Pahang Youth and Sports Department - Assessment Research

CHAPTER 1

INTRODUCTION TO ORGANIZATION

1.1 Department Youth And Sport Malaysia

The Ministry of Youth and Sports was incorporated in 1953 with the

formation of the Culture Division under the Department of Public’s Welfare. The

Culture Division was given the responsibility to handle all matters pertaining to

Malaysia’s youth. Later in 1964, the Culture Division was transferred under the

Ministry of Information. At the same time, a Youth Division was formed under the

same Ministry to handle and encourage the growth of associations involving youth

activity. A Sports Division was also formed under the Ministry of Information.

The Ministry of Youth and Sports was only formed on 15 May 1964 in

conjunction with the National Youth Day of that year. In 1972, the Culture Division

was established and Ministry Youth and Sports was changed to Ministry of Culture,

Youth and Sports until 1987, when the Culture Division was transferred under

Ministry of Culture, Arts and Tourism. With the transfer of the Ministry of Culture,

the Ministry of Culture, Youth and Sports reverted to its original name of Ministry

Youth and Sports until today. Ministry of Youth and Sports (MYS) was given the

mandate to implement the policies of the Malaysian government, particularly in the

areas of Youth and Sports development.

1

Department of Youth and Sports (KBS) has the duty to implement

government policies, particularly in the development of Youth, Sports and Rakan

Muda the establishment have the agenda and objectives and the vision and mission of

its own in the youth development emphasizes the community aspect that focuses on

youth in the filling leisure time with meaningful activities. Youth community that

existed in 2010 will have different knowledge, skills, practice good values through

quality lifestyle and the spirit of patriotism and volunteerism are high to meet the

challenges of globalization as a major contributor to social and economic country

development.

Rakan Muda will focus on the social group where each group has the

characteristics and motivations of its own. Build the human capital of youths united,

disciplined, moral, and skilful, active and quality lifestyle, vibrant cultural and social

aspects of working as a catalyst towards unity and national development

1.2 Background of Youth and Sports Department of Pahang State

History of establishment of the Ministry of Youth and Sports (KBS) began in

1953 with the establishment of the Cultural Division of the Department of Social

Welfare has been given the responsibility of the youth. Later in 1964 Department of

Culture has been transferred to the Ministry of Information. At the same time the

activities of the association of youth growing, so for the purpose of promoting and

monitoring the development, the Youth Division was established under the ministry.

Besides the Ministry of Information has also been established by the Sports Division

2

Ministry of Youth and Sports is established on May 15, 1964 in conjunction

with the National Youth Day that year. In 1972, the Department of Culture was

established and with it the name of the Ministry of Youth and Sports has been

changed to the Ministry of Culture, Youth and Sport until 1987 when the Department

of Culture has been transferred to the Ministry of Culture, Arts and Tourism. With

the relocation of the Culture Division, the name of the Ministry of Culture, Youth

and Sports has returned to its original name of the Ministry of Youth and Sports.

Youth and Sports (KBS) has been mandated to implement the policies of the

Government of Malaysia, especially in the development of Youth and Sports.

The history of Kementerian starts with the emergence of Cultural Department

under Kementerian Kebajikan Masyarakat in 1953.In 1972, the government has

commissioned The Ministry of Cultural, Youth and Sport.On 20th May 1987, The

Ministry of Youth and Sport was officially established separated from The Ministry

of Cultural, Arts, and Tourism.

1.3 Vision

Towards creating youth that possess enforced self-esteem spiritually,

physically and psychologically. Youth should be highly patriotic towards Malaysia

and become the factor that drives the development and harmony of that certain race,

religion and produce active, healthy, and the development of high-performance

sports athlete to the international level.

3

1.4 Mission

To provide Youth and Sport Development Program so that it will give the

best contribution towards the development of race and Malaysia which specialize in

multiple field namely;Individual and society sports development. To enhance the

development of younger generation towards inheriting and uplifting country’s and

race’s civilization.

1.5 Objective

1.5.1. To produce youth generation with self-esteem and discipline while

producing leaders and entrepreneurs and high-capability workforce.

