PACIFIC COUNTY COMMISSIONERS files/2014...Company in the amount of $6,277.73, including sales tax,...

The Board may add and take action on other items not listed on this agenda and order of action is subject to change.

The hearing facility is “barrier free” and accessible by those with physical disabilities. Aids will be provided upon request for those with language/speaking or hearing impediments, but requests need to be received at least five (5) business days prior to this hearing. Such

requests may be filed in person at the Commissioners’ Office at the address noted above or at 360/875-9337.

Pacific County is an Equal Opportunity Employer and Provider

BEFORE THE BOARD OF COMMISSIONERS

PACIFIC COUNTY, WASHINGTON

1216 W. Robert Bush Drive

South Bend, Washington

Tuesday, December 30, 2014 Continued Meeting

11:00AM or shortly thereafter The Board of County Commissioners meeting will be called

to order following the business of the Local Board of Health

AGENDA

MEETINGS/WORKSHOPS

1:00 PM Workshop re: management insurance pool

Call to Order

Public Comment (limited to three minutes per person)

CONSENT AGENDA (Items 1-5)

Department of Community Development

1) Approve Amendment #2 to Coastal MRC FY15 Award Contract #13-2109

with State of WA Department of Fish and Wildlife

2) Approve Amendments #1 to Coordinated Prevention Grant Agreements

#G1400331 and #G1400076 with State of WA Department of Ecology;

authorize Chair to sign

General Business

3) Vendor Claims:

Warrants Numbered 125293 thru 125375 - $543,924.53


4) Approve Amendment #1 to Special Employment Agreement with

Jeff Nesbitt

5) Approve regular meeting minutes of December 19, 2014

ITEMS REGARDING DEPARTMENT OF PUBLIC WORKS

6) Consider approval of the appointments of Marcus Lundy to Engineering

Tech 3, Neil Wirkkala to Engineering Tech 3, and Kathleen Ogilvie to

Accountant

ITEMS REGARDING DEPARTMENT OF COMMUNITY DEVELOPMENT

7) Consider approval of the appointment of Tammy Engel to Code

Enforcement Officer

All matters listed within the Consent Agenda have been distributed to each County Commissioner

for review and are considered routine. Consent Agenda items will be approved by one motion of

the Board of County Commissioners with no separate discussion. If separate discussion is desired

on a certain item, that item may be removed from the Consent Agenda at the request of a

Commissioner, for action later.

The Board may add and take action on other items not listed on this agenda and order of action is subject to change.

The hearing facility is “barrier free” and accessible by those with physical disabilities. Aids will be provided upon request for those with language/speaking or hearing impediments, but requests need to be received at least five (5) business days prior to this hearing. Such

requests may be filed in person at the Commissioners’ Office at the address noted above or at 360/875-9337.

Pacific County is an Equal Opportunity Employer and Provider

December 30, 2014

ITEMS REGARDING HEALTH & HUMAN SERVICES DEPARTMENT

8) Consider approval of Contract with U.S. Cellular; authorize Chair to sign

ITEMS REGARDING SHERIFF’S OFFICE

9) Consider approval of request to hire Jesse Eastham, Deputy to fill vacant position

ITEMS REGARDING GENERAL BUSINESS

10) Consider approval of Public Official Bond for Renee Goodin for County

Treasurer

11) Consider adoption of Resolution 2014-_____ authorizing budget category

appropriation transfers

12) Consider approval of the sale of county owned property by private

negotiation in accordance with Chapter 36.35 RCW

13) Consider adoption of Resolution 2014-_____ establishing a short term loan

to PACCOM Member Agencies

14) Consider approval of Contract for Services with Economic Development

Council

15) Confirm Chair’s signature on Real Estate Excise Tax Supplemental

Statement and Real Estate Excise Tax Affidavit

EXECUTIVE SESSION

16) To discuss anticipated litigation, pending litigation or any matter suitable for

