guest Scott Bauer with Northwest Municipal Advisors addressed the Board regarding the financial analysis and recommendation bond timeline scenario. Mr. Kevin Hebdon, Executive Director of Fiscal Services, addressed the Board regarding the district-wide enrollment projections vs. building capacity projections.

The Long Term Facilities Plan will be recommended to the Board soon for approval.

Board discussion followed. Once the Long Term Facilities Plan is approved, there will be a comprehensive foundational document as well as an executive summary available. A robust interface will be available on the website to engage the community.


FUTURE AGENDA ITEMS March 26th is the next Board Meeting. Board Study Session will be regarding the board self-assessment and board characteristics. There will be reports on the Voting rights act as well as the GFOA overview. Board Retreat will be April 9, 2019.

COMMUNICATIONS Scott Lehrman – Attended Parent teacher conferences this evening for his students. Wanted to thank all the teachers that are participating in the conferences, recognizing it is a valuable and impactful for the students and their academics. Attended read across America in Mark Twain, thanked Principal Pierce for hosting him. Participated in the leprechaun dash this past weekend with his family, thanked the volunteers that make community events like that happen.

Ms. Lancon – Thanked the maintenance and transportation departments for all they did during this winter weather.

Dr. Richardson – Recognized the school counselors and classified staff and all of their wonderful work in our district.

Isabella Lara – Spring sports have begun; their soccer team beat Walla Walla and the boy’s baseball team won this past weekend as well.

Alpha Diaz – New trimester began at Delta today. Student led conferences are this week.

Ms. Phillips – WASA training this past week was fantastic; looking forward to implementing some of the things they learned. Attended the Team Pasco meeting this past week. They host their Open House event on is May 29th the address is: 4118 Vermillion Lane. Attended conferences today as well, appreciates the work of the district staff that put all of the conferences together. Chiawana hosted their Freshmen orientation this past week.


Mr. Christensen – Remind the board members the first week in April will be the retreat. Next week will be talking about the upcoming retreat and the school board standards of Washington State.

Ms. Whitney – passed

ADJOURNMENT The Board of Directors adjourned at 7:55 p.m.

President of the Board Secretary of the Board



TOPIC: Personnel Actions

CABINET ADMINISTRATOR: Kelli York

PRESENTER: Kelli York

REPORT 1ST READING DISCUSSION 2ND READING

X ACTION REQUIRED

OBJECTIVE: Board approval of personnel actions as presented in the packet.


POSSIBLE ALTERNATIVES:

PROJECTED COSTS: BUDGET CODE:

SUGGESTED MOTION: I move to approve the personnel actions as presented in the packet.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS – March 26, 2019

CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS

3/8/19 – 3/21/19 Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators.

NAME POSITION ACTION TAKEN EFFECTIVE DATE

Alford, Kentin Assistant Coach Hired 2/25/19 Softball (coaching contract) Chiawana

Alldredge, Mara Head Coach Hired 2/25/19 Girls’ Track & Field (coaching contract) Pasco High

Allen, Brad Head Coach Hired 3/13/19 Boys’ Track (coaching contract) Stevens

Antonovich, Paul Head Coach Hired 2/25/19 Softball (coaching contract) Chiawana

Arreguin, Irene Visual Arts Leave of absence extended 12/12/18 - 3/26/19 Whittier

Avila, Carmen Assistant Coach Hired 3/13/19Track (coaching contract) Ochoa

Barraza, Ivan Bilingual Migrant Hired 4/8/19 Parent Liaison (provisional contract) Booth

Beal, Stacey Head Coach Hired 2/25/19 Boys’ Tennis (coaching contract) Pasco High

Bell, Aaron Assistant Coach Hired 3/13/19Baseball (coaching contract) Ochoa

Bennett, James Assistant Coach Hired 3/13/19 Softball (coaching contract) McLoughlin

Bond, Scott Head Coach Hired 2/25/19 Boys’ Golf (coaching contract) Chiawana

Bosted, Doug Head Coach Hired 2/25/19 Girls’ Track & Field (coaching contract) Chiawana

Campbell, Doug Assistant Coach Hired 2/25/19 Track & Field (coaching contract) Pasco High


Caoile, Jerry Event Coordinator Hired 2/25/19 Pasco High (coaching contract)

Carey, Justin Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Pasco High

Carrasco, Joe Head Coach Hired 3/13/19 Girls’ Tennis (coaching contract) McLoughlin

Cash, Lucas Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Pasco High

Chavez, Esther Visual Arts Leave of absence 2/19/19 – 3/22/19 Ochoa

Chavez, Shana Event Coordinator Hired 2/25/19 Pasco High (coaching contract)

Chavez, Teresa Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Pasco High

Clayton, Mike Assistant Coach Hired 2/25/19 Softball (coaching contract) Chiawana

Daniels, Veronica Assistant Coach Hired 3/13/19 Tennis (coaching contract) Stevens

Daos, Bernie Head Coach Hired 3/13/19 Boys’ Tennis (coaching contract) McLoughlin

Dodson, Riley Head Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Chiawana

Donahue, Kristen Head Coach Hired 3/13/19Girls’ Tennis (coaching contract) Stevens

Emerson, Joe Assistant Coach Hired 2/25/19 Baseball (coaching contract) Pasco High

Evans, Adam CTE-Sports Medicine Resigned 3/8/19 Chiawana

Fuller, Dale Assistant Coach Hired 2/25/19 Track & Field (coaching contract) Pasco High

Garcia, Zachary Assistant Coach Hired 3/11/19 Baseball (coaching contract) McLoughlin


Garza, Daniel Assistant Coach Hired 3/13/19Softball (coaching contract) Ochoa

Garza, Marcus Assistant Coach Hired 2/25/19 Tennis (coaching contract) Chiawana

Garza, Michael Assistant Coach Hired 2/25/19 Baseball (coaching contract) Pasco High

Garza, Richard Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Pasco High

Gourley, Joshua Assistant Coach Hired 3/13/19 Softball (coaching contract) Stevens

Grimes, Dan Assistant Coach Hired 3/13/19Track (coaching contract) McLoughlin

Guajardo, Vince Assistant Coach Hired 3/13/19 Tennis (coaching contract) McLoughlin

Gussenhoven, David Assistant Coach Hired 2/25/19 Track & Field (coaching contract) Chiawana

