Parish Councils Minutes · the whole group I will include that material in the minutes draft for...

Parish Councils Minutes November 8th, 2018

All Council Minutes

Introduction

Opening Prayer: Prayer of St. Francis Lord, make me an instrument of your peace. Where there is hatred, let me sow love; Where there is injury, pardon; Where there is doubt, faith; Where there is despair, hope; Where there is darkness, light; and Where there is sadness, joy. O' Divine Master, grant that I may not so much seek to be consoled as to console; To be understood as to understand; To be loved as to love. For it is in giving that we receive; it is in pardoning that we are pardoned; and it is in dying that we are born to eternal life.

Pope Francis on the Parish I would like to stress one thing: the parish remains valid! The parish must remain. It is a structure that we must not discard; it is the home of God’s People. The problem is how the parish is organized!

There are parishes… who scare people off. Parishes with closed doors… But there also parishes with open doors, parishes where when someone comes to ask a question, they are told: “Come in, make yourself at home, what can we do for you?” And someone listens to them patiently, because caring for the people of God requires patience; it takes effort!

Managing a parish takes effort nowadays... The Lord has asked us to get a little tired, to work and not to rest… A parish is exhausting if it is well organized.

The renewal of the parish has to be a constant concern... It has to remain a place of creativity, a reference point, a mother, where inventiveness finds expression. When a parish does all this, it becomes a missionary disciple, a parish that goes forth.

Our Mission The Mission of St. Francis of Assisi Catholic Parish is to…

…be united in the Eucharist and formed as instruments of peace through the practice of stewardship in imitation of God’s Triune love.

Our Vision The Vision of St. Francis of Assisi Parish is to…

1 861 North Socora / Wichita, Kansas 67212-3237 / (316) 722 -4404

….invite people to become disciples of Jesus Christ through proclamation of the Gospel and inclusion within the parish family.

Our Values The Core Values of St. Francis of Assisi are to…

Worship

Fellowship

Education

Stewardship

We are called to nourish our love of God the Father through Jesus Christ under the guidance of the Holy Spirit. Centered in the Eucharist, we are developing a faith community through prayer, education, worship, and Christian fellowship. As stewards of God’s love, we strive to share our gift and talents for the service of God and all His people.

We Believe… …everything we have received is a gift from God (i.e., life, love, health, talents, family, vocation, etc.), therefore we are called to develop and share our gifts sacrificially, generously and proportionally.

…stewardship is primarily about faith. It is an invitation by God for the faithful in each parish to grow in a deeper relationship with Jesus Christ.

…stewardship is a spirituality that builds a way of life, expressed not in a single action or even in a number of actions but in an entire way of life. It is a committing of one’s total self to the Lord. …stewardship is characterized by hospitality, prayer, formation, and service.

…our bishop, pastors, and parish leaders have a crucial responsibility to live stewardship and motivate the faithful to follow their lead in order for stewardship to be a spirituality that builds a way of life.

…stewardship should be integrated into all aspects of parish and diocesan mission and ministry.

…the universal Church, including parish and diocesan missions, should be supported primarily by the generous, sacrificial, and proportionate sharing of time, talent, and treasure of parishioners to their parish.

…we are called in scripture to return to God the first of our fruits, through our tithe.


The Mission of the Diocese of Wichita


Addendums ➢ A Grateful Response to God’s Abundant Gifts Formation Summit flyer ➢ Updated Sketch of Parish Hall Use Agreement ➢ Letter of Introduction from Rob Tierney

Thank you’s A word of thank you, again, to Janet Dash and the Filipino parishioners of St. Francis who provided today’s food for us.

Information overload! After our last meeting I have received feedback that I gave way to much information in way to short of time. Too much, too quick. I have also received feedback that council chairs feel rushed on preparation for meetings as the minutes come out, well… last minute ☺. So, in order to address this I will be preparing minutes the first Thursday of the month with a view to get a first draft sent to council chairs one week ahead of time. If there is information that will need to be “voted” on or discussed by the whole group I will include that material in the minutes draft for timely distribution.

I do apologize for hitting you all with so much information last time. I will work to give you more notice and preparatory time for your meetings.

General Topics

Google Docs Thank you to all who have been using the Parish Council google documents. It has been very beneficial to me. A special thanks to all committees on the Pastoral council who have used this method. I have all the information about the parish at my finger tips. So helpful!!!

Christmas Party! The next parish all council’s meeting will be December 11th. It will be our annual Christmas Party. We will not be having a formal meeting. This will take place in Clare Hall. This is on the same night as the Christmas Concert for the kids. Does this need to be moved? Canceled? It was moved to Tuesday because of the Parish Penance Service.

Council Chair Meeting I would like to meet with the 5 council chairs, Pat Burns, Mary Carter, Pat Malone, and the associate priests for a December meeting. This will be a time for us to check in and see how council structures and meetings are going and to get feedback for improvement and awareness. What date would be good for this meeting?

Monday Dec. 10th? Monday December 17th? Tuesday December 18th?


Council Charters In the last minutes I attached the charters for each council for review. Are there any changes that each council would make to their charters? Please indicate and updates, changes, or suggestions and email them to me. Thank you.

Stewardship Fair At this point we only have 18-20 ministries signed up for the stewardship fair. All Council and commission chairs should ensure a table is staffed to represent all councils/commission even if individual committees are not able/willing to set up a spot. To the degree possible all chairs should be individually calling all committee chairs / leads to encourage them to show. This evening is intended to be less than 1 ½ hours and will be invaluable to sharing information, gaining stewards, and promoting ministries.

Adult Formation TBD(Mitch Miller) Affiliated Groups Jim Carney Catholic School Council Mary Carter – Sean Hudspeth Communications Council Brad Shelton Evangelization JoAn Holmes Liturgical Ministries Ryan Biedron (2020.12 Marriage & Family Life Tara Falconio (2019.12) Operations Council Ryan Farley Parish Life and Guilds TBD (Pat Burns – Patrick Malone)

Pastoral Care / Special Needs Marie Shobe (2018.12) Prayer Roger Kerschen (2019.12)

Respect Life / Social Justice Nikki Fisher (2020.12) Single Adults TBD Social Activities TBD (Mitch Miller)

Stewardship Council Wes Hawk Youth Formation Emily Savage (ad hoc)

VIRTUS Facilitator Training - January 5th, 2019 A New VIRTUS Facilitator Training has been scheduled for Saturday, January 5th, 2019 from 8 a.m. to 5 p.m. at St. Peter the Apostle Parish. Any interested individual must commit to the full day of training and is required to have a letter of recommendation from his or her pastor. The recommendation must be received prior to registering for the training and may be sent to Kathy Robben at [email protected] or mailed to Catholic Diocese of Wichita, ATTN: Kathy Robben, 424 N. Broadway, Wichita, KS 67202. There is no fee for this training. Lunch and training materials will be provided.

Ordination location and date CHANGES The Diaconate Ordination will be THURSDAY, May 23rd at the Cathedral of Immaculate Conception at 6 p.m. A light reception will follow. The Ordination to the Priesthood is Saturday, May 25, at the Cathedral of Immaculate Conception at 10 a.m. A luncheon reception will follow.


An Evening with Seminarians …is scheduled for WEDNESDAY, May 22nd in Wichita. Evening prayer and program will begin at 6 p.m. at the Cathedral of the Immaculate Conception with a reception immediately following in Good Shepherd Hall.

Topics for Discussion

Parish Hall Reservation Agreement I have taken the feedback from last meeting and made significant adjustment to the proposed parish hall reservations agreement. Feel free to look over this agreement and offer me more constructive feedback if you so wish. The agreement is in the addendums at the end of this document.

Father Jarrod’s Letter to Parish This year’s annual pastoral address is titled: “Serve. Not be Served.” It will be held in the School Gymnasium on Sunday, November 11th, 2018 at 2:30 P.M. - OR – Wednesday, November 14th, 2018 at 6:45 P.M.

This meeting is considered mandatory for the entire parish. The presence of one person from your household is necessary at one of these meetings. If your household is not represented at this meeting, except for a legitimate reason, that household will not be able to reserve a parish hall until they have been exposed to the information. In addition, all stewardship paperwork is due on commitment Sunday, November 18th, 2018. Hall rentals will require attendance at this meeting, Time and Talent forms on file, and a current pledge card on file. If we do not have the paperwork on file at the time of the reservation we will ask you to fill out that paperwork prior to reservation.

In short, we ask you to: Attend the mandatory Annual Pastoral Address – and - Turn in all paperwork for stewardship on or before Nov. 18th, 2018.

Why am I being so explicit? You, and your life in our parish, are essential to the health of our parish family. The amenities of this campus are provided by your generous stewardship. Without you, we cannot be successful. Reservations of halls are a benefit of your active participation.

If you miss this opportunity there will be another presentation in the Spring. If, for a legitimate reason, you cannot fulfill these expectations feel free to call Pat Burns (316-722-4404), or talk to me after Mass, to be excused or ask for an extension.

Rev. C. Jarrod Lies, S.T.L

Review of Mass and Confession Times Below is the discussion of Mass and Confession times. It has been decided to not change the current times, except to start daily confessions at 5:45. We will revisit this topic next November, after the October counts for 2019.


The final Mass count shows that 13,309 attended Mass in October. Last year 13, 728 attended. This is a drop of 419 souls per month – or a 3% decline from last year. The average weekly attendance this year 3,327. Last year 3,432 attended weekly. This is a drop of 105 souls per weekend. This is, again, an average of %3.1 per weekend.