Executive Session under RCW 42.30.11


BOARD OF COMMISSIONERS

JOURNAL #50

December 19, 2014 Page 125

PROCEEDINGS

9:00 AM 1216 W Robert Bush Drive

Friday, December 19, 2014 South Bend, Washington

CALLED TO ORDER – 9:01AM

Steve Rogers, Chair

Frank Wolfe, Commissioner

Lisa Ayers, Commissioner

Marie Guernsey, Clerk of the Board

Kathy Spoor, County Administrative Officer

Paul Plakinger, Management & Fiscal Analyst

Mike Collins, Public Works Director/County Engineer

Mary Goelz, Health & Human Services Director

Sharon Block, Health & Human Services Asst. Director

Faith Taylor-Eldred, Community Development Director

Tim Crose, Community Development Asst. Director

Scott McDougall, Emergency Management Deputy Director

Dotsi Graves, Parks/Fair Manager

Bruce Walker, Assessor

GENERAL PUBLIC IN ATTENDANCE

Mike Williams, Chinook Observer (recorded meeting)

PUBLIC COMMENT-None

CONSENT AGENDA (Items 1-4)

It was moved by Wolfe, seconded by Ayers and carried by a vote of 3-0

Subject to adequate budget appropriations and in accordance with all applicable

county policies

Department of Community Development

Approve Amendment #1 to Washington State Patrol Agreement

#C110376GSC; authorize Chair to sign

Department of Public Works

Approve Amendment #1 to the Bruceport Park Maintenance and Operation

Contract with Herbert Frank and the Bush Pioneer Park Maintenance and

Operation Contract with Melvin and Janelle Long



JOURNAL #50


General Business

Vendor Claims


Approve regular meeting minutes of November 25 and December 9, 2014

YEARS OF SERVICE

10 Years- Monte Givens and Lisa Ayers

20 Years-Loni Hooper


It was moved by Ayers, seconded by Wolfe and carried by a vote of 3-0

Approve Assignment of Facility Use Agreement-Megler from Alexandria

Communication to Meadows Broadcasting

Accept cash bond from Olympia Resource Management regarding

Road Haul Permit #2014-15



Adopt Resolution 2014-055 establishing the department’s fee schedule

ITEMS REGARDING AUDITOR’S OFFICE


Approve purchase of Eden Personnel Web Extensions Product (payroll

module) and authorize Chair to sign, subject to adequate budget

appropriations to be paid from Fund 197

Approve purchase of server for the Eden Personnel Web Extensions Product

(payroll module), subject to adequate budget appropriations

Adopt Resolution 2014-056 establishing GASB 54 accounting standards for

all county funds, effective January 1, 2015



JOURNAL #50



It was moved by Wolfe, seconded by Ayers and carried by a vote of 3-0

Approve Public Official Bond for Joyce Kidd for County Auditor and

Registrar of Title, effective January 1, 2015

Confirm Chair’s signature on the Washington State Office of Public Defense

Agreement No. ICA15307 effective January 1, 2015

Approve Agreement and Releases in regards to the Employees’ Voluntary

Retirement and authorize Chair to sign

Consider adoption of Resolution amending the Public Records Policy-

DEFERRED

Adopt Resolution 2014-057 regarding fy2014 budget category appropriation

transfers

Adopt Resolution 2014-058 in the matter of establishing reporting

procedures regarding the use of road funds for traffic policing

Adopt Resolution 2014-059 in the matter of establishing Engineering

Technician/GIS Assistant job description modifying the Personnel Policies &

Procedures

ITEMS REGARDING SHERIFF’S OFFICE


Approve Amendment A to Contract E15-134 with WA State Military

Department and authorize Chair to sign



Approve Public Official Bond for Mark McClain, County Prosecuting

Attorney, effective January 1, 2015



JOURNAL #50




Award of bid for electrical repair at Morehead Park to Ford Electric

Company in the amount of $6,277.73, including sales tax, subject to adequate

budget appropriations (Other bid received from Electrical Specialties Inc. of

Raymond in the amount of $9,917.60; Total Electric of Raymond was contacted but did

not submit a bid)



Approve Participation Agreement with AWC Workers Compensation

Retrospective Rating Program-Service Only Program Participation

Agreement and Employer Representative Designation Form and authorize

Chair to sign

ITEMS REGARDING SUPERIOR COURT


Approve request to surplus outdated computer and software from Superior

Court inventory in accordance Personal Property Inventory Procedures

Policy



Approve cell phone contract with US Cellular and authorize Director to sign

EXECUTIVE SESSION –NONE

RECESS – 9:19AM

PUBLIC HEARING – 10:00AM

ATTENDANCE: Steve Rogers-Chair, Commissioner Frank Wolfe, Commissioner Lisa

Ayers, CAO Kathy Spoor, Management & Fiscal Analyst Paul Plakinger, Public Works

Director Mike Collins, Health & Human Services Director Mary Goelz, Health & Human

