PARLIAMENT OF INDIA

RAJYA SABHA

HANDBOOKOF

PUBLICATIONS

RAJYA SABHA SECRETARIATNEW DELHIMAY 2009

For Official Use Only

HANDBOOKOF

PUBLICATIONS

RAJYA SABHA SECRETARIATNEW DELHIMAY, 2009

© Rajya Sabha Secretriat, New Delhi.

P R E F A C ERajya Sabha Secretariat brings out various publications, regular and ad hoc.

This Handbook contains names of these publications, their periodicity, expected date/month of publication, etc. It also provides the time line for various activities leadingto final printing of the publications, to help monitor their revision, etc. in time. Hindiversion of the publications will be brought out within a period of sixty days dependingon the size of the publication.

The Handbook has been compiled on the basis of the information receivedfrom the concerned administrative units.

NEW DELHI; DR. V. K. AGNIHOTRI,May, 2009 SECRETARY -- GENERAL.

(i)

CONTENTSPage(s)

Preface ................................................................................................................ (i)

1. Committee Section (Ethics) .......................................................... 1

2. Committee Coordination Section ................................................. 1—4

3. Committee Section (Petitions) ..................................................... 4

4. Editorial and Translation Service ................................................ 4-5

5. General Administration Section ................................................... 5—10

6. LARRDIS (Publications and Who's Who Unit) ......................... 10—15

7. Legislative Section ...................................................................... 15-16

8. Lobby Office ................................................................................ 16-17

9. Members' Amenities Section ....................................................... 17

10. Members' Salaries & Allowances Section ................................... 17-18

11. O&M Section ............................................................................... 18-19

12. Question Branch .......................................................................... 20-21

13. Sales & Archives Section ............................................................22—24

14. Table Office..................................................................................24—26

15. Training Cell................................................................................ 26-27

Annexures

I. Monthly Calendar of Events .................................................. 28-29

II. Publications for which Periodicity is not fixed ................... 30

1HANDBOOK OF OFFICIAL PUBLICATIONS

OFRAJYA SABHA SECRETARIAT

Sl. Name of the Section Name of Publication Periodicity of Expected date/ Time line for VariousNo. Publication Month of Activities Leading to

Publication Publication

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1. Committee Section (Ethics) (i) The Members of RajyaBiennial March of the Finalisation, approval andSabha (Declaration of (coinciding with subsequent sending of manuscript forAssets and Liabilities) biennial elections year printing only if any amendmentRules, 2004 to Rajya Sabha) takes place.(ii) Code of Conduct for -do- -do- -do-Members of Rajya Sabha(iii) Declaration of Interests -do- -do- -do-

2. Committee Co-ordination Section(i) Rajya Sabha Committees—Annual 15th May (English Version)A Profile every year By 25th March—Sending of

approved manuscript to PrintingSection.

By 8th April—Receipt of Prooffrom Printing Section.

By 20th April—Returning Proofto Printing Section after solvingqueries.

By 10th May—Supply of printedcopies by the Printing Section.

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(Hindi Version)By 25th March—Sending ofapproved Manuscript (EnglishVersion) to Translation Section.

By 7th April—-Receipt of HindiVersion of manuscript fromTranslation Section.

By 9th April—-Forwarding ofmanuscript to the TranslationSection after solving queries.

By 15th April—Receipt of finalHindi Version of manuscript fromTranslation Section andforwarding the same to PrintingSection.

By 24th April —Receipt of Prooffrom Printing Section.

By 29th April—Forwarding ofproof to Printing Section aftersolving queries.

By 15th May—Supply of printedcopies by the Printing Section.

3(ii) Committees of Rajya SabhaAnnual September (English Version)and Other Parliamentary every year By 11th August—Sending ofCommittees and Bodies on approved manuscript to Printingwhich Rajya Sabha is Section.represented By 21st August —Receipt of Proof

from Printing Section.

By 28th August —Returning proofto Printing Section after solvingqueries.

By 10th September —Supply ofprinted copies by the PrintingSection.

(Hindi Version)By 11th August —Sending ofapproved manuscript (EnglishVersion) to Translation Section.

