Papersoft AP & AR invoice processing

15
AP & AR Invoice Processing 2015

Transcript of Papersoft AP & AR invoice processing

Page 1: Papersoft AP & AR invoice processing

AP & AR Invoice Processing2015

Page 2: Papersoft AP & AR invoice processing

Who we are /// 02

PAPERSOFT is a 15 year old company that provides document and

information services and solutions including capture, digital mailroom and case

management, as well as digital and physical records management services.

We help our clients to make their processes more efficient,

agile and safe, while enriching, preserving and organizing their

information assets.

In a competitive and global economy, process efficiency

and information governance are essential parts of a

successful company.

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In 1999

Founded

(as Arquivagest)

Key Facts /// 03

• Digital Mailroom

• Invoice Processing

• Case Management• Workflow

• Collaborative

Document Process

Outsourcing Services

200

30 000 000

Processing Volumes (Digital and paper)

pages / year

1 minute / 5 working days

Processing Time

• PaperSoft Capture• Mobile Apps

• Web Platform

• OEM / Cloud

• PaperSoft Processing Centre• MailRoom & Scan

• PaperSoft Records Mgmt

Software Solutions

5 Countries

Processing

Centres

Employees

Certified

Methodology

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Our Value Proposition /// 04

Publish & DeliverStore & SearchCollaborationOrganizationCreate & Capture

Taxonomy Retention Security Metadata Disposal

Content Management & Process Services

Information Architecture

Information Governance

PaperSoft ///

Document Management Solution

Consultancy Services

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Pains /// 05

AP & AR Invoice Processing

The majority of processes still have an over reliance on paper even when

created digitally“Percentage of paper invoices in companies is around 77%” - Invoice Automation Benchmarking Report,

PayStream Advisors © 2010

Corporations strugle with high processing times that can take up to 5

days, thus missing invoice discounts from advanced payments“Accounts receivable are losing on average about 3% or more of invoiceable income - Short-payments,

out of time discount claims, tax disputes, contract disputes, unrecoverable debits”

Overwhelming processing costs, that can reach up to 25£ per

document in UK

Lack of control over records leads to fraud and loss of documentation

Low accuracy on data leading to re-processing

“A high occurrence of fraud or duplicate payment is the direct result of an absence of process controls”

“Cost to locate lost document can reach up to $120 and cost of replacing it: $220” – by AIIM

“70 % of Accounts Payable and Receivable struggle to find supporting documentation”

“Average of human indexing errors between 20% - 40%”

“The average cost of processing manually an invoice can be up to 20 times more than with an

automated process” – IOMA’s AP Department Benchmarks and Analysis 2010

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Our AP & AR Solutions /// 06

Publish & DeliverStore & Search CollaborationOrganizationCreate & Capture

Information Architecture

Information Governance

PaperSoft ///

Document Management Solution

E-Forms Eletronic SignatureAuto Classification

OEM Connectors

Cloud Connectors

Classification

Extraction

Business Rules

3rd Party

Plug-Ins

Scan & Import

E-Discovery

Retention Schedules

Storage

Security & Policies

Records ManagementWorkflow

User Access

E-Mails

E-Files

Taxonomy &

Folksonomy Version Control

Share

CMIS

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The Gains /// 07

Reduce AP & AR processing costs

Accurate Output

Audit trail, control and document

retrieval

Alignment with retention policies

Full process automation & integration

Shorter processing time

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1-2 business days E2E SLA

Same day envelope dispatch

AQL Quality control methodology with >98% accuracy

Bradford

U.K.