Guzman, Jesus Head Coach Hired 3/13/19Softball (coaching contract) Stevens

Harrer, Kendra Assistant Coach Hired 2/25/19 Track & Field (coaching contract) Pasco High

Haug, David Assistant Coach Hired 3/13/19 Tennis (coaching contract) McLoughlin

Haugen, Tim Assistant Coach Hired 3/13/19Baseball (coaching contract) McLoughlin

Hazenberg, Mike Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Chiawana

Higgins, Sarah Assistant Coach Hired 3/13/19 Softball (coaching contract) McLoughlin

Hirai, Matt Assistant Coach Hired 2/25/19 Softball (coaching contract) Chiawana

NAME POSITION ACTION TAKEN EFFECTIVE DATE Hockaday, Tyler Head Coach Hired 2/25/19 Baseball (coaching contract) Pasco High Hoeft, Brandon Assistant Coach Hired 3/13/19 Track (coaching contract) McLoughlin Hyslop, Ruth Head Coach Hired 3/13/19 Girls’ Track (coaching contract) Ochoa Ivey, Drew Assistant Coach Hired 3/13/19 Baseball (coaching contract) McLoughlin Jaime, Shane Assistant Coach Hired 2/25/19 Track & Field (coaching contract) Chiawana Johnson, Brad Head Coach Hired 2/25/19 Girls’ Tennis (coaching contract) Chiawana Jonas, Gary Event Coordinator Hired 2/25/19 Chiawana (coaching contract) Kauer, Keith Head Coach Hired 3/13/19 Boys’ Track (coaching contract) McLoughlin Kirsch, Loria Librarian Leave of absence 3/26/19 – 4/14/19 Ochoa Lamb, Dustin Intramural Director Hired 2/25/19 Pasco High (coaching contract) Lara, Jordan Assistant Coach Hired 2/25/19 Track & Field (coaching contract) Pasco High Ledezma, Andy Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Pasco High Liberty, Curtis Head Coach Hired 3/13/19 Boys’ Tennis (coaching contract) Ochoa Madrigal, Claudia Assistant Coach Hired 2/25/19 Tennis (coaching contract) Pasco High Madrigal, Omar Assistant Coach Hired 3/13/19 Tennis (coaching contract) Stevens Martell, Kathryn Assistant Coach Hired 2/25/19 Softball (coaching contract) Pasco High

NAME POSITION ACTION TAKEN EFFECTIVE DATE Martin, Elana Assistant Coach Hired 2/25/19 Tennis (coaching contract) Chiawana Martin, Lisa Assistant Coach Hired 2/25/19 Track & Field (coaching contract) Chiawana Martinez, Cesar Head Coach Hired 2/25/19 Girls’ Golf (coaching contract) Pasco High Martinez, Saul Head Coach Hired 2/25/19 Boys’ Golf (coaching contract) Pasco High McCargo, D’Andre Head Coach Hired 3/13/19 Baseball (coaching contract) McLoughlin McCue, Earl Head Coach Hired 2/25/19 Boys’ Track & Field (coaching contract) Chiawana McKeown, Julie Head Coach Hired 3/13/19 Softball (coaching contract) McLoughlin McKinstry, Matt Assistant Coach Hired 2/25/19 Baseball (coaching contract) Pasco High Meinecke, Kayla Assistant Coach Hired 3/13/19 Tennis (coaching contract) McLoughlin Mejia, Jose Assistant Coach Hired 2/25/19 Golf (coaching contract) Chiawana Mendez, Gilbert Head Coach Hired 3/13/19 Baseball (coaching contract) Stevens Mills, Cameron Head Coach Hired 3/13/19 Baseball (coaching contract) Ochoa Morrison-Smith, Ron Special Education Retired 3/13/19 Livingston Murguia, Oscar Head Coach Hired 3/13/19 Girls’ Tennis (coaching contract) Ochoa Murillo, Joel Assistant Coach Hired 3/11/19 Athletic Trainer (coaching contract) Chiawana

NAME POSITION ACTION TAKEN EFFECTIVE DATE Nunez, Sam Assistant Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Chiawana Ortiz, Antonio Assistant Coach Hired 3/13/19 Track (coaching contract) Ochoa Ortiz, Brittany Assistant Coach Hired 3/13/19 Track (coaching contract) Stevens Otto, Emily Head Coach Hired 2/25/19 Boys’ Tennis (coaching contract) Chiawana Pedersen, Raef Assistant Coach Hired 2/25/19 Baseball (coaching contract) Chiawana Perez, Gabriel Head Coach Hired 3/13/19 Boys’ Track (coaching contract) Ochoa Piper, Mark Head Coach Hired 3/13/19 Softball (coaching contract) Ochoa Potter, Matt Head Coach Hired 2/25/19 Boys’ Soccer (coaching contract) Pasco High Prado, Robert Assistant Coach Hired 3/13/19 Baseball (coaching contract) Ochoa Price, David Head Coach Hired 2/25/19 Baseball (coaching contract) Chiawana Prince, Jason Assistant Coach Hired 3/13/19 Softball (coaching contract) Ochoa Regan, Stacey Special Education Leave of absence 4/14/19 – 5/24/19 McLoughlin Reyes, Roberto Assistant Coach Hired 2/25/19 Baseball (coaching contract) Chiawana Robbert, Brooke Head Coach Hired 2/25/19 Athletic Trainer (coaching contract) Chiawana Robbert, Nathan Assistant Coach Hired 2/25/19 Track & Field (coaching contract) Chiawana Rodriguez, Agustin Assistant Coach Hired 3/13/19 Track (coaching contract) McLoughlin

