PARTNER PROSPECTUS - Esri Australia · email at: [email protected] if you’d like to...

EVENT SERIES

2018

PARTNER PROSPECTUS

t

■ Event introduction .......................... 2-3

■ Event statistics .......................... 4

■ Esri Australia User Conference .......................... 5 o Dedicated Speaker Slot .......................... 5

■ Platinum Partner .......................... 6

■ Gold Partner .......................... 7

■ Silver Partner .......................... 8

■ Conference bag .......................... 9

■ Lanyard .......................... 9

■ Morning Networking Sponsor .......................... 10

■ TechHub Partner .......................... 11

■ Media Partner .......................... 12

CONTENTS

■ Plenary seat drop .......................... 13

■ Session seat drop .......................... 13

■ ArcNews / ArcUser insert .......................... 13

■ Conference bag insert .......................... 13

■ Advertising .......................... 13

■ Tailored packages .......................... 13

■ Webinar – Directions LIVE Online .......................... 14

■ Download Application Form ..........................15

■ Partner Terms and Conditions .......................... 16

INTRODUCINGESRI AUSTRALIA’SNEW NATIONALEVENTS PROGRAM

The year-long event series offers: ■ Revitalised Australian User Conference;

■ An expansive online events program;

■ More locally run technical workshops; and

■ New opportunities to reach into Asia.

The overwhelmingly successful event series will return in 2018, carefully designed to connect more industry partners, event sponsors, technology specialists and Esri technology users – than ever before.

Beyond Ozri, there are a vast number of opportunities – and price points – for our event partners to tell their story and connect with Australia’s growing community of Esri technology users.

So, take a few minutes to explore your options and drop us an email at: [email protected] if you’d like to lock in a package or just have a chat.

I look forward to working with you,

Esri Australia’s national events program offers partners and industry colleagues unprecedented access to Esri clients and ArcGIS users.

Josie SinniRegional Event Manager Esri Australia and Esri South Asia Groups Phone +61 (0)3 9321 3426 [email protected]

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2000+ CONNECTIONS

The Esri User community will come together across three major cities to: share their work; discuss their challenges; engage with leading technology specialists; grow their networks; and get their fill of all things ‘ArcGIS’.

PACKAGEHIGHLIGHTS

■ Take centre stage and tell your story

■ Get hands-on with delegates at the TechHub

■ An extensive marketing program with guaranteed media coverage

■ Huge delegate draw-cards for both technical and networking sessions

■ An electrifying atmosphere – to get delegates excited about your solutions

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EVENTSTATISTICS

CONNECT WITH AUSTRALIA’S GIS DECISION-MAKERS:

■ Administrators ■ Asset Managers ■ BI Professionals ■ Business Owners ■ Consultants ■ Data Analysts ■ Developers ■ Entrepreneurs ■ GIS Managers ■ GIS Professionals ■ GIS Thought Leaders ■ Imagery Managers ■ IT Managers ■ Media ■ Operations Managers ■ Project Managers ■ Senior Managers ■ Software Users ■ Technical Staff ■ University Faculty

CONNECT WITH GIS SPECIALISTSFROM:

■ Agribusiness ■ Civil Engineering / Surveying ■ Defence ■ Education ■ Emergency Services ■ Energy ■ Environmental Management ■ Federal Government ■ Financial Services Industry ■ ICT ■ Infrastructure / Construction ■ Local Government ■ Mining and Resources ■ National Security ■ Natural Resources ■ Ports ■ Retail ■ State Government ■ Transportation / Logistics ■ Utilities and Communication ■ Water

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ESRI AUSTRALIA USER CONFERENCEThe Esri Australia User Conference is the nation’s premier event of its type, a must-attend yearly gathering of the geospatial community. Designed specifically for the needs and interests of local GIS experts, the conference offers unprecedented access to a market of passionate Esri technology practitioners. Your participation guarantees exposure to highly engaged audiences eager to learn the latest developments and trends affecting their industry.

■ The extremely successful and compact Ozri format returns in 2018

■ The major event for Esri Australia

■ Extensive program including: ■ Executive Engagement Forum *

■ Esri Australia User Conference roadshow *

■ Extensive virtual program

■ Estimated engagement numbers of 1,200+

Dedicated Speaker Slot$4,500 per city or $10,000 (Inc GST) for the three-city package 7

■ 15-minute presentation slot in the technical program ^

■ 2 complimentary conference registrations 1

■ Logo included on holding slide at the beginning of plenary session ■ Signage prominently displayed (1 pull-up banner to be supplied by

sponsor; location subject to organiser’s approval) 4

■ Company logo on conference webpage with links to company website ■ 1 satchel insert 3

■ Acknowledgement as presenter (company logo) on conference marketing materials, including pre- and post-event email campaigns and conference handbook

