PARCC and DC Science Training

Feb. 6, 2017

Student Registration and Personal Needs Profile

Agenda

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• Student Registration & Personal Needs Profile (SR/PNP)

– School/LEA Responsibilities

– Student Registration in PearsonAcccessNext (PAN)

– Personal Needs Profile

– Student Transfer Work Requests

– PAN Practice

• Office Hours

School/LEA Responsibilities

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School/LEA Responsibilities

It is the responsibility of schools and LEAs in the District of Columbia to register students for the PARCC and DC Science assessments.

The following tasks are included in this responsibility:

– Register students for the correct tests, based on OSSE’s participation policy

– Register students for the appropriate accommodations and accessibility features before testing

– Add/remove students who transfer before or during testing

Student Registration in PearsonAcccessNext (PAN)

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PearsonAccessNext (PAN)

PAN can be used to register students or groups of students for the PARCC and DC Science assessments. School, personal, demographic, and testing information, as well as accommodations and accessibility features, are entered into the system to prepare the appropriate assessments for each student.

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SR/PNP File in PAN

The SR/PNP file can be downloaded and uploaded to make batch edits to student registration and accommodations and accessibility features.

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SR/PNP Field Definitions

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LEA and School Information

State Abbreviation

Testing District Code

Testing School Code

Responsible District Code

Responsible School Code

Required Field

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Student Information

State Student Identifier

Local Student Identifier

PARCC Student ID

Last or Surname

First Name

Middle Name

Birthdate

Required Field

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Demographic Information

Sex

Grade Level When Assessed

Hispanic or Latino Ethnicity

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

Two or More Races

English Learner (EL)

Title III Limited English Proficient Participation Status

Gifted and Talented

Migrant Status

Economic Disadvantage Status

Student With Disabilities

Primary Disability Type Required Field

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Test Registration

Session Name

Class Name

Test Administrator

Staff Member Identifier

Test Code

Test Format

Retest

Required Field School Test Plan

SR/PNP Field Naming Convention Sample Code

Test Administrator Lastname.Firstname Doe.Jane

Session Name SUBJECT.grade.TAinitials.regular(R)/makeup(M) ELA.03.JD.R

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Accommodations & Accessibility Features

Frequent Breaks

Separate/Alternate Location

Small Testing Group

Specialized Equipment or Furniture

Specified Area or Setting

Time of Day

Answer Masking

Student Reads Assessment Aloud to Themselves

Color Contrast

ASL Video

Assistive Technology - Screen Reader

Assistive Technology - Non-Screen Reader

Closed Captioning for ELA/L

Refreshable Braille Display for ELA/L

Alternate Representation - Paper Test

Large Print

Braille with Tactile Graphics

Human Signer for Test Directions

Answers Recorded in Test Book

Braille Response

Calculation Device and Mathematics Tools

ELA/L Constructed Response

ELA/L Selected Response or Technology Enhanced Items

Mathematics Response

Monitor Test Response

Word Prediction for ELA/L

Administration Directions Clarified in Student’s Native

Language

Administration Directions Read Aloud in Student’s Native

Language

Mathematics Response - EL

Spanish Transadaptation of the Mathematics Assessment

Word to Word Dictionary (English/Native Language)

Text-to-Speech

Human Reader or Human Signer

Unique Accommodation

Emergency Accommodation

Extended Time

Required Field

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Importing and Exporting SR/PNP File

The Student Registration/Personal Needs Profile Field Definitions document provided by PARCC offers detailed instructions on how to import an SR/PNP file.

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Expected Values

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Expected Values

• Review the “Expected Value” column of the SR/PNP Field Definitions file to verify the format of each data item

• Before you save your edits as .csv and upload, follow these directions:

– Select the column in Excel, right click, choose “Format Cells…”, choose the custom category and enter the following text depending of the field you are reformatting: • LEA ID: 0000

• School ID: 0000

• Birthdate: yyyy-mm-dd

• Grade: 00

• File templates and guidance can be found in the PAN support tab, and Pearson customer support can provide guidance by phone at (888) 493-9888

Personal Needs Profile

School/LEA Responsibilities

Documenting accommodations and accessibility features in PAN is required for all students who receive them.

This process provides students with the appropriate test form and technological supports and communicates to the test administrator what supports to provide for the student.

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Personal Needs Profile (PNP)

The PNP holds information that allows PAN to assign accurate testing forms, accessibility features, and accommodations to each student. PNP information must be accurately entered for students prior to a step called “preparing test sessions” so students receive the appropriate test forms. We will discuss this step during future trainings. Accommodations and accessibility features should be uploaded in the SR/PNP file by Feb. 24. This will ensure schools receive accurate materials prior to the PARCC testing window.