NAME POSITION ACTION TAKEN EFFECTIVE DATE Rodriguez, Severo Assistant Coach Hired 2/25/19 Baseball (coaching contract) Chiawana Rosenbaum, Charles Assistant Coach Hired 2/25/19 Softball (coaching contract) Pasco High Rudd, Jason Assistant Coach Hired 3/13/19 Softball (coaching contract) Stevens Sanders, Ernest Event Coordinator Hired 2/25/19 Chiawana (coaching contract) Serrano, Jorge Behavior Intervention Leave of absence 3/19/19 – 3/27/19 Franklin Smith, Audeena Assistant Coach Hired 3/13/19 Softball (coaching contract) Ochoa Spaur, Jennifer Head Coach Hired 3/13/19 Girls’ Track (coaching contract) Stevens Steach, Jim Head Coach Hired 2/25/19 Girls’ Golf (coaching contract) Chiawana Stoker, Jailynn Head Coach Hired 2/25/19 Softball (coaching contract) Pasco High Taboada, Miguel Assistant Coach Hired 3/13/19 Baseball (coaching contract) Stevens Van Houdt, Kenneth Math/Science Resigned 6/14/19 Ochoa Vera Rodriguez, Cesar Intervention Leave of absence Extended 2/27/19 – 4/8/19 Chess Villanueva, Charlie Head Coach Hired 2/25/19 Girls’ Tennis (coaching contract) Pasco High Waddel, Russel Assistant Coach Hired 3/13/19 Track (coaching contract) Stevens Walle, Amalia Assistant Coach Hired 3/13/19 Track (coaching contract) McLoughlin Wallwork, Cajsa Head Coach Hired 3/13/19 Girls’ Track (coaching contract) McLoughlin

NAME POSITION ACTION TAKEN EFFECTIVE DATE Whitemarsh, Eric Head Coach Hired 3/13/19 Boys’ Tennis (coaching contract) Stevens Wilson, David Assistant Coach Hired 2/25/19 Baseball (coaching contract) Chiawana Wright, Deborah Assistant Coach Hired 3/13/19 Tennis (coaching contract) McLoughlin Wright-Jackson, Leon Head Coach Hired 2/25/19 Boys’ Track & Field (coaching contract) Pasco High Wylie, Teresa Librarian Leave of absence 3/1/19 – 6/14/19 McLoughlin

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS – March 26, 2019

CLASSIFIED PERSONNEL ACTIONS

3/8/2019 – 3/21/2019

Request Board approval of the following personnel actions:


Arreguin, Shana Paraeducator, Special Services McLoughlin

Resigned 3/29/19

Ayde, Debra Driver Transportation

Retired 3/15/19

Davis, Gregory Security Specialist Chiawana

Resigned 3/21/19

Gonzalez, Diana Library Clerk Stevens

Hired 3/11/19

Korslund, Rose Nutrition Services Helper Maya

Resigned 6/28/19

Loman, Jennifer Nutrition Services Cashier Livingston

Resigned 3/19/19

Palomo, Juanita Secretary to Principal Chiawana

Resigned 3/21/19

Pillado Espinosa, Daina

Paraeducator, Bilingual Captain Gray

Resigned 3/8/19

Ringle, Christal Paraeducator, Special Services McGee

Hired 3/8/19

Scheline, Pamela Paraeducator, Special Services Early Learning Center

Hired, Temporary 3/11/19



TOPIC: Approval of Warrants

CABINET ADMINISTRATOR: Kevin Hebdon

PRESENTER: Kevin Hebdon


OBJECTIVE: Obtain board approval of accounts payable warrants for 2018-2019 General, Capital Projects, Associated Student Body, and Transportation Vehicle funds. BACKGROUND: (Pertinent past action/events) All district warrants are subject to board approval. Policy 7322 allows the district to issue accounts payable warrants in advance of board approval. In the event any claim is disapproved, the auditing officer and superintendent will cause the claim to be recognized as a receivable and pursue collection until the funds are collected or until the board approves the claim.



SUGGESTED MOTION:

Warrant Date: March 7, 2019 General Fund warrants numbered 276635-276797 in the amount of $718,626.56 Capital Projects Fund warrants numbered 276798-276809 in the amount of $178,181.19 Associated Student Body Fund warrants numbered 276810-276827 in the amount of $68,098.80

Warrant Date: March 14, 2019 General Fund warrants numbered 276828-276975 in the amount of $1,475,663.59 Capital Projects Fund warrants numbered 276976-276980 in the amount of $339,150.80 Associated Student Body Fund warrants numbered 276981-276999 in the amount of $43,490.27

NEXT STEPS:


AGENDA ITEM NO. : 08C BOARD MEETING DATE: March 26, 2019

TOPIC: 180 Days Requirement Waiver Due to Delay/Cancellation of School

CABINET ADMINISTRATOR: Michelle Whitney

PRESENTER: Michelle Whitney


OBJECTIVE: To request action on the recommendation for completing the 2018-2019 school year based on the school cancellations and delays this year. The approach would include making up 4 days: March 15 (repurposed Trimester Break Day), May 24 (designated snow make up day), June 13 (designated snow make up day) and June 14 and apply for a waiver for 4 days.

BACKGROUND: The Tri-Cities area has experienced record breaking snow fall in the month of February disrupting instructional time with 8 cancellation days and 4 two-hour delay days. The Board can direct district staff to apply to OSPI for a waiver for days cancelled due to weather under the Governor’s proclamation. To qualify for a waiver, school districts are required to:

• Hold school until at least June14th• Make up at least three of the cancelled days• Meet the required district wide average of 1,027 instructional hours• The last five days of the180 days can be non-instructional for seniors

Superintendent Whitney delivered a report to the Board on March 19th outlining a recommendation for completing the school year that includes a combination of making up dates and applying for a waiver.


PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION:

NEXT STEPS: I move to submit an application to the Superintendent of Public Instruction requesting a waiver of 4 days because of district wide closures.

Pasco School District #1 C. L. Booth Education Service Center

1215 W. Lewis Street • Pasco, Washington 99301

Michelle Whitney • (509) 546-2800 • FAX (509) 543-6781

Celebrating academics, diversity, and innovation.

March 27, 2019

Superintendent Chris Reykdal Office of Superintendent of Public Instruction PO Box 47200 Olympia, WA 98504-7200

In accordance with WAC 392 129 105 and RCW 28A 150 205, the Pasco School District is applying for a waiver and requesting forgiveness of four school days as a result of emergency school closures during the severe winter storms during February 2019. We request continuation of state support and our full annual allocation of state money under WAC 392-129-135. In support of this application, we submit the following information.

• Name of school district: Pasco School District No. 1• Name of superintendent: Michelle Whitney• The Pasco School District Board of Directors reviewed the information at

its adjourned and rescheduled meeting of March 19, 2019 and tookaction to approve the application to the Office of Superintendent ofPublic Instruction during the regular meeting on March 26, 2019.

• The school cancellations were due to extreme weather involving bothsnow and ice and fell under Governor Inslee’s Proclamations 19-02, andsubsequent amending proclamations which declared a State ofEmergency for Franklin County.

