PAGE 38 SUBJECT TO CONFIRMATION. · PAGE 38 SUBJECT TO CONFIRMATION. ... 23/2/09 – Civic...

SUBJECT TO CONFIRMATION. MINUTES OF THE MEETING OF THE SOUTHERN MALLEE DISTRICT COUNCIL HELD AT THE LAMEROO OFFICES, RAILWAY TERRACE NORTH, LAMEROO, ON WEDNESDAY 11th MARCH, 2009, COMMENCING AT 9.08 A.M. 090301 PRESENT

Councillors R.J. Ramke (Mayor), Councillor G.S. Gum (Deputy Mayor), R.J. Sexton, B.C. Toogood, J.G. Nickolls, N.K. Pfeiffer, A.T. Dunsford and C.J. Blacksell, Mr R.L. Ralph (Chief Executive Officer) and Mrs S.M. Bennier (Minute Secretary).

The Presiding Member of Council is titled Mayor however for the purposes of voting on matters before Council the Mayor, Councillor Ramke will, in accordance with Section 86 (7) of the Local Government Act 1999, as amended, have a deliberative vote only.

090302 APOLOGIES – Councillor G.D. Hancock to arrive later in meeting. 090303 CONFIRMATION OF MINUTES

Moved Cr. Sexton/Seconded Cr. Blacksell that the minutes of the Ordinary Meeting held on the 11th February, 2009 be confirmed as being a correct record. CARRIED.

090304 MAYOR’S COMMUNICATIONS

12/2/09 – Meeting with Councillor Pfeiffer and Chief Executive Officer. 16/2/09 – Infrastructure Committee On-site Inspections. 16/2/09 – Mallee COGS Committee meeting – Lameroo. 16/2/09 – Lameroo Centenary Committee meeting – Lameroo. 18/2/09 – Lameroo Memorial Hall Committee meeting. 23/2/09 – Civic Reception for David Altman, Chief Executive Officer, Rural City of Murray Bridge – Murray Bridge. 24/2/09 – Property Management Committee meeting – Pinnaroo. 26/2/09 – Waste Management Committee meeting – Pinnaroo. 27/2/09 – Accommodation Committee meeting – Pinnaroo. 2/3/09 – Infrastructure Committee meeting – Pinnaroo. 3/3/09 – Plant and Machinery Committee meeting – Pinnaroo. 4/3/09 – Parks and Gardens Committee meeting – Pinnaroo.

090305 COUNCILLOR’S COMMUNICATIONS 1. Cr Gum

16/2/09 – Infrastructure Committee On-site Inspections.

16/2/09 – Mallee Bushfire Prevention Committee meeting – Karoonda.

26/2/09 – Waste Management Committee meeting – Pinnaroo. 2/3/09 – Infrastructure Committee meeting – Pinnaroo. 3/3/09 – Plant and Machinery Committee meeting – Pinnaroo. 5/3/09 – Pinnaroo Waste and Stormwater Redevelopment Committee meeting – Pinnaroo.

COUNCIL MEETING – 11/03/09 PAGE 39

090305 COUNCILLOR’S COMMUNICATIONS CONTINUED

2. Cr Toogood18/2/09 – Lameroo Memorial Hall Committee meeting. 3/3/09 – Plant and Machinery Committee meeting – Pinnaroo. 4/3/09 – Parks and Gardens Committee meeting – Pinnaroo.

3. Cr Blacksell16/2/09 – Infrastructure Committee On-site inspections. 24/2/09 – Mallee COGS Sub-Committee meeting – Pinnaroo. 24/2/09 – Property Management Committee meeting – Pinnaroo. 26/2/09 – Waste Management Committee meeting – Pinnaroo. 27/2/09 – Accommodation Committee meeting – Pinnaroo. 5/3/09 – Pinnaroo Waste and Stormwater Redevelopment Committee meeting – Pinnaroo.

4. Cr Sexton

16/2/09 – Infrastructure Committee On-site Inspections. 24/2/09 – Property Management Committee meeting – Pinnaroo. 25/2/09 - Murray Mallee Aged Care Group meeting. 2/3/09 – Infrastructure Committee meeting – Pinnaroo. 4/3/09 – Parks and Gardens Committee meeting – Pinnaroo.

5. Cr Pfeiffer12/2/09 – Meeting with Mayor and Chief Executive Officer – Lameroo. 16/2/09 – Infrastructure Committee On-site Inspections.

19/2/09 – Murray Mallee Local Action Planning Association meeting.

26/2/09 – Waste Management Committee meeting – Pinnaroo. 5/3/09 – Pinnaroo Waste and Stormwater Redevelopment Committee meeting – Pinnaroo.

6. Cr Nickolls16/2/09 – Infrastructure Committee On-site Inspections.

25/2/09 – Pinnaroo Library Board of Management Committee meeting – Pinnaroo.

2/3/09 – Infrastructure Committee meeting – Pinnaroo. 3/3/09 - Pinnaroo Swimming Pool Committee meeting.

4/3/09 – Parks and Gardens Committee meeting – Pinnaroo.

7. Cr Dunsford 18/2/09 – Lameroo Memorial Hall Committee meeting.

27/2/09 – Accommodation Committee meeting – Pinnaroo.

COUNCIL MEETING – 11/03/09 PAGE 40 090306 QUESTIONS ON NOTICE

Councillor B Toogood I wish to bring to Council’s attention a potential high risk issue to pedestrians and vehicles which I believe needs to become a strategic infrastructure project for Council. I speak in relation to that portion of the Mallee Highway which is the main street of Lameroo. I have been approached by some elderly people regarding the speed that some heavy vehicles travel at when using this section of road. Whilst it is highly probable that these larger vehicles are travelling within the 60 kph speed limit, the elderly whether crossing the road or reversing vehicles from a parked position are highly vulnerable due to not correctly judging the distance of approaching vehicles. I understand the chances of seeking Department of Transport, Energy and Infrastructure’s (DTEI) assistance to reduce the speed limit to either a 50 kph or preferably a 40 kph speed limit is unlikely. Alternatively, to install a pedestrian crossing which is activated by traffic controls would also be unlikely to achieve the funding approval needed. This option regrettably would not alleviate the on-going problem of large vehicles posing a traffic risk for pedestrians and motor vehicles. I believe the DTEI have provisions for a by-pass route. If built, this would enable heavy vehicles to by-pass the township and significantly reduce the risk of serious injury or death. My question therefore is whether Council is prepared to include this project as part of its longer term strategic outlook for a by-pass option being constructed. Whilst this would be a State managed road project, without the support of this Council, this option is unlikely to be driven by DTEI. As the risk to public safety is much higher in Lameroo due to the current layout of the Lameroo township, I would like to see budget provisions included in the 2009/2010 year for preliminary investigations to be undertaken to determine the merits of future funding by Council, the State and the higher probability of Australian Government funding if planning and engineering studies have been undertaken on a plan approved in principle by DTEI. Mayor Ramke’s Response I believe Council has a duty of care to the Lameroo community to support the proposal outlined by Cr Toogood. I believe the following recommendations add weight to the proposal. Council in cooperation with the Department of Transport, Energy and Infrastructure (‘the DTEI’) assess the feasibility of diverting heavy vehicle traffic via a by-pass. The main focus should be on public safety in preference to what costs may be incurred. That Council seeks the views of Lameroo residents as to whether Council provides funding to assist DTEI in costing the draft construction phase of the project. That Council seeks external funding opportunities with the Australian Government if in principle agreement is reached with DTEI and the proposal has community endorsement. I support the proposal and encourage Council to consider provision of budget expenditure for the 2009/2010 year.

