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Pacific Logistics Cluster

Pacific Humanitarian Team Workshop

Suva, Fiji - October 2011

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Objectives

• Strengthen the logistics capability of NDMOs and other humanitarian actors throughout the Pacific.

• Focus on Logistics preparedness, readiness and coordination

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Pacific Logistics Cluster - Background• 2008

- Set-up oft he PHT, recommendation for Logistics Cluster activation• 2009

- Scoping mission to determine WFP’s role as a Logistics Cluster lead- Deployment to Samoa response in support of NDMO

• 2010- Engagement mission to establish contacts - Presentation of the project to PHT 2010 missions to initiate Logistics

• 2011- 3 Logistics Capacity Assessments produced- Contingency plans prepared in PNG, Vanuatu and Solomons - 3 Logistics Emergency Response training delivered- V1 of the Pacific Logistics Cluster Toolkit prepared

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Lessons Learnt – Samoa 2009

The logistics meetings provided NDMO with a wider forum for information exchange and planning, which strengthened their overall management and coordination of the disaster response

Issues discussed at the meetings helped to identify gaps in the logistics support structures at a policy level, that will feed into revision of the National Disaster Management Plan

Procedures and guidelines established for the handling of the HMNZS Canterbury. Assisted NDMO in preparing for the arrival of future aid consignments

The role of the Logistics Cluster was not widely understood within the humanitarian community and the region as a whole. It is not simply to be “a provider of last resort” for additional equipment and services

NDMO’s breadth of responsibility for the operational functions of the disaster response placed strain on their overall management of the emergency relief program

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Countries of focus 2011Phase 1:Papua New Guinea Solomon IslandsVanuatu

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• Lack of standing arrangements with private logistics providers.• Liaison / Coordination between national and districts/provincial level needs

to be improved.• Few suitable maritime and air assets under the authority of the host

government – heavy reliance on (foreign) military assets• Limited warehouse capacities outside of main towns• NDMOs have access to limited logistics resources and a lack of experienced

dedicated logistics staff• Customs procedures can be time consuming and cumbersome in some

instances• Fragmented transport networks and infrastructures limit the volume of

operations and concentrate on few major players, thus raising operational costs considerably.

Logistics Capacity Assessments (LCA)Some key findings

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• Participation of the National Disaster Centre (NDC) to the project was limited due to chronic problems of staff availability and other internal issues undermining the NDC’s capacity.

• The country is probably the most exposed to natural disasters of the 3 targeted through this project (including the risk of a major drought in the coming years) but the complexity of the context, political issues and the relative autonomy of some provinces make it challenging to organize and coordinate a response from the central level.

• Efforts should be maintained in supporting the NDC, jointly with advocacy at a higher level for more efficient systems..

Papua New Guinea

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• Thanks to a strong leadership and a consistent support from central authorities, the Solomon Islands NDMO is well staffed in Honiara and has focal points in the other regions / islands.

• Following the “institutionalisation” of the cluster system within the government DM structure, there is a greater awareness in roles and responsibilities of the different actors empowered. Accountability and performance delivery under those new arrangements still need to be evaluated through an actual response to be further improved.

• The NDMO also needs to be more inclusive of the humanitarian organisations’ role in the management and decision making in emergency as they contribute largely, together with their donors, to the actual assistance delivered..

Solomon Islands

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• The NDMO has undergone significant changing in its structure, being staffed by “civilian” personnel on permanent posting rather than by secondment of police officers.

• This shift should bring more stability to the team, thus allowing more sustainability to the different capacity building initiatives in support of the NDMO, which would offer in return perspectives for further development of its capacities.

• In addition, the current initiative the establish stronger partnerships under the « VHT » set-up will help support the coordination of a Logistics Group

Vanuatu

LOGISTICS CLUSTER CONTACT LIST

Organization Name Function E-mail PhoneADRA Mr David Cram Country Director dcram@adra.org.vu 67825500Airport Vanuatu Mr Kevin Abel Operation Manager kevin.abel@airports.vu 6785547402

Australian High Commission Mr Patrick HainesProcurement and Operations Manager patrick.haines@ausaid.gov.au 6787747978

CARE International Mrs Florence Le Paulmier Project Manager Florence.LePaulmier@careint.org

6787777792Customs office Mr Toman Malosu Principal Officer tmalosu@vanuatu.gov.vu 678 22862

French Embassy Michel Epron First Counsellor michel.epron@diplomatie.gouv.fr

678 28700French Red Cross Herve Gazeau Head of delegation hod-van-si.frc@croix-rouge.fr 6787747330

Ifira Port Development Services Mr Bo Sameulson General Manager gm@ifira.com.vu 6787774330

Maps office (land Deprtament) Nalo TossoSenior Remote Censing & Mapping officer ntosso@vanuatu.gov.vu 678452933

