P R O J E C T T W O

P R O J E C T T W O

M A C K E N Z I E Q U I N O N E Z

C E R T I F I E D W E D D I N G & E V E N T P L A N N E R

“W H E N L O V E A N D S K I L L W O R K

T O G E T H E R E X P E C T A

M A S T E R P I E C E”

- JOHN RUSKIN

T A B L E O F C O N T E N T S

Meet Your Planner………………………………………………………… Inquiries…………………………………………………………………… Bridal Profile Questionnaire………………………………………………. Day Of Services Contract…………………………………………………. Wedding Budget Formula Sheet ..………………………………………… Civil Ceremony Data Sheet……………………………………………….. Marriage License Information…………………………………………….. Services & Pricing………………………………………………………… Preferred Vendor List………..…………..………………………………… Wedding Checklist………………..……………………………………….. Bridal Party Responsibilities………..…………………………………….. Engagement | Bridal Shower Event Concepts……..……………………… Ways to Make the Groom Feel Special……………..…………………….. Competition Data Sheet …………………………….…………………….

4 5 6 22 24 25 26 30 41 42 54 77 79 80

M E E T Y O U R P L A N N E R

Mackenzie Quinonez is a daughter, a sister, a mother to a little one, and a graduate from Lovegevity University. Her lovely and talented mother provided Mackenzie’s

indoctrination to the event and design world in her infancy. As a toddler, she would ask her mother if she could watch “Martha StirIt” and “Christopher Lowell”. Through the

years, her love for all things beautiful has fueled her passions to be a wedding and event planner.

Her mission as a certified wedding and event planner is to empower creativity through inspiring collaboration.

Email: [email protected]

Website: http://msquinonez.wixsite.com/quinonez-lwpi2015-17

Instagram : @mackenziequinonez

Pinterest : @mackenzies

http://msquinonez.wixsite.com/quinonez-lwpi2015-17

I N Q U R I E S

Hello,

Welcome to Wendelyn Mackenzie Design House! We are available for inquiries at www.wmdesignco.com/inquiries or you can email us at [email protected]. All injuries will be promptly responded to via email requesting any other pertinent information. The response email will also, be followed up with a phone call notifying our clients-to-be that they have some WM Love in their inbox. After all the necessary information is received, we will direct you to the scheduling department for your personalized consultation date! Oh Wait! Be watching your mailbox! Your very own consultation invitation suite is on it’s way! Our suite includes; Your Invitation, Directions (with our favorite maps!), Q&A, Consultant Personal Business Card, and four extra invitations for you to share with the rest of your wedding entourage that will be joining the consultation.

It’s finally time! When you visit us today, you will be greeted by our lovely receptionist, Tatum, who will guide you into our design studio and shower you with fizzy drinks and sweets. Then, she will introduce your consultant(s) to you after you are all situated. This initial meeting will be a chance to sit down discuss anything you like, provide a wedding game plan specifically customized to your wedding needs, and then sign a contract with us! Yay! Now that we are now besties, it’s time to get the entourage back together for a day full of fairytale dreaming and designing! Once, all decisions are made, your consultant(s) will get to work securing all aspects of your wedding that were signed off on in your design day. It’s okay! Don’t worry, if not all design decisions are made by the end of the appointment, we have add on services to each package available to make sure that each detail is tended to.

Can’t wait to see you soon!

XO, Mackenzie Owner & Founder

http://www.wmdesignco.com/inquiries

mailto:[email protected]

B R I D A L P R O F I L E Q U E S T I O N N A I R E

Current Address: ___________________________________________________

_______________. _______________________________________________

4. Future Address: _______________________________________________ __________________ _______________________________________________

5. Age:a. 18 – 24 b. 25 – 30 c. 31 – 35 d. 36 – 45 e. Over 45

6. Income:

a. Under $99,000 b. $100,000 - $399,000

c. $400,000 -$699,000 d. $700,000 -$999,000 e. Over $1,000,000

Name of Bride-to-be (B2b):

____________________________

Date of birth:

____________________________

Bride’s heritage (optional):

____________________________

Name of Groom-to-be (G2b):

