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 DDCE

EDUCATION FOR ALL

DDCE, UTKAL UNIVERSITY

TENDER FOR SUPPLY, INSTALLATION AND MAINTENANCE OF

PUBLIC ADDRESS SYSTEM COMPLETE WITH ALL ACCESSORIES

FOR THE ANNOUNCEMENT PURPOSE AT ALL CLASS ROOMS OF

DDCE, UTKAL UNIVERSITY .

Document Cost: Rs.1,000/-

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TENDERS ARE INVITEDFOR

TENDER FOR SUPPLY, INSTALLATION ANDMAINTENANCE OF PUBLIC ADDRESS SYSTEMCOMPLETE WITH ALL ACCESSORIES FOR THEANNOUNCEMENT PURPOSE AT ALL CLASS ROOMSOF DDCE, UTKAL UNIVERSITY .

EARNEST MONEYDEPOSIT

Rs.10,000/-(Rupees ten thousand only) Shall bedeposited in shape of Demand Draft drawn in favourof DIRECTOR, DDCE, Utkal University Payable atBhubaneswar.

TENDER DOCUMENTS Tender Documents can be obtained from our websitewww.ddceutkal.org / www.ddceutkal.ac.in 

SALE PERIOD From 03. 03. 2014 to 18. 03. 2014

COST OF TENDERDOCUMENT

Rs. 1000/- (Rupees one thousand only) paid in shapeof demand draft drawn in favour of DIRECTOR, DDCE,Utkal University .

VALIDITY OF THETENDER

8 weeks from the date of opening of the Tender.

DATE OF OPENING OF

TENDER

19. 03. 2014 at 3.30 P.M.

COMPLETION PERIOD 45 DAYS from the date of work orderVENUE OF TENDEROPENING

DDCE, Utkal University, Vanivihar, Bhubaneswar - 7 

DIRECTOR

http://www.ddceutkal.org/http://www.ddceutkal.org/http://www.ddceutkal.ac.in/http://www.ddceutkal.ac.in/http://www.ddceutkal.ac.in/http://www.ddceutkal.ac.in/http://www.ddceutkal.org/

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GENERAL CONDITIONS OF THE TENDER

1. Tenders in sealed covers superscribed as” TENDER FOR SUPPLY,INSTALLATION AND MAINTENANCE OF PUBLIC ADDRESS SYSTEMCOMPLETE WITH ALL ACCESSORIES FOR THE ANNOUNCEMENTPURPOSE AT ALL CLASSROOMS OF DDCE , UTKAL UNIVERSITYUNDER TWO BID SYSTEM “ are invited from Manufacturers / AuthorisedDealers so as to reach the office of the Director, DDCE , Utkal Universitynot later than 5.00 p.m. on 18.03.2014. 

2. Eligibility Criteria:

i) Experience of having successfully completed similar work during the last 5years till the date of opening of the tender. A Notarized copy of any one ofthe following work orders in the name of the Tenderer shall be enclosed.Each work order shall indicate complete Break-up details of each item andtheir values. The work orders not indicating Break-up details and theirrespective values will not be considered for determining the Tenderer’sEligibility.

ii) The bidder should be a registered firm with Sales Tax Authority. The biddershould furnish the registration certificate, TIN certificate, VAT registrationcertificate, PAN detail, Audited Balance Sheet and Profit and Loss Statement

(amount in Rupees) for last 3 years, Income Tax Returns of last 3 precedingyears along with the tender paper. The bidder’s firm must be a financiallysound having minimum average turnover of more than FIVE LAKHS perannum during last three years In the absence of such certificate, the Bid isliable to be rejected.

3. Tender must be sent in One Main Cover containing Two separate coversand EMD and Cost of Tender paper . These two covers shall besuperscribed as “ Technical Bid - Cover-I” and “ Price Bid  - Cover-II”respectively . All covers shall be addressed to Director, DDCE, UtkalUniversity and sealed properly. Names , addresses and Phone Number /

Mobile Number and E_mail ID of the Tenderers shall also be written onall the covers.

4. a) The Earnest Money Deposit for this tender is Rs.10,000/- (Rupees ten

thousand only). The amount may be in the form of Demand Draft/Pay order

on any Nationalized Bank payable at Bhubaneswar only in the name of

Director, DDCE , Utkal University.

b) The cost of tender paper for this tender is Rs.1,000/- (Rupees One

thousand only). The amount may be in the form of Demand Draft/Pay order

on any Nationalized Bank payable at Bhubaneswar only in the name ofDirector, DDCE , Utkal University.

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c) The Demand Draft / Pay Order as mentioned above shall be kept in main

cover and shall not be sent separately.

d) Tenders which are not accompanied by the Demand Draft / Pay Order will

be summarily rejected and the concerned Tenderer and/or his Authorised

Representative will not be permitted to attend the Tender opening.

e) The tender document should be submitted duly signed at the bottom

of each page.

f) Authorized Service Centres of the products should be inBhubaneswar . List of the same to be provided .

