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BRS2014 RECRUITMENT & SELECTION

TRIMESTER 1 2015/2016

GROUP ASSIGNMENT

20% COURSEWORK

OBJECTIVES & DESCRIPTION

The purpose of this report is to develop students understanding of developing a recruitment and

selection plan for a specific job in a chosen organization. The group project is aimed at

providing practical application of the concepts covered in this subject.

Learning Outcomes covered;

Discuss the main aspects of strategic staffing

Appreciate the importance of recruitment and selection and the systematic approaches

used

Apply strategic staffing approaches to various situations

You will function as a simulated human resource consulting team to build competence in

preparing recruitment and selection plans.

TASK

Select an organization to which you have access. Within this organization, select one job for the

focus of your project. This job may be non-supervisory or supervisory. You may choose any

organization. This could be an organization where a team member, friend, or family member

currently works or previously worked or any other organization.

The project report requires the following sections, described in detail on the following pages:

1. Background of the company

2. Determination of Job Requirements

3. Development of Recruitment Plan

4. Development of Selection Plan

5. Comparison of the Proposed Plans and the Current Plans

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1. Background. Provide background information of the organization selected and a general

description of the target job.

2. Determination of Job Requirements. Begin by analyzing the appropriateness and

comprehensiveness of the existing job description and job specifications for the target

position. To help you evaluate existing materials and create a “new and improved” job

description, job specifications, etc. you need to conduct a job analysis. You need to

interview at least one person currently holding or supervising the target position.

You can use any of the job analysis techniques covered in the text and in class to gather

information about the position. Questions to address for each job include:

a. How well does the existing job description capture the actual tasks, duties and

responsibilities (TDRs) of a job incumbent?

b. How well do the existing job specifications capture the knowledge, skills, abilities, or

other characteristics (KSAOs) needed to successfully perform the job?

c. Are all of the TDRS and KSAOs listed in the existing documents really necessary?

d. Are the existing description and specifications sufficiently detailed to develop sound

recruitment and hiring plans?

Include your final job description and job specifications in the body of your paper; include

the organization’s original job description/specifications as appendices.

Make very clear what the job description/specifications looked like before and what they

look like after your revisions. For the target job you must include a Job Requirements

Matrix in this section of your report.

3. Development of Recruitment Plan. Based on your final job description/specifications,

outline the steps that you will take to recruit applicants for the target position. Be sure to

address both internal and external recruiting sources as appropriate. Provide a description of

your recommendations for generating a sufficient applicant pool. Your plan should include:

a. Where you will look (i.e., in what segments of the labor market you are likely to find

applicants with the desired KSAOs)

b. How you will look (i.e., the methods that will best allow you to reach those individuals)

c. Identification of existing jobs in the organization (if any) that should be appropriate

sources of replacement staff for the target job. Explain why these should be appropriate

feeder jobs.

It is very important to justify all of your choices by addressing issues such as the size, cost,

fit, and diversity of the applicant pool you expect would be generated. You must address

these issues for each proposed recruiting method. Remember to refer back to the Job

Requirements Matrix you developed for the Determination of Job requirements section and

indicate how the methods you plan to use for recruiting for this position will help to identify

candidates with the required KSAOs.

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4. Development of Selection/Assessment Plan. For the target job, develop a

selection/assessment plan and outline how you will assess each of the critical KSAOs for

the target position in the selection process, including:

a. Summarize your proposed selection plan in a table that clearly illustrates how and when

you will assess each KSAO.

b. At least one of your selection criteria must be an interview. For this procedure, please

include a list of questions you would use to assess the KSAOs being assessed in your

interview. Target 2 – 3 questions per KSAO assessed in the interview. Indicate the type

of interview used and justify its use.

c. Based on your proposed selection plan table, provide a detailed descriptions of all the

selection devices you plan to use (e.g., interviews, tests, work samples, assessment

centers, reference checks), detailing exactly how and when you will use each selection

method for the target position.

d. Explain why each of your selection methods is appropriate for assessing the indicated

KSAOs.

e. Address and justify the cost of your proposed selection plan.

5. Comparison of the Proposed Plans and the Current Plans. Describe the ways in which

the proposed plans for staffing of the target job are similar to and different from the plans

currently used by the organization. Address recruiting and selection separately. Specific

questions to address include:

a. In what ways do your proposed plans improve upon the current plans?

b. Do your proposed plans alleviate issues or concerns that are present in the current

systems? How?

c. Why should the company use your proposed recruiting and selection plans for the job in

question?

This discussion should follow directly from and be strongly supported by the detailed

information you provided in earlier sections of your project.

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Guidelines

1. Group Members: You are required to form a group of 5 persons.

2. The report should be typed written on A4 paper in Font Type - Times New Romans,

Font Size – 12 (Body) Font Size – 14 (Headings) using 1.5 line spacing.

3. Format to follow:

a) Cover page – must consist of

1. MMU logo

2. Subject code and name

3. Trimester 1 (2015/2016)

4. Lecture section

5. Assignment title ( company name)

6. Name of group member’s and ID (organized alphabetically)

b) Certification of Authorship ( Please refer to attachment 1)

c) Group Report Grading Sheet ( Please refer to attachment 2)

d) Acknowledgement ( Optional)

e) Table of Content, List of Abbreviation (if any), List of Appendices ( if any),

f) Introduction – Background data of the organization

g) Findings – Presentation of data collected and analysis

h) Recommendations and Conclusion

i) References

j) Appendices ( if any) ( Please include evidence of actual visit to the company ;

Name card, chop & sign with date on the letter of introduction)

2. Each group will be allocated a unique organization. The allocation of organization is

based on a first come first serve basis. Please fill up the online group report form.

3. The report should be between 3,500 to 4,000 words. Please do a “word count” and state

the number of words at the end of your report.

4. Submission date is by 5pm on 2nd September 2015. Late submissions will be penalized

and may be given a FAIL grade.

1 day late – deduct 20% of the marks scored by the student for the assignment

2 days late – deduct 30% of the marks scored by the student for the assignment

3 days late – deduct 40% of the marks scored by the student for the assignment

4 days or more late – Zero mark for the assignment

5. Plagiarism in any form is forbidden. Students who plagiarize will be penalized and

may be given a FAIL grade.

6. A soft copy (in CD format) of the assignment is to be submitted for plagiarism checking.

Please label the CD with your Class Section, Company name and group member’s name

and ID.

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Attachment 1

CERTIFICATION OF AUTHORSHIP

Submitted to : ( Lecturer’s name)

Submitted by : (Student’s name & ID)

(Phone number)

Date of Submission :

Title of Report/Assignment :

We certify that we are the authors of this paper and that any assistance we received in its

preparation is fully acknowledge and disclose in the paper. We have also cited any sources from

which we used data, ideas or words. We also certify that this paper was prepared by us

specifically for this subject.

Students’ Signature

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Attachment 2

GROUP REPORT GRADING SHEET

Scale : 1 (Poor), 2 (Below average), 3 (Average), 4 (Good), 5 (Excellent)

STRUCTURE & STYLE (10%)

Poor Below

Average

Average Good Excellent

Well organised, logical (5%)

Free of grammar and spelling errors (5%)

REFERENCING (15%)

Poor Below

Average

Average Good Excellent

Recognised referencing style (5%)

Originality of work and effort (10%)

CONTENT (75%)

Poor Below

Average

Average Good Excellent

1. Background Data (10%)

2. Determination of Job

Requirements (15%)

3. Development of

Recruitment Plan (15%)

4. Development of

Selection Plan (20%)

5. Comparison of the Proposed Plans

and the Current Plans (15%)

Comments :

Overall Score :