Services Asst. Director Sharon Block, Community Development Director Faith Taylor-

Eldred, Community Development Asst. Director Tim Crose, Emergency Management

Deputy Director Scott McDougall, Assessor Bruce Walker, County Clerk Virginia Leach,

Court Administrator Jan Wilson, Civil Deputy Denise Rowlett, and Senior Legal Asst.

Shannon Pettit OTHERS: Doug Crawford



JOURNAL #50


Chairman Rogers opened the public hearing to consider adoption of the FY2015

budget; 6-Year (2015-2020) Transportation Improvement Program; 2015-2020

Parks & Recreation Capital Improvement Plan; & 2015-2020 Capital

Improvement Plan for Flood Control Zone District #1 (Board of Supervisors)

Kathy Spoor, Paul Plakinger, Virginia Leach, Bruce Walker and Scott McDougall

were sworn in.

Paul Plakinger provided a recap of the overall fy2015 budget.

Doug Crawford questioned staffing for emergency management.

Paul provided a recap of staff reductions for each office/department.

Appreciation was expressed to the Commissioners for working with the elected

officials on preparation of the budget and the overall process.

The Commissioners thanked the elected officials and department managers for

working with them through the difficult process.

Chairman Rogers closed the public hearing


Adopt Resolution 2014-060 in the matter of authorizing increases in the

Pacific County (General Purposes) and the Pacific County Road District

(Road Purposes) Regular Property Tax Levies; and providing for the

distribution of the general purposes levy

Adopt Resolution 2014-061 in the matter of county-related real and personal

property tax levies for collection in 2015

Adopt Resolution 2014-062 in the matter of freezing new county employee

hiring

Adopt Resolution 2014-063 in the matter of adoption of the fy2015 Pacific

County Budget, including the 2015-2020 Comprehensive Transportation

Improvement and 2015 road construction programs, the 2015-2020 capital

improvement plan for parks and recreation, and the 2015-2020 capital

improvement plan for Pacific County Flood Control Zone District #1; levying

county general purposes and road district purposes property taxes; and

setting forth the categorical appropriations with applicable limitation and

responsibilities, including recognizing the 2015 salaries for Pacific County’s

elected Officers and judges

Approve Memorandum of Agreement with WA State University Extension

for providing an extension program



JOURNAL #50


Meeting was continued to December 30, 2014 at 11:00am or as soon thereafter as

possible to consider any business that may need to be acted on before the end of

Fiscal Year 2014.

(Please refer to recording of the meeting for a more detailed discussion)

OTHER BUSINESS FOR FILING

Notes and sign-in sheet for 1/10 of 1% Sales Tax public meeting held in Long

Beach on December 1st and in Naselle on December 2

nd.

Copy of application for state funding to the State of WA Department of

Agriculture from Fair Manager, Dotsi Graves.

Notice of Liquor License Application for The Old Fishtrap.

Notice of Liquor License Expiration for the Menlo Store, Galey’s Grocery,

Sheila’s Hwy #6 Café & Pizza, Georgetown Station, Moby Dick Hotel, and the

Shelburne Restaurant and Pub.

BEFORE THE BOARD OF COUNTY COMMISSIONERS


RESOLUTION NO. 2014-________

IN THE MATTER OF ESTABLISHING A SHORT TERM LOAN BETWEEN COUNTY FUND 197

(CUMULATIVE RESERVE) AND PACIFIC COUNTY COMMUNICATIONS/E911 (PACCOM)

MEMBER AGENCIES REGARDING THE PURCHASE OF DISPATCH RADIO EQUIPMENT.