Moved Cr. Toogood/Seconded Cr. Gum that the matter be deferred until the Works Manager is present.

CARRIED.

COUNCIL MEETING – 11/03/09 PAGE 41 090306 QUESTIONS ON NOTICE CONTINUED Councillor C Blacksell

The services offered to the Murraylands communities by the Mallee Mobile Childcare Service are invaluable. It is a service that is appreciated by every family that do or have used them (including mine), the employers of this district and ultimately it has an extremely positive impact on the districts economy. The Southern Mallee District Council, as a co-signee of the long form agreement, signed on 30 June 2008 with the Department of Education Employment and Workplace Relations, has obligations placed upon it. From my discussions with several Council officers the extents of these obligations seem quite unclear. With this in mind I ask the following question; what impact does this agreement have on Councils Human Resource, Occupational Health Safety and Welfare and Insurance policies, resources and obligations? Mayor Ramke’s Response Thank you Cr Blacksell for raising this question. Whilst I am not in a position to give precise responses to your question, I will outline my understanding of what is known by me and advise you what can be confirmed at this point of time. It is acknowledged by Council’s staff that your question gives rise to the need for a clearer understanding of the operational and administration details and how these dove-tail into our local government management systems for the employees of Mallee Children On The Go Services (Mallee COGS). Expenses for this business unit of Council are directly charged against the Mallee COGS program and other costs are absorbed by Council and offset against the annual sponsor fee received for services provided by Council. The costs Council incurs that are intended to be absorbed by the Mallee COGS program sponsor fee, currently $27,000 per annum include the following services:

1 Payroll/Human Resource Management expenses comprising • Creating & maintaining employee records for currently 27 childcare

staff. • Fortnightly processing of timesheets. • Taxation deductions & statement of earnings reports. • Superannuation deductions and advice. • Advice of wage costings for budget preparation. • Workers compensation and processing of claims when incurred. • Annual/periodic reporting as required for reporting purposes as per

the Agreement. 2 Payment of creditors, including the reconciliation of all accounts

received to orders issued for goods and services 3 Inclusion of public risk insurances for the Mallee COGS program under

Council’s standard insurance expense item. 4 Insurance expenses for the Mallee COGs portion of the transportable

building and any improvements provided at this site. 5 Receive money paid by the public and Government and banking of

funds to the credit of Mallee COGS income line item. 6 Preparation of periodic financial reports for the Mallee COGS

Committee and the Australian Govt to meet acquittal reporting requirements.

Occupational Health Safety and Welfare issues are dealt with by the Mallee COGS program and the Committee. This arrangement is being reviewed by Council to ensure both compliance with the current Local Government legislation and with that of the Commonwealth of Australia represented by The Department of Education, Employment and Workplace Relations for which is the partner to Council for providing child care services as Mallee COGS.


090306 QUESTIONS ON NOTICE CONTINUED Mayor Ramke’s Response – Continued. Council staff is currently establishing advice via Council’s Regional Coordinator of the Local Government Association Worker Compensation Scheme. I am advised that whilst there is a need to be satisfied of the appropriate OHS&W arrangements to be in place, the current arrangement came into being because at an earlier time when being established, it was considered by the Mallee COGS Committee at the time that this form of childcare was distinctly different to Council’s core functions and therefore ought to be operated on similar lines as existing in the childcare industry than local government. It is acknowledged that childcare has matured since that decision was made and it is therefore appropriate that this question be reviewed and the Chief Executive Officer has undertaken to expedite the clarification needed.

Moved Cr. Blacksell/Seconded Cr. Gum that the matter be noted.

CARRIED. 090307 QUESTIONS WITHOUT NOTICE – Nil.

090308 CHIEF EXECUTIVE OFFICER’S REPORT

1. Receipt of Correspondence Items, Late Correspondence Items, Officer’s

Reports and Committee Minutes

Moved Cr. Sexton/Seconded Cr. Dunsford that the items of Correspondence be received and the Chief Executive Officer’s Report, Works Manager’s Report, Mallee Mobile Childcare Manager’s Report, Manager Corporate Services Report, Grants Officer’s Report, Fire Prevention Officer’s Report, Manager Environment and Planning Report, minutes of the Property Management Committee meeting held on the 24th February, 2009, minutes of the Waste Management Committee meeting held on the 26th February, 2009, minutes of the Accommodation Committee meeting held on the 27th February, 2009, minutes of the Infrastructure Committee meeting held on the 2nd March, 2009 be received and that individual items of the correspondence and reports be discussed and that further decisions, if needed, be made at the time of considering the various items of the correspondence and reports.

CARRIED. 2. Visitor – Council Meeting

10.50 am Dale Wood, Tower Business and Real Estate, to provide his comments on the Lameroo Lakeside Caravan Park.

Moved Cr. Pfeiffer/Seconded Cr. Dunsford that the matter be noted.

CARRIED.

3. Items from Correspondence Register requiring a Council Decision 8332. C4-49 Pinnaroo Football Club - Re: Pinnaroo Football Club Redevelopment. COMMENT. The builder has agreed to commence works in the week commencing the 10th

March 2009 to meet PIRSA requirements related to the grant.

My recommendation to Council is that any consideration by Council to assist the Club financially other than the current $14,500 be deferred for the current time. The primary focus should be to commence project works and ensure that expenditure remains within budget. Only after that should Council review any financial assistance packages which might include other financial benefits besides an interest free loan consideration.


090308 CHIEF EXECUTIVE OFFICER’S REPORT CONTINUED 3. Items from Correspondence Register requiring a Council Decision –

Continued. 8332. C4-49 Pinnaroo Football Club – Continued. Councillor Nickolls declared a conflict of interest, due to his involvement with the Pinnaroo Football Club. Councillor Nickolls left the meeting at 10.07 am. Moved Cr. Dunsford/Seconded Cr. Pfeiffer that Council endorses the actions of

its Chief Executive Officer in meeting the needs of PIRSA, the builder and the Pinnaroo Football Club to allow the project works to proceed.

CARRIED.