■ Delegate list 14 days prior to and following the UC5+

Registrations ■ 4 full conference registrations (30% off additional registrations)1

Advertising ■ 1 full-page colour advertisement in conference handbook2◊

Banner display ■ Signage prominently displayed (2 pull-up banners to be supplied by

sponsor; location subject to organiser’s approval) 4

Logo placement ■ Acknowledgement as Platinum Partner (company logo) on conference

marketing materials, including pre- and post-event email campaigns and conference handbook

■ Logo included on holding slide at the beginning of each conference session

Acknowledgements ■ During the opening plenary session ■ On conference webpage, including corporate profile

(200 words), logo and links to company website ■ In the conference handbook, including corporate profile

(100 words) and logo

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* Presentation time and topic must be agreed on with the conference organiser prior to the presentation. Esri Australia reserves the right to request a copy of the presentation prior to the event.

^ Delegates’ email addresses will only be provided with the three-city package.

Speaking opportunity ■ Dedicated 3 city presentation in the technical program7*

TechHub kiosk ■ Double kiosk (5m x 2m) with dual internet connection and monitors in a

premium location ■ The opportunity to showcase demos and products in a prime location ■ Includes furnished meeting area

Delegate listings ■ Delegate list 7 days prior to and following the UC5^

Collateral inserts ■ Up to 2 inserts to be included in delegate conference bags3

■ 1 seat drop in your organisation’s presentation+

PLATINUM PARTNER

+ Collateral to be supplied by partner and approved by conference organiser. Partner responsible for placement of item on delegate chairs.

◊ To be distributed at Brisbane, Sydney and Melbourne events.Footnotes 1-7 - Please refer to page 16

• Speaking spot • Tradeshow space • Delegate contact list

$8,000 per city or $18,000 (Inc GST) for a three-city package

GOLD PARTNER$5,500 per city or $13,000 (Inc GST) for a three-city package Connect directly with the Australian Esri user community – enjoying a strong presence and ‘gold class’ privileges throughout the event series.

Speaking opportunity ■ A presentation in the technical program in one city7

TechHub kiosk ■ Single kiosk in premium position ■ The opportunity to showcase demos and products in a prime location ■ Includes internet and a monitor

Delegate listings ■ Delegate list 14 days prior to and following the UC5

Collateral inserts ■ 2 inserts to be included in delegate conference bags3

■ 1 insert into ArcNews/ArcUser, circulated to 1,300+ recipients

Registrations ■ 3 conference registrations (20% off additional registrations)1

Advertising ■ 1 full-page colour advertisement in conference handbook2*

Banner Display ■ Signage prominently displayed (2 pull-up banners to be supplied by

sponsor; location subject to organiser’s approval)4

Logo placement ■ Acknowledgement as Gold Partner (company logo) on conference



Acknowledgements ■ During the opening plenary session ■ On conference webpage, including corporate profile (150 words), logo

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* To be distributed at Brisbane, Sydney and Melbourne events.Footnotes 1-7 - Please refer to page 16

SILVER PARTNER $3,900 (Inc GST) per city SPECIAL three cities for the price of two when you book before 13 July

TechHub kiosk ■ A single 2m x 2m kiosk ■ The opportunity to showcase demos and products ■ Includes internet and a monitor

Delegate listings ■ Delegate list 14 days prior to and following the UC5

Collateral inserts ■ 1 insert to be included in delegate conference bags3

Registrations ■ 2 conference registrations (15% off additional registrations)1

Advertising ■ 1 half-page colour advertisement in conference handbook2*

Logo placement ■ Acknowledgement as Silver Partner (company logo) on conference



Acknowledgements ■ During the opening plenary session ■ On conference webpage, including corporate profile (100 words), logo

and links to company website ■ In the conference handbook, including corporate profile (50 words)

and logo

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* To be distributed at Brisbane, Sydney and Melbourne events.Footnotes 1-7 - Please refer to page 16

CONFERENCE BAG $5,500 (Inc GST) Approx. 1500 bags

Always a popular option, the conference bag puts your brand in the hands of each and every delegate.

Branding opportunity ■ Company name/logo on delegate conference bags*

■ 10 complimentary conference bags

Delegate listings ■ Delegate list following the UC5

LANYARD $4,500 (Inc GST) Approx. 1500 lanyards

Enjoy high brand visibility throughout the entire conference with this promotional package.