By 25th August—Receipt of HindiVersion of manuscript fromTranslation Section.

By 28th August—Forwarding ofmanuscript to the TranslationSection after solving queries.

By 1st week of September—Receipt of final Hindi Version ofmanuscript from TranslationSection and forwarding the sameto Printing Section.

By 7th September —Receipt ofproof from Printing Section.

By 14th September —Forwardingof proof to Printing Section aftersolving queries.

By 29th September—Supply ofprinted copies by the PrintingSection.

3. Committee Section Booklet on 'Rules and Not fixed. Last N.A. N.A.(Petitions) Directions relating to edition of the

Committee on Petitions' booklet publishedin June 1996.Proposed Publicationhas been postponedin view of the factthat the 'Rules'governing the Committeeon Petitions arescheduled to be revisedshortly by the RulesCommittee.

4. Editorial and Translation (i) Parliamentary Terms Last published in 2005. N.A. N.A.Service and Phrases The revised edition is

brought out wheneverthe need arises.

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(ii) Nutan Pratibimb Annual 14th September By 15th July—Material collectionevery year for magazine.

By 20th August — Editing ofarticles.

By 26th August — Sendingmanuscript to Printing Section.

By 14th September — Finalreceipt of printed copies of'Nutan Pratibimb' from press.

5. General Administration Section (i) Annual Calendar Annual 20th December By 22nd August —every year Administrative approval/

selection of themes andpictures to be printed.

By 30th August—Invitingquotations from printers.

By 18th September —Opening of receivedquotations and obtainingSecretary-General'sapproval thereof.

By 13th October — Togive order to printeralongwith photographs andcaptions and receivingfirst proof.

5

1 2 3 4 5 66

By 20th October —Sending the proof to theprinter after checking it.

By 3rd November —Receiving second proof.

By 10th November —

Sending checked secondproof to the printer.

By 12th December—Receivingfinal print of calendar.

By 15th December—Distribution to the Membersthrough Publications Counter,Parliament House.

By 20th December—Startingdistribution to officers andstaff.

(ii) Annual Diary Annual 20th December By 8th August—Sending copies toevery year MA Section, Table Office and IT

Section for updation of names,e-mail addresses and telephonenumbers of Members.

By 25th August—SecretaryGeneral's approval and sendingletters to printers for invitingquotations.

7By 8th September—Quotationsto be opened.

By 15th September—Givingmanuscript to printer dulyapproved by the Secretary-General.

By 29th September—Receivingand checking of first proof in GA/Printing Section.

By 10th October—Sending thecorrected proof andsubsequently receiving secondproof.

By 24th October—Receiving therevised proof duly checked byMA, IT, Printing Sections, TableOffice and compilation by GASection.

By 7th November—Giving thefinal checked proof to the printer.

By 12th December—Diaries to bereceived from the printer.

By 15th December—Distributionof diaries to the Members throughthe Publications Counter,Parliament House.

1 2 3 4 5 68

By 20th December—Startingdistribution to officers and staff.

(iii) Telephone Table Chart Annual 16th February By 16th January—every year Information to be compiled by

issuing circular.

By 19th January—Matter to besent to Government of India Pressthrough Printing Section forobtaining first proof.

By 21st January—First proof tobe received from Government ofIndia Press.

By 23rd January— Checked proofto be sent to Government of IndiaPress through Printing Section.

By 28th January—Revisedproof to be obtained.

By 30th January—Checkedrevised proof to besent to Government of IndiaPress through Printing Section.

By 6th February—Third proof, ifnecessary otherwise checked copyof Rajya Sabha Telephone TableChart to be obtained.

9By 16th February—Distributionof Rajya Sabha Telephone TableChart to begin.

(iv) Telephone Directory Annual 18th March By 13th February—every year Information to be compiled.

By 16th February — Matter to besent to Government of India Pressthrough Printing Section forobtaining first proof.

By 19th February—First proof tobe received from Government ofIndia Press.

By 25th February—Checkedproof to be sent to Governmentof India Press through PrintingSection.

By 2nd March — Revised proofto be obtained.