2017 Mass counts Weekend Date 5pm

Sat 7pm Sat

7am Sun

8:30am Sun

10 am Sun

11:30am Sun

1 pm Sun

Attendance

October 7-8, 2017 631 342 348 361 733 585 464 3,464

October 14-15, 2017 565 329 380 343 728 632 543 3,520

October 21-22, 2017 507 292 376 369 738 592 437 3,311

October 28-29, 2017 557 288 337 410 646 672 523 3,433

Totals for October 2017

2,260 1,251 1,441 1,483 2,845 2,481 1,967 13,728

Average per Mass 565 313 360 371 711 620 492 3,432

2018 Mass Counts Weekend Date 5pm

Sat 7pm Sat

7am Sun

8:30am Sun

10 am Sun

11:30am Sun

1 pm Sun

Attendance

October 6-7, 2018

591 325 334 346 639 524 436 3,195

October 13-14, 2018

760 342 324 330 647 688 410 3,501

October 20-21, 2018

621 371 311 365 639 574 465 3,346

October 27-28, 2018

538 353 335 437 669 539 396 3,267

Totals for October 2018

2,510 1,391 1,304 1,478 2,594 2,325 1,707 13,309

Average per Mass

628 348 326 370 649 581 427 3,327

Questions: ➢ Do we consider a drop of 105 souls per weekend as statistically significant number? ➢ Does such a drop warrant us changing Mass times? ➢ Are Mass times of convenience (4:00 p.m. Saturday Mass at St. Peter’s and the 6:00 p.m.

Sunday Mass at SEAS) a draw of SFA parishioners to other parishes? ➢ Do we consider earlier Masses times on Saturday and an evening Mass on Sunday?


➢ Would such a change increase attendance at SFA? ➢ Do our Mass times truly respond to the spiritual needs of our parishioners and give the widest

possible participation of our parishioners to attend Mass at their own parish?

Stewardship Council initial feedback:

Mass Times Pass on a Latin Mass since there is a Latin Mass community and opportunity to join them. If we added a Sunday evening- 7 PM and 5 PM were suggested with 7 PM having more interest To accommodate an added Sunday evening Mass, the suggested changes to the Sunday morning/afternoon schedule were…7 AM; 9 AM; 11 AM; 1 PM – OR- 7 AM; 8:30 AM; 10:30 AM; 12:30 PM Confessions: Have confessions after 5:30 daily Mass until the line is gone instead of having prior to this Mass. If not after 5:30 PM Mass, start earlier than 5 PM on weekdays to accommodate more people. Add one Sunday a month of having confessions between Masses.

My opinion I am not overly alarmed at the decline of 105 souls. I do not think we must change or add Mass times. Yet, it is a decline is the wrong direction. I had hope for an incline of 5% from this time last year. Furthermore, given the Bishop’s push to increase Mass attendance on Sunday, it seems reasonable to do whatever we can to make Mass attendance for SFA parishioners more convenient.

Daily Mass Schedule The Faith Forward visioning feedback gave some suggestions for daily Masses. First, was the suggestion of more / 2 all-school Masses each week. The second was the addition of a 6:00 a.m. or noon Mass with confessions. I am not open to instituting these suggestions. Our school schedule is working very well. Also, we have too many funerals and parish events to assign a priest to a third Mass. This also causes a heavy burden on finding fill-ins or causing one priest to binate when one of the other priests are absent or in an emergency. SEAS has an early morning Mass that is an option for daily Mass goers.

Sunday Mass Schedule From the feedback of the Faith Forward visioning process we can discern some possibilities for a change of Mass times:

Saturdays Sundays Not Changing:

➢ 8:00 a.m. daily Mass ➢ 11;00 a.m. possible wedding / funeral /

quinsaenera ➢ 2:00 p.m. wedding

Possible Change:

Not Changing: 7:00 a.m. – no music except on Solemnities 8:30 a.m. – RCIA/C rituals and anniversary Masses 10:00 a.m. – prime Mass 11:30 a.m. – prime Mass Possible Change:


Scheme 1 4:00 p.m. 5: 30 p.m. – or – 6:00 p.m.

Scheme 2 5:00 p.m. 7:00 p.m.

Scheme 3 5:00 p.m. only

Scheme 1 Keep 1:00 p.m. add no Masses

Scheme 2: 6:00 p.m. – or 6:30 p.m.

Scheme 3: 1:00 p.m. - and - 6:00 p.m. – or 6:30 p.m. – or – 7:00 p.m. – or – 7:30 p.m.

Response to Suggestions: ➢ Traditional Latin Mass once a week –

o while I am open to this idea, now is not the time to have this dialogue. ➢ New Sunday times: 7:00, 9:00, 11:00, 1:00, 7:00pm? Tight schedule rushes Mass. Sundays can

feel like a Mass assembly line. o This is intended to keep things from being so rushed between Masses. However, the

loss of our prime Mass times (10:00 and 11:30) would be too damaging to participation. Also, the 8:30 a.m. is very valuable for all our rites and anniversaries.

Consideration for Confession Times from Faith Forward Suggestion 1: People would like to see shorter lines before the 5:30 p.m. Masses. They suggest longer confession times, or two priests to hear. We priests are paying more attention to the lines and coming out to help when lines are long. We are also starting confessions at 4:45 p.m. rather than 4:50 p.m. Though this seems insignificant, the events and demands of parish ministry make it difficult to add more time.

➢ Response: Confessions will start at 4:45 with one priest on-call to help when lines are long.

Suggestion 2: More confession times for students or for parents with children. This suggestion opens the idea of a noon confession time, morning confessions prior to 8:00 a.m. Mass, or confessions for students during their lunch time. Confessions before the 8:00 a.m. Mass are not necessary as there are nearby parishes that have those times available already. I am open to considering a confession time in the late morning / noon time but the location would have to be convenient for students. Students could not walk to the church unattended. Nor can we allow general access to the school because of security.

➢ Response: Could a weekly midmorning location be found that is convenient for both students and parishioners in general? Perhaps something in the blue carpet hallway?

Suggestion 3: Confessions surrounding weekend Masses.

➢ Response: We will be doing such confessions during the Advent and Christmas season. I have already put these times in the calendar.

Director of Contemporary Music and Choirs Emergent circumstances brought a new opportunity to St. Francis this past month. Rob Tierney and I have been in conversation about bringing new opportunities to grade school, high school, and adult choirs and bands with an emphasis in contemporary music. I have dialogued about this topic with


several organists, vocalists, cantors, and directors, most especially, Sr. Stephanie. I have received much feedback and processed that feedback accordingly. The working job description at this time is:

Job Description The SFA Director of Contemporary Worship would lead the parish community in modern contemporary worship style at SFA school Masses, PSR Masses, Confirmation Prep. Services, CYM Liturgical, para-liturgical events, as well as the 5:00 and 7:00 p.m. Masses, followed by a praise and worship prayer service from 8:00p.m. – 9:00 p.m.. He would build & direct a praise team of diverse and gifted musicians; continuously recruit musicians who will volunteer to serve on the Praise Team; select a variety of songs for the contemporary services;; hold weekly music rehearsals; promote spiritual development; oversee setup, tear down, and maintenance of equipment for practices and performances.

The Key Responsibilities areas of this position are as follows:

School Masses – Monday, Wednesday, Thursday, and Friday 1. Schedule music and arrange responsorial psalms & gospel acclamations 2. Coordinate cantor & accompanist schedules 3. Singers & Concert Choir groups each sing at Friday all school Mass once a month.

Wednesday Nights 1. 6:30 – 8:00 – PSR/Confirmation/RCIA

a. Alternate evenings providing music instruction or leading worship with each group b. Include time to rehearse with 4-6 graders interested in joining the school Concert

Choir singing at Saturday 5pm Mass c. Possible time for rehearsal for Saturday night HS & Adult Praise Teams

2. 8:00 – 9:30 – Adoration/Reconciliation a. Lead music for these services b. Possible time for rehearsal for Saturday night HS & Adult Praise Teams

3. Wednesday night God Squad Mass during Lent.

Saturday Nights 1. 5:00 pm

a. Alternating Children’s Choir, CYM Praise Band & Various Cantors, Accompanists and Instrumentalists.

2. 7:00 pm - Adult Praise Team / High School Praise Team 3. Prayer Meeting 8:00 – 9:00 - Adult Praise Team 4. 3rd Saturday: Men’s Ensemble led by David Charles @ 5:00 p.m. and Carol Pracht and vocalist

@ 7:00 p.m. 5. Fall Healing Service @ 7:00 p.m.; Spring Healing Service @ 7:00 p.m.; Pentecost Vigil Service @

7:00 p.m. 6. 8:00 p.m. Praise and Worship Prayer Service:

a. Many people have approached me about providing a praise and worship / charismatic prayer community at SFA. I myself am desirous of such a stable prayer group. This position is necessary for the stability and success of such prayer. I will be the primary


leader of this para-liturgy and Rob will develop a musical team to accompany these services.

b. The musical team of 7:00 p.m. Mass will not necessarily be the same people for the 8:00 p.m. prayer service.

7. Saturday night God Squad prayer service during Lent.

Choirs 1. Children’s Choir/Instrumentalist

a. Children’s Choir would sing at 5pm Mass every 2nd Saturday b. Rehearsals would remain on Tu & Th for School children c. Rehearsals for PSR students in 4-6 grade would be during (or before/after class?) on

Wednesday evenings. They would rehearse the same songs and could combine on Saturday evenings with the school Concert Choir.

d. Student instrumentalist may be added to this group based on the appropriateness and rehearsal with Mr. Tierney

2. High School, CYM Praise team a. CYM Praise team at the 5pm Mass every 4th Saturday b. Rehearsal on Wednesday nights or Saturday day

3. Adult Praise Team a. The Adult praise team would play every week for the 7pm Mass & Prayer Meeting b. Rehearsals for this group would be Wednesdays evenings (after CYM praise team?) or

Saturday during the day c. Some advanced high school students may be able to participate in both groups, also

some adults may help the CYM team as needed

Seasonal Liturgies 1. Advent and Lent Parish Penance Service 2. Christmas Liturgies – 7:00 p.m. and 11:30 a.m? 3. Ash Wednesday School Masses - 8:00 a.m. and Noon 4. Easter Sunday – 11:30 a.m. and 1:00 p.m.? 5. First Sacraments: Communion, Confessions, Confirmation

a.