____________________________

Date of birth:

____________________________

Groom’s heritage (optional):

____________________________

WEDDING DATE:

_______________________________________________________________

WEDDING BUDGET:

_______________________________________________________________

CITY OF WEDDING:

_______________________________________________________________

LOCATION OF CEREMONY:

_________________________________

_________________________________

TIME OF CEREMONY:

_________________________________

LOCATION OF COCKTAIL HOUR:

_________________________________

_________________________________

TIME OF COCKTAIL HOUR:

_________________________________

LOCATION OF RECEPTION:

_______________________________________________________________

TIME OF RECEPTION:

_______________________________________________________________

GUETS COUNT:

_______________________________

( Used for price per person estimates, such as invitations, catering, and cake. )

HOTEL ACCOMMODATIONS:

_________________________________

(Bride & Groom)

_________________________________

(Guests)

_______________________________________________________________

Q: How formal will your wedding be?

A: a. Very Formal b. Semi-Formal c. Formal d. Informal

_______________________________________________________________

Q: Select two words from the following list that best describes your wedding day vision:

A: Elegant Simple Celebration Grand

Traditional Romantic Sophisticated Glamorous

Contemporary Hip Funky Vintage

Magical Festive Conservative Whimsical

_______________________________________________________________

Q: How many bridesmaids, including the Maid of Honor?

A: 1 2 3 4 5 6 7 8 9 10 +

_______________________________________________________________

Q & A

_______________________________________________________________

Q: How many groomsmen/ushers, including the Best Man?

A: 1 2 3 4 5 6 7 8 9 10 +

_______________________________________________________________

Q: Will you have a flower girl/s? If so, how many?

A: 0 1 2 3 4 5 +

_______________________________________________________________

Q: Will you have a ring bearer? If so, how many? A: 0 1 2 3 4 5 + _______________________________________________________________

Q: What is your favorite primary color?

A: Red Yellow Blue _______________________________________________________________

Q: What is your favorite secondary color:

A: Green Purple Orange

_______________________________________________________________

_______________________________________________________________

Q: What is your favorite intermediate color:

A: Magenta Teal Gold Lime greenRed-orange Indigo

_______________________________________________________________

Q: What is your favorite achromatic color:

A: Black White Brown

_______________________________________________________________

Q: What is your favorite pastel color:

A: None Pink Purple BlueYellow Peach Green All

_______________________________________________________________

Q: What is your favorite pastel color:

A: Tan, taupe, champagne Black, platinum, sterling (silver)Chocolate, latte, espresso Purple, plum, lavender, lilacNavy, indigo Light blue, periwinklePeach, coral, cantaloupe Red, cinnamon, appleLight green, mint green, sea green

_______________________________________________________________

_________________________________________________________________

Q: Your favorite wedding gown designers are: (Choose all that apply)

A: Alfred AngeloAlfred SungAlvina ValetaAlyceAmy LeeAvica BridalAnjoliqueBari JayBelsoieBill LevkoffBonny MTBridal OriginalsChampagne FormalsChristosDemetriosDesssyDiamond BridalEmmeFashion 1001 NightsForever YoursGuzzoIan StuartImpression BridalJasmine BridalJacqueline BridalJessica McClintockJim Hjelm

Jordan FashionsLamour BridalsLazaroLestellaLittle AngelsLizetteMaggie SotteroMarisaMelissa SweetMon CheriMoniqueMontiqueMoonlightMori LeeNew ImagePaloma BiancaP.C. Mary'sPrivate LabelPronoviasRena KohSweetheart GownsVenus BridalsVera WangVictoria's BridalWatters & WattersNot SureOther: _______________________

B R I D A L

_______________________________________________________________

Q: What color would you like your wedding gown to be?

A: Blue White Natural WhiteCream Ivory Other _________________

_______________________________________________________________

Q: What style silhouette would you like your wedding gown to be?

A: A-line Ball Gown Fit-n-Flare SheathMermaid/Trumpet

_______________________________________________________________

Q: What length would you like your wedding gown to be?

A: Full Ankle Knee

_______________________________________________________________

Q: What sleeve would you like your wedding gown to have?