Moved Cr. Blacksell/Seconded Cr. Gum that Council authorizes the Manager Corporate Services to complete the loan application required on behalf of the Pinnaroo Football Club, as a member of the Pinnaroo Sports and Recreation Grounds Committee, up to $40,000 without additional approval from Council unless the loan amount proves to be insufficient once draw down of the Club’s own funding occurs and an increase in the loan amount is required.

CARRIED. Councillor Nickolls returned to the meeting at 10.09 am.

8339. P7-01 Parliament of Australia/House of Representatives - Advising that the

House of Representatives Standing Committee on Infrastructure, Transport, Regional Development and Local Government is conducting an inquiry into the impact of the global financial crisis on regional Australia. Inviting Council's views on any of the issues raised in the terms of reference. Submissions to be received by 3.4.09. (Each Councillor received a copy of letter.)

COMMENT.

Council has previously raised its concerns to the limitation to encourage economic development and employment caused by available power capacity to meet the needs of expanding or new manufacturing or processing businesses in the Mallee region and for suitable seasonal accommodation infrastructure to compliment horticultural based businesses who rely heavily on employees with no capacity to buy housing in the region. The other essential service lacking is suitable roads that are controlled by either Council or the State to underpin the increased haulage of produce either through or from this district. I propose to lodge a submission addressing these issues to the Committee before 3 April 2009. Moved Cr. Dunsford/Seconded Cr. Sexton that Council endorses the Chief Executive Officer’s submission to the Standing Committee.

CARRIED.

8340. M9-02 Murray and Mallee Local Government Association – Notice of meeting to be held on 3.4.09 - Lameroo and inviting Council to submit agenda items by 20.3.09.

Moved Cr. Pfeiffer/Seconded Cr. Toogood that the matter be noted.

CARRIED. 4. Suggestion Box Alternative

On Wednesday 25th February I met with Tony Lawson of Tony Lawson Consulting who is a well regarded consultant within the LGA. Tony will outline his preferred method of engagement in writing to Council and wishes to meet and greet all staff as part of his engagement. This will occur on t he 26thMarch, 2009.

Moved Cr. Pfeiffer/Seconded Cr. Sexton that the matter be noted. CARRIED.


090308 CHIEF EXECUTIVE OFFICER’S REPORT CONTINUED 5. Review of LGA Constitution

Further to Council’s decision at the February Meeting this item was deferred until this meeting.

The LGA invites comments from Councils and Regional LGA’s on the discussion paper which outlines proposals for constitutional change.

Moved Cr. Blacksell/Seconded Cr. Toogood that the document be received and noted.

CARRIED. 6. HML Vehicles – Status Report

The Chief Executive Officer informed Council of the reasons for DTEI’s attendance no longer is required. The Works Manager represented Council at a workshop facilitated at LGA House in Adelaide on guidelines for assessing HML access on local roads on the 24th February 2009.

Moved Cr. Sexton/Seconded Cr. Gum that the matter be noted.

CARRIED. 7. Council Representation at Parilla and Geranium

It was recently agreed by Council that 2 Council meetings be re-scheduled to occur at Geranium and Parilla respectively as part of community consultation and an opportunity for Elected Members to inspect any local issues in respective towns. As Council is soon to be involved in the Elector Representation Review meetings with its community, I would like to suggest that these meetings at Parilla and Geranium would be a better opportunity than a Council meeting for all Elected Members to be in attendance at both towns and to incorporate any ‘meet and greet’ opportunities and any inspections of infrastructure at the same time.

Moved Cr. Dunsford/Seconded Cr. Pfeiffer that this matter be deferred until later in the meeting.

CARRIED.

090309 MORNING TEA Moved Cr. Pfeiffer/Seconded Cr. Sexton that the meeting adjourn for Morning Tea at 10.38 am.

CARRIED.

The meeting recommenced at 11.01 am. Councillor Hancock present at the meeting at 11.01 am. 090310 At this stage in the meeting the Mayor welcomed Dale Wood, Tower Business and

Real Estate, to provide his comments on the Lameroo Lakeside Caravan Park. Dale Wood introduced himself to Council and then advised that there are three types of

caravan park structures. Firstly there is the permanent caravan park which includes people who are permanent within the park in their own caravan, camper homes and cabins and 20% of the sites remain for tourism. Secondly there is the tourism caravan park which is 100% for tourism however 40% of the area can be for permanents. The third style park is a hard work park which is a permanent park that has people mostly in caravans and vans.

COUNCIL MEETING – 11/03/09 PAGE 45 090310 Presentation by Dale Wood, Tower Business and Real Estate – Continued. Dale believed that the Lameroo Lakeside Caravan Park was the tourism style park. He

also advised that due to park only having 16 powered sites that this was a problem. It is a proposal that Council maybe looking into constructing/placing a laundry and camp kitchen within the park. He suggested that with the capital costs and ongoing expenses and only having 16 powered sites this would not be profitable. He recommended that cabins could be placed around Lake Roberts or within the park area to make it more profitable/attractive for private business. Discussions also included a suggestion to upgrade the Rotary Club’s barbeque area into a camp kitchen.

General discussion ensued and various questions asked.

The Mayor thanked Dale for attending the Council Meeting. Dale left the Council Chambers.

090308 CHIEF EXECUTIVE OFFICER’S REPORT CONTINUED 7. Council Representation at Parilla and Geranium – Continued. Councillor Sexton left the meeting at 12.06 pm.

Moved Cr. Hancock/Seconded Cr. Dunsford that the statements made by the Chief Executive Officer be noted and that the Chief Executive Officer investigate the logistics/ramifications to Council Staff of having a future Council Meeting at Parilla and Geranium and report back to the April 2009 Council Meeting.

CARRIED.

Councillor Sexton returned to the meeting at 12.08 pm. 8. Foreshadowing Proposed Committee Restructure

At the November Council Meeting, Council agrees to the composition of its various Committees for the next twelve months. I wish to bring early notice of a proposal to restructure an existing Committee and to rename it. It is proposed that the Parks and Garden Committee be merged into a new Works Committee and for this Committee to then meet on a more frequent basis and provide support to the Works Manager for issues coming under his portfolio that require Council consideration or approval. Moved Cr. Toogood/Seconded Cr. Dunsford that Council agrees with the proposal to merge the Parks and Gardens Committee into a new Works Committee, however the proposal be deferred for implementation in November 2009.

CARRIED.

9. Policy ReviewI refer Councillors to their Governance Manuals and in particular the following policy:- • Council Member Training and Development Policy.

Moved Cr. Sexton/Seconded Cr. Pfeiffer that Council adopt the abovementioned policy.

CARRIED.


090308 CHIEF EXECUTIVE OFFICER’S REPORT CONTINUED 10. Property Management Committee Meeting

Further to the Property Management Committee meeting the following recommendations are presented to Council for endorsement:- The Chief Executive Officer briefly provided background advice to each of the recommendations. 1. “that the Committee recommend to Council that further investigations be

made on the Minister for Emergency Services interest in having ownership of the building.”

