Palomar College Environmental Health & Safety

Introduction The Injury and Illness Prevention Plan in compliance with Cal-OSHA

General Industry Safety Order 3203, effective July 1, 1991, is a written

"safety" program designed to help Palomar College staff and students

maintain a safe and healthy working and learning environment.

This presentation will describe the goals, authority and responsibilities

of all employees and students under the program. We will address

compliance, hazard identification, accident reporting and

investigation, hazard mitigation, training, communication and program

documentation. By making employee safety a priority, we will reduce

injuries and illnesses, increase productivity and generally promote a

safer, healthier environment for all individuals at Palomar.

GoalsThe purpose of the Injury and Illness

Prevention Plan is to decrease the potential

risk of disease, illness, injuries and harmful

exposures by protecting the health and safety

of employees through training and

heightened awareness.

ResponsibilityThe Superintendent/President of the Palomar

Community College District has the ultimate

authority and responsibility for the Injury and

Illness Prevention Plan. They delegate this

authority through the normal chain of command; to

the Vice Presidents, Deans, Directors, Department

Chairpersons, and to each Palomar College

Employee. Each employee is responsible for

ensuring his or her safety.

Administrative ResponsibilitiesIt is the responsibility of Vice Presidents, Deans,

Directors and Managers to ensure that individuals

under his or her management have authority to

implement appropriate health and safety policies,

practices, and programs.

Administrators support health and safety programs and

practices by ensuring that areas under their

management are in compliance with health and safety

policies.

Supervisor Responsibilities Supervisors are responsible for protecting the health and safety of

employees and students under their supervision.

Supervisors implement district and department health and safety

policies, practices, and programs ensuring that the work

environment and equipment are safe and well maintained.

Supervisors will Investigate and report all accidents and near

misses that occur.

Identify and correct hazardous conditions.

Insure that all employees receive and understand safety training

so that they may perform their job duties safely.

Employee & Student Responsibilities The most preventative measures lie in the ability of employees and

students to perform their work safely by being informed of conditions

affecting his or her health and safety. After participating in training

programs provided by supervisors or instructors, Employees and Students

are expected to perform their work in compliance with occupational safety

and health standards and regulations that apply to their specific jobs,

working in a safe and efficient manner with regard for the safety of

themselves and others.

Employees and Students are expected to use and maintain required

Personal Protective Equipment and keep their work area neat and orderly.

All staff is required to immediately report all accidents, no matter how

slight, to his or her supervisor.

ComplianceEmployee compliance will be reinforced by one

or more of the following:

Appropriate comments on performance

evaluations.

Recognition at safety meetings.

Written commendations or letters of

recognition.

Employee Non-ComplianceEmployee non-compliance will be addressed by one

or more of the following:

An immediate discussion between the supervisor

and the employee who is discovered working in an

unsafe manner.

Corrective safety training, and/or:

Appropriate disciplinary action, reporting to

Human Resources

Identification of HazardsSafety inspections are necessary in order to

reduce unsafe conditions that may expose

students, staff, faculty or visitors to situations

that may result in personal injuries or

property damage. Each department is

encouraged to conduct periodic self-

motivated inspections.

Primary Methods for Identifying Hazards1. Preventative Maintenance Inspections.

Each area will be inspected at minimum twice a year.

Periodic Safety inspections are incorporated into the

existing Preventative Maintenance program. These

inspections will be performed by qualified personnel

from the Facilities department. Subsequent Periodic

Maintenance reports are turned in to the Building

Services Supervisor which are then prioritized and

assigned to Building Services staff for immediate repair.

Primary Methods for Identifying Hazards (Cont.)2. Health & Safety Inspections.

Safety inspections will be conducted by Facilities or Environmental Health & Safety staff. Inspections

will be motivated according to the following:

High potential hazard area or department

A complaint received about a certain area

Any injury or a history of injuries occurring in an area

A request for an inspection.

A new or previously unrecognized hazard is brought to that attention of the Environmental Health &

Safety Office.

Verbal reports from staff and students.

Employee or Supervisor’s request for a workstation evaluation

It is the supervisor’s personal responsibility to report new activities or hazards to the Environmental

Health & Safety Office.

Changes in processes, room usage, new construction, repeated complaints, may require some

areas may be inspected more frequently than others.

Hazard Identification FormA hazard identification form is located on the

Environmental Health and Safety webpage at

http://www.palomar.edu/ehs/. Staff, Students

and visitors are encouraged to use this form

to report potential hazards.

Procedures for Investigating Occupation Injuries & Illnesses All accidents, injuries and near misses, no matter how small, must be reported to the

supervisor for investigation. Investigation of all injuries, near misses, or illnesses will

be carried out by the area Supervisor with assistance from the Environmental Health

and Safety Department.

