Procurement

Evaluation &

Reengineering

Team

February 7, 2012

PERT Charter

Support DOE/NNSA Procurement Executives and the Contractor Supply Chain Council

– Procurement System Reviews– Procurement Process Improvements– Procurement Knowledge Management– Procurement Training– Procurement Performance Measurement and Management– “Other” related business management initiatives, studies, and other

projects, as assigned

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Procurement System Reviews

PERT Peer review process

– Provide independent verification and validation of the contractor’s procurement system and self-assessments

– Provide input to DOE-CO for procurement system recertification– Identify and share best practices– “Forward looking, pragmatic, advisory” instead of “prescriptive,

legalistic, audit- and compliance-driven”

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Procurement Process Improvements

Evaluate current trends in procurement Share current effective processes

– (site and review team) Identify “best practices” during peer reviews Arrange for demonstrations of “best practices” at annual

PERT meeting Display on PERT website.

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Procurement Knowledge Management

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Procurement Training

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Procurement Performance Measurement and Management

DOE Balanced ScoreCard (BSC) Performance Measurement Program for Purchasing and Personal Property Management Systems– Established December 17, 1997– Measures/Metrics developed by PERT– Last updated for FY2012

Center for Advanced Purchasing Studies (CAPS) DOE/NNSA procurement performance benchmarking – Prior to FY2012 conducted biennially– Now annually– Latest questionnaire 58 questions (with sub questions)

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“Other” related business management initiatives, studies, and other projects, as assigned

Cost Improvement Reporting Template/Guidelines Standardized Contract Format - Standard Research

Subcontract (Educational Institution and Non-Profit Organizations)

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PERT Opportunities, Challenges and Goals in 2012

Opportunities

Improve recognition for PERT participation and sites successful review Training and recruitment of new PERT review team members Transformation to risk based review with focus on process improvements

and efficiencies Evaluate and revise PERT Review criteria

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PERT Opportunities, Challenges and Goals in 2012Challenges Budget Constraints

– Travel, training, Succession Planning

– Skill mix of teams, subject matter experts Membership on and support for multiple committees (PERT, ICPT, SCMC,

CSCC)– Overlapping objectives, competing /conflicting priorities

Site management commitment to PERT Participation Time commitment for PERT reviews IT support demands

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PERT Opportunities, Challenges and Goals in 2012

Goals Revise final report transmittal letter to acknowledge noteworthy practices

and recognize effort in preparing for and completing review Focus on increasing the pool of individuals qualified as PERT Review team

lead and team member Establish standard for participation on PERT Review Develop training for new PERT Review team members Review and revise as necessary

– Website– Criteria– Handbook

Clarify applicability of Peer Review Process and review frequency of PERT reviews

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