A: Strapless Spaghetti straps Off the shoulderCap Fitted point Three-quarter length

_______________________________________________________________

_______________________________________________________________

Q: What neckline would you like your wedding gown to have?

A: Bateau Décolletage HalterJewel Sweetheart Off-the-shoulderScoop V-neck Wedding Band Collar

_______________________________________________________________

Q: What fabric would you like your wedding gown to be made of?

A: Spring/SummerChiffon Lightweight lace Silk CharmeuseEyelet Linen Lightweight satin Organza

Fall/WinterVelvet Heavy lace BrocadeRich taffeta Satin

_______________________________________________________________

Q: What sleeve would you like your wedding gown to have?

A: Strapless Spaghetti straps Off the shoulderCap Fitted point Three-quarter length

_______________________________________________________________

_______________________________________________________________

Q: What neckline would you like your wedding gown to have?

A: Bateau Décolletage HalterJewel Sweetheart Off-the-shoulderScoop V-neck Wedding Band Collar

_______________________________________________________________

Q: Would you like to wear a headpiece?

A: TypesTiara Headband Wreath

MaterialFloral Crystals Fabric

_______________________________________________________________

Q: Would you like a veil?

A: Blusher Fingertip BallerinaSweeping Cathedral

_______________________________________________________________

_________________________________________________________________

Q: What shoes would you like to compliment your bridal style?

A: Wedges Heels Ballet SlippersOpen Back Slings Sneakers Strappy Sandals

None Other _________________________________________________________________

Q: Is their any of the following accessories you like to compliment your bridal style?

A: Gloves Garter HandkerchiefJewelry Purse Wrap

None Other _________________________________________________________________

Q: Is their any of the following accessories you like to compliment your bridal style?

A: Gloves Garter HandkerchiefJewelry Purse Wrap

None Other _________________________________________________________________

_________________________________________________________________

Q: Is their any of the following design elements you like to compliment your stationery suite?

A: Stationary Suite Engagement Party Bridal Shower Bachelorette Save the Dates Rehearsal Dinner InvitationReception Response AccommodationsPrograms Menus Things to do

Thank You Wedding Announcement

PaperLinen Vellum ParchmentJacquard Corrugated Handmade paperGlassine Rice paper WoodSteel Balloon PlasticGlass

PrintingThermography Offset printing EngravedLetterpress Calligraphy

WordingTraditional Wording Contemporary Wording

Notes:______________________________________________ ______________________________________________

______________________________________________

Stationary Suite

__________________________________________________________________

Q: Select the following florals that you would like to compliment your wedding design? A: Winter Lilac Iris

Amaryllis Lily LarkspurBaby's Breath Lily of the Valley LilyCarnations Larkspur OrchidCattleya Orchids Orchid RosesChrysanthemum Peony StephanotisDaisies Ranunculus Straw FlowerOrchid Roses Zephyr LilyRoses SweetpeaSpay Orchid Tulip

Violett FallAster

Spring AnemonesAmaryllis Summer Baby’s-Anemones Aster BreathBaby's Breath Baby's Breath Calla LilyCalla Lily Bachelor Buttons CarnationsCarnations Calla Lily Cattleya-Cattleya Orchids Canterbury Bells OrchidsDaffodils Carnations ChrysanthemumDay Lily Cattleya Orchids DaisiesDelphinium Chrysanthemum Day LilyFreesia Daisies DelphiniumForget-me-knot Day Lily OrchidGardenias Delphinium RosesIris Geranium Zephyr LilyBaby's Breath Baby's Breath Zinnia

Elements

__________________________________________________________________

Q: What type of musical entertainment would you like to have at your wedding?

A: CeremonyProcessionalString Quartet Classical CD Live singer / soloist

RecessionalString Quartet Classical CD Live singer / soloistOther

ReceptionLive Band Jazz Contemporary RockCountry Combination

Disc Jokey Oldies Top 40 Rock Country Combination

String QuartetClassical New Age Combination

None Other _________________________________________________________________

_______________________________________________________________

Q: Which transportation would you like to include for your wedding?