UPCOMING EVENTS December

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COMMUNICATIONS COUNCIL - PASTOR REPORT

Members Alyssa Standridge, Ann Walden, Brad Shelton, Bryan Malone, Fran Cook, Joe Shobe, Lanette Belton, Rick Riggs, Steve Cless

Pew Tri-fold Welcome pamphlets Discussion has occurred concerning new tri-fold pamphlets to be used as Welcome cards in the pews. These would include the new Mission, Vision, Values, and Expectations of the parish. One section of the card should have a tear out of the current “request for contact” information. These are intended to be placed in the pews.

Committee / Task Reports 1. Ministry Scheduler Pro

yssa Standridge) Our new scheduling software “Ministry Scheduler Pro” or “MSP” went live on Thursday October 25th! It is currently up and running for Eucharistic Ministers, Master Servers, and Altar Servers. MSP was opened with the November schedule to allow the ministers time to get acclimated to the new program, and time to make all necessary adjustments to their scheduling preferences. So far the feedback has been wonderful, the main highlight is that families are now scheduled together and not spread out over several Mass times! And yes, we have an App for that ☺ Alyssa is working with ministry leaders to have all ministries scheduled through MSP. This process will take place over the next 6 months or so. In addition we are working to get a computer set up in the Sacristy which will allow all ministers to easily sign in, in one location! Allowing access to the Priest and Sacristan of any open positions for that Mass time.

2. Sacramental Recordkeeping and Parish File Retention

yssa Standridge)

The Office of the Chancellor will be offering a Sacramental Recordkeeping and Parish FileRetention Workshop on 11/29, 10:00 a.m. - 2:30 p.m. at the Spiritual Life Center. Registration is $15 with lunch included. Parish personnel, parish volunteer recordkeepers, and priests are all welcome to attend. Please register either online by calling the Spiritual Life Center at 316.744.0167.

3. Creative Resource yan Malone)

Parish Wearables: The staff at Exhibit Arts (EA) was really complimentary of all the people they interacted with on Sunday. 1. Fulfillment - At this current time the plan was to have EA take all the

orders from the website and fill them and then they have offered to deliver them to the church for free. If we would rather not involve the office, they are willing to direct ship them but will charge the shipping to the buyer. They don't mind either way but we need to make that decision.


a. We will not stock things in the office. We will do direct buy only.

2. Display - Father mentioned that he would like to have one of everything to display at SFA. EA is willing to help with that but we were curious where this would be done and how we can assure that the items on display don't walk away. EA has also offered to place an iPad in a stand at the church for orders for no charge. If we do have a good place for display I think this is a great idea. It would be in a locked down stand and only the ordering site would be accessible.

a. I talked to Fran Cook. She is willing to let us display clothes in the library windows. I suggest in the windows facing the office. Both clothes and items can be displayed. The ipad can be kept in the library or in the office, or even mounted outside the office by the fire extinguisher.

3. Scheduling/order timeline - With the cards, cups, blankets and other items that aren't size specific they will order in bulk and store them until they are ordered. SFA will be responsible for purchasing this initial order and EA will reimburse the church as they sell them. The initial investment will between $4k and $5k. I will send a detailed estimate soon.

4. Orders will be placed at the end of each month and fulfilled by the 15th of the next month. Some orders would turn more quickly.

5. At this time we only have printed what was shown on Sunday. This was mostly due to timing and the fact that we didn't want to print a lot of items before we had orders. This is why no orders have been placed or fulfilled for any items. We can get some limited items for the priests if needed and we'll fill the display as soon as we can.

a. I shared my preference with Bryan about clothing for priests. 6. There were questions about if the school kids can wear these items

to school. I'm guessing that is a yes but I think we need to verify that with Mrs. Carter just to be clear.

a. Mrs. Carter will discuss this with the school council. 7. I am willing to continue working with EA moving forward but is there

someone else on staff that you would recommend being a point of contact with questions?

a. Alyssa will help with this. 8. There were questions about if this was a fund raiser or not. At this

point it is NOT. That was the original direction I received. If that has changed we need to change the prices to reflect that. This was always about church pride more than $. We may need to make that clear in stories going forward.


a. This is not a fundraiser but we should be making enough in costs to not go in debt and to be able to gift shirts to special guests on occasion. A 3 – 5 dollar profit is not unreasonable.

9. I will by buying Christmas gifts from this site!

10. Internet Committee

e Shobe

11. Parish Directory t Burns / Sandi Baalman

Next one due 2020. A parish directory is generally published every five years. This features information on parish life as well as photos of our parish families. Our next directory is due to be published for 2020. WHEN DOES THE WORK FOR THIS BEGIN? WHICH COUNCIL IS RESPONSIBLE?

12. Parish Library Committee

an Cook

I talked with Fran Cook to sell Bibles, Catechisms, and Rosaries, as well as parish pride wear in the Library.

13. Parish Photographers Guild

na Harter

I would like to get help taking pictures of liturgical vestments, articles, and spaces for a new server manual here at SFA. Anna Harter just lost her father. Is there another photographer I can ask to help with this project?

I have begun working with Anna Harter on developing a photographers guild. Mission: To photographically document parish functions in order to promote and increase awareness.

Activities: Photographers will be a part of an email / text group who will receive regular updates on parish events. They will then take pictures and upload them to a single common website. From that website all parish communications can pull pictures. Anna proposes to use www.smugmug.com.

14. Parish-wide Communications system

ssa Standridge

What are the current suggestions on the table for such a system: Flocknote? Parish Reach? Others?.

15. Social Media ssa Standridge / Ann

Walden?

16. Vernacular nette Belton / Ann Walden

I would suggest that the November Vernacular be geared toward our new Mission, Vision, Values, Expectations, and wearables. There is plenty of information in that content to more than fill a Vernacular.


http://www.smugmug.com/

17. Video Production eve Cless

Thank you to Steve Cless for producing several videos for Stewardship formation. Also thank you to Alyssa, and Joe Shobe for getting links and pages posted on the website.

Communications Council Minutes November 8, 2018

Members Alyssa Standridge, Ann Walden, Brad Shelton, Bryan Malone, Fran Cook, Joe Shobe, Lanette Belton, Rick Riggs, Steve Cless

Members in Attendance Alyssa Standridge, Ann Walden, Brad Shelton, Bryan Malone, Fran Cook, Joe Shobe, Rick Riggs Absent: Lanette Belton, Steve Cless

Meeting Called to Order Brad called the meeting to order at 7:30 p.m. and led us in opening prayer. Joe recorded the meeting minutes.

Pew Cards Fr. Jarrod and Rick discussed some changes to the card in order to convey the new branding and our revised mission, vision, etc. Ann volunteered to assist Rick with layout, editing and design of the revised Pew card.

Pillars We discussed the advantages of using the Vernacular as the mechanism for communicating a Pillar article to the parish. The Stewardship Council is asked to forward the Pillar article to the Vernacular editor each month.

Parish Branding Style Guide We will schedule a meeting for parish communication leaders during the first week of December to discuss implementing the branding guide as it affects the Vernacular, bulletin, web, and other parish documents.

Parish-wide Communications Options (exploring systems similar to School Reach) Fran has previously presented her research for both GroupCast (a product offered by West Corporation - the same company offering the SchoolReach product used by our school) and Flocknote (used by St. Mark and Christ the King parishes). She has placed her research in our council’s Google folder, making it available for Fr. Jarrod’s use and future discernment. We recommend using Flocknote due to perceived ease of use and integration with PDS. Additionally, a service like phonevite could provide the same type of phone messages that School Reach provides for times when parish-wide phone announcements would be helpful.

Stewardship Renewal Fair We will ensure several members of the Communications Council are at the fair on Sunday and Wednesday, representing all committees of our council.


Scheduling Software Alyssa discussed the challenges and status of implementing Ministry Scheduler Pro software for scheduling various liturgical ministries (Mass Servers, Eucharistic Ministers, Ushers, Lectors, Commentators, Music, etc). Each ministry will be added as data entry allows. We also discussed the importance of conveying information about the new scheduling software to each ministry’s leadership and also the parish as a whole as this is a change from previous ways of scheduling. It is hoped that the ease of using the system in the future will outweigh the initial frustrations with a new way of scheduling.

Parish Directory Began discussion on the coming parish directory for 2020. Fran will contact Sandy Ranney for her insight and report back to the group.

Photography Ann will invite Anna Harter to our January meeting as an ad-hoc council member representing the photography guild.

Logos on Doors into Parish Rick plans to contact Pat Malone about removing the old logo from the decals on the church doors.

Bell Tower Condition Rick plans to contact Pat Malone about current condition of bell tower since we’re emphasizing it so much within our communications.

Mailings Rick plans to contact Mary Ann Werner regarding the postage for various mailings to determine if the parish is receiving the best rate.

Meeting Adjourned Brad adjourned the meeting at approximately 8:45 p.m.

Approval of Minutes (type member’s name below) Joe Shobe Brad Shelton Bryan Malone Fran Cook Ann Walden Rick Riggs Alyssa Standridge Steve Cless


OPERATIONS COUNCIL - PASTOR’S REPORT

Members Mike Hybl, Brian Pascal, Adam Hein, Cheryl Koch, Pat Burns, Ryan Farley

Committee / Task Reports 1. Facilities

ke Hybl I would like to have an extended meeting with this committee, Pat Burns, Pat Malone, and Ray Frankenberg. I would like to look through the binders and see what are future steps are and how to accomplish them. This might need to be a meeting following a meeting that Pat Burns, Pat Malone, and I have first.

