How to Shape Development Cooperation? The Global Partnership and the Development Cooperation Forum
Partnership Cooperation Agreement (PCA) Transfer of Innovation Project.
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Transcript of Partnership Cooperation Agreement (PCA) Transfer of Innovation Project.
Restart PCA
The PCA outlines how the partners will work together over the next 2 years and includes:
Financial management, administration & reporting procedures
Conflict resolution Communication and Information Plan Terms of Reference for the Steering Group Logo, project materials, products and website
Restart Overall BudgetTOTAL
STAFF COSTS 250,815 €
TRAVEL & SUBSISTANCE 59,690 €
SUBCONTRACTING 26,550 €
OTHER 45,899 €
EQUIPMENT 967 €
DIRECT COSTS 383,921 €
INDIRECT COSTS 16,068 €
TOTAL 100% BUDGET 399,988 €
TOTAL 75% BUDGET 296,574 €
PARTNERS OWN FUNDING 103,414 € 399,988 €
Staff Costs
Staff must be employed with permanent or fixed term contracts. - can include NIC/Social Security and Pension costs
Rates in application are maximum amounts – must take the real daily cost for each member of staff
Cannot exceed maximum amounts Must calculate = working days x daily rate for each member
of staff Cannot pay bonuses, incentive payments and profit sharing Can include salary increases, if appropriate Must not be related to subcontractor
Travel and Subsistence
Travel
Can only claim for staff named on application All costs from starting destination Cheapest means of transport
NB:if you rent a car (max. Cat.B) or take a taxi you must give the reason
Mileage rate – €0.22 per Km
Travel and Subsistence
Subsistence
Maximum rates per country for local transport, hotel, boarding
Must be real cost, proved with an invoice Whole day usually includes an overnight stay
Equipment
Must be necessary to the Project As agreed on application Depreciation rate Covered by Insurance
Subcontracting & Other Costs
Professionals, Freelancers etc
- must provide invoices Advertising Video products Translation Printing Travel costs for participants at final event
Indirect Costs
7% from direct costs Can be used to cover running costs associated
with the project
- Telephone
- Postage
- Heat No invoice required
Documentation Required
Salary Costs – Need to be sent to Gingerbread Timesheets
- Need to be sent to Gingerbread quarterly- Staff members name- Daily rate- Time worked (fractions of a day rather than hours)- Work number & brief description nature of work- Signed by staff member and organisations legal representative
Copies of contracts of Employment & CVs
Documentation Required
Salary Costs - Originals of these documents need to
be kept by all partners and must be available in the
event of an audit.
All original payslips or official accounting documentation
Contracts of Employment and CVs
Documentation Required
Travel and Subsistence
Must be claimed on claim form supplied by Gingerbread
Receipts must be submitted with claim forms as required (parking, hotel, food, etc)
Must be actual costs
Documentation Required
Equipment Invoice for actual costs from supplier Only equipment which has been agreed on
application
Subcontracting and other costs Invoice for actual costs from supplier or service
provider
Documentation Required
Indirect Costs Will be issued automatically at 7% No invoices or evidence required
Conflict resolution
Mutual respect and open communication Dealing with concerns as early as possible A4 method of conflict resolution: Acknowledge,
Assure and Agree and Advance. Chair/ Deputy Chair to resolve conflicts
Communication & Information Plan
Clear and open communication essential Use of IT based communication between
meetings (email, website, skype) All partners to take responsibility for
ensuring effective communication Need to keep documents confidential Keep originals for audit for 5 years.
Terms of Reference for Steering Group
One representative from each partner Chair and Deputy Chair Will oversee the project Will meet regularly Ensure good communication within the
project, own organisation departments and externally (eg Stakeholder Forum)
Logo, project materials, products and website
Need to agree project logo Website page for project has been created Research report on CD - NOVA Adaptation report (printed) – WSINF Translated training packs - NET Case studies film (DVD) - INDEX Project report (printed) – Possibilities Promotional materials – pens, bags, pop up banners –
Possibilities Newsletters and articles – CO.N.E.CT
Partnership Framework Agreement (PFA)
FPA - strategies & plans for ensuring the effectiveness and high quality delivery of the project:
Valorisation and Dissemination Strategy Monitoring and Evaluation Strategy Commercialisation Strategy and IP Quality Management Plan
Valorisation and Dissemination Strategy
Results + exploitation = valorisation Dissemination = letting relevant people know about
what we are doing from the start of the project Dissemination led by CO.NE.C.T but responsibility
of all partners Methods – newsletter, website, project leaflet,
articles in your own countries, reports, final event in Brussels
Monitoring and Evaluation Strategy
Internal evaluation External evaluation Stakeholder involvement Beneficiary involvement – lone parents All aspects of project including partnership &
activities
Commercialisation Strategy and IP
TOI Projects are encouraged to prepare products for commercial use (sales)
Possibilities will prepare a commercialisation strategy
Intellectual Property Rights: Restart materials and products are copy right of Gingerbread/ Possibilities
Quality Management Plan
Quality Management Plan will be sent to partners in January 2011 and will cover :
– Management and coordination– Financial management– Delivery of work packages– Involvement of lone parent users– All project products and materials produced– Project monitoring and evaluation – Strategies and policies
NOVA: January – May 2011
Undertake research to assess, in each partner country context, how complex barriers can lead to poverty and social exclusion due to exclusion from the labour market.
Co-ordinate research with input from partner countries (Italy, Poland, Cyprus, NI)
Collation, analysis and presentation of the findings in report form to the partners.
INDEX, NET, WSNIF & NOVA
Establish Stakeholder Forum by March 2011 Involve policy / practice experts in working with lone
parents returning to the labour market, government bodies, VET providers, accreditation bodies, NGO’s, employers and lone parent representatives .
Organise meetings of Stakeholder Forums agreeing terms of reference, objectives, time scales, responsibilities and work plans
Meeting in Norway
Nova will host 2 day meeting NOVA to present research findings to partners Possibilities to discuss agenda with NOVA and circulate to
partners Partners make meet and make presentations to Stakeholder
Forum (invited to attend part of the meeting) Steering group meet to review progress against targets and plan
for work package 3 and meeting in Cyprus
Terms of Reference for Stakeholder Group
To input to research for their country To input into the development of the Restart
training model for their country– adaptation, accreditation, piloting, mainstreaming, evaluation
To help with recruitment of participants and identify employers to provide placements
To assist with dissemination and commercialisation of Restart
Terms of Reference for Stakeholder Group
Who? Training/ accreditation experts eg Colleges, awarding bodies Employers, business organisations Organisations working with lone parents – all sectors Government bodies – training, social welfare Policy experts – Universities, policy institutes Trade unions Lone parents