1.5.2. To produce affectionate youth, able of doing multi-task, dynamic, and

resposible.

1.5.3. To increase the involvement of the society into massive sport, extreme

sport, and traditional sport towards promoting society with sports’

culture.

1.6 Functions of each unit In Departments

1.6.1. Finance Unit function

Prepare annual budget expenditure of the Department of State Youth

and Sport.

Provide application to transfer the provision and allocation.

4

Manage Payments and Trust Expenditure and Program Department /

District.

Manage the payment of emoluments / changes and the cessation of

deductions from salary and allowances of staff.

Manage payments to manage the Department of Youth and Sports HQ

State

To manage the expenditure of Trust as a vehicle loan / computer.

Manage flight tickets booking.

Maintain Akaun-akaun/Kumpulan Trust, keep records, prepare a

statement of adjustments.

Supervise the Annual Statement of Receipts and Payments.

Supervise the Revenue Accounting, Reconciliation Statement

headquarters, the estimated annual revenue and accounts receivable

reports to 31/12 each year.

1.6.2. Administrative Unit function

Updating records and manual Service Officer HRMIS system.

Conduct asset management, stores, inventory and off.

To manage the procurement for the purchase of supplies and services

through a quotation.

Study and apply the requirements and the establishment of post and the

repeal and re-grading of the post.

5

Manage and monitor the declaration of assets and Letter of

Undertaking.

To monitor the attendance of officers and employees of the office.

To manage the rental of office space in the district.

To manage the file system in stages, correspondence, and circular and

disposal services to Arkid file.

To manage the affairs of the transport and communications at

Headquarters level.

Updating information on the Establishment. managing change / new

appointment, confirmation.

Manage and monitor matters of cleanliness and building maintenance.

1.6.3. Youth Unit function

To provide scholarship and training programs to young people,

organized jointly by the public sector, private sector, youth

organizations and non-governmental organizations (NGOs).

Strengthen the leadership and capacity development program to build

strength 'personality self, the family, religious and community so that

generation of youth to act effectively.

Strengthen training programs in entrepreneurship, ICT and provide

facilities and opportunities to the youth so that they can be independent

and build successful careers.

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Increased youth in order to attract the youth and the community to

support and participate in youth activities.

Enhance the spirit of volunteerism and patriotism as well as provide an

understanding of the concept universal or globalization and

international relations among youth.

Promote, implement and provide facilities and activities and a healthy

active lifestyle among young people.

1.6.4. Sports Unit function

Organize activities under the "Malaysia Active" and "Sports For All" at

the national level, state and district to attract public participation among

all segments of society

Tap into the consciousness of the importance of fitness and "healthy

living" with the appropriate sports activities with the "Malaysia Active"

To plan and establish the program among the masses by collaborating

with the NGO Sports and Fitness

Strengthen the training programs and fitness education to drive / Fitness

Instructor at the National, State, and all outside agencies

Introduce Regional Fitness Programs conducted within 2 weeks and

also the Central People's Gymnasium in daaerah-area

Develop programs and activities of the Recreation and Sports Vehicles

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Working with non-governmental organizations (NGOs) Recreation and

Sports Vehicles that can promote recreational activities at all levels of

Motorsport.

1.7 Facilities

1.7.1 Services/Facilities

NO. SERVICE/FACILITY TOTAL

1. 1 Malaysia Gymnasium

For members of this facility, they need to pay RM30.00/month

For non-members, they need to pay RM2.00/entry

Complete with variety of free-weights and exercise equipment

1

2. Field 1

3.

1 Malaysia Extreme sports court (skatepark)

Usage is not limited to Rakan Muda members only but also opened to all whose interested in extreme games such as in-line skating, BMX, and skatebording.