2. “that the Committee recommend to Council that the Mayor and Chief

Executive Officer approach the Cornish Family with the suggestion that a separate stand alone clock be purchased and erected in the Lameroo Foyer under the current inscription.”

3. “that the Committee recommend to Council that a Council representative

meets with Cameron Gasmier to mediate what the Pinnaroo RSL might accept in regard to the Pinnaroo Town Clock and the representative report back to the next Property Management Committee meeting.”

4. “that the Committee recommend to Council that the Pinnaroo Retirement

Village Policy be adopted subject to:- • Deleting the paragraph “Council has removed its waiting list requirements.” • Add an additional paragraph “if an existing occupier develops a disability

requiring disabled amenities that Council will approve required modifications to a unit to meet the health needs of an occupier subject to agreed cost share arrangements.” (Each Councillor received a copy of this proposed policy with the agenda documents – orange coloured paper.)

5. “that the Committee recommends to Council that Council endorses the

proposed electric barbecue.” 6. “that the Committee recommend to Council that if Mallee COGS were to

utilise the Pinnaroo Over 50’s building, Mallee COGS would be responsible for the insurance, water, cleaning and electricity expenses and investigations be made to calculated a formula for the maintenance.”

Moved Cr. Blacksell/Seconded Cr. Sexton that Council endorses the above six recommendations as submitted by the Property Management Committee, subject to recommendation 5 to read “that Council endorses the proposed elected barbecue at the Pinnaroo Swimming Pool.

CARRIED. 090311 LUNCHEON

Moved Cr. Gum/Seconded Cr. Dunsford that the meeting adjourn for the luncheon break at 12.35 pm.

CARRIED. The meeting recommenced at 1.30 pm.

090308 CHIEF EXECUTIVE OFFICER’S REPORT CONTINUED 11. Pinnaroo Waste and Stormwater Redevelopment Committee

At the time of writing this report it is proposed to hold a meeting of this Committee on Thursday 5th March, 2009. Therefore at the meeting on Wednesday 11th March, 2009 there may be some recommendation presented from this Committee for Council to endorse. Moved Cr. Gum/Seconded Cr. Sexton that the matter be noted.

CARRIED.


090308 CHIEF EXECUTIVE OFFICER’S REPORT CONTINUED 12. Local Government Association Workers Compensation Scheme – KPI

System Audit Council recently completed its annual KPI System Audit and I am happy to report in achieving a score of 94 out of a maximum of 100, it has been successful in being eligible for a maximum bonus entitlement on this year’s premium. I understand this is the first time that Council has been awarded this level of bonus incentive since introduced by the Scheme. I feel this recognition reflects the hard work by staff and our OHS&W officer in achieving high standards of safe work practices and sound management practices for these responsibilities on behalf of Council. Moved Cr. Gum/Seconded Cr. Blacksell that the matter be noted and staff be congratulated on achieving the score of 94 out of a maximum of 100 for the annual KPI System Audit.

CARRIED.

13. Adoption of Southern Mallee District Council (AWU) Enterprise Agreement No .6 of 2009 Continued Further to the draft copy of the Southern Mallee District Council (AWU) Enterprise Agreement No 6 of 2009 provided to Elected Members recently, no changes were made to this draft agreement that was agreed by staff representatives on the 3rd March 2009. Moved Cr. Dunsford/Seconded Cr. Sexton that Council adopts the Southern Mallee District Council (AWU) Enterprise Agreement No 6 of 2009.

CARRIED. 14. OHS Policies and Safe Working Procedures (SWP)

Enclosed with the Agenda are copies of the listed OHS Policies and Safe Working Procedures which were adopted/deleted by the OHS Committee on the 24th February 2009. Policy 8 Contracting OHS Policy – Deleted. Policy No 12 Employee Breach of Health and Safety Rules Policy No 20 Manual Handling Policy No 24 Sexual Harassment Policy Policy No 25 Sickness Policy and Procedure Policy No 26 Smoking in the Workplace Policy No 28 Training and Development Policy No 29 Workstation Policy Policy No 31 OHSW legislative Framework Policy No 33 Communicable diseases/immunization & Needle Stick

Sharps Policy and Procedure Policy No 38 Internal Audits

SWP 1 Brush cutter (Hand Operated) SWP 2 Compressed Air SWP 3 Connecting a 3 point linkage to a tractor SWP 4 Dog Catching SWP 19 Workzone Traffic Management

Moved Cr. Sexton/Seconded Cr. Toogood that the abovementioned Policies and Procedures be adopted by Council.

CARRIED.


090308 CHIEF EXECUTIVE OFFICER’S REPORT CONTINUED 15. Chief Executive Officer Diary

February 12 Meeting with Mayor Ramke and Councillor Pfeiffer. February 12 Meeting with Geoff Wegner, ETSA Utilities in regard to power

constraints for businesses – Lameroo. February 16 Murray Mallee Transport Advisory Committee meeting –

Karoonda. February 16 Infrastructure Committee On-site Inspections. February 17 Murraylands Regional Strategic Tourism Plan meeting – Murray

Bridge. February 18 Contract Management Training Session (OHS) – Lameroo. February 19 Management Team meeting – Lameroo. February 23 Civic Reception for David Altman, Chief Executive Officer, Rural

City of Murray Bridge – Murray Bridge. February 24 Southern Mallee District Council Health and Safety Committee

meeting – Pinnaroo. February 24 Property Management Committee meeting – Pinnaroo.

February 25 Meeting with Tony Lawson, Tony Lawson Consulting – Adelaide. February 25 Managing Liquor Licensing Applications Training Seminar –

Adelaide. February 26 Waste Management Committee meeting – Pinnaroo. February 27 Accommodation Committee meeting – Pinnaroo. March 2 Infrastructure Committee meeting – Pinnaroo. March 3 Plant and Machinery Committee meeting – Pinnaroo. March 3 Murraylands Recreation, Sport and Open Space meeting –

Tailem Bend. March 3 Meeting with Noel Barrett – Lameroo. March 4 Meeting with David Walker, Pinnaroo Lions Club in regard to the

Welcome Walls at Pinnaroo. March 4 Parks and Gardens Committee meeting – Pinnaroo. March 5 Pinnaroo Waste and Stormwater Redevelopment Committee

meeting – Pinnaroo. March 6 Wallmans Lawyers – Six of the Best Seminar Series – Module 2

– “Powers to Access Information, Privacy and Procedure” - Adelaide.

March 11 Council Meeting – Lameroo. Moved Cr. Dunsford/Seconded Cr. Sexton that the matter be noted.

CARRIED. 16. Late Correspondence – Nil.

COUNCIL MEETING – 11/03/09 PAGE 49 090312 MANAGER ENVIRONMENT AND PLANNING REPORT

(Mr H Wordsworth and Mr M Penhall (Building/Planning Consultant) present at meeting.)