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The PARCC assessment platform includes several accessibility features built into the system that all students can access at any time.

Additional accessibility features are available to any student, but must be specifically selected in student registration for planning purposes.

Certain accommodations are available only to students with disabilities (IEP or 504) and others for English learners (ELL) with ELL plans. Accommodations must be documented in the IEP/504/ELL plan, and also in the student’s PNP.

Accessibility Features identified in advance

(includes Administrative Considerations)

Accessibility Features available to all students

(built into design)

Accommodations

ELL IEP/ 504

Accommodations & Accessibility Features

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• Pop-up glossary • External spell check • Enlarged font • Repetition of directions

• Text-to-Speech for Math Assessment • Color contrast • Frequent breaks (admin consideration)

• Small group testing (admin consideration)

• Extended Time • Human signer for test directions • Calculation device • Braille Test Booklet

Accessibility Features identified in advance

(includes Administrative Considerations)

Accessibility Features available to all students

(built into test)

Accommodations

Examples of each type of feature:

ELL IEP/ 504 • Word-to-word dictionary • Translation of math to Spanish

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Accommodations & Accessibility Features

Selecting A&AF for Students

To complete accommodations and accessibility feature (A&AF) assignments, Special Education Coordinators and School Test Coordinators should meet with school leadership to establish a procedure for how to review each student’s specific needs, including students who do not have disabilities and are not ELLs.

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Selecting A&AF for Students with Disabilities

To complete A&AF assignments in the PNP for students with disabilities:

• Reference student IEP plans and include all listed accommodations on the PNP

• Reference student 504 plans and include all listed accommodations on the PNP

• If IEP accommodations are classified by PARCC as accessibility features, still include them in the PNP

• Consider if any accessibility features should be added to the PNP to benefit the student

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Unique Accommodations

If a student requires an accommodation that is not listed in SEDS, the IEP team or 504 plan coordinator should document it as a unique accommodation. The LEA must then submit a unique accommodations request to OSSE via the OSSE Support Tool (OST). OSSE will review and respond via the OST.

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Selecting A&AF for ELLs

To complete A&AF assignments in the PNP for ELLs:

• Communicate with the ELL Coordinator about the needs of ELL students and identify which accommodations are appropriate

• Consider if any accessibility features should be added to the PNP to benefit the student

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Selecting Accessibility Features for All Students

To complete A&AF assignments in the PNP for all students:

• Students without IEPs, 504 plans, or ELL designation should not receive accommodations, but can receive accessibility features

• Establish a policy for how accessibility features can be assigned with the school leadership team and share this information with teachers

• Create a school procedure for communicating with teachers and school leaders about their recommendations for the assignment of accessibility features

• Document accessibility feature decisions in the PNP

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A field definition document will be provided for the DC Science assessment to support with the completion of the PNP.

DC Science Registration

Student Transfers

PAN Work Requests

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Transferring Students in PAN

PAN now allows for LEAs to request and approve the transfer of students to and from other LEAs prior to and during testing.

This process is documented in the “Transfer Student Guidance” document found on the Avocet webpage and will be covered in detail during test security training.

PAN Practice

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PAN Training Site and Live Site

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PAN Practice

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PAN Practice

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PAN Practice

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PAN Practice

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PAN Practice

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PAN Practice - Setup

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PAN Practice – Import/Export Data

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PAN Practice - Import/Export Data

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PAN Practice - Import/Export Data

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Setup Students Individually in PAN

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Setup Students Individually in PAN

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Setup Students Individually in PAN

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PARCC Student Registration

Jan. 25: Review PARCC grades 3-8 enrollment rosters in SLED and make any adjustments to your SIS, if needed

Jan. 30: Download the SR/PNP file for grades 3-8 pre-populated by OSSE and the blank SR/PNP file for high school from the 2017 Spring PARCC section of PAN

Feb. 24: Upload your final, edited SR/PNP files for grades 3-8 and high school for 2017 Spring PARCC in PAN

Test Session and Test Administrator data fields do not need to be completed by Feb. 24. This information can be added later, but must be completed prior to school test plan submission.

Registration for DC Science will occur at a later date and information will be provided as soon as timing is confirmed. We anticipate that OSSE will register students in grade 5 and 8, and LEAs will register students enrolled in high school biology courses.

DC Science Registration

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Resources

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Resources – PAN Documents

https://dc.pearsonaccessnext.com/customer/landing/search.action

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Resources – Manuals on Avocet

http://avocet.pearson.com/PARCC/Home

Questions?

Office Hours