Pan Am Games Emergency Preparedness and Surveillance

Carol Chan, Emergency Preparedness CoordinatorVidya Sunil, Epidemiologist

September, 2015

Objectives

• Stakeholder Collaboration

• HKPR Resources

• Outcome

• How did HKPR benefit from this experience?

Stakeholder Collaboration

LHIN

TO2015

Venue Sites

Operators

Local CEMCs

Public Health Ontario

PHAC

CCAA

HKPR Surveillance HKPR Preparedness

PHOL

HKPR Pan Am Preparedness Activities

Drinking Water Safety

Training

Pre-games

Meeting with HU

staff

Daily Call with

LHIN

Surveillance

Venue Site

Tours

Stakeholders Framework and Process: Surveillance

• P/PAG reports from surveillance partners

• STG collates reports in to TO2015 Provincial Report

• Reports distributed to stakeholders

PHAC TPH PEE SMD

PHO HKPR NIA

HAM

HAL

DURWDG

YRK

Surveillance Task GroupSurveillance Task Group

Scientific Report(public health surveillance

partners)

Non-Scientific Report

(stakeholders involved in broader P/PAG response)

Reporting Schedule

Pre-Games period

(Jun 15 to Jul 6)

Pre-Games period

(Jun 15 to Jul 6)

Pan Am Games period(Jul 7 to Jul 23)

Minden event July 18, 19

Post- Games period(July 23 to Aug 04) Post- Games period(July 23 to Aug 04)

June July Aug

Submit P/PAG surveillance reportevery Tuesday and

Thursday

Submit P/PAG surveillance reportevery Tuesday and

Thursday; the reporting was done 2 days prior and 2 days after the

event on a daily basis

Attend and participate in 1 pm surveillance calls daily

Submit P/PAG surveillance reportevery Tuesday and

Thursday

Attend and participate in 1 pm surveillance calls daily

Attend and participate in 1 pm surveillance calls daily

HKPR Surveillance Data Flow(pre-games, during games & post-games)

E & E Team

EH Data

Data were extracted for the report at 9:00 am

CDC Data ACES

Management review and approval

11:30 a.m.

Epidemiologist sends the report to PHO

3:00 p.m.

HKPR Resources

Position Quantity Hours

Public Health Inspector 4 250

Public Health Nurse 2 3

Epidemiologist 2 247

Coordinator 1 96

Management 8 141

Total 17 737

The Outcome

Successful Pan Am Event

How did HKPR benefit from this experience?

• Relationships with external stakeholders.• Mass gathering surveillance experience.• Implementation experience ACES.• Emergency Management Communication Tool

(EMCT) for future emergency application .• Emergency resources for future needs.• Internal collaboration success.

Acronyms• ACES - Acute Care Enhanced Surveillance• CCAA – Community Care Access Centre• CDC - Communicable Disease Control• CEMCs – Community Emergency Management Coordinators• DUR - Durham Region • E&E - Epidemiology and Evaluation• EH - Environmental Health• EMCT - Emergency Management Communication Tool• HAL - Haldimand Norfolk• HAM – Hamilton Public Health• LHIN – Local Health Integration Network • MOHLTC - Ministry of Health and Long-Term Care• NIA - Niagara Region• P/PAG – Pan Am/ Parapan Am Games• PEE – Region of Peel• PHAC – Public Health Agency of Canada• PHI - Public Health Inspector• PHN - Public Health Nurse• PHO - Public Health Ontario• PHOL - Public Health Ontario Lab• SMD – Simcoe Muskoka District Health Unit• STG – Surveillance Task Group• TO2015 – Toronto 2015 Pan Am/Parapan Am Games• TPH – Toronto Public Health• WDG - Wellington Dufferin Guelph • YRK - York Region