NDMO Vanuatu Job Esau Director jesau@vanuatu.gov.vu 6787748993

NDMO VanuatuON GOING RECRUITMENT Operations Manager   6787748995

NDMO Vanuatu Peter KorisaResearch and Planning Officer pkorisa@vanuatu.gov.vu 6787748994

NZAID Jimmy NipoDvpt Program Coordinator jimmy.nipo@mfat.govt.nz 67852340

OXFAM Alex Mathieson Country Director amathieson@oxfam.org.au 6785398829PEACE CORPS Mr. Eddie Stice Director estice@vu.peacecorps.gov +678 5543057Port Authorities Captain Luke Biendi Director lbiendi@vanuatu.com.vu  +6787756048Save the Children, Australia Nichola Krey Country Director nichola.Krey@sca.org.vu 6787719301UNICEF My Pascual Chief of Office mapscual.unicef@gmail.com 6787745305UNICEF Emily Niras Warehouse Responsible eniras.unicef@gmail.com 67824655

UNICEF Mathew KalotitiLogistics- Freight clearances

mkalotiti@unicef.org,  +67824655mkalotiti.unicef@gmail.com

Vanuatu Red Cross Augustine Garae DM Officer disaster-redcross@vanuatu.com.vu

 Vanuatu Red Cross Romain Estebe Volunteer romainestebe@hotmail.com 6785693366

Weather Bureau Fred JockleyWeather Forecast first officer fjockley@meteo.gov.vu  

World Vision International Mr. Simon Boe Director simon_boe@wvi.org 67822161World Vision International Mrs Janet Strong Operational Manager janet_strong@wvi.org 67822161

PREPAREDNESS (Minimum Preparedness Measures= MPM) ACTIVITY DUE BY RESPONSIBLE

Identify a Logistics person to join the initial assessment team (this person should NOT be the Log Cluster coordinator)

December VLC Coordinator/HCT

Suggest and agree on the standardized/synchronized reporting formats with/to all the clusters/organisations;

December WFP/ NDMO Operation Manager

Stock report format (if the one attached does not suit you)Items to be included with specifications, weight and volumes if some important ones are missing in the proposed oneLogistics Assessment information to gather following a disaster (can be based on LCA model)Warehouse capacity report format (if the one attached does not suit you)Map number and type of trucks/ pick up and boats available with the companies and within the communities in each districts/province November NDMO DRR Officer / HCT

per provinceEspecially shipping options from Port Vila to Santo Empty full mail and messages boxes to make the NDMO contactable Mid-April NDMOAdvise clusters/ organisations/ donors of the price ranges for the transportation in the private sector.

Mid-April NDMO research and

planning officer/ HCT per province

At national level At local levelMap storage solutions/ central locations at local level

Mid-April NDMO DRR Officer/ HCT per province

Through existing organisations present on the groundThrough provincial authoritiesDiscuss and agree with the NDC/ Government the Response Plan details. April VLC Chair and Co-chairIdentify open space land owners (private or Governments) where a camp could be set up. Mid-May VLC CoordinatorCollect logistics information from all the clusters/organisations in the uniform formats.

End of May NDMO Planning and Research OfficerPopulate the forms agree on (stocks, storage, etc..)

Ensure that all fields are filled to ensure automatic calculations to be effectiveIdentify potential seedlings providers in country:their quantitiestheir capacitiestheir locationstheir seasonalities

End of May VLC Coordinator/ Agri Cluster

Ensure HF and VHF Frequencies of organisations are mapped and shared November Oxfam/ Telecom Regulator

Review/ update agreement with the Government on the fast-track importation.July RC Log officer/ Custom

authoritiesPrepare/ finalise/ endorse agreement between NDMO and transporters/ suppliers July VLC Coordinator/ ??

Advise clusters/ organisations/ donors the price ranges for rice from wholesale suppliers.September NDMO Planning and

Research Officer/ ??Agree with Government procedures to request Airvanuatu planes and/or access to Government vehicles in affected areas.

December VLC/ Air Vanuatu operation Manager

Define with FRANZ partners the minimum requirements needed to do an official request for military assets assistance

Mid-April VLC Coordinator/ FRANZ partners

KNOWING IS NOT ENOUGH,WE MUST APPLY,

WILLING IS NOT ENOUGH ,WE MUST DO.

Thank you

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2012 – What’s next?• Next phase in preparation – More consultations to be conducted in coming 2

months – your FEEDBACK is needed.

• Maintain a focus on Logistics preparedness and coordination

• Further training could be conducted in 2012, with the caveat of lack of dedicated logistics staff across the different agencies (government and NGOs).

• Ready-to-use solutions will be offered to overcome the technical deficiencies and ensure that logistics can be mainstreamed within other areas of expertise such as deployable Logistics hubs, etc.

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For questions & comments

Contact :

Baptiste Burgaudbaptiste.burgaud@wfp.org