Equipment and safety aid is not provided by the management

20 “ramps”

5 “sliding bar”

4. Wall Climbing

Unlimited usage Equipment and safety aid is not provided by the

management

3

5. Children’s playground 1

8

6. Public toilet 3

7. Sewing class workshop

Open to members only

1

8. Canteen 1

9. 1 Malaysia Main hall

Provided with stage Rental rate is RM60.00/hour

1

10. Canned drinks vending machine 1

11. 1 Malaysia Rakan Muda Cyber Centre

Open to members only

1

12. Netball field 1

13. 1 Malaysia Gymnasium hall

Rental rate is RM60.00/hour

1

14. Exercise circuit

Composed of chinning bar, monkey bar, parallel balance bar, and many other core exercise’s facility

1

15. Toilet+changing room 1

16. Petanque court 1

17. Kayak house

Used to store kayak and its related equipment

1

18. Surau 1

19. Hostels 30 rooms

20. Futsal court (non-operational yet) 3

21. Resting shack 3

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1.7.2 Reservation For all equipment

i. Application and reservation to use the facilities provided must be made with

Youth and Sport Complex’s manager at least 7 days before the date of usage.

ii. Application’s approval is based on availability of usage and discretion of

KBS’s manager.

1.7.3 Payment

i. All payment must be settled 2 days before usage.

ii. Fined payment can be charged if damage is done to facility by the user.

iii. All payment will be given official receipt.

1.7.4 Report/Cleanliness

i. Users must give cooperation to make a report involving damage done to

properties and facilities.

ii. Give cooperation involving environmental cleanliness and safety in

complex’s facilities.

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1.8 Organization Chart

1.8.1 Youth and Sports Department of Malaysia Organization Chart

MINISTRY OF YOUTH AND SPORT MALAYSIA

ORGANIZATIONAL CHART

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18.2 Department Youth And Sport Negeri Pahang

Organization Chart

Sport Department

SPORTS DEPARTMENTS

12

PENOLONG PENGARAH SUKAN

MAHANUM BINTI FAUZI

KECERGASAN DAN REKREASI

Penolong Pegawai Belia Dan Sukan

MUHAMAD FADZIL BIN CHE DAUD

PENGGALAKAN DAN KEMAJUAN


KOSONG

SUKAN MINORITI BELIA


AMREEZAL BIN ABD KADIR

Pembantu Belia Dan Sukan

MUHAMAD KHALIL BIN SAID


AZIAN BIN ALI


MOHD ZULHAIZAT BIN ALI

PRACTICAL STUDENT

MOHD MUZANI BIN MOHD MAHIZAN


NAJHAN BIN MOHAMED

CHAPTER 2

YEARLY PLANNING

2.1 Cawangan Penggalakkan Dan Kemajuan Sukan :

Branch / Unique Name Of Program Date

CAWANGAN

PENGGALAKKAN

DAN

KEMAJUAN

1) Kem Bakat Badminton KBS-

Nusa Mahsuri

17-19 Jun 2011

2)Khidmat Latihan Sukan Teras

(KELAS) Siri 1Mac- Jun (siri 1) ,

3)Khidmat Latihan Sukan Teras

(KELAS) Siri 2

Julai, September,

Oktober (siri 2)

4)Karnival SukanTradisional

(Sempena Hari Belia)22 Mei 2011

5) Klinik Sukan Dodgeball 1-3 Julai 2011

6)

Liga Sukan Untuk Semua -

Peringkat Daerah (Peruntukan

Tabung Amanah)

Mac -31 Mei 2011

7)

Liga Sukan Untuk Semua -

Peringkat Negeri (Peruntukan

Tabung Amanah)

5 Jun 2011

8)Konvensyen Sukan Untuk

Semua20 April 2011

9)Anugerah Sukan Untuk

Semua Peringkat Negeri24 September 2011

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2.2 Cawangan Kecergasan Dan Rekreasi Sukan :