Branding opportunity ■ Opportunity to brand lanyards with your corporate logo*

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■ Delegate list following the UC5

Collateral insert ■ 1 insert to be included in delegate conference bags3

Registrations ■ 1 conference registration1

Logo placement ■ Acknowledgement as Lanyard Sponsor (company

logo) on conference marketing materials, including, pre- and post-event email campaigns and conference handbook

Acknowledgements ■ On conference webpage, including corporate profile

(50 words), logo and links to company website

3-City Bag and Tag package available

To learn more, contact:

[email protected]

SPECIAL


Registrations ■ 1 full conference registration1

Logo placement ■ Acknowledgement as Conference Bag Sponsor

(company logo) on conference marketing materials, including pre- and post-event email campaigns and conference handbook

Acknowledgements ■ On conference webpage, including corporate profile (50 words),

logo and links to company website

* Satchels and lanyards will be cobranded with the conference organiser’s logo. Branding is subject to approval by conference organiser.

Footnotes 1-7 - Please refer to page 16

Delegate listings

$9,000 (Inc GST) three-city package*

Showcase your organisation during one of the most popular UC sessions Banner display

■ Branding on food stations ■ Signage prominently displayed (1 pull-up banner to be supplied by the

sponsor; location subject to organiser’s approval ■ The opportunity to supply branded aprons for wait staff to wear (at sponsors

expense)

Catering ■ Basic breakfast catering provided including a variety of fresh juices ■ The opportunity to upgrade the breakfast catering (at sponsors expense)


List includes name and organisation.


Registrations ■ 3 conference registrations1

Logo placement ■ Acknowledgement as Morning Networking Sponsor (company logo) in the

plenary session and on conference marketing materials, including pre- and post-event email campaigns and conference handbook

Acknowledgements ■ On conference webpage, including corporate profile (50 words), logo and links

to company website10

* Single cities sponsorship options are available on request.◊ Presentation time and topic must be agreed on with the conference organiser

prior to the presentation. Esri Australia reserves the right to request a copy of the presentation prior to the event.


MORNING NETWORKING SPONSOR

TECH HUB PARTNER $4,900 (Inc GST) all-in-one 3-city package

Set up like a luxury showroom, the TechHub Zone is sure to bring the crowds in. Positioned to maximise your exposure to delegates throughout the day, each 2m x 2m kiosk is designed to have you engaging directly with attendees and presenting yourself in a format that is both eye-catching and approachable.

TechHub kiosk ■ 2m x 2m kiosk ■ 1x monitor ■ 1x basic Internet connection ■ 1x cupboard ■ 1x company fascia ■ 1x stool ■ Opportunity to supply artwork for printed kiosk signage (at partners cost)


Registrations ■ 2 conference registrations1


Banner display ■ The opportunity to display a banner on your TechHub kiosk. 4

Logo placement ■ Acknowledgement as TechHub Partner (company logo) on conference


Acknowledgements ■ On conference webpage, including corporate profile (50 words), logo

and links to company website

11Footnotes 1-7 - Please refer to page 16

(unlimited opportunities)FREE ACCESS

to the public

at the TechHub

Zone from 8am

to 10am

*Visual representation only

NEED MORE SPACE?Upgrade your booth to

3m x2m for $600

MEDIA PARTNER Negotiable

Become the official Media Partner of one of the largest GIS events in Australia.

Branding opportunity ■ Opportunity to provide sample publications – featuring special

subscription offers – to delegates throughout the exhibition area

Delegate listings ■ Delegate list 30 and 14 days prior to and following the UC5

Collateral inserts ■ 1 insert to be included in delegate conference bags3

Registrations ■ 1 conference registration1

Advertising ■ 1 half-page colour advertisement in conference handbook2

Logo placement ■ Acknowledgement as Media Partner (company logo) on conference



■ Opportunity to include subscription offers in pre- and post-event email campaigns

Acknowledgements ■ During the opening plenary session ■ On conference webpage, including corporate profile

(50 words), logo and links to company website

12Footnotes 1-7 - Please refer to page 16

PLENARY SEAT DROP* $300 (Inc GST) per city or 3 cities for the price of 2Opportunity to place 1 piece of collateral on delegate seats in the conference plenary.

SESSION SEAT DROP* $175 (Inc GST) per city or $350 for the three-city package*

Opportunity to place 1 piece of collateral on delegate seats in a session which corresponds to your area of interest.

ARCNEWS/ARCUSER INSERT $1,000 (Inc GST)Opportunity to include 1 insert in the quarterly distribution of ArcNews/ArcUser, which is circulated to 1,300+ recipients (insert to be provided by sponsor and confirmed by conference organiser).

* Collateral to be supplied by sponsor and approved by conference organiser. Sponsor responsible for placement of item on delegate chairs.


CONFERENCE BAG INSERT³ $300 (Inc GST) for the three-city packageAdditional inserts available at $150 (covers all 3 cities) – maximum 2 additional inserts. 1 company brochure inserted in all delegate conference bags (A4 double-page spread) or small promotional item (insert to be provided by sponsor and confirmed by conference organiser).