By 4th March — Checkedrevised proof to be sent toGovernment of India Pressthrough Printing Section.

By 16th March—Checked copyof Rajya Sabha TelephoneDirectory to be obtained.

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18th March —Distribution ofRajya Sabha Telephone Directoryto begin.

6. LARRDIS (Publications and (i) Who's Who Rajya SabhaBiennial July 2009 Manuscript of the Who's WhoWho's Who Unit) Rajya Sabha is prepared after

receiving the approved bio-datafrom all Members.

By end of February, 2009—Expected date for putting up themanuscript for approval of theSecretary-General.

By second week of March 2009—Sending the manuscript toPrinting Section.

By end of March 2009—Receipt of 1st proof from PrintingSection.

By end of April 2009 — Sendingchecked proof to PrintingSection.

By third week of May 2009—Receipt of the second proof.

By Second week of June 2009 —Sending the checked proof toPrinting Section.

11By second week of July 2009—Supply of printed copies byPrinting Section.

(ii) Rajya Sabha and its Annual July every By first week of January—Secretariat: A Performance year Requesting Sections to provideProfile information regarding the work

done during the previous year.

By March—Compilation of thereceived information. Crosschecking of the received informationfrom the Annual Report (as andwhen Annual Report is published).

By April — Putting up the draftmanuscript for Secretary-General's approval.

By May —Sending approvedmanuscript to Printing Section.

By June—Receipt of first andsecond proofs.

By July —Supply of printedcopies by Printing Section.

(iii) Rajya Sabha Practice Not fixed N.A. N.A.and Procedure Series (sufficient number(A set of 21 booklets) of copies available

in stock)

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(iv) Welcome Mr. Chairman, 5 years (last (when new N.A.Sir published in 2007)Chairman,

Rajya Sabhaassumes Office)

(v) Rulings and Observation The first publica- August 2009 Merging of approvedfrom the Chair (1952—2008)tion was brought Rulings/Observations

out in July 2001. (till 2006) completed.Presently, the Corrected debates needpublication is being to be checked forupdated by accuracy/authenticity.incorporating the (Corrected debates areRulings/ available till the 210thObservations from Session. Corrected2001-08. debates of 211th, 212th

and 213th Sessions areexpected to be availableby February 2009)

Draft Rulings/Observations for theyears 2007-08 are undersubmission.

It is proposed tobring out asupplement afterevery five years.And after everyten years aconsolidatededition will bebrought out.

13By First week of February2009—Putting up draftmanuscript of mergedRulings/Observationsfrom 1952-2008 forSecretary-General'sapproval.

By Second week ofFebruary 2009—Sendingapproved manuscript toPrinting Section.

By Second week ofMarch 2009—Receipt of1st proof from PrintingSection.

By second week of April2009—Checked 1st proofto be sent back toPrinting Section.

By May 2009—Receiptof revised proof.

By May/June 2009—Checked revised proof tobe sent back to PrintingSection.

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By July/August 2009—Supply of printed copiesby the Printing Section.

(vi) An Introduction to Not fixed (Published N.A. N.A.Parliament of India in 1993, 1995, 2002

and in 2007)

(vii) Rajya Sabha at Work 10 years (First 2016 N.A.published in 1996and revised editionpublished in 2006)

(viii) Humour in the House: Not fixed [Published N.A. N.A.A Glimpse into the in 1985, 1986Enlivening Moods of (Supplement), 1989Rajya Sabha. and in 2003.

Sufficient number ofcopies of the 2003edition are available]

(ix) Booklet on Structure and June 2009 Sections remindedFunctions of the Rajya telephonically to send theSabha Secretariat. requisite information —

28th and 29th July, 2008.No. of Sections fromwhich information hasbeen received — 11.

15The information is being compiledfrom the published sources andthe information received from theSections.

By end of February 2009 —Draft-manuscript to be put up forSecretary-General's approval.

By first week of March 2009—Sending approved manuscript toPrinting Section.

By first week of April 2009—Receipt of the proof from PrintingSection.

By first week of May—Sendingchecked proof to PrintingSection.

By June 2009—Supply of printedcopies by Printing Section.