1. Items from Correspondence Register requiring a Council Decision 8321. D2-28 LGA of SA – Advising that at the LGA State Executive Meeting held on

29.1.09 the Planning Reforms Update report referred to a report being prepared on reviewing fees under the Development Act to take account of the recent changes to exempt development (minor impact) and the forthcoming changes resulting from the implementation of the residential development code (significant impact.) Forwarding a copy of the report for Council's information.

COMMENT. In summary the fee review included three components: Stage 1: Involved creating an understanding of the volume of applications

likely to transfer from an “on-merit assessment” to a Building Rules Consent Only, Code or limited assessment type decision and the current fee income affected.

Stage2: Involved consultation with Local Government to validate the affected fee income and gauge the likely implications of the above application types on the efficiency of Council development assessment processes. It also involved consultation with the Local Government Grants Commission to determine whether the impact on application volume is likely to affect grant distribution, or other implications.

Stage 3: Involved the collating the findings of the above stages and applying them to cost recovery model developed by BG Ballantyne & Associates in conjunction with Heynen Planning Consultants, for the Department of Planning and Local Government.

Moved Cr. Toogood/Seconded Cr. Dunsford that:- • Code fee of $83.00 for development with a value less than $100,000. • Code fee of $166.00 for development exceeding $100,000 in value. • Limited assessment process fee of $98.00, addition to the consent on-

merit fee charged. CARRIED.

2. Development Report – February 2009

The following development applications (Appendix B) have been received and are currently being processed or have been approved under delegated authority.

Moved Cr. Sexton/Seconded Cr. Blacksell that those delegated approvals included in the Schedule of Development Applications 723/009/09 to 723/015/09 are endorsed.

CARRIED. 3. Matters Requiring a Council Decision 3.1 Dog Registration Fees – 2009/10

In accordance with the provisions of Section 26 of the Dog & Cat Management Act 1995, Council has been charged with the responsibility for the management of dogs and setting registration fees prior to a financial year. In general, Local Government have provided the following mandatory rebates: • 10% rebate for micro-chipped dogs • 10% rebate for trained dogs • 40% rebate for desexed dogs


090312 MANAGER ENVIRONMENT AND PLANNING REPORT CONTINUED

3. Matters Requiring a Council Decision – Continued. 3.1 Dog Registration Fees – 2009/10 – Continued.

Moved Cr. Sexton/Seconded Cr. Pfeiffer that Council’s endorses the proposed fees charged for the new financial year of 2009/10: • Standard fee $40.00 • Pensioner Concession $20.00 • Working Dog $10.00 • Greyhound $10.00 • Guide/Therapy Nil • Standard Desexed $20.00 • Pensioner concession Desexed $10.00 • Overdue Registrations $10.00 • Standard Micro-chipped $30.00 • Standard Obedience Trained $30.00 • Standard Micro-chipped/Obedience Trained $24.00 • Standard Desexed/Micro-chipped $20.00 • Standard Desexed/Obedience Trained $20.00 • Standard Desexed/Micro-chipped/Obedience Trained $12.00 • Pensioner Micro-chipped $15.00 • Pensioner Obedience Trained $15.00 • Pensioner Micro-chipped/Obedience Trained $12.00 • Pensioner Desexed/Micro-chipped $10.00 • Pensioner Desexed/Obedience Trained $10.00 • Pensioner Desexed/Micro-chipped/Obedience Trained $10.00 • Part Year Registration 50% • Seizure fee $50.00 • Per day part thereof $20.00

CARRIED.

3.2 Pinnaroo Football Club – Waiving of Fees Correspondence has been received from the Pinnaroo Football Club asking Council to waive the development fees for the proposed extensions to the existing football clubrooms and community venue. Moved Cr. Pfeiffer/Seconded Cr. Gum that Council waive the development fees associated with the proposed additions.

CARRIED.

3.3 Policy Review – Governance ManualI refer Councillors to their Governance Manual and in particular to the following: • Code of Conduct Development Assessment Panel Moved Cr. Gum/Seconded Cr. Pfeiffer that Council adopt the Code of Conduct for the Development Assessment Panel.

CARRIED. 4. Items for Information 4.1 OHS Contract Management

On 18 February 2009 I attended the above course facilitated by David Jaunay Regional Risk Coordinator and held at the Lameroo Council Chambers.

4.2 Management Team Meeting – Lameroo

I attended the above meeting held on 19 February 2009 at Lameroo.


090312 MANAGER ENVIRONMENT AND PLANNING REPORT CONTINUED 4. Items for Information – Continued. 4.3 Food Information Session – Lameroo

On 23 February 2009 I facilitated the above course for COGS, which was well attended by 19 persons.

I handed out to all present Food Safety Information Kits as part of being proactive and promoting safe food handling.

4.4 Illegal Development – Horticulture, Lameroo Area

I have investigated the above matter and expect to receive the relevant information/documents along with a Development Application for assessment under the provisions of the Development Act.

Moved Cr. Sexton/Seconded Cr. Toogood that items 4.1 to 4.4 be noted

CARRIED. 5. Proposed Distillery – 33 Adelaide Road - Pinnaroo

The Manager Environment and Planning advised that legal advice has been received in regard to the proposed distillery at 33 Adelaide Road, Pinnaroo and advice confirms that the proposed development has been classified as non complying development and will be dealt with as a Category 3 Development.

The Manager Environment and Planning and Mike Penhall (Building/Planning Consultant) left the meeting at 1.57 pm.

090313 FIRE PREVENTION OFFICER’S REPORT (Mr D Loller not present at meeting.)

1. Town Clean-ups The co-operation across the towns has been generally very good.

Clean up notices sent:- Pinnaroo 52 Parilla 4 Lameroo 31 Wilkawatt 0 Parrakie 4 Geranium 4 Section 83 notices:- Pinnaroo 22 Parilla 0 Lameroo 5 Parrakie 2 Geranium 0 Expiations 1

2. Work Schedule

The summer period has been a bit quieter than usual. There have been several properties that I have had to get cleaned up after the rains in December. I have been doing a Risk Assessment on an area in Parrakie that I have some concern about. We have been involved with some fire prevention promotion work with the Murray Valley Standard since the Victorian fires.

3. Permits

There has been very few permits applied for this year, partly due to the season and also changes in farming practices.

COUNCIL MEETING – 11/03/09 PAGE 52 090313 FIRE PREVENTION OFFICER’S REPORT CONTINUED

4. Authorised Permit OfficerThe Mallee Fire Prevention Committee have recommended to CFS Region 3, that Shana Jettner of the Lameroo office be appointed as Authorised Permit Officers for Southern Mallee. She was able to do the training in November.

Moved Cr. Sexton/Seconded Cr. Dunsford that items 1 to 4 be noted.

CARRIED. 090314 MALLEE MOBILE CHILDCARE SERVICE MANAGER’S REPORT (Ms A Bremner present at meeting.)