• Specific dates scheduled by the district to make up closed days: March15, 2019; May 24, 2019; June 13, 2019; and June 14, 2010

I am confirming that the district will meet the district-wide annual average total instruction hour offerings with more than 1027 hours.

Thank you for your attention to our waiver request. We look forward to a quick and timely confirmation from OSPI that this waiver request has been approved.

Sincerely,

Michelle Whitney Superintendent

c: OSPI Financial Resource Officer


AGENDA ITEM NO. : 08D BOARD MEETING DATE: March 26, 2019

TOPIC: Resolution No. 973 Columbia River Elementary Constructability Recommendations

CABINET ADMINISTRATOR: Dr. Susana Reyes

PRESENTER: Randy Nunamaker


OBJECTIVE: To obtain Board approval of Resolution No. 973 accepting recommendations of the Columbia River Elementary Constructability Analysis Study as proposed by Sazan Environmental Services, the design team and district staff.

BACKGROUND: A constructability analysis was performed at the 95% level of design for Columbia River Elementary by Sazan Environmental Services. The constructability review is a state requirement for projects receiving state matching funds.

Constructability refers to a third-party independent review and analysis of the construction drawings produced by the architectural team. The goal of the analysis is to maximize construction funds by identifying and modifying potential omissions and errors that could increase project costs during construction.

Some good suggestions were made and accepted by the design and district team and will be incorporated into the final construction drawings used to bid the project. District staff recommends board acceptance of the Columbia River Elementary constructability analysis. A copy of the report is available in the Superintendent’s office.



SUGGESTED MOTION: I move to approve Resolution No. 973 Columbia River Elementary Constructability Recommendations as presented.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1

RESOLUTION NO. 973

Columbia River Elementary Constructability Recommendations

WHEREAS, a constructability analysis was performed at the 95% level of design phase for Columbia River Elementary by Sazan Environmental Services.

WHEREAS, the constructability review is a state requirement for projects receiving state matching funds.

WHEREAS, constructability refers to a “third party” review and analysis of the construction drawings produced by the architectural team.

WHEREAS, the goal of the analysis is to maximize construction funds by identifying and modifying potential omissions that could increase the project costs.

NOW THEREFORE BE IT RESOLVED that the Board of Directors (Board) of Pasco School District intends to approve and incorporate suggestions made by the Sazan Environmental Services design team into the final drawings used to bid the project.

Approved this 26th day of March , 2 0 1 9 , at a regular meeting of the Board of Directors of Pasco School District No. 1.

BOARD OF DIRECTORS: Steve Christensen, President

Amy Phillips, Vice President

Sherry Lancon, Member

Scott Lehrman, Member

Aaron Richardson, Member

ATTEST: Michelle Whitney, Superintendent and Secretary of the Board


AGENDA ITEM NO. : 08E BOARD MEETING DATE: March 26, 2019

TOPIC: Resolution No. 972 Acceptance of School Bid and Award of Contract for New Middle School #4

CABINET ADMINISTRATOR: Dr. Susana Reyes PRESENTER: Randy Nunamaker


OBJECTIVE: To obtain board approval of Resolution No. 972, to accept the bid proposal and authorization to enter into contract with Fowler General Construction, Inc. as the contractor for New Middle School #4.

BACKGROUND: (Pertinent past action/events) Bid proposals for the construction of New Middle School #4 were accepted until 4:00 PM, March 21, 2019. There were three proposals submitted.

Bid proposals were opened and the base bid (and alternate bids, if required) were tabulated (see attached bid tab). The bid proposal recommended is within the district’s budget.

District staff and the architectural firm of record for this project recommend accepting Fowler General Construction, Inc. as the contractor for New Middle School #4.

The District has reserved the option to accept or decline bid alternates 6, 7, 8 and 9 for 120 days from New Middle School #4 bid date pending final bid totals on Columbia Elementary School and Stevens Middle School.

TOTAL BASE BID $30,000,000.00 BID ALTERNATE NO. 1b $112,000.00 BID ALTERNATE NO. 2b $239,000.00 BID ALTERNATE NO. 3b $112,000.00 BID ALTERNATE NO. 6 $258,000.00 BID ALTERNATE NO. 7 $104,000.00 BID ALTERNATE NO. 8 $36,000.00 BID ALTERNATE NO. 9 $174,000.00 SUBTOTAL $31,035,000.00 WASHINGTON STATE SALES TAX $2,669,010.00 TOTAL $33,704,010.00


PROJECTED COSTS: $33,704,010.00 BUDGET CODE: Capital Projects SUGGESTED MOTION: I move to approve Resolution No. 972 both the base bids and the alternate bids for New Middle School #4 project to Fowler General Construction, Inc. and authorize staff to enter into contract in the amount of $33,704,010.00 which includes state and local sales tax.

NEXT STEPS:

RESOLUTION 972

Acceptance of School Bid and Award of Contract for New Middle School #4

WHEREAS, the Board of Directors of Pasco School District No.1 has heretofore issued a lawful call of bids for the construction of New Middle School #4; and

WHEREAS, the bids were received and opened on March 21, 2019; and

WHEREAS, the Board of Directors has been advised by the Assistant Superintendent of Operations and Employee Services that sufficient monies from the District’s construction bond sales are or will be available as required for the construction of the school and related expenses; and

WHEREAS, after consideration for the bids received, the amount of funds available for construction of the project, and the qualification of the bidders, the Assistant Superintendent of Operations and Employee Services recommended award of a contract for construction, as set forth below,

NOW, THEREFORE, BE IT RESOLVED the Board of Directors of Pasco School District No.1, does hereby:

1. Adopts the recommendation for award of a contract for the construction of New MiddleSchool #4; and

2. Adopts the recommendation for award of a contract for the construction of New MiddleSchool #4 pursuant to the terms of the bid documents, drawings, and specificationssubmitted thereby, for a contract price of:

NEW MIDDLE SCHOOL #4 CONSTRUCTION

Total Base Bid $30,000,000.00 Bid Alternate No. 1b $112,000.00 Bid Alternate No. 2b $239,000.00 Bid Alternate No. 3b $112,000.00 Bid Alternate No. 6 $258,000.00 Bid Alternate No. 7 $104,000.00 Bid Alternate No. 8 $36,000.00 Bid Alternate No. 9 $174,000.00 Sub Total $31,035,000.00 Washington State Sales Tax $2,669,010.00 Total $33,704,010.00

The District has reserved the option to accept or decline bid alternates 6, 7, 8 and 9 for 120 days from New Middle School #4 bid date pending final bid totals on Columbia Elementary School and Stevens Middle School.