CAWANGAN KECERGASAN

DAN REKREASI

10 Kursus Rekreasi Luar Tahap 1 6 - 8 Mei 2011

11 Kursus Rekreasi Luar Tahap 1 3 - 5 Jun 2011

12 Kursus Rekreasi Luar Tahap 1 8 – 10 April 2011

13 Kursus Rekreasi Luar Tahap 1 22 – 24 April 2011

14 Kursus Rekreasi Luar Tahap 2 15 - 20 April 2011

15 Kursus Kayak Bintang 1 18 – 20 Mac 2011

16 Kursus Kayak Bintang 1 9 - 11 Jun 2011

17 Kursus Kayak Bintang 1 15 - 17 April 2011

18 Kursus Kayak Bintang 1 8 - 10 Mei 2011

19 Kursus Kayak Bintang 1 11 - 13 Mac 2011

14


CAWANGAN KECERGASAN

DAN REKREASI

20 Kursus Asas Rekreasi Tahap I & II (Pegawai) Mac-Jun 2011

21 Kursus Selam Scuba (Open Water) Mac - Jun 2011

22 Kursus Kayak Bintang II Mac - Jun 2011

23 Kursus Asas Mountain Bike 7-8 Mei 2011

24 Kursus Asas Mendaki Tembok Tiruan 13-15 Mei 2011

25 Kursus Kemahiran Menyelamat (Darat) Mac - Jun 2011

26 Larian dan senam Cergas komuniti Mac - Jun 2011


CAWANGAN KECERGASAN

DAN REKREASI

27 Pembangunan Gim 1 Malaysia Jan- Dis 2011






15






CAWANGAN KECERGASAN

DAN REKREASI

38 Klinik Mini Bike 22-24 April 2011

39 Karnival Sukan Bermotor 14 Mei 2011

40 Kursus Teknikal Sukan Bermotor 3-5 Jun 2011

41 Kursus Asas Pemanduan Pacuan 4 Roda 17-19 Jun 2011

42 Sirkit Motocross 22-24 Julai 2011

2.3 Cawangan Pembangunan Sukan Minoriti :

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CAWANGAN PEMBANGUNAN

SUKAN MINORITI

43 Bantuan Program dan Pentadbiran

PESRON

1 Jan - 30 Dis 2011

44 KELAS Paralimpik Negeri 1 Mac - 30 Jun 2011

45Penyertaan Cabaran OKU Mulu (Cacat

Tangan/ Orang Kerdil 16-20 Julai 2011

46 Pembangunan Sukan OKU 1 Mac – Ogos 2011

47Penyertaan Kursus Klasifikasi OKU

Kebangsaan 5-7 Mei 2011

48 Penyertaan Kursus Bahasa Isyarat 15-17 Jun 2011

49Program Pearl Kids Sukan Renang

Peringkat Negeri Mac-Jun 2011

50Kem Bakat Tenpin Boling Kanak-

Kanak Peringkat Negeri21 Mei - 2 Jun

2011

51Cabaran Wanita Taman Endau Rompin

Peringkat Kebangsaan 22-26 Jun 2011

52 Cabaran Wanita Scuba Pulau Tioman 21-23 April 2011

53

Bantuan Persiapan (pengangkutan)

Negeri Menyertai Sukan Masyarakat

Orang Asli (SMOA) Kebangsaan 2011Mac- April 2011

CHAPTER 3

17

PROJECT REPORT

During my practical training in Sport Department at Department Youth And Sport

Negeri Pahang, I involved with two major programs. There are :

1. Course Kayak Bintang 1 ( Rompin )

2. Minute Meeting ( Pembangunan Sukan )

3.1 Course Kayak Bintang 1

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Date : 25th – 27th March 2011

Time : 9.30 am to 4.30 pm

Venue : Kompleks Rakan Muda Sukan Air

3.1.1 The objectives of this program are :

This course aims to provide exposure and training to the participants of

the kayak. In addition, this course is to continue Ministry

on Youth and Sports (KBS) to build, expand and diversify water sport activities,

especially kayaking. It is also consistent with the objectives

of KBS in providing opportunities for public participation in sport and recreation and

thus foster healthy communities, vibrant, and bersatu. Objektif course this was

to kayak

To produce more like a sports fan and drive quality across the country

To provide opportunities and space for young people to

pursue recreational water conditions.

Produce many talents - new talent to put forward in the competition is higher.

Produce more Malaysians to adopt a healthy lifestyle.

