PRESERVATION PLANNING

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WHAT IS PRESERVATION PLANNING?

Imagine you are a librarian or archivist responsible for preservation activities. You have only a few moments to explain what you do. What do you tell them?

WHAT IS PRESERVATION PLANNING?

In addition to things like asset management,preservation planning helps to ensure cost-effective and continuing access to collection materials for as long as they are required by the library or archive.

PERCEPTIONS OF PRESERVATION Often seen as a low priority

Too big a problem to tackleTime consuming to initiateIt involves everyoneIt’s costlyIt’s not glamorous like digitization or that new ground floor coffee shop

PRESERVATION IS ESSENTIAL!

What do you need to do to get preservation noticed as essential?

THE PLANStep 1: Set the Groundwork

Get administration supportEstablish a time table for the plan

with a deadline Set up a meeting to talk about the

plan and its implicationsDetermine who will write it

THE PLAN Step 2: Gather and Review

Find the following and review with the planning team:

Institutional mission statement Institutional goals Institutional strategic planCollection policiesDisaster planNeeds assessmentsAppraisalsFormer program proposalsARL Statistics (if you are an ARL institution)

THE PLANStep 3: Write the Plan

Create a mission statement

Using the previous step for guidance work your plan so that you incorporate the desires of the institution

THE PLAN Step 3: Write the Plan

The plan should have the following: Title page Acknowledgements Executive summary

One page only!Brief overview of plan

Table of contents Introduction

Mission statement Historical perspective with a commitment to

preservation

………….wait, there’s more

THE PLAN Step 3: Write the Plan

Continued: Description of Collections Collection size Value Institutional significance—why are we keeping this stuff? Condition Use—what kind:? How much? Formats for preservation Needs and required actions

Don’t put these in any specific order Do list by category of need such as environment,

storage, etc.

………….wait, there’s still more

THE PLANStep 3: Write the Plan

Continued:

Prioritize actionsMake it part of the institutional actions plan and timetable

THE PLANStep 4: Implement and Update

Once you have met and developed the plan you need to put it to action

Once you have a plan in action, be sure to update it regularly.

PRESERVATION PLANNING TOOLS Survey forms

Helps you organize your information

Helps you collection consistent information

Design your own

PRESERVATION PLANNING TOOLSAssessment Tools

http://sunsite.berkeley.edu/CALIPR/introduction.html

ORGANIZATIONS YOU SHOULD KNOW Association Research Libraries NAGARA (National Association of Government

Archives and Records Administration) LYRASIS (merger of Palinet and Solinet) CCAHA (Conservation Center for Art and

Historical Artifacts) NEA NEH NHPRC

PRESERVATION OPPORTUNITIES

Grants!

BREAK TIME