2. Finance Committee rb Mies / Cheryl Koch

I believe the move to the upstairs office in Bonaventure hall has worked well. Counters are coming down at the 11:30 Mass to get bags.

3. Planned Giving / Legacy Giving

an Farley?

Will dinner with Father be happening again? If so, when?

4. Budget t Burns

Discuss monthly balance vs. cash-in-hand with Fr. Jarrod

Operations Council Minutes Attending: Mike Hybl, Brian Pascal, Adam Hein, Cheryl Koch, Pat Burns, Ryan Farley

First topic was transparency / cash in bank disclosure. Pat provided the finance summary for both the church and school the council approved as published. Our cash position remains strong and Pat mentioned he may be suggesting moving some of our cash to savings in the coming months. We then spoke about the upcoming Stewardship fair of having guild signup sheets available and to ensure we have coverage at both Sunday and Wednesday. Pat asked if anyone had heard comments on not publishing the collection information in the bulletin weekly, as we have moved to monthly, and the council agreed to stay with the monthly process and listen for feedback.

Next we moved to Facilities next steps. Mike Hybl plans to set up a 2-3 hour planning meeting in the next month to further the process of segregating the items into categories, for example items that guilds can do vs outside hired resources. We also discussed looking further into how we may use an intern type of program to work on some of the items. We also spoke about the value of having before and after photo’s for improvements made to show the parish what items are getting done and with what resources.

Since some of our council members (John, Kristen) will be rolling off soon Ryan opened the conversation how suggested names to contact for interest to join. The team gave a few names out to


Ryan as possible contacts, we also suggested going back to the Faith Forward group lists to see if any of those are possibilities since this is how we found Mike Hybl.

The council approved the suggestion of moving the Parish dinner to Oct 4 next year.

PASTORAL COUNCIL - PASTOR’S REPORT

Members Nikki Fischer, Johanna Forshee, JoAn Holmes, Roger Kerschen, Mitch Miller, Emily Savage, Marie Shobe, Jim Carney, Tara Falconio

Committee Reports

Adult Formation Commission

1. Adult Bible Study ie Schoenberger

rry Glazier c.

2. Adult Education Jarrod Lies Unbound Book Study

I have had 41 persons interested in joining a book study on Unbound – a ministry of healing and deliverance. I had ?? come to our initial meeting on Saturday. We will be meeting ????.

3. Baptismal Preparation

ndy Phelps

4. Familia DORMANT

5. Formed Jarrod

6. Generations of Faith cky Hawk / Deb Burns

October G.O.F. - G.O.F. was a great success. We had approximately 400 people in attendance. The soup dinner went very well. The selection of soups was broad and tasty! People mingled more while they were looking into different soups. Thanks to the team, Fr. Labenz, and Fr. Coulter for all the set up and formation! April G.O.F. The next G.O.F. will be April 28th at 4:30 p.m. following the Divine Mercy Mass. It will be focused on the message of Divine Mercy. We will have pot-luck style again but with heavy hors d’oeuvres.

7. God Squad


drew Purcell / Fr. Jarrod

8. Harvest House hn Elliot

Patriotic Rosary for Our Nation, November 5 The Senior Adult Ministries cordially invites you to come and join Harvest House members as we pray a Patriotic Rosary on Monday, November 5 at 10 am at the Cathedral of the Immaculate Conception, 430 N. Broadway, Wichita. Come for coffee at 9:30 a.m. Everyone is welcome to attend.

9. Kapaun’s Men ott Carter

10. Men’s Prayer Group ke Harms

11. Parish Mission Jarrod / Jenny Morgan 2019 Parish

Mission This year’s Parish Mission will be from Sunday night February 24 through Tuesday February 25th, 2019. This is two weeks before Lent this year

which starts on March 6th. Here is an exerpt from his bio: We will be having Joe McClane. Joe McClane, affectionately known online as “The Catholic Hack,” is the General Manger of KSHJ 1430 AM Catholic radio in Houston, and talk show host of “Evangelium Live” on the Guadalupe Radio Network. n 2007, Joe started CatholicHack.com, where his motto is “to be the donkey Jesus rides today”, in an effort to leverage new media in the pursuit of evangelizing the world with the Good News. Joe grew up in the Church of Christ but fell away and became agnostic in his teens. He joined the Catholic Church at the Easter Vigil of 1999 and was married, to his lovely wife Michelle, in September of 2000. Joe attributes his full conversion to a spring day in 2002 when he got on his knees and “let go and let God”. To Learn more about Joe McClain please go to www.catholichack.com. It is my hope that we can publicize this talk and his presentations well before the mission so that we can maximize participation at the mission.

2020 Parish Mission I have also scheduled the 2020 parish Mission to be

with Deacon Harold, a widely famous and well-known

Catholic Speaker. To learn more about Deacon

Harold go to https://deaconharold.com/.


http://www.catholichack.com/

https://deaconharold.com/

12. Parish Retreat – ACTS ria Newman and Emmett

Kraus

We are currently settling on some dates for our first ACTS retreat in the Wichita Diocese. Maria Newman and Emmett Kraus are working to bring this retreat to Wichita. I have invited the Parish Staff to go to OK to experience it. The women’s retreat in Broken Arrow, Oklahoma is 3/7/19 to 3/10/19. And the men’s is 2/21/19 to 2/24/19. If we can bring it to SFA it will take about 2 years to get it implemented.

13. Parish Retreat – Ignite Jarrod

14. Pastoral Council Leadership Retreat

hanna Forshee

1st Saturday in January at St. Clare Hall. Ladies Aux. provides breakfast after Mass at SFA. All councils invited by email. Stewardship, Parish, Finance, Communications, and School. We need to begin planning this retreat. I would like formal invitations to be sent again. I would also like each committee to fill out a new group form so that we have their complete information. What is the best way to go about distributing this to the committees?

15. RCIA remy and Melissa Lazniak

The dates and times for the Rite of Election & Call to Continuing Conversion ceremonies are: Saturday, March 9 at 10 a.m.; Sunday, March 10 at 2:30 p.m. and 4:30 p.m. There will be a light reception following each ceremony. Ceremony seating selection is based on a first-come, first-served basis. The deadline to register is Friday, January 11, 2019. Please respond EVEN IF you have no one in the RCIA process this year. The link to register online is here. RCIA Coordinators and parish secretaries will be receiving this information as well. Only one submission, please.

16. RCIC rcia McAnarney

17. Young Adult Gathering (Y.A.G.)

Labenz

Affiliated Groups Commission

1. A Better Choice

2. Birthline

3. Catholic Charities

4. Center of Hope


https://goo.gl/forms/OCNRgnwp4g6GCwqc2

5. Courage – Encourage

6. Gerard House

7. Guadalupe Clinic

8. Habitat for Humanity

9. Knights of Columbus m Schweitzer

10. Legion of Mary anor Ewy

11. Midwest Catholic Family Conference

cky Hawk

12. Padre Pio Group ura Bevis

13. Regnum Christi da Keiser

14. Retrouville Retrouvaille Weekend, November 30-December 2 Spiritual Life Center, For more information, visit www.HelpOurMarriage.org or call 1-800- 470-2230.

15. Serra Club

16. Spiritual Life Center

17. St. Anthony Family Shelter

Ward

18. St. Dimas Prison Ministry

m Rundel

19. St. Theresa Lay Carmelites

mberly Howe

Cultural Commission – DISCERNING ITS NEED

1. Vietnamese Parishioners of St. Francis


n Tran

2. Hispanic Parishioners of St. Francis

3. Filipino Parishioners of St. Francis net Dash / Abby Traeger?

Evangelization Commission

1. Discovering Christ rk Kitrell

2. Parish Retreat – Wildfire

An Holmes / Joe Hein

How many persons are we expecting for this?

3. Committee for Ecumenism

Jarrod - TBA

Wichita Prayer Movement [email protected]

Liturgical Life Commission

1. Extraordinary Ministers of Holy Communion

tty Quilty

The Office of Worship offers two different tracks for EMHC formation sessions: Track 1: for those who are NEW to the ministry, or who have been inactive for five or more years and Track 2: for those who are RENEWING their 5-year mandate. (Someone renewing is welcome to attend a track 1 session if it works better for his/her schedule). Please note in the schedule below whether the session is track 1, track 2, or both when submitting names for this ministry to the Office of Worship. As always, PLEASE pre-register. To register parishioners, please contact Molly in the Office of Worship: 316-269-3900, ext. 157 or [email protected]. Dec. 11 6-8pm 1&2 St. Thomas Aquinas (Assembly Room), Wichita Led by Sr. John Patrick

2. Lectors & Commentators

mily Riggs


mailto:[email protected]

mailto:[email protected]

3. Liturgical Calendar Jarrod

December 8th is a Holy Day of Obligation We will have four Masses: 5:30 and 7:00 p.m. on Friday the 7th and 8 a.m. & noon on Saturday the 8th. The 5:00 and 7:00 p.m. on Saturday Masses will also count for the Holy Day but persons would still be required to go to Mass on Sunday, even though it will be the same liturgy.

4. Liturgical Vestments and Fabrics

ather Gregg

5. Music Department Stephanie

6. Perpetual Adoration – Parish Intercessors

nny Morgan / Sandy Rongish

7. Pre-Mass Rosary Leader

len Cole

8. Sacristans acey Bennett

9. Servers / Master Servers / Master of Ceremonies

Jarrod

Servers We will be had a new Master Server training this afternoon. Master Servers Master of Ceremonies: We will also begin looking to form young men to be master’s of ceremonies. This will involve academic work and detailed formation in all liturgies celebrated in the main Church: Masses, Weddings, Funerals, Adoration, Stations of the Cross, to name a few.

Marriage & Family Life Commission

1. Family Finance eg Tholstrup

Financial Peace University

2. Fighting for your Marriage

novan and Shalina Grotts

3. Mary’s Moms chael Lies

In the process of restructuring leadership/responsibilities.