WHEREAS; PACCOM is governed by an Interlocal agreement made by and among municipal

corporations, and political subdivisions held to be municipal corporations within the laws and

Constitution of the State of Washington, located either in whole or in part within Pacific County which

are collectively referred to as Member Agencies; and

WHEREAS; as part of the 2014 budget process it was approved by the PACCOM Member Agencies to

purchase/upgrade radio equipment to assure interoperability and compliance with state and federal

regulations, and

WHEREAS; as part of the 2014 budget process it was agreed that there were insufficient funds available

within the PACCOM fund (Fund #160) to make this purchase;

NOW THEREFORE IT IS HEREBY RESOLVED that the Pacific County Board of Commissioners

authorizes a short term loan in an amount not to exceed $153,108 from Fund 197 (Cumulative Reserve) to

the PACCOM Member Agencies for purchase of dispatch radio equipment with the following conditions:

Each Member Agency will enter into an Interlocal agreement for repayment of their portion

of the short term loan based on the funding formula established by the PACCOM Board and

referenced as Attachment A to the Pacific County Communications (PACCOM) Interlocal

Agreement

Interest will be applied at a rate of 3% per annum.

The term of loan will be 3 years. Member agencies may elect to pay their portion of the loan

repayment in one lump sum, or annually over the three year period.

Accumulated principal and interest to be paid annually by December 31st, beginning in 2015.

BE IT FURTHER RESOLVED that the Treasurer will provide an annual invoice to Member Agencies,

and will receive these loan payments and deposit to Fund 197 (Cumulative Reserve).

PASSED by the following vote this 30th day of December, 2014 by the Board of Pacific County

Commissioners meeting in regular session at South Bend, Washington, then signed by its membership

and attested to by its Clerk in authorization of such passage:

_____YEA; _____NAY; _____ABSTAIN; and _____ABSENT.

BOARD OF COUNTY COMMISSIONERS


ATTEST ___________________________________

Steve Rogers, Chairman

________________________________

Marie Guernsey ___________________________________

Clerk of the Board Frank Wolfe, Commissioner

___________________________________

Lisa Ayers, Commissioner

RCW 42.30.110 Executive sessions.

(1) Nothing contained in this chapter may be construed to prevent a governing body from holding an executive session during a regular or special meeting: (a) To consider matters affecting national security; (b) To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price; (c) To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public; (d) To review negotiations on the performance of publicly bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs; (e) To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company; (f) To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge; (g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public; (h) To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public; (i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. This subsection (1)(i) does not permit a governing body to hold an executive session solely because an attorney representing the agency is present. For purposes of this subsection (1)(i), "potential litigation" means matters protected by RPC 1.6 or RCW 5.60.060(2)(a) concerning: (i) Litigation that has been specifically threatened to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party;

http://apps.leg.wa.gov/RCW/default.aspx?cite=42.30.140


(ii) Litigation that the agency reasonably believes may be commenced by or against the agency, the governing body, or a member acting in an official capacity; or (iii) Litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency; (j) To consider, in the case of the state library commission or its advisory bodies, western library network prices, products, equipment, and services, when such discussion would be likely to adversely affect the network's ability to conduct business in a competitive economic climate. However, final action on these matters shall be taken in a meeting open to the public; (k) To consider, in the case of the state investment board, financial and commercial information when the information relates to the investment of public trust or retirement funds and when public knowledge regarding the discussion would result in loss to such funds or in private loss to the providers of this information; (l) To consider proprietary or confidential nonpublished information related to the development, acquisition, or implementation of state purchased health care services as provided in RCW 41.05.026; (m) To consider in the case of the life sciences discovery fund authority, the substance of grant applications and grant awards when public knowledge regarding the discussion would reasonably be expected to result in private loss to the providers of this information; (n) To consider in the case of a health sciences and services authority, the substance of grant applications and grant awards when public knowledge regarding the discussion would reasonably be expected to result in private loss to the providers of this information; (o) To consider in the case of innovate Washington, the substance of grant or loan applications and grant or loan awards if public knowledge regarding the discussion would reasonably be expected to result in private loss to the providers of this information. (2) Before convening in executive session, the presiding officer of a governing body shall publicly announce the purpose for excluding the public from the meeting place, and the time when the executive session will be concluded. The executive session may be extended to a stated later time by announcement of the presiding officer.


PACIFIC COUNTY COMMISSIONERS files/2014...Company in the amount of $6,277.73, including sales tax,...

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