7. Legislative Section (i) Rules of Procedure and Published when, 15th August, By 31st March, 2009—Conduct of Business in the either any major2009 Consideration ofCouncil of States (Rajya amendments have Memoranda forSabha) been brought in the amendments in the Rules

Rules or their present by the Committee onstock is about to Rules.exhaust. Sufficient

1 2 3 4 5 616

stock is presently By 31st May 2009—available to meet the Presentation of report ofdemand for at least the Committee and1-2 years. Presently, subsequent adoption bycertain issues are at the House.various stages of By 30th June 2009—Preparationprogress in the of manuscript, its approvalsection as well as and sending the same to theother sections which Printing Section.may require amendmentsin the existing Rules or By 15th August 2009—incorporation of new Rules. Final printing of the publication.

(ii) Handbook for Members Not fixed. March 2009 By 28th February 2009—of Rajya Sabha Presently, the Finalisation and approval

publication is of proof of publication.under revision.

By 31st March, 2009—Collectionfrom Printing Section anddistribution of this publication tovarious agencies.

8. Lobby Office Journals of the Rajya Sabha After the Within 15daysThe CRC of Journals of Rajyaprorogation of after the Sabha is sent to Printing Sectioneach Session prorogation of for printing within 15 days after

each Session the prorogation of each Session

17 with the request to supply printed copies within one month.

9. Members' Amenities Section Accommodation and other No periodicity Presently the Generally, the newAmenities for Members of has been fixed publication is publication is brought outRajya Sabha because it is under revision within six months of the

revised as and and expected to major amendments in thewhen major be brought out rules, guidelines, etc.amendments take by March, 2009place in the Housingand Telephone Facilities(Members of Parliament)Rules, 1956, allotmentGuidelines, etc.

10. Members' Salaries & (i) Salary, Allowances and As and when N.A. Printing/publication ofAllowances Section Pension of Members of major amendments the Act is carried out

Parliament Act, 1954 and are carried in the only when the Act isRules made thereunder said Act and Rules. amended.

(ii) A compilation of the As and when N.A. Printing/publication offollowing Acts and major amendments the Acts is carried outRules: are carried in the only when the Acts and

said Acts and Rules. rules are amended.Salaries and Allowancesof:— (a) Officers of ParliamentAct, 1953 and Rules madethereunder;

1 2 3 4 5 618

(b) Leaders of Opposition inParliament Act, 1977 andRules made thereunder;

(c) the Leaders and ChiefWhips of recognisedParties and Groups inParliament (Facilities) Act,1998 and Rules madethereunder; and

(d) The Vice-President'sPension Act, 1997 andRules made thereunder.

11. O&M Section (i) Annual Report, Annual By 20th By 7th January-Submission ofRajya Sabha Secretariat February first drafts by Sections to O&M

every year Section (in electronic text form).

By 21st January—Completion of scrutinyby O&M Section andreturn to concernedSections formodifications, if any.

By 31st January—Receipt offinal drafts from Sections.

19By 10th February—Putting upof draft report for approval ofSecretary-General.

By 20th February—Circulationto all officers/sections.

(ii) Annual Action Plan, Annual By 31st By 10th November—Rajya Sabha Secretariat December of Submission of drafts

the year to O&M Section (inelectronic text from) by Sections.

By 1st December —Completion of Scrutinyby O&M Section.

By 31st December— Approval ofSecretary-General.

(iii) Manual of Office In about five After five Not prescribed.Procedure, Rajya Sabha years' time years from lastSecretariat publication.

(iv) Sectional Manual of As and when the — Not prescribed.Office Procedure (SMOP) need to update(Responsibility for this arises (to bepublication lies with the decided by therespective Divisional Headsconcernedand O&M Section will act Section.)as a coordinator).

1 2 3 4 5 620

12. Question Branch (i) Subjects for which Biennial 31st October The contents of thevarious Ministers are (Target is to publication are providedresponsible for answering circulate to by different Ministries/questions in Rajya Sabha the Members Departments of the

during the Government of India, onWinter Session the request made by theof the year of Secretariat.publication)

By March/AprilMinistries/Departmentsare requested to providethe list of subjectspertaining to them.