Document handling of post mail for over 600 stores scattered geographically in UK and Gibraltar

Daily Internal / external mail routing and delivery

Scanning, classification and extraction via OCR

Cheque processing

Automated processing and treatment of Human Resources documentation

Automated processing and documentation processing client refunds processes

P2P / O2C Invoice processing and integration with systems such as BASE, Mainframe, Oracle

Document print, envelope and shipping based on business rules per vendor

E-discovery and Archive tool resource training

Daily/Weekly/monthly Operational Reports and Quality Control

Business continuity plan and Disaster recovery plan

250.000

Images /

month

Mailroom & Scanning

Document classification & extraction

E2E Reconciliation

Digital Storage

Retention schedule management and destruction

Helpdesk & Support

Wm Morrisons Supermarkets plc /// 08

Client Scope / Challenges Volume

Solutions & ServicesCentre Key Performance Indicators

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1 business days E2E SLA

Same day envelope dispatch

AQL Quality control methodology with >98% accuracy

Lisbon

Portugal

&

Wolveramphton

U.K.

Mailroom management

Daily Internal / external mail routing and delivery

Cheque processing

Scanning and classification of data via OCR

Automated processing and treatment of Human Resources documentation

Automated processing and treatment of Financial documentation

P2P / O2C Invoice processing and integration with systems such as BASE, and Oracle etc.

Document print, envelope and shipping based on applied business rules for vendors

E-discovery and archive tool resource training

Daily/Weekly/monthly Operational Reports and Quality Control

Business continuity plan and disaster recovery plan

63.000

Images /

month

Mailroom & Scanning

Document classification

E2E Reconciliation

Digital Storage

Invoice rejection print & envelope

Retention schedule management and

destruction

Helpdesk & Support

Carillion plc /// 09

Scope / Challenges Volume

Centre

Client

Solutions & Services Key Performance Indicators

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Outokumpu /// 10

Mailroom management

Vendor e-mail retrieval and classification

Daily Internal / external mail routing and delivery

Scanning and classification via OCR

Automated processing and treatment of Financial documentation

P2P / O2C Invoice processing and integration with systems such as BASE, SAP, etc.

Document print, envelope and shipping based on applied business rules for vendors

E-discovery and archive tool resource training

Daily/Weekly/monthly Operational Reports and Quality Control

Business continuity plan and disaster recovery plan

25.000

Images/

month

1 business days E2E SLA

Same day envelope dispatch

AQL Quality control methodology with >98% accuracy

Timisoara

Romania

PO Box Management

Mailroom & Scanning

Electronic document processing

Document classification

Invoice rejection print & envelope

Retention schedule management and

destruction

Helpdesk & Support

Scope / Challenges Volumes

Centre

Client

Solutions & Services Key Performance Indicators

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Zurich /// 11

Upload and reception of documents via PaperSoft Web Archive Portal

Data classification and extraction via OCR

Automated Invoices processing

Business rules application

Multiple documents from suppliers with multiple layouts

Case Management for Auto Insurance claims process

End users training

10.000

images per

month

Average processing time: 2 business days

AQL methodology Quality Check with 98% accuracy rate

Lisbon

Portugal

Mailroom and Scanning

Data Extraction via OCR/ICR

Case management

Digital Archive

Dispatch Services

Business Continuity Plan

Disaster Recovery Plan

Scope / Challenges Volumes

Centre

Client

Solutions & Services Key Performance Indicators

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Upload and reception of documents via PaperSoft Web Archive Portal

Invoices classification and data extraction via OCR

Automated invoices processing

Business rules application

Multiple documents from suppliers with multiple layouts.

Automation of accounting entries, with on-line data integration with ERP Primavera

E2E process management

End users training

20.000

images per

month

Average processing time: 2 business days

Quality check based on AQL methodology with a

committed accuracy rate target of 98%.

Portugal

Documents classification

Data extraction via OCR

Invoices reconciliation

Electronic Records Management

Helpdesk and technical support

Nucase /// 12

VolumeScope / Challenges

Centre

Client

Solutions & Services Key Performance Indicators

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Telcos Retail

Public SectorUtilities

Our Clients /// 13

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Banking &

InsuranceHealth

LegalFinantial Services

Our Clients /// 14

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