3. Recommends to the State Board of Education the award of a Contract for theconstruction of New Middle School #4 to Fowler General Construction, Inc. in the amountof $33,704,010.00 including Washington State sales tax as set forth above; and

4. Awards subject to approval by the State Board of Education, said contract to FowlerGeneral Construction and

5. Authorizes the preparation of a construction contract or contracts, in a form approvedby counsel, and after receipt of all requisite authorizations including authorization fromthe State Board of Education, the signature and award thereof; and

6. Certifies that the school facility project authorized for state matching funds will becompleted according to the purposes for which the state matching funds are beingprovided.

ADOPTED this 26th day of March, 2019 at a regular meeting of the Board of Directors of Pasco School District NO. 1.

BOARD OF DIRECTORS: ______________________________________ Steve Christensen, President

______________________________________ Amy Phillips, Vice President

______________________________________ Sherry Lancon, Member

______________________________________ Scott Lehrman, Member

______________________________________ Aaron Richardson, Member

ATTEST_________________________________ Michelle Whitney, Superintendent & Secretary of the Board

March 22, 2019

Randy Nunamaker Director of Capital Projects Pasco School District 1215 W. Lewis Pasco, WA 99301

Dear Randy,

As you know, 3 bids were received for the Middle School #4 project. The bids were all closely grouped, and came in more than $2 million under the estimate. After reviewing the bids for compliance to bidding requirements, we recommend awarding the bid to the low bidder: Fowler General Construction Inc. of Richland.

Fowler’s base bid was $30,000,000. We understand that PSD is electing to accept alternates #1b, 2b, 3b, 6, 7, 8, and 9, which would bring the total contract amount to $31,035,000.

We look forward to successful completion of this important project for Pasco School District!

Sincerely,

Doug Mitchell, AIA LEED AP

Pasco School District Middle School #4

Chervenell

Kennewick, WA

Fowler

Richland, WA

Garco

Spokane, WA Accepted Alternates

30,695,000$ 30,000,000$ 30,742,000$

172,000$ 168,000$ 169,000$

134,000$ 112,000$ 113,000$ X

Alternate #2a (Controls; Auto. Logic) 550,000$ 161,000$ 265,000$

Alternate #2b (Controls; Alerton) 560,000$ 239,000$ 330,000$ X

Alternate #3a (Lighting Controls; Acuity) 124,000$ 120,000$ -$

114,000$ 112,000$ -$ X

134,000$ 129,000$ -$

Alternate #4 (Resilient Flooring) 54,000$ 54,000$ 54,000$

Alternate #5 (A/V USB Input) N/A N/A N/A

Alternate #6 (Track Finish) 239,000$ 258,000$ 283,000$ X

Alternate #7 (Tennis Courts) 138,000$ 104,000$ 78,000$ X

Alternate #8 (Mow Strip) 32,000$ 36,000$ 39,000$ X

200,000$ 174,000$ 175,000$ X

Total with accepted alternates 32,112,000$ 31,035,000$ 31,760,000$

X X X

HVAC

Apollo Mechanical

Kennewick, WA

#2a Bruce Mechanical

#2b Apollo Mechanical

Bruce Mechanical

Kennewick, WA

Plumbing

Apollo Mechanical

Kennewick, WA

#2a 3V Plumbing

#2b Apollo Mechanical

3V Plumbing

Post Falls, ID

Electrical

Sierra Electric

Pasco, WA

Sierra Electric

Pasco, WA

Sierra Electric

Pasco, WA

X X X

Architect's signature______________________________________________

Bid Opening: March 21, 2019

4:00pm

Bidders Name:

Subcontractor

Identification

Base Bid:

Alternate #1a (Carpet; Tandus)

Alternate #1b (Carpet; Bentley)

Alternate #9 (Seed/Sod)

Addenda Acknowledged (1, 2, 3 & 4):

Alternate #3b (Lighting Controls; Douglas)

Alternate #3c (Lighting Controls; ILC)

Bid Security

Bid Tab Form

MMEC Architecture and Interiors


AGENDA ITEM NO. : 08F BOARD MEETING DATE: March 26, 2019

TOPIC: Asset Preservation Program Building Condition Assessment Scores

CABINET ADMINISTRATOR: Susana Reyes

PRESENTER: Susana Reyes/Steve Story


OBJECTIVE: To provide the annual updated Building Condition Assessment scores to the board on the Pasco School District’s Asset Preservation Program.


The Asset Preservation Program is an OSPI mandated program to ensure that taxpayer investment in state assisted construction of school facilities is protected through a system of building maintenance. As a part of the program, the district must have an OSPI certified evaluator assess and score each facility in the program. These scores are to be provided to the board prior to April 1 each calendar year. All schools are above the expected OSPI score. The program encourages proactive, predictive and preventative facility maintenance of state assisted construction projects. It also ties maintenance of these facilities to future state funding. Pasco school District has seven schools in the Asset Preservation Program and these buildings are listed below:

Chiawana High School Delta High School Frost Elementary School Emerson Elementary School Franklin Elementary School Curie Elementary School McClintock Elementary School



SUGGESTED MOTION: I move to accept the Asset Preservation Program Building Condition Assessment Scores as provided.

NEXT STEPS:

PASCO SCHOOL DISTRICTASSET PRESERVATION PROGRAM

March 26, 2019BUILDING CONDITION SUMMARY

OSPI 2017 2018 2019Draft Score Adjusted Adjusted Adjusted

Age By Age B.C.E. B.C.E. B.C.E.Emerson 22 74 86.96 85.69 87.94

Frost 22 74 84.09 82.98 85.34

Franklin 5 95 100 99.06 98.42

McClintock 4 97 98.52 97.69 97.69

Curie 4 97 100 99.9 98.81

Chiawana High School 10 90 95.30 94.49 94.40

Delta High School 4 97 95.56 96.1 96.10


AGENDA ITEM NO. : 08G BOARD MEETING DATE: March 26, 2019

TOPIC: Overnight Travel for Chiawana High School DECA Students to Participate in Every 15 Minutes in Kennewick, WA.

CABINET ADMINISTRATOR: Erich Bolz PRESENTER: Dr. Jenny Rodriquez


OBJECTIVE: To secure board approval for student travel.