Produce a kayak athletes are talented and have the potential to put

forward to thenext level.

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Thanks to Miss Mahanum Binti Fauzi as a Vice President of Departments of

Youth And Sport Pahang, Miss Mohsinar Binti Abdul Malek as a Project Officer at

Kompleks Rakan Muda Sukan Air Rompin, and Mr.Muhammad Fadzil Bin Che

Daud as a officer and I , Mohd Muzani Bin Mohd Mahizan as his assistant for

support me and giving me the permission for doing a research about this course. This

is the first program that I involved since during my practical training at Department

Of Youth And Sport Pahang.

The program was held at Kompleks Rakan Muda Sukan Air Rompin,

Pahang. Participant that involve in Course Kayak Bintang 1 is 43 people. This

seminar starts with participant’s registration at 2.00 p.m until 4.00 p.m at Kompleks

Rakan Muda Sukan Air Rompin. After registration session, staff of Rakan Muda

introduced instructors to all participants. Instructor name is Mr. Muzafar. We call

him as Cikgu Muzafar. The program was held 3 days 2 nights at Kompleks Rakan

Muda Sukan Air Rompin ( KRMSA ). After finish introduceds all instructor to all

participants, the instructors brief to all participants about canoeing and about the

whole activity along the course. The briefing finish at 12.30 a.m midnight.

On 26th March 2011, the program was start at 8.00 a.m with water confident

at the bay behind the complex. After finish the water confident session, the instructor

were teach us technique of basic paddling an canoeing. This session was held until

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12.30 p.m before all participants having their lunch at complex. On 2.00 p.m, all

participants walk to the bay for the next session. For this session, the instructors were

giving us some times to practice canoe until 6.30 p.m to prepared for practical test on

tomorrow morning. After finish the last session at the evening, we were gathered to

clean up all canoe and keep the canoe inside the store.

For the night activity, we all gathered and having a dinner together. After

having a dinner, the instructors ask us to go inside the hall for writing test of canoe.

The writing test takes and about an hour for the test. The started at 9.00 p.m until

10.00 p.m. There were so much fun at that time. Activity ended on that night and the

instructors ask us toprepare for tomorrow activity.

For the final day, the practical test was started at 8.30 a.m after the instructor

brief to all participans. The participants from each district was gathered and go to the

place for the test. On 8.30 a.m the examiners ask the participats to get ready for the

practical test. The test was finish at 12.30 p.m. Af ter finish the practical session on

that morning, the participants packing up their stuffs and having their lunch. after

that, all of us went to the KRMSA hall for the closing ceremony. All the participants

required to pay RM10 for the qualification certificate of kayak bintang 1. They also

got the participation certificate from Departments Youth And Sports Pahang.

Personal task :

a) Get ready at registration

b) Take note of seminar progressing for department use

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c) Be a cameraman for doing report

3.2 Minute Of Meeting ( Pembangunan Sukan )

Date : 10 FEB 2011

Place : BILIK PENOLONG PENGARAH SUKAN

Time : 9.00 a.m

PERKARA TINDAKAN

1 ) Pengerusi memohon kepada semua Penolong Pegawai Unit

Sukan supaya menghantar Laporan Penuh Perlaksanaan Program

Tahunan 2010 sebelum 11/2/2011 ( Jumaat )

2 ) Pengerusi meminta supaya Pegawai Sukan Minoriti 2

membuat draf kertas konsep Mesyuarat Jawatankuasa

Pengurusan GF1M sebelum 18 Februari 2011 dan hantar ke

Penolong Pengarah untuk disemak.

3 ) Penolong Pegawai Kecergasan Rekreasi 1 membentangkan

perlaksanaan program bagi cawangan rekreasi tahun 2011,

mesyuarat membincangkan pembahagian program ke daerah

bagi Kursus Rekreasi Luar Tahap I akan dilaksanakan di

Semua Pegawai Bahagian

Pembangunan Sukan

Pegawai Sukan Minoriti 2

Penolong Pegawai

Kecergasan

22

Daerah Raub, Cameron Highland, Jerantut, dan Lipis.