A: Sedan / Town Car Limousine VanMini Bus Motor Coach Limousine CoachExcalibur Rolls Royce Stretch HummerStretch Navigator Truck Limousine Mercedes-BenzTrolley Horse & Carriage BeetleTesla Ferrari Bugatti Lexus Cadillac JaguarBMW Maserati Aston Martin

None Other _______________________________________________________________

Q: How would you like (brunch/lunch/dinner) displayed for guests at the reception?

A: Seated/plated Buffet Champagne & Cake onlyAppetizers only

Other _________________________________________________________________

__________________________________________________________________

Q: What style and flavor wedding cake would you like displayed at the reception?

A: StyleContemporary Fun TraditionalSimple Elegant

FlavorVanilla Funfetti CassataSalted Carmel Chocolate German ChocolatePeanut Butter Candy Bar S’moreRed Velvet Banana StrawberryBerry Custard Lemon Pina ColadaCarrot Almond Coconut

None Other _______________________________________________________________

Q: What style would you like to capture every moment of your wedding?

A: PhotographyTraditional Storybook PhotojournalisticCinematographyTraditional Storybook Photojournalistic

Other _______________________________________________________________

_______________________________________________________________

Q: Is there any decorations, favors, or extras that you would like to incorporate into your wedding?

A: Guest FavorsSugarfina Box Can coolers personalized cookiesFan Matches Drinking jarsWine openers Playing cards CandlesNotebooks Jewelry Family RecipeBouquets Flip Flops Turkish WrapsSunglasses Terrariums MacaroonsMini Bar in a Jar Blankets Champagne Candy

Other _______________________________________________________________

Congratulations! You have completed the Bridal Questionnaire!

XO, Mackenzie

“ D A Y O F “ S E R V I C E S C O N T R A C T

This agreement is made this _____________ day of ___________________ 20____.

C L I E N T C O N T A C T I N F O R M A T I O N

E V E N T I N F O R M A T I O N

Mackenzie QuinonezCertified Wedding and Event Planner

777 Wedding Way | Phoenix, AZ | 84014480.278.9028

[email protected]

____________________________________________________________

____________________________________________________________

____________________________________________________________

__________________________ State: ____________________________

__________________________ Other: ____________________________

Bride’s Name:

Groom’s Name:

Address:

City:

Home Phone:

Date of Event:

Package: “DAY OF” SERVICES

Name & Location of Event:

______________________________________________

____________________________________________________________________________________________



S E R V I C E S P R O V I D E D

C A N C E L L A T I O N P O L I C Y

F E E S & P A Y M E N T S C H E D U L E

• Consultation with Bride & Groom…………………………………

• Preparation of wedding day itinerary………………………………

• Confirmation of arrangements with vendors……………………….

• Attendance at, overseeing, and directing the ceremony and reception

(Up to 10 Hours)……………………………………………………

• Additional Time……………………………………………………

$35 / HR

$200

$65

$400

$25 / 30 Minutes

In the event the services of the Wedding Planner are no longer required (cancellation of the wedding, etc.); a percentage of the deposit will be forfeited, as set out below:

If cancelled within ______ days of signing this contract:

Days

3 ………………………………………………………………………

4-15 …………………………………………………………………..

16-30 ………………………………………………………………….

31+ ……………………………………………………………………

Deposit Forfeited

0

33%

67%

100%

Client agrees to the total fee as outlined above and to a payment schedule as follows: $_______

PAYMENT SCHEDULE:

10% of Total Fee as Deposit Upon Booking

50% of outstanding balance due

40% Balance Due 2 weeks prior to the event

Amount Due:

$

$

$

Date Due:

_______________________

_______________________

_______________________

I / WE agree to the terms and conditions as set out above.

____________________________________________________________________________

W E D D I N G B U D G E T F O R M U L A S H E E T

Notes:

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

C I V I L C E R E M O N Y D A T A S H E E T

M A R R I A G E L I C E N S E I N F O R M A T I O N

What is the process to obtain a marriage license?*Both parties must be present to obtain a marriage license.