BACKGROUND: (Pertinent past action/events) Leslie Bell, Chiawana High School DECA advisor, is seeking permission for overnight student travel for selected students to participate in Every 15 Minutes occurring on April 11-12, 2019.

There will be 27 students traveling.


PROJECTED COSTS: $375.00 Per Event BUDGET CODE: 40164444-0800

SUGGESTED MOTION: I move the student travel for selected students to attend Every 15 Minutes in Kennewick, WA occurring April 11-12, 2019 be approved as presented.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 Trips with Students

Name of School, Group and Advisor: Chiawana High School DECA Advisor Leslie Bell

Purpose of Trip: Every 15 Minutes- Morgue Field Trip

Date of Trip: Thursday, April 11-12, 2019

Location of Event (include venue): Benton County Morgue 7110 W Okanogan Pl #A Kennewick, WA 99336

Method of Transportation: District Bus

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Leslie Bell, Chanda Baie, Brian Thomas, Troy Sommerville

Cost Detail: Transportation Lodging Registration Meals Other (specify): Subs

Total cost entire event per

student

$195.00 Hotel Name, Location and Phone Number: Chiawana Gym 8125 W. Argent Rd. Pasco, WA 99301

.00 .00 .00

$180.00

$375.00 Emergency Contact Phone Number(s): Leslie Bell (509)521-5725

Budget Responsibility (club, students, fund-raisers, etc.) DECA 4444 for registration and Marketing 3162 for bus.

ITINERARY: Please see attached Student Permission Slip.

April 11, 2019 3:00 PM Depart CHS for the morgue 4:45 PM Arrive back at CHS and potluck dinner provided by parents 6:15 PM Rehearse for Assembly 7:00 PM Evening Counseling Session 9:00 PM Activities before lights out 10:30 PM Curfew – Lights Out April 12, 2019 6:00 AM Wake up, prep for the day, breakfast provided by DECA 7:00 AM Rehearsal for the Assembly 9:30 AM Assembly 11:30AM Students Return to Regular Schedule and Class

Submitted by: Leslie Bell 3-14-2019

Approved by: John Wallwork 3-18-19


AGENDA ITEM NO. : 08H BOARD MEETING DATE: March 26, 2019

TOPIC: Overnight Travel for New Horizons High School E15 Crew Students to Participate in Every 15 Minutes in Kennewick, WA.

CABINET ADMINISTRATOR: Erich Bolz PRESENTER: Dr. Jenny Rodriquez


OBJECTIVE: To secure board approval for student travel.

BACKGROUND: Michelle Smith, New Horizons High School DECA advisor, is seeking permission for overnight student travel for selected students to participate in Every 15 Minutes occurring on April 18-19, 2019.

There will be 10 students traveling.


PROJECTED COSTS: $28.50 Per Event BUDGET CODE: 1031827018-0800

SUGGESTED MOTION: I move the student travel for selected students to participate in Every 15 Minutes in Kennewick, WA occurring April 18-19, 2019 be approved as presented.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 Trips with Students

Name of School, Group and Advisor: New Horizons High School E15 Crew – Michelle Smith & Lucinda Sanchez

Purpose of Trip: Every 15 Minutes-morgue Field Trip

Date of Trip: April 18 – 19, 2019

Location of Event (include venue): Benton County Morgue 7110 W Okanogan Pl #A Kennewick, WA 99336

Method of Transportation: District Van

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Lucinda Sanchez, Michelle Smith, Juan Trejo

Cost Detail:

Transportation Lodging

Registration

Meals

Other (specify)

Total cost entire event per student

$28.50 Hotel Name, Location and Phone Number: New Horizon High School 2020 W Argent Pasco WA 99301 5095436796 $0.00

$0.00 $0.00 $0.00

$28.50 Emergency Contact Phone Number(s): Michelle Smith 5094389047

Budget Responsibility (club, students, fund-raisers, etc.)”: Building Budget 1031827018

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events,etc.) April 18, 2019 3:00pm Release from school 3:15pm Departure from NHHS to Benton Franklin Coroner’s Office 3:30 Arrival at the Benton Franklin Coroner’s Office 4:30 Departure from the Benton Franklin Coroner’s Office 4:45 Arrival at NNHS for Retreat activities 5:00 – 6:00 Retreat facilitators (Chemical Dependency professionals) 6:00-6:30 Dinner 6:30 – 7:30 Retreat facilitators (Guest speakers) 8:00 Practice of assembly (Spend the night) April 19, 2019 7:15 am Preparation for morning at New Horizons High School TBD Crash scene on campus and assembly 3:00pm Released from school to return home Students attending (see attached Vehicle Departure Form/Student Roster) You are required to carry student emergency contact information with you on the trip.

Submitted by: Michelle Smith 3/5/19

Approved by: Seth Johnson 3/6/19

Revised 2-22-18



TOPIC: Long Term Facilities Management Plan

CABINET ADMINISTRATOR: Dr. Susana Reyes

PRESENTER: Dr. Susana Reyes


OBJECTIVE: To ask for action from the board on the 2019-2038 Long Term Facilities Management Plan including:

• Facilities Operational Expectations• Long Term Facilities Planning Guiding Principles• School Sizes for Planning Purposes• School Sites Sizes for Planning Purposes• Recommended Bond Scenarios

o Approximate timeline: a bond every four years starting in 2020o Approximate bond total cost: approximately $100,000,000o Proposed projects

• Financial Analysis including: EP&O Levy, Bond Debt Service, Rate and Debt Capacity• District Wide Enrollment and Building Capacity Projections

BACKGROUND: (Pertinent past action/events): The board has requested the development of a long-term facilities management plan (LTFMP) to address facility needs for Pasco School District. The development of the plan started with the formation of the Community Builders Group in the Spring of 2017.



SUGGESTED MOTION: I move to approve the Long-Term Facilities Management Plan to address facility needs for Pasco School District as presented.

NEXT STEPS:

2019-2038 Long Term Facilities Management Plan

With your approval the following information with be assimilated into a comprehensive document outlining Pasco School District’s approach to managing our facilities inventory. Along with the comprehensive document, an executive summary and website presence will be made public.

Facilities Operational Expectations

Improve learning and achievement for each student and employee by ensuring operations, facilities planning and resources for a safe, effective and nurturing learning environment through the development of a long-term plan that establishes priorities for construction, renovation/replacement and maintenance projects.