5. SITE VISIT 

 All tenderers are required to visit the site ( DDCE, Utkal University ) and

prepare a layout of the tender work and submit an estimate of minimum

number of items to be fixed in rooms for announcement before submission

of tender paper .

6. RIGHT TO ACCEPT / REJECT TENDERS

DDCE, Utkal University reserves the right to accept or reject any or all

Tender(s) and part thereof at any time without assigning any reasons and

without any liability or any obligation for such acceptance / rejection.

DDCE, Utkal University do not bind themselves to accept the lowest or any

tender or part thereof and reserve the right to accept or not accept any or all

of the tenders either in whole or in part thereof without assigning any

reason.

DDCE reserves the right to seek any Technical and commercial clarifications.

7. Warranty / Gurrantee

The Products to be supplied must have comprehensive 3 Years

Warranty / Guarantee .

8. SECURITY DEPOSIT

The successful tenderer has to submit a Performance Bank Guarantee equal to 25% of total tender cost before release of payment . 

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GENERAL PARTICULARS OF TENDERER

1.  NAME & ADDRESS OF THE FIRM :

2.  E_mail ID :

3.  PHONE No. / MOBILE No. :

4.  VAT REGISTRATION NO. :

5.  PAN / TAN ( Income tax ) :

6.  Authorization Details :

7.  DETAILS OF WORK EXPERIENCE :

( Attach Work Order Copies / Testimonials )

8.  AMC Experience if any :

9.  ANY OTHER RELEVANT INFORMATION :

S I G N A T U R E

Date and Seal of the firm

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TECHNICAL SPECIFICATIONS

Minimum features and specification listed below are to be supplied. The firm to confirm

compliance with each of the specification. Summary of deviations, if any, need to be submitted in

separate sheet along with technical bid. All items should have 3 years Warranty / Guarantee .

Supply, Installation & Commissioning of Public Addressing System.(PAS)

Sl. No Item Description Technical Specifications

1. PA Wall Speakers – 30

Watts

(Reputed Global

Brands)

PA Wall Mounting Speaker Systems of 30 watts with the

following specifications:

a.  Input power: >30 watts RMS

b.  Low impedance : 8 Ohm

c.  Frequency range: 80- 20,000 Hz

d.  SPL: greater than 80dB

2. PA Wall Speakers – 60

Watts

(Reputed Global

Brands)

PA Wall Mounting Speaker Systems of 60 watts with the

following specifications:

a.  Input power: >60 watts RMS

b.  Low impedance : 8 Ohm

c.  Frequency range: 50- 20,000 Hzd.  SPL: greater than 88dB

3. PA Power Amplifiers – 

1500 Watts

(Reputed Global

brands)

PA Amplifier system unit of nearly 1500 watts with the

following specifications:

a.  Input power: nearly 1500 Watts RMS

b.  Speaker outputs: 8 Ohm

c.  Frequency range: 20- 20,000 Hz

4. PA Microphones

(Reputed Global

brands)

PA Amplifier system unit of nearly 1500 watts with the

following specifications:

a.  Frequency Resp: 50 – 16,000 Hz

b.  Impedance: 500 Ohms.c.  Optional: Having multi Chime sound systems.

5. PA Lectern system Integrated System for with the following

a.  Power Output – 40 W Max

b.  Inputs - Mic 1:3mv, Mic 2:1.8mv, Line :100mv

Etc.

c.  Freq Resp : 100 – 16000 Hz

d.  Rec Output 1 V ( Nominal )

e.  Tone control Bass -+ 6 db at 80 Hz etc.

f.  Power Requirement – 220 – 240V AC50/60 Hz.

g.  Power Consumption – AC 100W

h.  Dimensions – W420xH1135xD 580mmi.  Weight - 18.3 KG (Min) ( W/o Battery )

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WIRELESS MICROPHONE

a.  RF Output Power - 15 Mw ( Max )b.  Modulation Mode - FM ( F3E )

c.  Freq. Resp – 50 – 15000 Hz.

d.  Battery - 1x 9V Battery

e.  Dimensions – Ø55 x 1244 mm

 

6. Casing , Cabling and

Installation

PVC conduit/ Channel of 2.5” , ISI mark will be laid by the

bidder to protect cable.

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PRICE BID

Supply, Installation & Commissioning of Public Address System 

S.

No.

Item Description Qnty. Unit price(in figure)

Unitprice

(in

words)

Taxes

etc.

Total

Price

including

Taxes

1. PA Wall Speakers – 30 Watts

2. PA Wall Speakers – 60 Watts

3. PA Power Amplifiers – 1500Watts

4. PA Microphones

5. PA Lectern system

6. Conduit (High quality, ISI 

standard 

7. Installation & Commissioning

8. Comprehensive AMC Cost afterCompletion of Warranty/Guarantee( Valid for 3 Year )

Total Cost

Cost Taxes Total