*Each individual is required to provide a valid government-issued photo I.D., such as a driver's license, passport, etc. to show proof of age and confirm identity. (NOTE: a Matricula Consular I.D. card is not an acceptable form of identification for any type of marriage license to be issued.)

*A copy of a divorce decree is not required; blood tests are not required.

*A marriage license must be issued prior to the ceremony taking place, signed at completion of the ceremony, and returned by the officiator not more than 30 days after the ceremony has taken place in order for the license to be recorded.

*If you are under the age of 18, you must either have a notarized parental Clerk's Office consent form along with a copy of the front and back of the parent(s) identification or have your parent(s) accompany you, present the proper identification, and sign the parental consent form in front of the clerk issuing your license.

*To print the "consent for marriage of minor," click here

*If you are age 16 - 17, a certified copy of your birth certificate and one of the following government issued picture I.D.'s is required: a) current driver's license; b) state or military I.D. card; c) current passport; d) or other government issued picture I.D.

*If you are age 15 or under, you must also have a court order. To obtain a court order you must contact Conciliation Court at (602) 506-3296.

ADDITIONAL NOTES: You will receive your marriage license on the same day you apply for the license, and can be married on the same day, if you have made arrangements with an officiator of your choice to perform the ceremony. However, you have up to one (1) year from the date the marriage license was issued to get married, as the license expires one (1) year from the date of purchase.

After the bottom portion of the license has been returned and recorded, a certified copy can be requested and mailed to you for an additional $35.50 payable at the time you apply for the license or any time afterwards, or $28.50 if you provide a business-size, self-addressed stamped envelope at the time of your request.

For further information, you may call (602)37-CLERK, or (602)372-5375.

http://www.clerkofcourt.maricopa.gov/Consent%20for%20marriage%20of%20minor%20form.pdf

http://www.clerkofcourt.maricopa.gov/Consent%20for%20marriage%20of%20minor%20form.pdf

Covenant Marriage License / Requirements

According to legislation (A.R.S. 25-901-906) which became effective Aug. 21, 1998, couples who are planning to apply for a Covenant Marriage License must provide a notarized statement from the clergy or marriage counselor who provided their premarital counseling.

The notarized attestation/statement should confirm that:

• the parties were advised about the nature and purpose of a covenant marriage;

• the parties were advised regarding the limited reasons for ending marriage by legal separation or divorce; and

• the parties were given a copy of the pamphlet, Covenant Marriages in Arizona, published by Arizona Office of the Courts (AOC).

At the Marriage License Office, the engaged couple will be asked to sign a marriage license affidavit and the "Declaration of Intent to Enter Into a Covenant Marriage" which states they met statutory requirements.

Requirements for couples who want to convert their marriage to a covenant marriage

Couples who are already married may convert their existing marriage to a covenant marriage. It does not matter where their license was issued. Solemnization (a wedding ceremony) is not required to accomplish the conversion to a covenant marriage.

The married couple will be required to sign a marriage license affidavit and a "Declaration of Intent to Enter Into a Covenant Marriage" form at the Marriage License Office. The fee to convert a traditional license to a covenant marriage is $28.00.

The cost

The cost for the Covenant License is $78.00, which is the same as the Traditional Marriage License.

To get a copy of the Covenant Marriage in Arizona booklet

The Arizona State Supreme Court has an electronic version of the booklet on their website. To view the booklet, click here and select "Covenant Marriages."

You may also contact a member of the clergy or a marriage counselor.

What is the fee for a marriage license?

$78.00

How can I pay for my marriage license?

Cash or money order, bank guarantee card or credit card.

If you are purchasing a license at the Justice Courts, only money orders are accepted.

http://www.azcourts.gov/Portals/31/Other%20DR/covenant.pdf#zoom=100

http://www.azcourts.gov/Portals/31/Other%20DR/covenant.pdf#zoom=100

OFFICE HOURS & LOCATIONS:

CLERK OF COURT

DOWNTOWN PHOENIX

Customer Service Center

601 W. Jackson, Phoenix, Arizona

Hours: 8am - 5pm / Mon. - Fri.

Passport Services: 8 am - 4 pm / Mon. - Fri.