Guiding Principles

Established in collaboration with the stakeholders and the School Board, the following guiding principles help frame the work and decision making specific to facilities management:

• Consider district goals: Outrageous Outcomes• Engage the community• Build to meet capacity needs• Ongoing analysis of projected growth and development to align with future

building sites• Bond projects considerations

o Keep up with aging buildingso Growing enrollment

• Bond measures parameterso Target amount to around $100Mo 4-year frequency beginning in 2020o Bond measure components approach

Relatively detailed for Bonds 1,2 and, if possible, 3o Establish a target rateo Develop a project timeline for enrollment and capacity to intersect with

forecasts and future planned buildings• Reassess the Long Term Facilities Management Plan on a regular schedule (i.e.

every 2 years)• Standardize school design for each level• Standardize educational and design specifications, including materials and

equipment

Recommendation for School Sizes

• Elementary Schools: 700 to 800 students• Middle Schools: 900 to 1300 students• High Schools: 2000 to 2600 students

Recommendation for Site Sizes

• Elementary Schools: 10 – 15 acres• Middle Schools: 20 – 40 acres• High Schools: 35 – 70 acres

Bond Timeline Scenario

Financial Analysis

Year 2020 Year 2024 Year 2028 Year 2032 Bond Amount $100,100,000 $103,200,000 $115,100,000 $100,000,000

Projects to be determined from the list belowHigh School $83,000,000 Livingston(N/L) $19,700,000 ES #18 $45,700,000 Tier 1 Tier 2Warehouse $2,250,000 Livingston New $15,000,000 McGee (N/L) $16,400,000 Improvements Add shops to ChiawanaEdwin Markham (Mod) $7,000,000 MS #5 $53,000,000 McLoughlin MS (N/L) $48,000,000 Longfellow Energy PojectsAthlet ic Fields $2,000,000 Land $5,000,000 Land $5,000,000 PHS Upgrade classroomsField Turf $850,000 Freezer $1,000,000 Capt. Gray 24 Classroom expansion ChiawanaLand $5,000,000 Maintenance Shops $9,500,000 Emerson Upgrade shops at PHS

Frost Curie ClassroomsMult i Purpose Activity Center Home LinkMS #6 Tier 3

Mod: Modernizat ion Mod: Modernizat ion Mod: Modernizat ion Innovative H.S Wresteling Room ChiawanaN/L: New in Lieu N/L: New in Lieu N/L: New in Lieu New Elementary School Security Enhancements

Early Learning Center TechnologyAll costs are estimates All costs are estimates All costs are estimates Portable Transit ion School Parking Lots

Student Services Ctr.Parent Ed. Ctr.Improvements to Booth Building

Issuance Date Authorization

Authorization Amount Term

Total Debt Service From To Levy Rate $200,000 $250,000 $300,000

12/1/2020 2020 $100,100,000 15.00 $148,649,575 2020 2021 1.10$ $220 ann / $18 mon $275 ann / $23 mon $329 ann / $27 mon12/1/2024 2024 $103,200,000 15.00 $146,238,150 2024 2025 (0.00)$ ($0) ann / ($0) mon ($0) ann / ($0) mon ($0) ann / ($0) mon12/1/2028 2028 $115,100,000 16.00 $183,321,625 2028 2029 (0.00)$ ($0) ann / ($0) mon ($0) ann / ($0) mon ($0) ann / ($0) mon12/1/2032 2032 $100,000,000 20.00 $180,423,775 2032 2033 (0.00)$ ($0) ann / ($0) mon ($0) ann / ($0) mon ($0) ann / ($0) mon

$418,400,000 1.10$ $219 ann / $18 mon $274 ann / $23 mon $329 ann / $27 mon

Scenario 21: 4 Authorizations/Sales - $100.1M in 2020; $102.3M in 2024; $115.1M in 2028; $100M in 2032

Total Change

Tax Levy ImpactBonds Tax Change Based on Home ValueRate Change

Assessed Value Assumptions: 6% growth in 2020, 21, 22, and 23; 5% in 2024; 4% in 2025; 3% in 2026 and thereafter

$5.95

$3.94 $3.85

$4.95 $4.95 $3.86

$2.97

$2.15

$-

$1.00

$2.00

$3.00

$4.00

$5.00

$6.00

$-

$10

$20

$30

$40

$50

$60

$70

$80

2018

2019

2020

2021

2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

2034

2035

2036

2037

2038

2039

2040

2041

2042

2043

2044

2045

2046

2047

2048

2049

2050

2051

2052

2053

2054

2055

2056

2057

Levy

Am

ount

Milli

ons

Pasco School District No. 1EP&O Levy Amount + Bond Debt Service and Levy Rate

EP&O Levy Existing Bonds New Bonds (2020) New Bonds (2024)

New Bonds (2028) New Bonds (2032) EP&O and Bonds Levy Rate

District Wide Enrollment and Building Capacity Projections



TOPIC: Voting Rights Act and Director Districts Update

CABINET ADMINISTRATOR: Sarah Thornton

PRESENTER: Sarah Thornton


OBJECTIVE: The purpose of this discussion is to provide an update to the board on the topic of director districts and to obtain board direction regarding next steps.

BACKGROUND: The members of the Pasco School District board of directors are currently elected into at-large positions, meaning an eligible voter in the district votes for each position. In 2017, a community member requested that the board look at adopting director districts as a way of achieving broader community representation on the board. A study session was held in January 2018, with additional information provided in September 2018, following a change in the Washington Voting Rights Act. The change in the law allows the board to change the at-large board elections to a director district framework without requiring voter approval.

To present options and examples of director districts, it will be necessary to work with a demographer. Staff will be discussing this process and confirming board direction to move forward.



SUGGESTED MOTION:

NEXT STEPS:

Washington Voting Rights Act and Director Districts Update

Board of Directors MeetingMarch 26, 2019

Background

• Community member request on 7/25/17to consider election of PSD Directors

• Study session on 1/9/2018• Discussion on 9/25/2018

Washington Voting Rights Act

• Ch. 29A.92 RCW• Effective June 7, 2018• Provides new mechanism for jurisdictions

to proactively change the electionsystem without voter approval

• Provides a state cause of action forenforcement by individuals

• Applies to all political subdivisions

Washington Voting Rights ActVote dilution claim• Protected class voters consistently

support candidates different fromthose supported by white voters

• Protected-class voters “do not havean equal opportunity to electcandidates of their choice”

• No requirement to demonstrate thata “majority-minority district” can becreated

Questions to Consider

Community interest/concern Public policy reasons for making a

change Percentage of protected class voters in

the district and their geographic location Whether protected class candidates

have been historically unsuccessful indistrict elections

Discussion



TOPIC: Budget Series – Government Finance Officers Association (GFOA) Overview




OBJECTIVE: Provide board members with background and an overview of the GFOA’s best practices in school district budgeting. This is the first of a series of budget presentations to the Board.