4. Mom’s Day Out


rah Steinert / Diana Scheve

5. Natural Family Planning

ests of SFA

The FertilityCare Services Diocese of Wichita Practitioner Education Program .. is currently accepting applications for the upcoming 2019 FertilityCare Practitioner Education Program that will begin on Thursday, January 17, 2019 at the Spiritual Life Center. For more information contact Becky Knapp, CFCE, 316-685- 5240, [email protected] if you have questions or recommendations. Deadline for application is December 1, 2018. NATURAL FAMILY PLANNING CLASSES Thank you for your continued support of Natural Family Planning by placing the class schedule and contact information in your parish bulletin. People can register by calling (316) 685-5240 or online at http://catholicdioceseofwichita.org/nfp.

6. Nursery – Babysitting rah Steinert

I had hoped to have babysitting for the parish dinner but this did not get advertised. – may fault

7. Safe Haven Sunday Labenz / Tara Falconio

I have asked Fr. Labenz to follow through on this new initiative by the United States Bishops. Could the Marriage and Family Life Commission work with him on this? Safe Haven Sunday is an initiative inspired by the United States Conference of Catholic Bishops' formal statement Create in Me a Clean Heart: A Pastoral Response to Pornography. Safe Haven Sunday is a weekend set aside within the liturgical calendar by the Diocese to directly address the societal harms of pornography. Within the context of the Mass, parishes will be able to provide teaching and resources that will support and protect individuals, marriages, and families in making all homes a safe haven. A letter was handed out to each of the priest attending the Clergy Conference this past October 15-18 (see attached copy of the letter). More details to follow. Please direct any questions to Jake Samour, Office of Marriage and Family Life at 316-685-5240.

8. Wedding Anniversary bert and Deb Burns

Parish Life and Guilds Commission – DISCERNING ITS NEED

Church Cleaning Delores and Bill Weber

Guild Architecture Guild Carpentry Guild Computer – Technology

Guild Electrician


Guild General Maintenance Guild HVAC Guild Interior Design Guild Landscaping Anita Monarez

Anita has begun reaching and organizing this guild.

Guild Mowing Jim McAnarery

Guild Plants and Greenery (indoors) Mary Ann Schauf

Guild Security Systems Guild Theologians Fr. Jarrod

Guild Video Productions Steve Cless

Guild Woodworking / Metal fab Ryan Lies

Ryan Lies has agreed to be contact person for a woodworking guild that will serve for small projects around campus as well as needs for the Catechesis of the Good Shepherd program.

Mailing – Stuffing Mary Ann Werner

Meals for Priests Alyssa Standridge

Parish Workday Pat Malone, Pat Burns, Fr. Jarrod

Porter (Locking Up) Ray Alverson

Pastoral Care & Special Needs Commission – 9 reported

1. Bereavement Committee

nica Hammer

Daytime Prayer Service: Information to come

2. Caring Hands auna Edwards

3. Child of My Heart Support Group

cky Brummett

CHILD OF MY HEART SUPPORT GROUP for those experiencing the loss of a child This support group meets the 2nd Monday of every month at 7:00 pm at St. Francis of Assisi Church, 861 N Socora, in the Bonaventure Center (old rectory, in between the church and school). Please join us to hear the uniqueness of each story. If you are interested, we encourage you to contact one of those listed below directly, individually, to share, cry, laugh, listen, and pray. Christina Peek: (316) 208-5578, [email protected] – member of St. Patrick Parish, Wichita


Becky Brummett: (316) 210-1098, [email protected] – member of St. Francis of Assisi Parish Michelle Brown: (316) 655-1396, [email protected] – member of Resurrection Parish, Wichita Additional information can be found at http://catholicdioceseofwichita.org/family/bereavement-links/loss-of-a-child

4. Charities Committee rie Shobe, Diane Carter

New chairperson needed.

5. Correspondence with Sick, Elderly, or Homebound

annie Rosenhammer

6. Funeral Dinners ren Jaax

7. Homebound Ministry ia Herman

I am interested in seeing this weekly newsletter. This is a beautiful form of contact.

8. Ministry with Persons with Disabilities

wrence Schukman

Nourish For Caregivers TM – Prepare to Care Workshop Monday, November 12, 7:00 pm St. Vincent de Paul Parish Though rewarding, caregiving is not always easy. Nourish for Caregivers “Prepare to Care” Workshop is for anyone juggling the challenges of everyday life, health, and career while caring for a child, an aging parent, spouse or grandparent, in town or at a distance. Nourish For Caregivers TM – Support Group Meetings are the second Thursday of each month. Noon to 1:30 St. Joseph Pastoral Center Holy Family Special Needs Foundation Memorial Mass Sunday, November 4, 11:00am Spiritual Life Center Chapel of Mary, the First Disciple Advent Retreat for Persons with Disabilities – Wichita Area: St. Francis Parish, Wichita Saturday, December 1 1:30 – 4:30, followed by Mass at 5:00.

9. Mourning Light Ministry

cky Brummett

10. Parish Nurse Ministry ancis Seidl

Groups having difficulty finding new location and time. Advertising has been inconsistent.


11. Tobit’s Ministry n Bortnick - TBA

Looking for a new chairperson Loss of A Spouse Seminar, November 2 Are you grieving the death of a spouse or know someone who is? Please join us for this encourage seminar for all widows whether your loss was recent or years ago. The seminar will be from 3:00 -7:30 p.m. includes a video and discussion time, Mass celebrated by Fr. Dwight Birket and Dinner at the Spiritual Life Center, 710 E 45th St N, Bel Aire, KS. The cost is $20. To register, call 316-744-0167 or email [email protected]. Please bring a photo of your spouse.

12. Transportation Provider

A

DORMANT

Prayer Commission

1. Elijah Cup n Bortnick

2. Families of Military ly Knolla?

3. Fr. Kapaun Veteran’s Day Mass

hn Owen

4. Healing Masses and Services

Jarrod

Nov. 15 at 11 A.M. The four priests will be offering a Mass of healing in the main church. This will include the anointing of the sick for those with a terminal illness or who are 65+ and healing prayers for any who wish to come forward. Wichita Adore Ministry Will be leading the Parish Advent Penance Service on Dec. 13th and the First Reconciliation 1:00pm Mass and Service on Dec. 16th.

5. Immaculate Heart of Mary Rosary Group

rry Pates / Sue Willey

6. Liturgy of the Hours ann Cless

7. Marian Mantle Rosary Group

net Moore


8. Novena for the Deceased

arlie Traffas

Approximately 500 candles were sold representing prayers for 500 souls during the Novena. Again thank you to Charlie Traffas for organizing and leading much of this event.

9. Parish Prayer Box ry Ann Werner

10. Prayer Chain - Morning A

11. Prayer Chain - Email bert and Deb Burns

12. Prayer Chain - Evening ren Farris

13. Religious Vocations Committee

a Pascal

HOUSE OF FORMATION Thank you for all of your support over the last year for the staff and seminarians at the House of Formation. The men continue to mature and grow humanly, spiritually, academically, and pastorally. It is a great joy to see them grow ‘in wisdom and stature before God and man.’ Because they are good and talented young men, we receive a lot of requests and invitations from pastors or diocesan entities for the men to participate in various events. Unfortunately, we are not able to fulfill these requests. Recognizing that these are good events and may be helpful to the men or the diocese, the House of Formation must remember its first priority, which is crafting a formative community that allows the men to withdraw (albeit in a limited way) from the world they know and focus on discernment and growth. To say yes to these invitations could easily overwhelm the men by the sheer quantity as well as be disruptive to the community. The men are still free during their breaks and summers, like any other seminarian, to participate in the many good activities that take place in our diocese. Thank you for understanding. Evenings with Bishop West Wichita – Date Change November 7, 2018 - Bishop Kemme’s Residence Jrs in HS – 30 years Bishop Carroll – Come and See Sunday Sunday, December 2, 4:30p.m. – 8:30 p.m. Quo Vadis Retreat December 28-30, SLC Jrs in HS – 30 years Fr. Chad Arnold will be visiting KU campus November 13th, Benedictine on November 14th, Emporia Campus November 27th and Fort Hays Campus on November 28th. Please let the Office of


Vocations know if you have any men that are interested in visiting with him.

14. Seven Sister’s Apostolate

ry Kotorba

15. St. Francis Pet Blessing

lissa Vogel

16. Vietnamese Parishioners of St. Francis

n Tran

Move to Cultural Commission

Respect Life & Social Justice Commission

1. Compassion without Borders

m Mayhill

2. Family-to-Family DORMANT

3. Lord’s Diner ckie Burns

4. Respect Life ristina Engel

CATHOLIC DIOCESE OF WICHITA MARCH FOR LIFE PILGRIMAGE 2019 BE A VOICE FOR THE VOICELESS!!! January 15 – 20, 2019 Bishop Kemme recently said “ The vision of the Diocese of Wichita is that all God’s children will become “fully alive” as missionary disciples of Jesus Christ. To be “fully alive” then is dependent on the foundation of physical life. Won’t you consider joining us to be that voice? Pilgrimage open to all High School aged youth, young adults and adults.

To Register: visit RespectLifeSocialJustice.org to download forms through November 8, 2019 Payment must accompany the registration forms. Cost: $395.00. There are Limited Partial Scholarships (must be attending the Diocesan sponsored trip) Mail payment and all forms to: Respect Life and Social Justice Office 424 N. Broadway, Wichita, KS 67202

5. Society of St. Vincent DePaul


talie Rowe

6. Voter Registration ry Cortner

Social Activities Commission – 3 reported

1. 50 + Club thy?

ICT Catholic 50+ Singles Group will have a mini retreat on Saturday, November 17 from 8 a.m. to 1 p.m. at St. Peter the Apostle Church. For more information, contact Kathy at (316) 253-1383 or [email protected].

