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Project Management

Hardies philosophy is to provide the highest level of service with our Project Managers providing our clients with aspecific and tailored service for each and every project.

Our skill is reflected in achieving the balance between cost, time, quality and flexibility in delivering the project tothe clients expectations and satisfaction.

Our Project Management Services include:

z Brief Writingz Procurementz Planningz Cost Managementz Risk Managementz Contract Selectionz Control and Co-ordination from inception to completionz Specialist Services

Our Project Management philosophy is:

To provide extensive but flexible project management services to Clients who require independent professionalcontrol of capital projects or who need additional resources of specific skills not immediately available within theirown organisation. Our services can extend from inception through to operational completion or be concentrated in a

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particular area of need eg. brief writing.

Our philosophy is based on supplying the appropriate type and level ofprofessional management services requiredby our clients for positively and productively implementing and co-ordinating the building project, during the variousphases of design, procurement and construction.

We believe that without this approach being adopted the resultant absence of effective controls could lead to time-scales slipping, budget costs significantly increasing and disputes arising; all of which can prejudice developmentand viability of the project.

Our approach to managing project objectives is to use specialist project management staff, supported by computerbased management systems to allow effective planning, monitoring and control of the development programme andbudget, from feasibility to completion.

We use critical path analysis and other project planning techniques to extensively programme the main activities ofthe plan throughout the project.

Close project control, through appropriate levels of monitoring against the progress required by the agreedprogramme, will maintain the necessary level of performance and allow Hardies Project Management to minimiseprogramme slippage and budget over-runs by quickly identifying risk areas and taking early corrective action.

We believe there is a need to run concurrently, clear project documentation, specifically written by us, to providethe co-ordinated control necessary for the design, procurement and construction process.

Our cost and progress planning will allow the client and other members of the project team to concentrate on theirown specialist areas and we will also provide a single point of contact for the Client and the Design Team on allissues affecting the project.

Our intention is to ensure that Clients are able to relieve themselves of the burden of day-to-day detail whilstresting assured that they retain the right of decision and that the service we provide is tailored to meet their ownspecial requirements, through the control and monitoring of all activities contributing to the completion of work withparticular attention to the following:

z The co-ordination and management of the activities leading to the establishment of a design brief, includingthe planning of the Clients operational requirements.z The co-ordination of the activities of the Design Team to ensure that the design brief is translated into an

acceptable design which meets the Clients functional requirements.z Programming and control of progress at every stage of the project.z Cost Control at every stage of the project.

The use of appropriate programming and planning techniques enables programme alternatives to be evaluated toensure that properly conceived planning dictates the optimum allocation of resources to tasks and that time andcost allowances are realistic. This approach can be used to benefit any series of activities from the production ofdesign information to the planning of construction. These techniques are of particular assistance in monitoringprogress since the implications of any variance from the programme can be readily identified, and the options fortaking corrective action considered and implemented at the earliest opportunity.

Reports

Detailed reports on all aspects of the project are provided throughout the design, construction and maintenanceperiods of the project. The frequency of the reports are agreed with Client at the outset and are programmed tocoincide with the Clients financial or organisational requirements.

Monitoring Progress and Identifying Corrective Action

We always envisage an active role in the monitoring process involving attendance at meetings with Clients, designteam, construction team or others, the frequency and timing of which depends upon the size, complexity and durationof the project.

Progress information is summarised in monthly reports which identify to the Client/user areas of importance andsound the appropriate warning notes regarding pending problems.




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In the event of deviation from the general programme, we analyse the effects on the progress of the individualelements of the projects to the overall project and take appropriate action to correct any unwanted deviation.

Our Project Management services will include some or all of the following duties:

FeasibilityAssist in preparing the Client's brief.Develop Project Manager's brief.Advise on budget/funding arrangements.Advise on site acquisition, grants and planning.Arrange feasibility study and report.

Strategy StageDevelop project strategy.Prepare Project Managers Brief.Develop consultant's brief.Devise project programme.Select project team members.Establish management structure.

Pre-ConstructionCo-ordinate design processes.Appoint consultants (eg Architectural, Engineering, QS).Arrange insurance and warranties.Select procurement system.Arrange tender documentation.Organise contractor pre-qualification.Evaluate tenders.Participate in contractor selection.Participate in contractor appointment.

ConstructionOrganise site control system.Monitor progress, costs, quality.Arrange meetings (eg progress, technical).Authorise payments.Organise communication/reporting system.Provide total co-ordination.Issue safety/health procedures.Address environmental aspects.Co-ordinate statutory authorities.Monitor budget and variation orders.Develop final account.

CommissioningArrange pre-commissioning/commissioning.

Organise handover/occupation.Advise on marketing disposal.Organise maintenance manuals (including emergency operations).

Operation and MaintenancePlan for maintenance period.Develop maintenance programme/staff training.Plan facilities management.Arrange for feedback monitoring.

For further information contact:

Derek Ferrier BSc MRICS

Managing Partner

Head of Project [email protected]




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