(602)37-CLERK, or (602)372-5375

NORTHEAST REGIONAL

COURT CENTER

18380 N. 40th St. Suite 120

Phoenix, AZ 85032

Hours: 8 am - 5 pm / Mon. - Fri.


(602)37-CLERK, or (602)372-5375

NORTHWEST REGIONAL

COURT CENTER

14264 West Tierra Buena Lane, Surprise, AZ 85374



(602)37-CLERK, or (602)372-5375

Country Meadows Justice Court………… Agua Fria Justice Court………………….. Maryvale Justice Court…………………… White Tank Justice Court…………………

SOUTHWEST REGIONAL COURT CENTER

10420 W. Van Buren St. Avondale, AZ 85323 Hours: 9am - 4:00pm Mon.-Fri.

623.372.8000 602-372-8001 602-372-8002 602-372-8003

SOUTHEAST

COURT COMPLEX

222 E. Javelina, Mesa, Arizona, 85210



(602) 37-CLERK, or (602) 371-5375

JUSTICE COURT LOCATIONS

HIGHLAND

JUSTICE COURT

55 E. Civic Center Dr. Ste 55, Gilbert, Arizona 85296

Hours: 8:30am - 3:30pm /Monday thru Friday

602.372.8300

IRONWOOD

JUSTICE COURT

209 E. Pima Gila Bend, Arizona 85337

Hours: 8am - 5pm /Mon. - Fri.

602.506.1589

KYRENE JUSTICE COURT

201 E. Chicago St., Suite 104 Chandler, Arizona 85225 Hours: 8:00 am - 5:00 pm

Monday - Friday 602-372-3400 Option #4

Only Accepts Money Orders

SAN MARCOS JUSTICE COURT

201 E. Chicago Street, Window 7 Chandler, Arizona 85225

Hours: 8 am - 5 pm Monday - Friday

602.372.3400 Only Accepts Money Orders

SAN TAN JUSTICE COURT

201 E. Chicago Street, Suite 102 Chandler, Arizona 85225 Hours: 8:00 am - 5:00 pm

Monday - Friday 602-372-3400


UNIVERSITY LAKES JUSTICE COURT

201 E. Chicago Street Chandler, Arizona 85225 Hours: 8:00 am - 4:30 pm

Monday - Friday 602-372-3400


WEST MESA JUSTICE COURT

2050 W. University Dr.

Mesa, Arizona 85201

Hours: 8:00 am - 5:00 pm

Monday - Friday

480-964-2958

WICKENBURG TOWN COURT

155 N. Tegner St, Ste B Wickenburg, AZ 85390

(928) 668-0533 (928) 668-0515

Tuesday – Thursday 7:00-11:30 and

SERVICES | PRICING

HOURLY CONSULTATION & GUIDANCE

$125/hr

By Appointment Only

CONCEPT PLANNING | WEDDING DESIGN & THEME

• Up to 8 hours of fine tuning and clarifying the design theme and goals.

Investment | $1000 Add on to any package for a 50% reducTon to $500 AddiTonal hour(s) charged at the hourly rate of $125

Wedding Planner | Mackenzie Quinonez | [email protected] | (480) 278.9028 | Pg 1


SERVICES | PRICING

WEDDING MONTH COORDINATION

• IniTal ConsultaTon • On Going CommunicaTon • MeeTng Four Weeks Prior to the Wedding Date to Discuss Plans • Day of Wedding CoordinaTon (Up to 15 Hours) • Vendor ConfirmaTon 2 weeks Prior to the Wedding • Vendor ConfirmaTon 48 hours Prior to the Wedding • Vendor CoordinaTon Day of Wedding • Vendor Payment day of Wedding • Venue Site InspecTon • CreaTon of Wedding Day Timelines • DistribuTon of Wedding Day Timelines to Vendors and Family • Wedding Day Set-Up of Personal Items (toasTng glasses, guest cards, cake knife and server, etc…)

• CoordinaTon of Wedding Day Meals for Bridal Party • RecepTon Strike and Cleaning Delivery of Personal Items • Delivery of Personal Items • Assistance with Decor and Design

