Part 1: Selecting the right tool for the job - Polycom€¦ · Part 1: Selecting the right tool for...
Transcript of Part 1: Selecting the right tool for the job - Polycom€¦ · Part 1: Selecting the right tool for...
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The Video Conference Room MattersPart 1: Selecting the right tool for the job
Chris Thorson, Sr. Director of Product Marketing
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Agenda
1. Workplace trends
2. Conference rooms in the workplace of the future
3. Selecting the right tools for your conference room
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Are video conference rooms obsolete?The sorry state of yesterday’s video rooms
• Only available in the boardroom
• Marginal video quality
• Can’t hear what’s being said
• Hard to use
• Difficult to see everyone
• How do you share content?
No wonder people fear these rooms!
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Yet video conference rooms continue to grow!
Source: Wainhouse Research
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As more people work remote, it’s actually increasing demand for video conference rooms
"If your organization were to deploy large numbers of personal and web-based video conferencing
systems (video-enabled laptops, desktops, tablets, smartphones), what impact would that have on
your organization's interest in room-based video conferencing systems?”
Source: Wainhouse Research
Sept 2015
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Fact: Not everyone can or does works remote!
Live collaboration is critical to all facets of organizational success
• Helps deal with a more complex environment
• Fosters teamwork, even among distributed workers
• Helps drive innovation and brand differentiation
82% of knowledge workers feel they need to partner
with others throughout the day to get work done
- Steelcase research, 2015
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More reasons video conference rooms are on the rise
• People moving to smaller rooms
• Lower cost solutions
• Better quality/experience/easier to use
• Desire for live interaction
• More open office environments
• Improved integration into business process and unified communications
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How to make the best use of conference space?
• Deliver a great experience for everyone!
Easy to share contentEasy to connect Automatically adjust
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Modern WorkspacesSelecting the right tool for meeting spaces
Workspaces
Sanctuary
(1-2)Huddle
(3-6)
Team Meeting
(5-8)
Assembly
(10+)
CollaborativeHomeOn the Go Cube/Office
Personal Spaces Shared Spaces
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Modern WorkspacesSelecting the right tool for meeting spaces
Workspaces
Sanctuary
(1-2)Huddle
(3-6)
Team Meeting
(5-8)
Assembly
(10+)
CollaborativeHomeOn the Go Cube/Office
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What are huddle rooms and why do you need them?
Huddle rooms
30-50MFewer dedicated offices
3-6Participants Frequent, smaller meetings
Little to no technology
Impromptu vs scheduled
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<$5,000 for whole room
++
Users don’t expect “board room” experience but MUST be reliable
Wide “field of view” to capture everyone Hidden technology
Unique requirements for huddle rooms
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Polycom Huddle Room Solutions
RealPresence Debut
PerformanceSimplicity
RealPresence Trio
Flexibility
RealPresence Group 310
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Team Meeting / Assembly spaces
Workspaces
Sanctuary
(1-2)Huddle
(3-6)
Team Meeting
(5-8)
Assembly
(10+)
CollaborativeHomeOn the Go Cube/Office
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Team/Assembly Spaces
• Characteristics
− Fixed/static environment yet multi-purpose
− BYOD/Laptops/tablets/conf phones
− Mostly scheduled collaboration
− Evaluative and informative collaboration
− Used by all levels in the organization
• Key Considerations
− How to integrate scheduling?
− How to “launch” a meeting?
− How large is the room? How many participants?
− Special A/V requirements?
− Can people/content be seen/heard?
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Team/Assembly SpacesDeploying video in conference rooms today
All-in-oneConsistent experience
Standard set of components
No construction
Custom BuildDesign each room
Assorted components
Unique requirements
Video Collaboration RoomsStandard Conference Rooms
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Polycom Video Conference Room Solutions
RealPresence Medialign RealPresence Group Series
Polycom Concierge Touch ControlEagleEye Producer/
Director
VisualBoard
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Collaborative Spaces
Workspaces
Sanctuary
(1-2)Huddle
(3-6)
Team Meeting
(5-8)
Assembly
(10+)
CollaborativeHomeOn the Go Cube/Office
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Presentation Room Experience
• Presentation-focused
• Scheduled
• Controlled
• Formal
• Comfortable for 1-2 hours
• Camera and displays at end of long table
Collaborative Room Experience
• Collaboration-focused
• Ad Hoc
• Loosely controlled
• Informal
• Comfortable for several hours
• Multiple displays or whiteboards
Presentation vs Collaborative Spaces
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Key takeaways
1. Growth in telecommuting = growth in conference rooms
2. To drive adoption, deliver a great experience!
3. Know your requirements and select the right tool for the job
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Join us for part 2! – Optimizing your presentation rooms
August 24, 2016 – 11AM PT / 2PM ET