Manakala bagi Kursus Kayak Bintang I akan dilaksanakan di

daerah Pekan, Bentong, Maran, Temerloh dan Bera.

4 ) Penolong Pegawai Sukan Minoriti 3 membentangkan

Perlaksanaan Program-Program Cawangan Paralimpik dan

Minoriti Bagi Tahun 2011 di Negeri Pahang. Bagi Program

Cabaran Wanita Taman Endau – Rompin Peringkat Kebangsaan,

pihak KBS memohon supaya pihak JBS Negeri menyediakan

cadangan pengisian program yang sesuai. Pengerusi meminta

pegawai projek untuk membuat lawatan tapak projek dengan

secepat mungkin.

5 ) Penolong Pegawai Kemajuan Sukan 2 membentangkan

dibawah Cawangan Penggalakan Kemajuan Sukan iaitu Kem

Bakat Badminton KBS – NusaMahsuri.

Selain itu Penolong Pegawai Kemajuan Sukan 2 juga

membentangkan program- program seperti Khidmat Latihan

Sukan Teras ( KELAS), Karnival Sukan Tradisional dan Klinik

Sukan Doodgeball.

6 ) Pengerusi mengarahkan supaya mengeluarkan surat kepada

PBSD untuk mendapatkan cadangan tarikh dan tempat bagi

program-program Bahagian Pembangunan Sukan peringkat daerah

dalam masa tempoh satu minggu sebelum 18 Februari 2011.

7 ) Pengerusi meminta semua pegawai untuk menyediakan rangka

kerja bagi setiap unit dan program masing-masing. Rangka kerja

berkenaan hendaklah dihantar kepada Penolong Pengarah Sukan

Dan Rekreasi 1

Pegawai Sukan Minoriti 3

Pegawai Penggalakan Kemajuan

Sukan 2

Penolong Pegawai Sukan

Minoriti 2


Pembangunan Sukan


23

sebelum 25 Februari 2011

8 ) Pengerusi menyeru semua pegawai menjalinkan hubungan

baik dengan pelbagai agensi dan persatuan sukan dalam

melaksanakan semua program. Selain itu, hendaklah sentiasa

berfikiran positif dan saling bekerjasama di antara satu sama lain

disamping menerapkan bekerja dalam satu pasukan

9 ) Semua unit hendaklah mengemukakan cadangan tarikh dan

tempat program unit masing-masing sebelum 18 Februari 2011.

10) Pengerusi mengarahkan supaya Pegawai Kecergasan Rekreasi

I mendapatkan maklumat dan senarai semua pusat kecergasan

bagi seluruh Negeri Pahang.

11 ) Pengerusi mengarahkan pegawai-pegawai lebih peka dan

membuka “ email ” untuk memudahkan pengurusan. Selain itu

pengerusi mengarahkan kepada semua pegawai supaya merujuk

dan berbincang terlebih dahulu dengan pengerusi dalam segala

pelaksanaan program Bahagian Pembangunan Sukan.

12 ) Senarai peserta dan data bagi setiap program hendaklah di

kemukakan kepada Penolong Pengarah Sukan dalam tempoh 3

hari selepas tamat program

Pembangunan Sukan


Pembangunan Sukan

Penolong Pegawai

Kecergasan Dan Rekreasi

1


Pembangunan Sukan


Pembangunan Sukan

Semua Pegawai

24

13 ) Laporan penuh bagi semua program yang telah dilaksanakan

hendaklah di hantar kepada Penolong Pengarah Sukan dalam

tempoh 1 minggu selepas program dilaksanakan.

14 ) Pengumpulan semua kertas kerja dan profil bagi semua

cawangan untuk salinan Penolong Pengarah Sukan.

15 ) Penyediaan dan pengumpulan semua peraturan dan undang-

undang permainan bagi semua sukan yang ada di malaysia

termasuklah ciri-ciri sukan tersebut seperti gambar dan ukuran

gelanggang / padang.