ADVERTISING $800 (Inc GST) full-page advertisement1 full-page colour advertisement in the conference handbook (artwork to be supplied in required format by partner).

TAILORED PACKAGESIf the outlined packages do not meet your specific needs, speak to us about tailoring a package to suit. If you would like to discuss this option, please contact Regional Event Manager Josie Sinni on +61 (0)3 9321 3426 or via email at [email protected].

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WEBINARDirections LIVE Online^ $1,200 (Inc GST) per webinarDirections LIVE Online combines the technical authority of Esri Australia’s physical events with the convenience of an access-anywhere format. Designed to meet the needs of busy GIS professionals, each session is scheduled as a live event and made available as a recording. As a webinar co-host, your industry insight will be promoted to more than 5,000 ArcGIS users, and made available online for post-event distribution.

^ Presentation time and topic must be agreed on with the conference organiser prior to the presentation. Esri Australia reserves the right to request a copy of the presentation prior to the event.

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Interested in taking your message further?

Join us in Singapore (27 Sep) or Malaysia (25 Oct) and extend

the reach of your spatial network.

Call Josie today +61 3 9321 3426.

DOWNLOAD APPLICATION FORM

Public liability insurance ■ Partners/sponsors are required to ensure they’re adequately covered for public

liability insurance. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand. The partner/sponsor must take out adequate insurance in respect of all such claims.

■ The organiser accepts no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes, riots or any cause whatsoever. Partners/sponsors are advised to insure against such liability.

■ The partner/sponsor is responsible for all personal injury or damage to property arising in connection with the exhibitor’s display area, howsoever caused.

■ The organiser reserves the right to change the venue and duration if exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to participate will remain in force so long as the exhibitor is informed at least one month before the changes.

■ For any sponsorship or exhibition presence to be valid at the conference, all monies must be paid in full prior to the commencement of the event.

■ With regards to TechHub, the organiser will attempt to provide the best possible position for partners/sponsors, however, they reserve the right to move booth/kiosk positions in extreme cases, provided the partner/sponsor concerned is informed at least one month prior to the event. Position is subject to availability at the time of confirmation.

■ If deadlines are not adhered to with regard to supply of logos, profiles, artwork, etc., the organiser reserves the right to proceed without said items.

Professional courtesy ■ The organiser of the event aims to ensure all partners/sponsors enjoy a rewarding

experience. To this end, partners/sponsors are expected to conduct themselves in a fair, reasonable and respectful manner. For this reason, use of PA or AV systems must be approved by the event organiser and all promotional activities are to be limited to each partner’s/sponsor’s allocated position, unless otherwise assigned.

■ Participation as a partner/sponsor is at the discretion of Esri Australia.

■ All promotional materials relating to this event are the exclusive property of Esri Australia.

PARTNER TERMS AND CONDITIONS

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FOOTNOTES

1 Conference registrations are per city and include the networking function

2 Complete and final advertisement artwork to be supplied by sponsor. Booking deadline for advertising is Friday 30 June, with artwork to be provided by Thursday 6 July

3 Inserts are per city, and all collateral and merchandise supplied by the sponsor should be lightweight, no larger than A4 size, and received by the advised deadlines

4 Banners must be supplied by the sponsor, and positioning is to be agreed on by both the sponsor and conference organiser

5 Provision of delegate list in digital format to be provided in accordance with privacy laws and subject to personal privacy options. List includes name, position title and organisation, unless otherwise stated

6 Catering and beverage package upgrades available at partner’s cost

7 Any travel costs associated with presenting at the User Conference are the responsibility of the Presenter.

■ No part of this work may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system, except as expressly permitted in writing by Esri Australia. All requests should be sent to [email protected], Attention: Marketing Compliance Manager.

■ As the event host, Esri Australia is keen to see sponsors maximise the benefit of their participation. Feel free to contact [email protected] to discuss support for promotional activities.

Partner and sponsorship cancellation policy ■ Your cancellation must be advised in writing to Josie Sinni at Esri Australia: Ground

Floor, 100 Franklin St, Melbourne VIC 3000, Australia. An administration fee of 25 per cent of the contracted price is retained should the cancellation be up to three months prior to the event, and 100 per cent of the contracted price should cancellation be less than one month prior to the event.

■ If your selected package is resold, a cancellation fee of 25 per cent applies and a refund of any monies owed (less the 25 per cent) will be forwarded after the conference. Only once all other trade booths/kiosks are sold is the resale option available. If the item cannot be resold, you are liable for full payment.

■ Please note: your signature on the application form is taken as confirmation of your booking, acceptance of the details of the relevant package as listed in this

PARTNER PROSPECTUS - Esri Australia · email at: [email protected] if you’d like to...

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