1. Childcare On the Go Service (Mallee COGS) Bookings are increasing at all sites with many new families enrolling during the past 4 weeks.

A trial will take place for the four 2009 School Based Apprentices to attend a series of lectures at Renmark TAFE, 1 day a week for 3 weeks. If successful it will assist the students with their studies, and benefit the service with the knowledge they bring to the workplace.

The Murray Mallee Community Education Network is about to publish a schedule of courses and classes for 2009. It is planned to include a ‘Certificate 1V Workplace Training & Assessment’ course to encourage local people with specific skills to achieve the knowledge and experience to teach others.

2. COGS/Senior Citizens Shared Building

Feedback has been received from the Pinnaroo Over 50’s Club re: sharing the building with the Childcare Service. Considerations are: what is required by the Childcare Licensing and Standards Department, what the Over 50’s Club wishes to retain, and what the cost may be.

The Project Subcommittee is exploring other options.

3. COGS Committee

Membership of the COGS Management Committee is diminishing. Reverting to daytime meetings is being considered to attract new members.

The next COGS Committee meeting is Monday 30th March. The time is yet to be decided

Moved Cr. Dunsford/Seconded Cr. Pfeiffer that items 1 to 3 be noted.

CARRIED. The Mallee Mobile Childcare Manager left the meeting at 2.09 pm.

090315 GRANTS OFFICER’S REPORT (Mrs H King not present at meeting.)

1. Items for Notation and Information

1.1 Strategic Management Plan 2008 – 2011

Funding Partnership Australia was engaged to align Council’s Strategic Management Plan 2008 – 2011 with the State Strategic Management Plan. Targets and Objectives of the State Strategic Management Plan were used as resources and also the Regionalizing South Australia’s Strategic Plan for the Murray and Mallee Region. These alignments will greatly assist in future grant applications for both Council and for local organisations.


090315 GRANTS OFFICER’S REPORT CONTINUED 1. Items for Notation and Information – Continued. 1.2 Commonwealth Crime Prevention Grants

This program provided funding for Crime prevention and Indigenous prisoner through care for up to $500,000 for each project. Council applied to this program in a previous round for the amount of $10,640 and were successful for lighting at the Lions Park, Pinnaroo. This program includes funding for crime prevention measures which include security related infrastructure.

1.3 South Australian Tourism Commission Tourism Development Fund

This annual program assists with partial funding for tourism infrastructure projects that will provide economic and social benefits to local communities, up to $50,000 for approved projects.

1.4 Community Benefit SA

The Charitable and Social Welfare Fund is a South Australian State Government community service program established under Section 73B, Gaming Machines (Miscellaneous) Amendments’ Act 1996 and is commonly known as Community Benefit SA (CBSA).

1.5 Inclusive Recreation Inclusive Sport Program The Department of Recreation and Sport provide this program to assist organisations that create and maintain opportunities for people with a disability to participate in recreation and sport programs that are appropriate and sustainable. The maximum amount available is $50,000 with a minimum of $5,000, it opened on the 17th February and closed on the 2nd March, 2009.

Moved Cr. Dunsford/Seconded Cr. Sexton that items 1.1 to 1.5 be noted.

CARRIED. 2. Grants Officer’s Diary

17th Jan Inclusive Recreation Inclusive Sport Program (IRIS), provided by Department Recreation and Sport opened and will close on the 2nd March, information emailed to local organisations

21st Jan Community Benefit SA program opened and closed on the 23rd

February, Information email to local organisations 9th Feb Meeting Alison Hilton, Mallee Health Youth Worker

10th Feb Commonwealth Crime Prevention Grants administrated by the

Attorney-General’s Department opened, and will close on the 20th March, information emailed to various local organisations

10th Feb Community Builders program opened and closed on the 3rd

March, information about involvement emailed to local organisations

13th Feb SATC Tourism Development Fund opened and will close on the

24th April, information emailed to local organisations 24th Feb Telephone meeting with Kylie Martin, Double Click re: Website

Moved Cr. Pfeiffer/Seconded Cr. Gum that item 2 be noted.

CARRIED.


090316 WORKS MANAGER’S REPORT (Mr P Broughill present at meeting.) 1. Items from Correspondence Register requiring a Council Decision 8334. C4-53 Pinnaroo Branch of Friends of Child & Youth Health – Advising that

when the Lions Park Playground was redeveloped it was essential for the Committee to employ Sean Angel, with his Bobcat, "as Council had only partly completed preparation of the site and the new playground was to be installed the very next day." "This is an unforeseen cost for our Committee as we thought Council would have fully prepared this site and are wondering if Council would consider meeting this cost."

Matter dealt with during item 9 of Works Manager’s Report. 2. For Information & Notation 2.1 Patrol Grading

Attached as Appendix A is an updated list of Patrol Grading carried out up until 24th February, 2009.

2.2 Major Works Program 2008/2009 Attached as Appendix B is this financial years Major Works Program. This program is meant as a guide only and may alter should circumstances arise.

Moved Cr. Sexton/Seconded Cr. Pfeiffer that items 2.1 and 2.2 be noted. CARRIED.

3. Budget 2009/2010 Resheeting Program Preparation for next financial years resheeting program (costings) will need to be undertaken in the near future. I therefore seek advice from the elected members on the method of project selection and funding allocation. Council if it chooses, now has the option of using the Maloney Asset Management System as its tool for project selection by filtering road selection in the following categories:- 1. Agreed overall condition weighting 2. Road class 3. Road Hierarchy This may be done in either of the following ways:- 1. Funding allocated on a need basis anywhere within Southern Mallee

District Council. 2. By the equal $ amount for each Ward. 3. Any other combination

Moved Cr. Gum/Seconded Cr. Toogood that the Works Manager supplies Council with a list of roads for resheeting as identified by the Maloney Asset Management System and also the un-constructed works from the previously identified list.

CARRIED. 4. Weed Spraying

At the time of writing this report a recommendation from the Parks and Gardens Committee regarding weed spraying and comment on a draft agreement for undertaking that work from the Natural Resource Management Board is pending. Moved Cr. Pfeiffer/Seconded Cr. Sexton that the matter be noted.

CARRIED.


090316 WORKS MANAGER’S REPORT CONTINUED

5. White Posts As Council may be aware a thank you letter was received from the Pfeiffer family to Council for the road work undertaken recently. Contained in that letter is a request for the erection of white posts to warn unsuspecting motorists of any hazard or bends. Whilst I do not have any problem in carrying out that request I wish to bring to Council’s attention the lack of a Policy on the purchase and installation of white posts. i.e. equity across Council district and in some cases requests to remove them after installation. Should Council wish to install white posts in all cases across the district including Class 4 and 5 Roads I will make provision for this to occur in future costings. Moved Cr. Dunsford/Seconded Cr. Nickolls that when a road is upgraded and if deemed appropriate the necessary signage/white posts be erected, including the replacement of any missing signage/white posts.

