Socializing and Skill Sharing - June 28,2012

For this training, attendees were asked to share a tip with the other attendees as you’ll see on the following slides. We had a small group of techies and nonprofits and are glad to say it was a success!! Everyone had a chance to share their knowledge and everyone walked away with something new. I hope we do it again soon.

Tina Arnolditina@palmettotechnologyhub.org

tina@coastalcommunityfoundation.org@TinaArnoldi

http://blog.tinaarnoldi.com

Amanda HollingBusiness Librarian

Charleston County Public Libraryhollinga@ccpl.org

@ccplbusinesshttp://ccplbusiness.wordpress.com

How and why should I convert Presentations to PDF

Best

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Lisa BerryDistrict 58 PRO Toastmasters International

Save PPT(X) as an Adobe PDF Open PDF with Adobe Acrobat Edit > Preferences > Full

Screen

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How?

Enable via Full Screen icon

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PDF’s are smaller than a PPT(X) which means:

Less upload time Quicker downloads

Less compatibility problems

You can embed movie files

Secure file that helps eliminate people making changes to YOUR document!

Why?

Paula Byers & West JonesSpecial Olympics

pbyers1@comcast.nethttp://www.lowcountryspecialolympics.org/

Tag – you’re it!

Special Night for Special Olympics

Glasspro + Special Olympics +Lowcountry Technical =

Partnership!

3 Way partnership

John Van DalenCharleston County Public Library

vandalenj@ccpl.org @ccplbusiness

http://ccplbusiness.wordpress.com

Charleston County Library is a Cooperating Collection, so you have access to the Foundation Center Database Online (FDO).

Back The F: Up(and the C: too)

Michael Carnell - Palmetto Technology Hub

@carnellm on Twitter

Co-founder of The Palmetto Technology Hub

Development partner in DesignTechWeb

Tech, train and British car geek

Carnellm on Twitter and most everywhere else

Michael Carnell

Your Computers ARE Your Business

• All of your accounting records

• Organizational history

• Personal (family, organizational) photos

• Passwords and account information

• Almost all correspondence

• Medical records

• Past documentation and templates

Some Threats You Are Up Against

External

• Hurricane

• Fire

• Flood

• Power Spikes

• Theft

• Vandalism

• Confiscation

• Zombies

Internal

• Disgruntled Employee

• Hardware Failure

• Accidents such aso spillso knock overso heat and other

elements

• Accidental Deletion

• Simple Mistakes

The 3 - 2 - 1 Backup Strategy

3 Copies of your important documents (and here's a hint: almost everything is important)

2 Copies at least must be on different types of media (don't put all your eggs in one basket - or trust all your backups to one drive)

1 Copy must be offsite - out of the geographical region and weather pattern

And To Make Sure It All Works . . .

The entire process must be automated - should rely on no person to make it work - like those funky sci-fi shows 500 years in the future

The results should be regularly tested ...1. When first instituted2. Every week for four weeks thereafter3. Every month for 6 months after the weekly4. Every quarter or month - depending on

comfort level

A Simple and Typical Method

1 - Your hard drive or server is the first copy. Yes, the original counts. (Always monitors drives and servers for errors.)

2 - All files from server are copied to an external hard drive either constantly or daily. (This is both the second copy and second type of storage.)

3 - All files are then copied out to an offsite backup solution via the Internet. (This is the third copy, another type of storage, and out of the geographic area.)

1 - Your Hard drive

You already have this. Just add versioning ability and regular checkups

Shadow Copy is turned on per drive or in the server console depending on the operating system

(1 con't) Turn on System Restore

2 - External Hard Drive

• The external should be at least twice as big as the drive you are backing up

• Windows Backup will work fine if installed, or better...

• Use a program such as CrashPlan which can bring in other computers too

(2 con't) Protect The Drive

1. Make sure it is mounted securely - not falling off the top of machines

2. Make sure it has clean power - preferably a UPS for controlled shutdown

3. In case of impending Zombie Apocalypse (or hurricane) take it off site

4. Best practice is to have two or more units and rotate them off-site

3 - Off Site Backup

Requirements1. Out of geographical area2. Automated - Must!!3. Can restore via web or physical

media4. Secure and encrypted5. Reputable firm6. Affordable7. Demo or trial version8. System compatibility

Some Great Ones

• Mozy

• Carbonite

• Crashplan

Different / Sharing

• DropBox

• Google Drive

• MS SkyDrive

(3 con't) Offsite Guidelines

1. Remember to go over the mountains2. Protection will cost anywhere from $5 per PC

per month to $150 per server per year3. Offsite backups are disaster protection, onsite

backups are for data recovery

It is Easier to Backup than to Recover

If you have to go to forensic recovery from a failed drive, start your estimate at $1,500 per drive - minimum

For recommendations on what to do in case of drive failure, check out a few tips from DriveSavers

Conclusion : 3-2-1

Backup!

3 Places2 Different Media

1 Needs to be Offsite