Palmira Vision 2020 Update

January 22nd, 2019

Palmira Vision 2020 Update

Progress Happening-Positive

Orderly flow of information/process in place.…It’s working--Thanks

Pre-Approval Phase--Process

2018 Homeowners Survey/MHOA Input-------Community priorities given to chosen architect

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2019 Project Coord. w/Subcommittees------Accurate/consistent info./specs. to architect

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Humphrey-Rosal Architects--------------Revising renderings/estimated costs

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Engineering/Subcontractors/Consultant Discussions ----Finalizing cost & project timeline

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Options for Promotion To Community---Brochure/Internet/Forum ,etc. ??

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Vote to proceed to Post Approval phase--March ? ?

Palmira Vision 2020 Focused Subcommittees

• Kitchen/Bar/Dining• Theresa Berry *• Brian Shea• Bob Mason

• Fitness/Wellness Center• Bill DeRose *• Debbie Turner• Sandy Levine

• Finance• Harvey Fontaine *• Ken Sloan• Peter Phelps

• Rendering/Decorating/Int. Design• Mike Marion *• Cindy Winter• Lois Colgan

• Civil & Site Considerations• Doug O’Connell *• Chuck Hanson• Harvey Fontaine

• Technology• Jim Lukas *• Russ Standlee• Lou Bobroff

• Tennis/Bocce/Pickleball• Mike Marion *• Diane Ashton• Paul Prang

• Marketing/Community/Promotion• Adam Taloni *• Liz Matt• Bill DeRose *• Ken Sloan

Subcommittee Short CommentsTechnology—Jim Lucas

Provide a control room exclusively for network, server, and audio visual equipment. –”Media Matrix”Create a community reception and security center :

Physical Security Technology & Community Emergency Response

Promotion---Adam/Bill

Contents/format of promotion brochure underway/printers being interviewed---Liz Matt leader ☺

Decision on method of promotion & communication to homeowners next step

Kitchen/Bar & Dining---Theresa Berry

Meeting with Kitchen Consultant Rob Lietch, Edward Don Inc. Jan. 21st / Lots of discussion/comments in this area

Tennis, Bocce , & Pickleball----Mike Marion

Overall design and layout of the added courts is quite good.

Renovations to the TC , with the exception of the viewing deck extension, are outside the scope of the renovation.

Satisfactory ease of access from TC to RCC dining & bar area still requires work.

Civil & Site Work----Doug O’Connell

Banks Eng./Grady Minor options…. Verify acceptability of general layout...Issues regarding grading, permitting, moving utility lines, etc. that would have cost and timeline ramifications.

Rendering & Interior Design----Mike Marion

Noller Design Group…Met Jan. 10th

Lighting, walls , window treatments, colors, furnishings ,etc. $$$. Ready & Experienced w/Palmira

Subcommittee ContinueFitness & Wellness Center----Bill DeRose

Current gym has about 2,700 sq ft of usable space. The new gym will be 5,200 sq ft. This allows for the type of equipment we currently have plus plenty of space for functional fitness. (TRX, medicine

balls, kettle bells, etc.)

Current upstairs yoga room is 1050 sq ft. With the old KEB building and expansion the new multi purpose room will be 2,150 sq ft. almost doubling current size

Technology is a growing part of the fitness experience. Work with a gym consultant on bringing the new wellness center up to date with the latest fitness technology

Finance---Harvey Fontaine

Financing Options: We have bank term sheets from (3) banks and the committee will review and work with Frank Percuoco to determine the best fit with our project.

Project Design Funding: The MHOA Board has approved $100,000 for design development and marketing leading up to project approval. It has not been established at this point where these funds

will come from. The Committee will review options. All subcommittees must obtain project coordinator’s approval to commit funds and the Finance Committee must be informed of the amount

and authorization.

Impact on Operating Expenses: The committee will estimate and report through coordinator to the board the estimated impact of the project on future ongoing operating expenses….(Important)

Schedule Recap-- 1 ½-2 Year Program

January/ February 2019: receive details from subcommittees; finalize specs/renderings/costs; prepare a presentation/promotional brochure for marketing within our community. Humphrey

provided sample promotional pieces from other communities for our information.

March 2019: plan for homeowner presentations/promotion, and approval

April-June 2019: Site and civil work/construction drawings and necessary approvals/permits

Spring/Summer 2019: Work to commence on tennis building, deck and cover extension, and additional tennis, pickleball, and bocce courts. Work to be completed October, 2019.

Fall/Winter 2019/2020: Work to start on new exercise/wellness center including KEB building (This will not interfere with other in-season activities) Completion by May 2020

Spring/Summer 2020: Off season work to start on RCC Kitchen/Dining/Bar areas, etc. Completion Fall 2020

Architect Progress

1. Pre-Approval Contract

Presented today for finance committee review and MHOA approval/signature ~$7,500

2. Renderings (still in progress)

Posters presented today for review and display in RCC Lobby…..More changes will occur

3. Subcommittee Input

All to be forwarded on to Humphrey for further refinement of plans---Now

4. Pre-Approval Renderings/Plans refined

Preparation of hard cost numbers through Garrett Construction—Feb.2019

5. Next MHOA Update Feb. 19th

Dave Humphrey scheduled for this meeting.---Final Pre-Approval Package Review for Board

Next Steps• Preparation of Marketing Plan to community

• Decision of voting method/process & date (next on today’s agenda)

• Finalize costs & construction schedule…Between now and next board Mtg.

• Post-Approval, contract with Humphrey-Rosal on construction drawings, overseeing of construction and turnkey delivery of project….~ 7% of project cost.

• Thoughts/Brainstorming on future operations of RCC: Hours/Menu/Promotions/Staffing…..Form subcommittee? Timing?

• Board ....Further Opinions ???