16 ) Pengerusi mengucapkan terima kasih kepada semua Pegawai

Bahagian Pembangunan Sukan kerana memberi kerjasama di

dalam perbincangan tersebut dan mesyuarat di tangguh pada pukul

11.30 pagi.

Bahagian Pembangunan

Sukan

En. Mohd Muzani Bin

Mohd Mahizan

En. Mohd Muzani Bin

Mohd Mahizan

En. Mohd Muzani Bin

Mohd Mahizan

Makluman

Personal task :

a) Take a note for Doing a minute of meeting

b) File all the program into file.

CHAPTER 4

COMMENTS AND RECOMMENDATIONS

4.1 Cafeteria

25

4.1.1 Comment

There is only one cafe here and they just sell same types of food for the

whole day. It is kind of boring when all the staff has to eat same food

everyday - breakfast and lunch. It was closed at 5pm.

4.1.2 Recommendation

I prefered that WISMA PERSEKUTUAN should attract people to open

cafeteria or restaurant that have a variety kind of foods . From this, we can

attract outsider to having some meals there and also will get more profit to

have more spaces there and become comfortabale.

4.2 Staffs

4.2.1 Comment

26

The staff should more efficient during their work. This is because

every work was delay. All file in the sports departments room mass up.

Besides that, on top the table all file mass up and its difficult for any staff

to find out the file.


I suggest that JBS Pahang should taking serious about their work so that

the work does not delay and be on time. Moreover, JBS Pahang should

buy rack to keep file into the cabinet so the room is always keep clean and

tidy

4.3 Facilities

4.3.1 Comment

When customers use the facilities, they always like to use it more than

time they actually paid. For example, some teams rent a badminton Court

for 1 hour but they played for 1 and a half hour when there are no teams

to play after them.


27

My suggestion is JBS Pahang should hire one or two persons to be on

duty for complex facilities. This is not only save the electric used but it

also will avoid the complex from loss of profit and keep clean.

4.4 Gymnasium Equipments

4.4.1 Comment

These equipments are not taking care for a long time. First time I saw

these broken equipment such as leg machine and stomach machine, I

think this is because of the lack of maintenance. Besides that, all

equipment was mass up and the environment was to undergrowth.


I suggest that JBS Pahang take off the maintenance of the equipments in

the gymnasium and fix the broken equipments. So from that, the public

are not worrying anything that closed to their safety. Beside that , JBS

Pahang should re-arrange the equipment to the suitable place and JBS

Pahang should build up to get more space for equipment.

4.5 Office Political

4.5.1 Comment

28

Along my practical training, I see a lot of office political in this youth and

sports organization. I can see one’s group on other side and another one’s

group on another side even though there are only two department. This

environment is not good for such successful organizations.


As the good image for the other sports organizational, I think that this office political

should not exist in this sport organization. JBS Pahang should take actions to this

problem before its going more critical.

4.6 Planning Work

4.6.1 Comment

There are no planning works to give to the practical training students.

Students have no works to do except waiting for staff instruction. Maybe

this is because of beginning of the year and there is not much event to

organize.


29

Some organizations not realize this problem. I suggest that they have to

plan tasks or works to give to the practical training students before they

start the practical training.

4.7 Computer Knowledge

4.7.1 Comment

In JBS Pahang, all the staffs has their own computer to completed their

task faster and allow them to be more effective and efficient.

Without the computer, the staffs will do the task given manually and it

will take more time. But some of them still do not have knowledge about

the computer system.


JBS Pahang Officer must give information to all staffs about the computer

using before they use the computer. After that, they can apply the

knowledge that given to them to complete their tasks.

4.8 Delay The Works

30

4.8.1 Comment

In every task given, the staffs also finished it in last minutes. This will

affect the task given and they will do it in a stress conditions. If this

problem continuing, it will affects the whole of the task.


JBS Pahang staff should finish the tasks or works after received it and not

finish it in last minutes. My suggestion to avoid this problem is to prepare

what to do and listing the task that given before the dateline.