2. Adult Basketball e Lang

Adult Basketball is at 7 on Sundays.

3. Adult Volleyball usha Bomholt

Tausha Bomholt 772-8964 expressed interest in re-starting this outreach.

4. Family Fun Night gie Lubbers

Fun Night 2018 was October 28th. It was a very fun-filled weekend with Fun Night's big Silent Auction brought over to the Church Walkway after the weekend Masses. Fun Night had business sponsors for the first time also. We had some very generous donors. Haunted Hallway was brought back adding a thrill for the students. Every classroom had a game booth which made the lines much shorter. It was a great night!

Fun Night Fun night was a great success! Thank you so much to all the men and women stewards who put this event on. It was wonderfully decorated and very well planned. We pulled in over $40,000 dollars.

5. Ladies Auxiliary n Walden

6. Ladies Auxiliary Wedding & Event Receptions

lissa Nance

7. Ladies Auxiliary Event Receptions Linda Fox

8. Mardi Gras Day Dance ristina Brouilette

9. Men’s Club nny Burt II

There is no men’s club. It needs fresh ideas and or a new leader. My hope is the men’s club can be a group of men that come together to do bible studies, help around the Parrish, have a social aspect of it as well. Timing


on Thursdays is what hurt this club. We couldn’t figure out a good day to do this.

10. Parish Dinner -Councils

Over 600 people attended the annual parish dinner. Thanks to the council chairs for presenting on the current state of the parish and progress on the parish vision. Thanks also to the children for singing for us and to the dueling piano’s for a great time. More information to come. New Date? With the establishment of the Novena for the Deceased, the timing of Fun Night, and the addition of Wildfire (whose date is not fixed) it occurs to me that moving the Parish dinner to the first Sunday of October due to its proximity to October 4thmight be a good move. I can obtain permission from the Bishop to have the weekend’s Masses be the Solemnity of St. Francis for us. This can then serve six purposes: 1. An act of gratitude to the parish for all its stewardship, 2. A launch for the stewardship renewal to give a few weeks advanced notice, 3. To celebrate the Solemnity of St. Francis as a parish-wide celebration, 4. To introduce the new Catholics to the parish as a celebratory act, 5. To give a state of the parish address, 6. To grow in our social community through continued use of children’s choir and something like dueling piano’s each year. What would be each council’s opinion about this idea? New Leadership Next year, all members of all councils will be responsible for set up and take down of the parish dinner. This is a formal gratitude from the parish to parishioners. It is appropriate that parish leadership take the brunt of the work for this act of gratitidue.

11. Parish Picnic ce- chair) / Sandi Baalman

12. Square Dance uis and Stella Savile

13. Women’s Bowling rie Shobe

Youth Formation Commission – 7 reported.

1. Boy Scout Troop 762 rl Davis

2. Catechesis of the Good Shepherd

nny Ostrum, Cheryl Rundle, Sarah Brenner

This program is currently serving 388 youth. What a blessing the leadership and catechists are to our youth and our parish!!

3. Catholic Youth Ministry (CYM)


mily Savage

4. Church School – Life, Light, and Love

rah Steinert

5. Confirmation Preparation

mily Savage

6. Cub Scout Pack 762 vin Damm, Bob

Timmermeyer, Reiley Eilerman

7. Girl Scouts D

8. Home School Jarrod

9. Junior Catholic Youth Ministry (JCYM)

mily Savage

10. Knights of St. Hubert an Fouquet

11. Little Flowers/St. Theresa Girls Club

nette Belton and Kathleen Timmermeyer

12. Parish School of Religion

an Hampton

13. Steubenville Youth Conference

mily Savage

14. Sunday School Pre-school

D

We have a steward who has stepped forward for this! She will start in January so as to avoid the holiday seasons.


15. Totus Tuus omas Anderson

Carmela Brand; Renee Hein; Valerie Calderon; Thomas Anderson; Nikki Wankum Summer Totus Tuus will be July 6th – 12th. Registration will be open Nov. 1 – 16th

Pastoral Council Minutes

November 8, 2018 –

Members Nikki Fischer, Johanna Forshee, JoAn Holmes, Roger Kerschen, Mitch Miller, Emily Savage, Marie Shobe, Jim Carney, Tara Falconio

Members in Attendance Jim Carney, Tara Falconio, Nikki Fischer, Johanna Forshee, JoAn Holmes, Roger Kerschen, Mitch Miller, Emily Savage, Marie Shobe

Meeting Called to Order Mitch called the meeting to order at 7:40 p.m. Mitch led us in prayer. Mitch asked for approval on the minutes from the October meeting. There were no minutes from that meeting as the All Councils meeting went over on time so the Pastoral Council did not conduct a regularly scheduled meeting due to time concerns.

Topic 1 Stewardship Fair All leaders of the council are asked to reach out one last time to all their ministry leaders in hopes to get more representation at the Stewardship Fair for Sunday, November 11 and Wednesday, November 14. Fr. Jarrod mentioned during the All Councils Meeting that ministry leaders were indicating they were not being contacted. Stewardship Committee is setting up for the fair each day and each members job of this council is to make sure there is representation for their respective ministries table.

Topic 2 Google Docs Google Forms was discussed again. Some council members have been learning this new reporting system and others still are working on this. This new reporting system is a work in progress. Fr. Jarrod mentioned in the All Councils Meeting that this is a top priority of his to get this rolled out and all leaders get familiar with it and forward it to their ministry leaders.

Topic 3 Leadership Retreat Leadership Retreat was discussed as the need for volunteers was requested. Volunteers are needed for mailers/invitations, centerpiece and setup of tables are a few of the areas where help is requested. Johanna who will be chair in 2019 will be presenting at this meeting. She said it would be best not to worry about the Leadership Retreat until we get past the Stewardship Fair with the fair being so different as in years past. Mitch suggested we might look to meet in December to get organized for


the Leadership Retreat in January. There will be no regularly scheduled All Councils meeting in December where meetings will take place. Instead of meetings that will be our Christmas Party.

Topic 4 Leadership Rotation We briefly discussed leadership rotation. Marie is scheduled to roll off this year to maintain the rotation.

Meeting Adjourned Mitch adjourned the meeting at 8:40 p.m. with all members praying the Prayer of Parish Renewal.

Approval of Minutes (type member’s name below) Johanna Forshee Mitch Miller Marie Shobe JoAn Holmes Nikki Fischer


PASTOR REPORT CONCERNING SCHOOL COUNCIL

Members Mary Carter, Mary Bird, Sean Hudspeth, Fey Barles, Heather Munk, Mat Voegeli, Billy Lubbers, Danny Burt, Kathy, Chrissy ?, Bernadette ?, Crystal?, Jamie Fouquet, and Megan ?

Ministry Reports 1. Athletics – Timers and

Youth Supervisors n Moran

2. BCCHS Stewardship Accountability

Isaac,

Fr. Coulter has scheduled 3 lunch room visits in the next few months. ● regular lunch room visits, ● monthly lunches with priests of SFA, ● increased presence at BC activities ● accountability for grades. All students with any combination of F’s

and D’s will personally meet with Fr. Coulter ● accountability for Sophomore Stewardship Hours,

3. BCCHS Classroom Aide for Students with Disabilities

4. Chess Club bert Burns

5. Coaches n Moran

6. Concession Stand Worker

n Moran

7. E.L.F. Garden chelle Kostelecky

8. Home and School Association

lissa Lezniak / Darcie Smith

9. Lunch Café rilyn Moreland

10. Resource Room


ureen Sageser

11. SFA Classroom Aide for Students with Disabilities

ry Bird

12. Stewards in the Classroom

san McCown

13. Substitute Teacher ie Owen

14. Take Home Projects san McCown

15. Tournament Gate n Moran

16. Used Uniform Sale Ann Simon

17. Volunteer Coordinator san McCown

School Advisory Council Minutes November 8, 2018

Chair Sean Hudspeth called meeting to order, starting with the opening prayer. Attendees were Mrs. Carter, Mrs. Bird, Sean, Fey, Heather, Matt, Billy, Danny, Kathy, Chrissy, Bernadette, Crystal, Jamie, and Megan.

Sean asked for any amendments to last meeting’s minutes. No changes were requested and there was no further discussion. Minutes stand as noted.

Strategic plan and subcommittees were discussed next. Each new council member selected a subcommittee and everyone else reported out on their current subcommittee.

- Catholicity: Fey and Trish. Focus on Catechesis of the Good Shepherd. - Communications: Jamie, Megan, Chrissy (new). Focus has been on matching donations

and grant applications. - Facilities: Billy and Trish. Matt (new) may join this or Technology. Focuses on discussing

school building needs when Facilities discussions are happening. - Technology – Danny, Sean, Crystal. Working with Mr. Camacho on things the school

needs. Increased technology fee, which has led to more computers and ability to host


things like seminar on cyberbullying for parents/parish. Plan is to continue things like this and on aging projectors.

- Academics/Enrollment –Bernadette Kathy and Heather There is an enrollment plan meeting coming up on Wednesday, November 14 at 5:45 with Mrs. Carter. We will meet to get finalized enrollment plan to be discussed at next school council meeting.

Stewardship Fair is this coming Sunday, Nov. 11 and Wednesday, Nov 14. School council will have a display with pictures from old yearbooks and lists of all the volunteer opportunities. There will also be half sheets with sign-ups available for those opportunities, but parents will still need to sign up for those things on their stewardship form as well. It wouldn’t be possible for every volunteer opportunity to have representatives at the table, so school council will be able to speak to each of those. On Sunday, the pastoral address is at 2:30 so Mrs. Carter requests setup at 2:00 and 2:15 at the latest for those doing check in. She needs more help on Sunday, so a few volunteers said they would be there. On Wednesday, the address is at 6:45 so anyone there for the enrollment plan meeting at 5:45 can stay to help set up at 6:15. Those for check in will need be ready by 6:15. Mrs. Carter has enough volunteers for Wednesday.