By June/July Reminders areissued to the Ministries/Departments, who do not sendthe required information. Typingand initial corrections go onsimultaneously.

By September—Informationreceived is compiled and the draftmanuscript is put up for Secretary-General's approval. A copy of thesame is also sent for translation.

By the end of September—

21The approved manuscript is sentfor printing.

By the end of October—Supplyof printed copies by the PrintingSection.

(ii) Statistical Information Session-wise (One To be prepared Compilation workRelating to Questions for each and sent for commences the next day

Session) printing before after the Sessionthe onset of concludes.the next Finalization of theSession (Targetstatistical detailsis to circulate pertaining to differentto Members Groups within threeduring the weeks of the prorogationfollowing of the Session.Session) Compilation of information

received from the Groupswithin 15 days.Draft manuscript is putup for Secretary- General'sapproval within 10 days.A copy of the same isalso sent for translation.Approved manuscript issent for printing.Supply of printed copiesby the Printing Section.

1 2 3 4 5 622

13. Sales & Archives New Year Greeting Cards Yearly End of By 1st June—CallingSection November quotations from the

every year designers for designingthe cards-notice period20 days.

By 25th June—Openingof quotations and preparingthe statement ofquotations.

By 1st July—Seekingadministrative andfinancial approval of theSecretary-General.

By 7th July—Placingsupply order with thedesigner.

By 5th August—Receiptof samples of designs.

By 20th August-Submission of designs ofcards to Secretary-General for approval.

By 25th August—Designerto submit the final designsof cards alongwith CD.

23By 1st September—Callingquotations from the printerto print the cards-noticeperiod 20 days.

By 25th September—(i) Opening the quotationsand preparing thestatement ofquotations; and

(ii) Seeking administrativeand financial approval ofSecretary-General.

By 30th September—Placing supply order withthe printer.

By 30th October—Receiptof printed cards.

By 5th November—Fixation of sale price.

By 10th November—Notification of sale priceand availability of greetingcards in ParliamentaryBulletin, Part-II for informa-tion of Hon'ble Membersand issue of circular in

1 2 3 4 5 624

the Secretariat andplacing the same on theRajya Sabha Website.

By 1st December-Salestarts.

14. Table Office (i) List of Members, Rajya Twice a year. (i) First edition By first week of March—Sabha However, during of the Collection of information

biennial election publication of from various sections/year, a working the year is departments initiated.copy is brought brought out By last week of March—out by the end during BudgetCompilation ofof June. Session. information and

preparation of draftmanuscript.

By first week of April—Draft manuscript put upfor Secretary-General'sapproval.

By second week ofApril—Sending approvedmanuscript to PrintingSection for proof.

By end of April—Proofchecking and sending

25final proof to PrintingSection.Supply of printed copiesby the Printing Section.

(ii) Second By first week of October—edition of the Collection of informationpublication from various sections/is brought out departments initiated.during WinterSession. By last week of October

—Compilation ofinformation andpreparation of draftmanuscript.

By first week ofNovember —Draftmanuscript put up forSecretary-General'sapproval.

By second week ofNovember—Sendingapproved manuscript toPrinting Section for proof.

By end of November—Proof checking andsending final proof toPrinting Section.

Supply of printed copiesby the Printing Section.

(ii) Resume of the Business After each Usually within Draft Manuscript isTransacted by the Rajya session of two months prepared within a monthSabha during each Session Rajya Sabha after the of prorogation of the

Session Session and is submitted forconcludes approval of Secretary-General.

Approved manuscript in CRCform is sent for printing.Supply of printed copies bythe Printing Section.

15. Training Cell A series of 10 booklets on Biennial 3 weeks beforeObtaining updated informationvarious aspects of the (coinciding the Orientationfrom various Sections—12functioning of the with biennial Programme forweeks prior to the OrientationRajya Sabha elections to newly elected/Programme.

Rajya Sabha) nominated Collation/checking of themembers of information— within 2 weeks ofRajya Sabha the receipt of the information.

Updated information sent forprinting — 6 weeks prior to theOrientation Programme.Checking of the first proof—5 weeks prior to the OrientationProgramme.