4.9 Parking Space for Staff and Public

4.9.1 Comment

In my observation, there is no specific parking area for staff and public

uses. They park their car wherever they want and it will be harder for

others to find the parking.


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I suggest that an appropriate parking space will be provided to the public

and special place for staff so they can park their car properly. This will

avoid from fights among drivers whose park their car to block the other

car.

4.10 Stationaries

4.10.1 Comment

Sometimes if I want to print out the work ,there were no A4 paper

inside the machine. This is not good because it can disturb others staff

and the tasks will delay if no A4 paper inside the machine.


In my opinion, the management should take it serious this problem. A4

paper is something serious if in the office is no A4 paper. The

management should give 1 dozen to each departments for easy to do their

work.

CHAPTER 5

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CONCLUSION

Youth and Sports Department of Pahang (JBSP) is the one of the good place

for the practical training for practical students especially for Diploma in Sports

Science and Recreation and Sports Management and for courses that related to sport.

As we know JBSP is one of the big sport organizational because it is established

under Ministry Youth of Sports (KBS). JBSP have four major units. There are

Finance Unit, Administrative Unit, Youth Unit and Sports Unit.

JBSP can manage the organization with their own because of their consistent

with the objectives of the organization. So with this they can survive and always

keep them to achieve goals. Moreover, JBSP also have a good management and

relationships with other sports associations and organizations. I have gained so many

experiences during my practical training in JBS Pahang. It’s totally different with the

theory class and with the experiences of practical training. I learned more knowledge

how to handle events or any functions that related to sports; example through in “

Kursus Kayak Bintang 1”. I have learned about the flow of the event, how to setting

the equipments, the time management and so on. What can I say here, it more

enjoyed than theory in class.

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My communication skills are improved and I am be so confident when i want

to talk withe eveyone because every day during the practical, i am always speaks in a

proper manner during having interactions with people when they asked me

something. I also learn how to fax letter. My computer skills are also improved

especially in Microsoft Word and Power Point. I have learn much more in doing a

minute file and minute of meeting. I have so much fun there. Staff of JBSP always

support and giving me some advice. We all always change advice when meeting.

As a conclusion, many things that I had learned along I have been here to do

my practical training. All the knowledge that I had gained will used in future when I

facing in a real profession. With give opportunity to students involve in practical

training, they will gain many experiences and knowledge before facing the real

working environment. I will appreciate to all staff of JBS Pahang who have taught

me a lot in management and always teach me how to be confident to confront with

people. And not forgotten to God who has been facilitating the training practical

smooth.

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APPENDIX

Course Kayak Bintang 1 ( Rompin )

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Office Environment

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CONTENT PAGE

CHAPTER 1

INTRODUCTION TO ORGANIZATION

1.1 Department Youth And Sport Malaysia 1

1.2 Background of Youth and Sports Department 2

of Pahang

1.3 Vision 3

1.4 Mission 4

1.5 Objective 4

1.6 Functions of each unit In Departments 4

1.7 Facilities 8

1.8 Organization Chart 9

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CONTENT PAGE

CHAPTER 2

YEARLY PLANNING

2.1 Cawangan Penggalakkan Dan Kemajuan Sukan 13

2.2 Cawangan Kecergasan Dan Rekreasi Sukan 14

2.3 Cawangan Pembangunan Sukan Minoriti 17

CHAPTER 3

PROJECT REPORT 18

3.1 Course Kayak Bintang 1 19

3.2 Minute Of Meeting ( Pembangunan Sukan ) 22

CHAPTER 4

COMMENTS AND RECOMMENDATIONS

4.1 Cafeteria 26

4.2 Staffs 27

4.3 Facilities 27

4.4 Gymnasium Equipments 28

4.5 Office Political 29

4.6 Planning Work 30

4.7 Computer Knowledge 31

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CONTENT PAGE

4.8 Delay The Works 31

4.9 Parking Space for Staff and Public 31

4.10 Stationaries 32

CHAPTER 5

CONCLUSION 33

APPENDIX 35

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Pahang Youth and Sports Department - Assessment Research

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Transcript of Pahang Youth and Sports Department - Assessment Research