Mrs. Carter gave the principal’s report next.

1. Sean gave a great report at the parish dinner. Thank you to Sean for representing us so well. 2. Enrollment plan is a big focus and anyone who wants to help is welcome to come to the

meeting on Wednesday. We will discuss this further at the next council meeting. 3. Technology has some upgrades coming over Thanksgiving break that have been pending.

Fiber wiring is going in between gigabit switches. Currently these at CAT5 and have proven to be a problem due to lightning strikes. Two years ago, lightning burnt up everything. The fiber wiring removes the metal and speeds up the network between those switches. This is a $22k project, but through E-Rate, they will reimburse for ½ of that cost. Capital technology outlay and possibly some of the Fun Night funds will cover the rest.

4. Book Fair is upcoming. Family Read Night is Tuesday, November 13th from 5:30-7:00. There is a 50s theme with sock hop, drive in movie, etc.

5. There will also be a smaller spring book fair this year. This will be 3 days only and timed around preschool literacy night.

6. The Frank Awards were given to Miss Brenner, Mrs. Schmidt and Mrs. Wescott. These are given out to those staff who are doing a great job with Capturing Kids Hearts. Kid’s choice awards will be happening next time, for both kids and teachers.

7. Principal of the day (Silent auction item from Fun Night) is happening next Thursday, November 15th.

8. Wellness Committee is hosting a Turkey Trot on Saturday, November 17th at 9:30 a.m. Participants will have 30 minutes of exercise. Giveaways will include turkey charms, turkey certificates and a drawing for a turkey (Dillon’s gift card).

9. ACT Aspire is happening on November 28th and 29th for 8th graders. 10. Huge thank you to the Fun Night committee. Great feedback was received.

Sean discussed the upcoming teacher and staff Christmas party, to be held on Friday, December 7th. There will be a dinner followed by a casino night from Knights of Columbus. Tickets that are won from the casino games are put into raffles for each of the baskets. Typically there are 15-20 baskets, around $50 value each. Sean would like to ensure that no teacher or staff member goes home empty handed.


He’s asking school council to reach out to their employers or others for items that could be given out as well, i.e. free oil change gift certificates from Davis Moore. Matt offered to do some wine or rumchata creamers and coffee mugs. Everyone should email Jamie with what gifts they or their employers can donate.

Next was a vote about whether wearables from St. Francis parish should be allowed on spirit days. After some discussion about the spirit shirts having some fundraising aspect to them, and the school purchasing one spirit shirt for each teacher, it was decided that parish wearables would be acceptable. This will not be a large change to the dress code as it currently says spirit day shirts must say “St Francis of Assisi Catholic School,” so now it can say “School” or “Church.”

Father Jarrod reiterated the Diocesan vision of taking back Sunday as a holy day of rest, followed by the Church vision, then the school vision. He has 55 conversations that will be happening in regards to families going to church every Sunday.

Father Jarrod was asked to clarify charismatic prayer group. He explained it as an ecstatic form of prayer. Weekly on Saturday night, there will be an hour of guided prayer and meditation, focused on, “How can I open myself up to the Holy Spirit?”

Sean reminded everyone that the December all council meeting is the Christmas party on December 11th. Due to this, our next meeting will be in January. If subcommittees have things to work on, please get together prior to the January meeting and be prepared to report out.

Father Jarrod closed the meeting with a closing prayer.

PASTOR REPORT CONCERNING STEWARDSHIP COUNCIL

Members

Committee / Task Reports 1. Greeters

nee Thomas

2. Accountability Jarrod / Pat Burns

I will be meeting with several families about the stewardship way of life prior to allowing them to pre-register or get the BCCHS PFA signed. Please pray for the joyful and pastoral outcome of these meetings. A thorough review of all pledge parents will be conducted within the next few weeks. Any family with an indeterminate presence at every Sunday Mass will be immediately put on probation. All PSR parents will also be given the same stewardship message both on Oct 24th and Nov November 14th.

3. ICSC Jarrod / Pat Burns

Pat Burns and I had an excellent trip to ICSC. I was able to present on Stewardship, Discipleship, and Evangelization to about 230 people. Many people spoke to both of us following the presentation. I sold


about 80 books and have started conversations about diocese and parish presentations around the nation.

4. Lay Witness Talks air

Stewardship lay witness talks will occur on Nov 3-4 Thank you to our Lay Witness presenters – they did a phenominal job. Michael and Juli McClure Vince and Misty Vopat Ryan and Rachel Lies Seth and Cheryl Rundle Steve and Jenny Ostrom Rebekah Iseman Andrew and Kristi Bird

5. Pastoral Address on Stewardship

Jarrod

Nov 11 & 14 Please do everything in your power to invite the whole parish – pledge parents or not. If people are not personally invited they many not feel personally welcome. I wrote a letter accompanying this year’s stewardship packet letting the parish know that the mandatory Annual Pastoral Stewardship Address is necessary to reserve parish rooms and to get children pre-registered in the school or a signed PFA for Bishop Carroll.

6. Pillars D

I would like to begin discussion of producing the Pillars publication again. It is possible to use the Father’s Focus and new digital abilities in the bulletin to make the Pillars a page of the bulletin. These are good spotlights on parish stewardship and could be produced once a month. Would the Stewardship council be open to this idea. Here is the text that is currently on our website: Pillars The Vision Stewardship as a way of life began at St. Francis of Assisi in 1968 when Monsignor Thomas McGread arrived as Pastor. There were approximately 600 families in the Parish at that time. He did not come empty handed, as he brought with him a vision from the words of St. Peter, "As each one has received a gift, use it to serve one another as good stewards of God's varied grace." ( I Peter 4:10 ) This vision was not to be denied. Father Tom's message was simple: Strive to share our gifts of time, talent and treasure for the service of God and all His people. We do this out of thanksgiving to God for all that He has given to us. Having initiated the Stewardship Way of Life, he encouraged the parish to grow and prosper in unity, harmony and spirituality. How Many Parishioners Participate? The answer is always changing and probably known only by God. St. Francis is a very active parish of over 2,700 families, more than 300 parishioners participating in Perpetual Adoration, some 700 students attending the Parish grade school and Pre-School, another 300 participating in the Parish School of Religion program and more than


250 attending the area Catholic high school. There are approximately 90 organizations active in the parish, made up of more than 2,100 volunteers. The Stewardship Way of Life has also significantly contributed to helping develop 12 priests and 10 religious from St. Francis since 1968.

7. Promotion of Stewardship of Treasure

m and Cheryl Scott

I am very excited for the level of exposure the combined Address and Fair will bring to the committees of the parish. I would like to consider a three year rotation for this fair combined with the annual pastoral address. The three years could rotate focus on Time, Talent, and Treasure. When the topic is talent the fair could accompany the Address. Thoughts?

8. Region IX Stewardship Conference

air

April 11-12, 2019 (tentative schedule) o Thursday evening: Adoration with Wichita Adore Ministry and

Social o Friday morning/mid-afternoon (concludes approx. 3:30 PM):

Rosary & Mass, Breakfast/lunch, Speakers, Keynote from a high profile very sought after

speaker (to be confirmed early November); Closing Plenary speaker: Fr. John Jirak

Spiritual Life Center (you won’t have to travel far!) Registration and further details shortly

9. Stewardship Fair ewardship Council Chair /

Pastoral Council Chair

Things continue to progress well for these presentations

10. Stewardship Formation Summit

Jarrod

In response to the requests for presentations I will be inviting people from the diocese and around the nation to a formation summit title after my thesis. This will be held at the spiritual life center from Friday, June 14th to Sunday June 16th. I have invited people from the ICSC conference to attend. There is a flyer for this event in the addendums.

11. Stewardship Marriage Preparation

ve and Dianne Carter

12. Stewardship Package ry Ann Werner

13. Ushers ff Cerre

14. Welcoming – Hospitality

an Hampton


SFA Stewardship Council Minutes November 8th, 2018

● Stewardship Fair: o Fr. Jarrod will be giving his annual Pastoral Address on Sunday November 11th at 2:30 and

again on the 14th at 6:45. He will be walking through the renewal form and encouraging, promoting, and advertising various opportunities. Council members present sign-up to support set up and take down after both event times

● Commitment Sunday Nov. 17-18 o Stewardship Council meeting in Bonaventure at 12:00 for a pot-luck and sorting Stewardship

forms and getting the pre hand written thank you cards ready for mailing ● Reviewed Council teams

o Time-Talent-Treasure: Jim and Cheryl Scott ▪ Cheryl provided some suggestions and asked for more people to support the team

o Marriage prep: Dave and Dianne Carter ▪ Reported that everything seems to be going as planned

o Welcoming and Greeters: Stan Zienkewicz ▪ Reported that there has not been much interaction with these committees

● Council members rolling off of the committee at the end of 2018 are Wes& Becky Hawk, Dave and Dianne Carter. The next couple scheduled to roll off are Jeff and Sandra Ranney at the end of 2019. A detailed schedule of council member terms has been provided to both Winston Kenton and Fr. Lies.