CARRIED. 6. Lameroo Alawoona Road

Final accounts for this years 7.5kms are in the process of being confirmed at the time of writing this report. Although Council has agreed to complete the project in 4 years instead of the original 5 year application it is my intention to provide Council with the most recent construction costs and discuss the estimated financial commitment required for the 2009/2010 Special Local Roads Fund grant which has to be submitted in the near future.

Councillor Sexton left the meeting at 3.07 pm.

Each Councillor received at the meeting a copy of the 2006/2007, 2007/2008 and 2008/2009 Works Costings for the Lameroo Alawoona Road.

Moved Cr. Hancock/Seconded Cr. Dunsford that Council notes the Works Manager’s concerns in regard to the 2009/2010 Special Local Roads Fund grant application and that an application be submitted as per the Works Managers forecasted estimated costs.

CARRIED. 7. Infrastructure Committee Meeting

Further to the Infrastructure Committee meeting the following recommendations are presented to Council for endorsement:-

1. “that the Committee recommends to Council that Council does not support

the proposal to establish an airstrip in Lameroo and investigations be made as to the possibility to extend the use of the Pinnaroo aerodrome and make a suggestion to the proponent that any expansion of his services might be undertaken at the existing facilities at the Pinnaroo aerodrome and to be further negotiated with Council.”

2. “that the Committee recommend to Council that Council endorses the actions of the Chief Executive Officer and Work Manager in ensuring the appropriate works is carried out on sections of the Border Road.”

Moved Cr. Pfeiffer/Seconded Cr. Blacksell that Council endorses the above two recommendations as submitted by the Infrastructure Committee.

CARRIED.



8. Waste Management Committee Meeting Further to the Waste Management Committee meeting the following recommendations are presented to Council for endorsement:-

1. “that the Committee recommends that Council trials a register for hard

waste collection service for pensioners and people with exceptional circumstances as decided at the discretion of the Works Manager”

2. “that the Committee recommends to Council that an awareness campaign

begins as to the availability of an extra recycling bin at a cost and subject to the maximum capacity of the truck on a single run”

3. “that the Committee recommends to Council to accept the quotation as

provided from Mallee Tyres for the disposal of all tyres from the Transfer Stations, in compliance with the regulations”

4. “that the Committee recommends to Council that the fees and charges be

amended as follows; 240 lt Recycling Bin (one supplied to each township allotment free) GST Inc Nil (Seconded bin supplied at cost plus GST and collection free of any additional charge) 240lt Refuse Bin (1 free collection) additional bin collection per year GST Inc $120.00 Transfer Station Fees - All Stations Tyres Car GST Inc $4.00 4wd/light truck GST Inc $6.00 Truck GST Inc $15.00 Tractor / Earthmoving GST Inc $30.00 Rim Removal GST Inc tyres disposal fee plus 300%”

Moved Cr. Dunsford/Seconded Cr. Pfeiffer that Council endorses the above four recommendations as submitted by the Waste Management Committee.

CARRIED. 9. Parks and Gardens Committee Meeting

The following item is presented as a late report to Council on the Parks and Gardens Committee meeting held on 4th March 2009:- Further to the Parks and Gardens Committee meeting held on the 4th March, 2009 the following recommendations are presented to Council for endorsement:-

1. “that the Committee recommend to Council that the South Australian

Murray-Darling Basin Natural Resources Management Board Service Level Agreement and Estimate, Council Amenity Weed Control contract be accepted.”

2. “that the Committee recommend to Council that all sporting

clubs/organisations that access water by bore and pumping infrastructure should pay a common fee.”



9. Parks and Gardens Committee Meeting – Continued. 3. “that the Committee recommends to Council that Council accept and pay

the invoices in this instant and that the Chief Executive Officer liaise with the Pinnaroo Branch of Friends of Child and Youth Health and advise the situation and the future requirements of Council.”

4. “that a recommendation be made to Council to include in the 09/10 Budget

Considerations tree trimming or pollarding as required of the following; • Railway Terrace North, Pinnaroo • Lithgow Terrace, Geranium • Oval Terrace, Trees near Lameroo Hall, Railway Terrace North and

Main Road Lameroo • Pine trees at the Lameroo swimming pool, trim only and clear fence line • And any other drought affected trees.”


Considerations replacement of the picnic table and slab and an upgrade of the toilet signage.”

6. “that a recommendation be made to Council to include in the 09/10 Budget Considerations a once off extra $2,000 to assist with the costs of the installation of a dripper system, trenching across the road to the Mr Beelitz property for water connection.”

7. “that the Committee recommends to Council that the Committee agrees ‘in

principle’ to the installation of synthetic grass at the Welcome Wall area in Lameroo.”

8. “that a recommendation be made to Council to include in the 09/10 Budget Considerations replacement of the Lameroo Columbium garden with gravel/stones.”

9. “that the Committee recommends to Council ‘in principle’ support for the

structure change (movement of the entrance arch) at the rest area in Parilla and a letter be written to the current owners of the land advising those intentions.”


Considerations replacement of the Sprinkler at the Parilla Oval.”

Moved Cr. Hancock/Seconded Cr. Dunsford that Council endorses the above ten recommendations as submitted by the Parks and Gardens Committee.

CARRIED.

10. Cr Toogood’s Question on Notice This matter was deferred until the Works Manager was present. Discussion ensued.

Moved Cr. Toogood/Seconded Cr. Dunsford that the Works Manager write to the Department for Transport, Energy and Infrastructure Speed Limit Section requesting that the speed limit be reduced to 50 km/h.

Councillors Toogood and Dunsford withdrew the abovementioned motion.

COUNCIL MEETING – 11/03/09 PAGE 58 090316 WORKS MANAGER’S REPORT CONTINUED

10. Cr Toogood’s Question on Notice- Continued. Moved Cr. Hancock/Seconded Cr. Toogood that Council approach the Department for Transport, Energy and Infrastructure in regard to a bypass for Lameroo.

CARRIED. The Works Manager left the meeting at 3.45 pm. 090317 MANAGER CORPORATE SERVICES REPORT

(Mr A McCabe present at meeting.) 1. Items for Consideration 1.1 Asset Management Plans – Financial Assistance

The South Australian Local Government Grants Commission have advised that Council is eligible for additional financial assistance of $8,000 to support Council in the development of asset management plans relating to roads. Moved Cr. Pfeiffer/Seconded Cr. Gum that Council endorse the application made to the South Australian Local Government Grants Commission to have the $8,000 financial assistance for the purposes of undertaking an update of the survey of road assets for Southern Mallee District Council by Moloney Asset Management Systems and possibly a study to identify a tree trimming program schedule to be undertaken on Council’s roads network.

CARRIED.