261 2 3 4 5 6

Checking of the second proof—4 weeks prior to the OrientationProgramme.

Supply of printed copies by thePrinting Section — 3 weeks priorto the Orientation Programme.

27

Annexure-IMONTHLY CALENDAR OF EVENTS

Month Section Publication

February O&M Section Annual Report, Rajya Sabha SecretariatG.A. Section Telephone Table Chart

March Committee Section The Member of Rajya Sabha (Declaration(Ethics) of Assets and Liabilities) Rules, 2004

(expected in March, 2010)

Code of Conduct for Members of RajyaSabha (expected in March, 2010)

Declaration of Interests (expected inMarch, 2010)

G.A. Section Telephone Directory

Legislative Section Handbook for Members of Rajya Sabha(to be brought out in March, 2009 butperiodicity not fixed)

M.A. Section Accommodation and other Amenities forMembers of Rajya Sabha (to be broughtout by March, 2009 but periodicity notfixed)

May Committee Co-ordination Rajya Sabha Committee's — A ProfileSection (annually)Table Office List of Members, Rajya Sabha (first edition)

June LARRDIS Booklet on Structure and Functions of theRajya Sabha Secretariat (to be broughtout in 2009)

July LARRDIS Rajya Sabha and its Secretariat: APerformance Profile (annually)

Who's Who Rajya Sabha (biennially)

August LARRDIS Rulings and Observations from the Chair(to be brought out in 2009)

Legislative Section Rules of Procedure and Conduct ofBusiness in the Council of States (RajyaSabha) (to be brought out in August,2009 but periodicity not fixed)

28

September Committee Co-ordinationCommittees of Rajya Sabha and OtherSection Parliamentary Committees and Bodies on

which Rajya Sabha is represented(annually) (to be brought out inSeptember depending upon thetimely reconstitution of the Department-related Parliamentary StandingCommittees and HouseCommittees)

Editorial and TranslationNutan PratibimbService (annually)

October Question Branch Subjects for which various Ministers areresponsible for answering questions inRajya Sabha (biennially)

November Sales and Archives New Year Greeting CardsSection

December G.A. Section Annual CalendarAnnual Diary

O&M Section Annual Action Plan, Rajya SabhaSecretariat

Table Office List of Members, Rajya Sabha(second edition)

29

SERVER 1/E/583RS/583RS.P65

Month Section Publication

Annexure-II

PUBLICATIONS FOR WHICH PERIODICITY IS NOT FIXED

Sl. Title of Publication Section No.

1. Booklet on "Rules and Directions relating to Committee on Petitions",Committee Section (Petitions)

2. Parliamentary Terms and Phrases Editorial and Translation Service

3. An Introduction to Parliament of India LARRDIS

4. Humour in the House: A Glimpse into the EnliveningMoods of Rajya Sabha LARRDIS

5. Rajya Sabha at Work LARRDIS

6. Rajya Sabha Practice and Procedure Series (A set of 21 booklets) LARRDIS

7. Welcome Mr. Chairman, Sir LARRDIS

8. Journals of the Rajya Sabha Lobby Office

9. A compilation of the following Acts & Rules:Salaries and Allowances of:-

(a) Officers of Parliament Act, 1953 and Rules made thereunder;

(b) Leaders of Opposition in Parliament Act, 1977 and Rules made thereunder;

(c) The Leaders and Chief Whips of Recognised Parties and Groups in Parliament (Facilities) Act, 1998 and Rules made thereunder; and

(d) The Vice-President's Pension Act, 1997. MS&A Section

10. Salary, Allowances and Pension of Members of ParliamentAct, 1954 and Rules made thereunder MS&A Section

11. Sectional Manual of Office Procedure (as and whenthe need to update arises, to be decided by theconcerned section) O&M Section

12. Updation of Manual of Office Procedure(After five years from last publication) O&M Section

13. Statistical Information Relating to QuestionsSession-wise (one for each Session) Question Branch

14. Resume of the Business Transacted by the RajyaSabha during each Session Table Office

15. A series of 10 booklets on Rajya Sabha Training Cell

30