● Closing prayer


A Grateful Response to God’s Abundant Gifts Formation Summit flyer


46

861 North Socora / Wichita, Kansas 67212-3237 / (316) 722 -4404

Parish Hall Reservation Agreement (Revised October 4 th, 2018)

Parish Halls Event Halls

(check hall(s) to be reserved) Bonaventure Hall Meeting Rooms

Cana Hall (XXX people) St. Anthony of Padua (XXX people) Stewardship Hall (XXX people) St. Thomas More (XXX people) St. Clare Hall (XXX people) St. Lawrence of Brindisi (XXX people) St. Clare Hall Basement (XXX people) St. Junipero Serra Small (XXX people) St. Joseph of Cupertino (XXX people)

Parish Agreement Name of Responsible Party

Phone #: Set-up date and time: Beginning time: Ending time: Purpose or type of event:

Refundable Deposit

Cana, Clare, Clare Basement, Stewardship

$400.00

Bonaventure Hall $100.00 Stewardship Way of Life:

Annual Pastoral Address Time and Talent form on file Treasure form on file

Y / N Y / N Y / N

Insurance: Proof of insurance ($1,000,000 policy)

Date Received:

– OR - Liability Insurance from parish: $100.00 Clean-up fee +200 people $250.00 +100 people $150.00 +30 people $100.00 Alcohol Fee: > 30 people

< 30 People $300.00 $100.00

Security Contact

Name:

Phone:

Patrick Malone pre-inspection date:

Patrick Malone post–inspection date:

Key - date given:

Key - date returned:

I agree to fulfill all the stipulations outlined in this document.


I understand that failure to do so will result in the forfeiture of the deposit.

Signature: ________________________________________ Date: __________


Clean-up check list

Trash

During the event - use containers provided.

Decorations

Clear all decorations or decoration residue.

Clear all tablecloths, plates, cups, etc..

Remove all candles from the tables carefully, so that no wax is spilled. Do not pour wax in sink.

Floors

Clean all spills immediately to avoid slip hazards.

Tables and Chairs

Wipe off with damp cloth.

Put on racks.

Put in storage closet

Kitchen

Ensure doors to refrigerator and freezer are closed

Wipe down all cabinet tops and stove tops.

Wash all dishes and utensils and return to proper drawers.

Turn off all water faucets. In Clare hall - make sure the faucet to the spray is off.

Turn off all electrical appliances used.

Air Conditioner

In cold months… turn heat down to 65 degrees when leaving.

In warm/hot months… turn AC up to 75 degrees when leaving.

PA systems

Turn off PA system

Doors

Close and lock all doors.

Clare Basement Elevator

Turn off.


Nursery /Mom’s Day Out

Clean high chair table.

Clean in, under, and around high chair seats

Clean all cubbies (in and out)

Sanitize changing stations

Take all discarded diapers to outside dumpsters

Sanitize door handles and light switches

Fill sanitizer any dispensers full

Wipe floor mats (as needed) and ensure they are air dried

Disinfect all toys / play house / play kitchen / swings used.

Discard any broken or unsafe toys. When in doubt, throw it out.

Ensure all furniture and toys meet safety requirements.

Mom’s Day Out Take Home List:

All removable fabrics and babies dolls – wash fabrics and put baby dolls in dryer to 10 mins only

Little People: run through dish washer on

sanitize and set upright to dry

Play food, Mr. Potato Head, Plastic Books

Bring back and set up by 9am next MDO day.

SFA Maintenance will… ● …mop and sweep all floors. ● …take all trash to dumpsters. ● …clean restrooms. ● …take all remaining items to lost and

found.

Post-event inspection

Turn in all keys.

Turn in completed clean-up check list.

Turn in cleaning supply bucket

Complete post-inspection with Patrick Malone. Signed: __________________________

Go to office to receive deposit back.

Deposit will be returned upon completion of this page.

Failure to abide by the guidelines of this agreement will result in the forfeiture of the deposit.

Rules, Regulations, and Cleaning Procedures USE OF HALL Halls are available to registered parishioners who are current with stewardship documentation.

The fact that you desire to have your event at St. Francis does not guarantee a hall for your use. Outside agencies, schools, etc. will not be permitted to use the halls. Diocesan events may be able to reserve halls for use. Non-Catholic religious ceremonies (e.g. funerals, weddings) are not permitted. Halls used for a wedding reception can only be used if the couple is married within (or blessed by) the Catholic Church. Rice, Wheat, Bird Seed, and/or Confetti should never be thrown inside or outside the Church or School.

PARISHIONER RESERVATIONS

Early reservations are suggested. You must personally visit the front office to reserve a room. No call-in reservations. You must:

● Have attended the Mandatory Parish Pastoral Address (unless for legitimate excuse). ● Have current stewardship paperwork on file.


● Read and sign the agreement form and clean-up check list for hall use, ● Pay your $400.00 deposit, ● Pay all fees that apply, ● Receive your cleaning-supplies bucket, ● Have a pre-check walk through with Patrick Malone,

…after which you can pick up the key during normal business hours in the office. PARISH MINISTRY RESERVATIONS

If you are reserving a room for a parish ministry: ● Receive the clean-up check list. ● Receive your cleaning-supplies bucket. ● Pick up the key during normal business hours in the office.

DEPOSITS $400.00 or $100.00 deposit (respective to the area reserved) is required. Deposits will be returned if:

● no damages are incurred ● the clean-up checklist is thoroughly completed. ● post-inspection is completed and keys turned-in with Patrick Malone within 3 working days of the event.

FEES A clean-up fee is mandatory for events larger than 30 people. Fees are to be paid in person at the church office between the hours of 8:30 am and 4:30 pm, Monday through Friday. Fees must be paid prior to reserving the hall. A fee, in addition to one’s deposit, will be charged for all events involving alcohol.

INSURANCE Insurance liability (minimum $1,000,000) required for all events. You may either provide proof of insurance coverage or purchase event coverage for $100.00.

DAMAGES Any damage that may occur is to be reported immediately to maintenance (Telephone: 316-290-9457) or priests ( Telephone: 316-531-0184). If damage does occur, the costs will be charged to the responsible party, in addition to the forfeiture of the deposit.

ALCOHOL USE A professional security guard is to be provided at the renter’s own expense if alcohol is used. No person under 21 consumes alcoholic beverages. No alcohol is allowed outside of the hall that has been rented. This means no alcohol outdoors, in the hallways, or in any other room adjacent to or near the hall rented.

INSPECTIONS Responible party will meet with Patrick Malone for a pre- and post- inspection. CLEANING SUPPLIES A bucket appropriate to each hall will be provided for your use. Bucket, with remaining contents, will be returned to

front office. Contents will include trash bags, hand towels, and disinfectant wipes. KEYS Keys may be obtained from the church office during normal business hours.

Lost keys result in the forfeiture of the $400.00 deposit DOORS Do not prop doors wide open so as to avoid dirt, pests, or varmints from entering.

Obey all "Closed Area" signs. Guests are to remain in rented Hall, and are not permitted to wander through the school or buildings.

AIR CONDITIONERS In cold months… do not turn heat above 75 degrees. In warm/hot months… do not turn AC below 68 degrees.

CURFEW The music must stop at 11:00 pm All guests must be gone by 11:30 P.M. .

CLEAN-UP Smoking is prohibited indoors. Use proper receptacles when smoking outdoors. Complete the cleaning check list. Turn checklist into Patrick Malone during post-inspection.

LOST ITEMS St. Francis of Assisi Parish is not responsible for items left behind or discarded. LADIES AUXILIARY The Ladies Auxiliary is available to assist with wedding receptions and other events

The Ladies Auxiliary also has a selection of supplies to rent. The Ladies Auxiliary is happy to:

Arrange or help arrange the cake table (napkins, candles, nuts and mints, plates and cups). Arrange the nuts, mints, and punch bowl are kept filled during the reception. Pick up guests' dishes and trash as they finish eating. Wash dishes. Clean the kitchen.

The Party Provides: All cake, punch, nuts, mints, napkins, ice rings, and dripless candles. Coffee, tea, sugar, cream and cups. Ready-to-serve trays, plates and service ware.


Punch should be mixed, except for the ginger ale or 7-Up. The bride provides the manpower to move tables when setting up. For more information visit www.sfaweddings.weebly.com .

USE OF CLARE HALL AND CLARE HALL BASEMENT

Unsupervised children are not allowed on stage. Follow all posted instructions concerning the A/C. Do not block the exits on either side of the stage as these are both FIRE EXITS.

USE OF STEWARDSHIP HALL

Follow all posted instructions concerning the A/C. Check playground for trash or discarded items.

USE OF BONAVENTURE HALL

Unlock using the entrance in the office hallway. This door can be left unlocked by toggling the button near the latch on the door itself. The front door can be unlocked and opened from the inside. Never lock the door between the kitchen and the down-stairs.

USE OF NURSERY / MOM’S DAY OUT

Ensure that all parents sign a current liability form (since Jan. of this year) for their children Ensure all sitters have completed the Virtus Training.

USE OF CANA HALL If Cana hall is already decorated for any reason, especially Christmas, the decorations cannot be tampered with or moved. Cana Hall key unlocks door #12 (southwest door). After entering the hall, you may open the entrance nearest the school office for the use of your guests. The kitchen in Cana Hall is not available for use, except for the icemaker. One refrigerator is available in the kitchen for event use. Other refrigerators and freezers may NOT be used. One metal cart is available in the hall for your use. If you throw the breaker box or otherwise turn off cooler and freezers call maintenance (Telephone: 316-290-9457) or priests ( Telephone: 316-531-0184). Do not use the A/C timer. Do not use or impede the setback system in Cana Hall. Doing this can cause the entire system to fail.

HALL SETUP AND DECORATION

You are responsible for setting up the room. One week prior to the event the church office can be contacted to reserve the time for set-up and decoration of the hall to be used for the reception. The set-up and decorating time will depend on the availability of the hall the afternoon or evening before the event. If the hall is available the day before the event, it can also be reserved at this time for set-up and decoration. In Cana Hall, during the school year, decorating and set-up should not begin until after Extended Day Program is dismissed at 5:30 pm. No tape, pins or strings are to be attached to the ceiling or walls. All decorations must be removed completely after use. Candles must be in containers such as votive cups and place on protective covering or mirror. No tapers may be used except at the cake table, and then they must be dripless or wax less. Tables and chairs cannot be moved from one building or room to another. If additional tables or chairs are needed they must be rented from and outside source.


http://www.sfaweddings.weebly.com/

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