BACKGROUND: (Pertinent past action/events) With the goal of refreshing and/or providing information to the Board of Directors, the community, and other Pasco School District staff on school district finances and budgeting, Fiscal Services will be sharing a series of presentations. The topics of each report are outlined below:

• GFOA Overview and Best Practices in School District Budgeting• Prototypical School Funding Model• Changes to Levy and Local Effort Assistance (LEA)• Enrollment Forecasting• School Employee Benefit Board (SEBB) and K-3 Class Size Impacts• Pasco Prototypical School Funding Model



SUGGESTED MOTION: There is no suggested motion. This is informational only.

NEXT STEPS: The next Budget Series report will be on the prototypical school funding model.

Budget Series – GFOA’s Best Practices in School District Budgeting

Government Finance Officers Association

Budget Series

• GFOA Overview and Best Practicesin School District Budgeting

• Prototypical School Funding Model• Changes to Levy and Local Effort

Assistance (LEA)• Enrollment Forecasting• School Employee Benefit Board

(SEBB) and K-3 Class Size Impacts• Pasco Prototypical School Funding

Model

With the goal of refreshing and/or providing information to the Board of Directors, the community, and other Pasco School District staff on school district finances and budgeting, Fiscal Services will be sharing a series of presentations. The topics of each report are outlined to the right.

What is the ?• Founded in 1906 and headquartered in Chicago• 20,000 members throughout the USA• Provide members with:

– Best practice guidance– Consulting– Networking opportunities– Publications including books, e-books, and periodicals– Recognition programs– Research– Training opportunities

• Their mission is to advance excellence in state and localgovernment finance

What is the ?• Areas of focus by the GFOA are:

– Accounting– Auditing and Financial Reporting– Budgeting and Financial Policies– Debt Management– Economic Development and Capital Planning– Pension and Employee Benefits Administration– Treasury and Investment Management

What is the Alliance for Excellence in School Budgeting?

• Early adopter group of 90-plus school districtsworking on implementing GFOA’s BestPractices in School Budgeting (BPSB).

• Is part of the Smarter School Spendinginitiative

• First met in 2015• Includes schools across the United States in

varying sizes, student performance, anddemographics

Membership Requirements

Participation in the annual Alliance conferenceby both finance and academicsWillingness to adopt the BPSBOpenness to sharing your experiences with

future Alliance members.

What are the benefits as a member?

• Access to resource materials• Hands-on training throughout the

implementation process• Networking opportunities with peer districts

to share experience and knowledge• GFOA provides financial support to districts

that present on BPSB at outside conferences

What are the Best Practices in School Budgeting?

Thank You


AGENDA ITEM NO. : 10C BOARD MEETING DATE: March 26, 2019

TOPIC: Monthly Budget Status Reports (February)




OBJECTIVE: Provide board members with monthly budget status reports for each fund.

BACKGROUND: (Pertinent past action/events) We took the opportunity to meet with most of the board members individually and got your feedback on format, content, and frequency of financial information/reporting to the board members. In response to those efforts my staff and I will provide the monthly budget status reports for each fund as a consent agenda item at the second board meeting of every month. GENERAL FUND: At the halfway mark for the year we are at 48.5% of our expenditures and %48.59 of our revenues, 50% would be the anticipated level. With current payroll and benefits encumbered through the end of the school year at $102.8 million, the remaining balance in the operating fund is $29.4 million to cover the remaining operating expenses. CAPITAL PROJECTS FUND: At the halfway point this fund has 65.46% of its budget remaining. This will begin to spend down as we are in full construction mode for Three Rivers Elementary and will begin construction of Middle School #4 (Bids closed on 3/21/19). This fund shows a negative amount on line E and I as at the end of every year a determination is made on how to best use impact fees and bond proceeds for the year’s construction projects. The ending fund balance for 2/28/19 was $98.3 million. DEBT SERVICE FUND: This fund is replenishing with tax collections after making principal and interest payments on debt in December. Our next obligation will be interest payments in June. ASB FUND: Nothing new to report for the ASB fund. TRANSPORTATION VEHICLE FUND: No transactions have taken place in the TVF. That will soon change when we take delivery of and make payment on 15 school buses over the next month or so.



SUGGESTED MOTION:

NEXT STEPS: No further steps needed unless requested by the Board of Directors and/or the Superintendent.

Monthly Budget Status Report

By: Kevin Hebdon, Executive Director of Fiscal ServicesMarch 26, 2019

Why are we here?

• New in my position and want to own theprocess

• Met with board members individually todiscuss district finances including format,content, and frequency in financial data

• Reviewed requirements set by oversightagencies, best practices, and standards

• Inquired with other districts

Where are we going?

• Monthly consent agenda item• 2nd board meeting of the month• Reports will follow the prescribed F-198

format• Will report on each fund• Small explanation on the Capital Fund

Funds

• General Fund• Capital Projects Fund• Debt Service Fund• ASB Fund• Transportation Vehicle Fund

Example

Thank You

Board Meeting: April 2019 Item No. : 12 Future Agenda Items

04/09/2019 Retreat

Board Retreat Board Governance

04/23/2019 Study/Retreat Reports/Discussion/Updates Action Item Consent Agenda Professional Development: PLCs

STEM Audit Budget Extensions: Bus Lease Program

Monthly Budget Report

Prototypical School Funding Model Interfund Loan: Bus Lease Program

OST Lease Agreement

Middle School #4 Naming Recommendations

Executive Session: Superintendent Evaluation

PASCO SCHOOL DISTRICT NO. 1 A G E N D A · E. Resolution No. 972 Acceptance of Bid Proposal ......

Documents

Transcript of PASCO SCHOOL DISTRICT NO. 1 A G E N D A · E. Resolution No. 972 Acceptance of Bid Proposal ......