1.2 Infrastructure Asset Management Plan Council’s consultant, Rick Gayler has drafted an initial Infrastructure and Asset Management Plan. The first plan is based on Council’s roads, footpaths and kerbing assets and will be in compliance with Section 122 of the Local Government Act 1999. Further development of Council’s Infrastructure and Asset Management Plan planned for later in 2009/10 will address community waste water management scheme (STEDS) assets, stormwater and land & building (including public swimming pools) assets.

Moved Cr. Dunsford/Seconded Cr. Blacksell that Council refer the draft Infrastructure and Asset Management Plan to Council’s Audit Committee for further consideration.

CARRIED.

1.3 Short Term Floating Rate Loan Funds – Overdraft Facility An annual review of Council’s current overdraft facilities is now required.

Council presently has an arrangement for an overdraft facility from the Local Government Finance Authority. At its meeting on 9th April 2008, Council resolved to maintain a $500,000 overdraft facility with the Authority. In reviewing Council’s funding requirements for the forthcoming year the following matters are taken into consideration: (i) 30 June 2008 30 June 2009 Cash Balance $ 1,001,337 $277,739 (budgeted)

(ii) In the current financial year the maximum use of the overdraft facility was $270,000.

Council has in the past had an overdraft facility limit set at $750,000 and on 11th June 2003 resolved to reduce the limit to $500,000. Since this time the limit has remained at $500,000.


090317 MANAGER CORPORATE SERVICES REPORT CONTINUED 1. Items for Consideration – Continued.

1.3 Short Term Floating Rate Loan Funds – Overdraft Facility – Continued. Moved Cr. Hancock/Seconded Cr. Dunsford “That for the temporary accommodation of the Council application to be made to the Local Government Finance Authority of South Australia pursuant to Section 26 of the Local Government Finance Authority Act 1983 as amended and Section 134 of the Local Government Act 1999 as amended for loan funds by way of floating rate temporary loan funds of up to $750,000 with the proceeds of such facility to be credited to account number 1025-XXXXX in the name of Council at ANZ Bank, Lameroo/Pinnaroo Branch. That the loan funds will constitute direct, general unconditional, unsecured and unsubordinated obligations of the Council ranking equally in all respects with all other present or future outstanding, unsecured unsubordinated indebtedness of the Council to any third party. That the loan is not (either wholly or in part) for the purposes of a project requiring a Prudential Issues Report pursuant to Section 48 of the Local Government Act 1999. That it is noted that the percentage of the Council’s general rate revenue required to service all existing loans including self servicing loans is 14.9%.

The amount of the loan plus interest accrued, at the rate or rates to be negotiated with the Authority, is to be repaid to the bank account of the Local Government Finance Authority of South Australia in accordance with arrangements made with the Authority”.

CARRIED. 1.4 Loan Borrowings

In the 2008/2009 Budget provision was made to borrow $686,100 during the year towards the costs of the following works: (i) Pinnaroo Sports Complex $43,100 (ii) Plant Purchases $643,000. The repayment of existing loans provided in the 2008/2009 Budget was $184,931.

Council is about to undertake a major upgrade of the Pinnaroo community wastewater management scheme (STEDS/common effluent disposal system) and it is proposed that a further loan be raised once final costs for the project is known less grants received for the project and less the amount of $30,056 held in reserve for the CWMS account.

Application will be made to the Local Government Finance Authority of South Australia to fund the 2008/2009 borrowings, with the draw down date being scheduled in accordance with Council’s cash flow position. It would be a normal foncier loan which, would be payable in equal half-yearly instalments of principal and interest with the loan being repaid within a fifteen year period. An indicative interest rate at this time for the loan would be 5.45%pa for 15 years. Moved Cr. Gum/Seconded Cr. Toogood that Council raise a loan in the 2008/2009 year of the $683,000 loan repayable over 15 years towards the costs of the following: (i) Pinnaroo Sports Complex $40,000.00 (ii) Plant Purchases $643,000.00

That Council order to borrow from the Local Government Finance Authority of South Australia pursuant to Part 2 of Chapter 9 of the Local Government Act 1999 as amended to raise a $683,000 loan being a Normal Credit Foncier type of loan repayable in equal half yearly instalments for a period of fifteen years with the draw down date being determined by the Manager Corporate Services, and the Mayor and Chief Executive Officer be authorised to execute the document by affixing the Council seal. CARRIED.


090317 MANAGER CORPORATE SERVICES REPORT CONTINUED

Councillor Blacksell left the meeting at 4.03 pm.

2. Items for Information

2.1 2008/2009 Budget – Program Projects Completion Schedule A schedule of the various projects approved in the 2008/2009 Budget has been prepared and assigned to the respective Council manager responsible to complete the project with an estimated completion date. A copy of the Schedule is attached as Appendix A.

2.2 Murray & Mallee LGA Regional Broadband Initiative

At a recent meeting of the Murray and Mallee Local Government Association’s Regional Broadband Steering Committee advice was received that the Department of Transport, Energy and Infrastructure are proceeding under the Clever Networks High Speed Broadband Infrastructure and Services Project to arrange the extension of broadband services from Murray Bridge to the Riverland Region.

The extension of 3G wireless broadband internet services available from Telstra and Optus 3G (and its associated partners) has allowed more users to access this service throughout the region. The Committee has resolved to support the Department of Transport, Energy and Infrastructure Clever Networks High Speed Broadband Infrastructure and Services Project. The Committee agreed to support any Broadband Service Provider in the region and where possible, within the constraints of the Murray & Mallee Local Government Association contractual arrangements with the Department of Transport, Energy and Infrastructure project.

2.3 Telecommunication Costs

A recent check of Telstra telephone accounts has identified that some charges have been made that are not in accordance with Council’s agreement with Telstra. A review of these charges has been requested and Council’s Manager Corporate Services is scheduled to meet with Telstra in the coming fortnight to correct this situation and review alternative means to provide telephonic services to some Council sites if this will result in cost savings to Council.

Information is being sought from telecommunication providers for alternative telecommunication systems to ascertain if an alternative telephone system would be of benefit for Council.

Moved Cr. Dunsford/Seconded Cr. Toogood that the items 2.1 to 2.3 be noted.

CARRIED. Councillor Hancock declared a conflict of interest in regard to the next item of business. Councillor Hancock left the meeting at 4.06 pm. 3. Monthly Financial Report Statement of Receipts and Payments.

Moved Cr. Nickolls/Seconded Cr. Pfeiffer that the Statement of Receipts and Payments for February as included in the agenda be received and that the Summary of Receipts and the list of payments for period 1st February, 2009 to 28th February, 2009 as distributed with the agenda and totalling $656,073.44 be endorsed.

CARRIED. The Manager Corporate Services left the meeting at 4.06 pm. Councillor Hancock returned to the meeting at 4.07 pm.

COUNCIL MEETING – 11/03/09 PAGE 61 090318 CLOSE

There being no further business, the Mayor thanked the Councillors for their attendance and declared the meeting closed at 4.07 pm.

CONFIRMED ………………………………………… MAYOR

……………………………………….. DATED

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