All accidents and injuries must be reported to the Environmental Health & Safety

Office as soon as possible.

Copies of all Health Services accidents and injury reports are to be forwarded to the

Environmental Health & Safety Office in a timely manner.

Investigations should begin as soon as possible after the occurrence of the injury.

The investigation will focus on

what happened,

why it happened, and

Identification of any unsafe act/condition or both.

Injuries & Illnesses (Cont.)The Environmental Health & Safety Office and

the Safety & Security Committee will review

all accidents and injuries to look for trends

and make sure that any necessary corrections

have been made.

Injuries & Illnesses (Cont.)An injury to a student, no matter how seemingly

unimportant will be referred to Health Services for

evaluation. The instructor should insist that the injury be

reported. If the student refuses evaluation, a report to that

effect is signed by both student and instructor, and the report is

filed and maintained by the department. This is essential for

the College insurance policy to cover any required

treatment

(An Accident/Incident Report form is included, for your

convenience, as the last page of the Injury Illness Prevention

Plan.)

Correction of Unsafe Conditions Supervisors have the responsibility to correct hazards and unsafe working

practices involving employees assigned to their supervision.

Unsafe conditions which cannot be corrected by the supervisor or manager

must be reported to the next level of higher management.

Means of correcting discovered hazards and/or protecting employees from

the hazards shall be determined and implemented promptly.

The District's priorities in the correction of hazards will be given first to

those hazards which pose imminent danger, and secondly to those hazards

which pose a health, safety, or environmental risk.

If continued use of an area or equipment must be is required, then affected

personnel will be provided with the proper training, protective equipment

or other safeguards deemed necessary to protect them from the hazard.

TrainingTraining is mandatory under General Industry Safety Order

3203. Training will occur:

Upon initial employment with the District.

When an employee receives a new job assignment.

When a new substance, process, procedure, or equipment

representing a new hazard is introduced.

Whenever the District or Department becomes aware of a new or

previously unrecognized hazard.

Whenever the supervisor or Environmental Health & Safety Office

believes additional training is necessary.

Training (Cont.)Training will be administered to personnel and

students for protection from hazards in their

working environment. Training will include:

General health and safety practices, policies, and

regulations.

Recognition and assessment of job-specific health and

safety practices, hazards and risks.

How to minimize risks through sound safety practices

and use of protective equipment.

Training DocumentationTraining will be thoroughly documented and

records will be maintained by supervisors

with copies forwarded to the Environmental

Health and Safety Department.

Communication of Health & Safety IssuesCommunication of safe working conditions, safe work practices and

the content and purpose of the Injury Illness Prevention Program

will be included in initial training. New employees will be informed

through new employee orientation. Other methods of employer to

employee communications regarding safety topics will include:

Supervisor instructions

Specific training topics

Postings

Written communications (letters, fliers, etc.)

Videotapes and Power Point presentations.

Training SessionsThe primary source of communication on safety issues

is the supervisor. Training sessions are an

opportunity to exchange ideas and communicate

safety issues and concerns. Training sessions could

consist of district-wide workshops, seminars on and

off campus, or individual departmental training. The

Safety & Security Committee meetings are an

additional opportunity to exchange concerns and

ideas on safety issues.

Employee Handbook ComplianceIn accordance with Title 8, California Code of Regulations, District employees that fail to

use safe and healthful work practices will be subject to retraining programs.

Continued failure could subject employee to District disciplinary procedures. District

disciplinary procedures are outlined in the:

Administrative Association Handbook

Classified Employee Handbook

Confidential and Supervisory Team Handbook

Faculty Manual

Supervisors may encourage compliance to safety rules and precautions in their sphere

of responsibility through training, encouragement, counseling and/or recognition.

Any disciplinary measures including verbal or written warnings must be documented.

Copies of documentation must be submitted to Human Resources.

DocumentationDepartments are responsible for retaining records in compliance with General Industry

Safety Order 3203 and presenting them to Cal/OSHA representatives upon request.

Documentation includes, but is not limited to:

Accident Investigation Reports

Documentation of Hazard Corrections including: work orders, work tickets, E-mails

Reported Safety Hazards

Safety Inspection Forms

Safety Meeting Agenda and Minutes

Safety Training Records

Records required by GISO 3203 shall be kept in writing and maintained for at least three

years, except for specified job safety categories which have longer periods under other

code sections.

ConclusionIn this workshop we’ve covered responsibilities

including Administrators, Supervisors, Staff and

Students. We’ve covered training compliance and

documentation. The bottom line is safety for you

the employee, for students and visitors. Remember

that without employee participation, no safety

program can ever be 100% effective. Thank you

and Be Safe!

IIPP QUIZ

CLICK ON THE ADDRESS

http://www.palomar.edu/facilities/pdfs/A09020IIPPQuiz.pdf