Investment | $2000



SERVICES | PRICING

THE WEDDING COACH

• IniTal ConsulTng MeeTng • Planning and ConsulTng MeeTngs and CommunicaTon (Up to

80 Hours) | E-mail Access to Consultant | Phone access within normal business hours | TexTng for emergencies only | ConTnual communicaTon via Wedding So`ware

• Budget Discussion, CreaTon, and Monitoring • Detailed Wedding Checklist & ITnerary During The Course Of

The Planning Process • CreaTon of SeaTng Charts • CreaTon of Wedding Day Timelines • DistribuTon of Wedding Day Timelines to Vendors and Family • Qualified Vendor RecommendaTon and Referrals - including but

not exclusive to:

Venue/Lodging | Florists | Caterers | Decor Rentals | Musicians/DJ | Photographer | Videographer | Clergy | Limo/ TransportaTon | Hair and Make-Up ArTsts | StaTonery

• Aeendance At Selected Planning MeeTngs With Contracted Vendors (Up to 6 Vendors)

• Follow Up With Vendors & Service Providers During The Planning Process

• Aeendance & ParTcipaTon At Menu TasTng



• Aeendance At IniTal/Final Sessions With Selected Caterer, Ceremony/RecepTon Site Managers

• Wedding Contract or Service Agreement Review and NegoTaTon • ConfirmaTon of all vendor services 1 week prior to the wedding • TransportaTon LogisTcs and Management For The Wedding

Event • Assistance With Obtaining Lodging For Out-Of-Town Wedding

Guests • Rehearsal DirecTon (1 hour)

• Day of Wedding CoordinaTon (Up to 2 Wedding Coordinators & 15 Hours)

• CoordinaTon of but not limited to:

TransportaTon | Room Block | Florists | Photographers | Venue | Wedding Day Meals for Bridal Party | All Personal Items (Cake Knifes, Photos, ToasTng Flutes, Favors, etc)

• ExecuTon of Design and Decor plan | details to be provided by

the Bride • Day of Wedding Emergency Kit • Delivery of Personal Items (Guest book, ToasTng Glasses, etc) to

Designated Room or Individual • Wedding Night Welcome Snack Box | A selecTon of goodies and

beverages for your wedding night suite • Delivery of Gi`s to Designated Room or Individual

Investment | $4000



Add Ons | #1 Concept Planning – Wedding Design and Theme | $500 for up to 8 hours #2 **Personalized Restroom Amenity Baskets & High Quality Paper Hand Towels For RecepTon Site | $250



SERVICES | PRICING

THE WEDDING PLANNER

All elements of THE WEDDING COACH plus…

• Regular Wedding Planning MeeTngs As Needed (in person or via teleconference)

• Unlimited Phone Calls (within normal business hours)

• Detailed Wedding Checklist & ITnerary During The Course Of The Planning Process

• Wedding InformaTon" Leeer For Wedding Party Members During The Planning Process

• Design Development, Assistance and Advice With Wedding StaTonery SelecTon & Wording

• Mailing of Wedding InvitaTons (postage or calligraphy not included) • Online RSVP Service & Response Maintenance • Advisement & RecommendaTons For Ceremony & RecepTon

Music/Entertainment • Ongoing ETqueee Advisement • Bridal Gown guidance • Aeend Bridal Gown selecTon (if desired) • Scheduling Appointments & MeeTngs With Contracted Vendors • Aeendance At MeeTngs With All Contracted Vendors i.e. Florist,

Baker, Photographers, Videographers, TransportaTon, Hair, Makeup, StaToner, Venue, Lodging, Caterer, Decor Rentals, Musicians/DJ, etc.



• Detailed Follow Up With Vendors & Service Providers During The Planning Process

• Comprehensive Wedding Day Management (includes supervision of wedding & recepTon)

• Timeline DistribuTon • Oversee Vendor Setup • Ceremony Prep • Cocktail Hour Set up and Prep • RecepTon Set up and Prep • Emergency Go to • Management of any and all acTviTes pertaining to the day • Return Of Small, Wedding Related Items (i.e. card boxes & cake

stands)

• Theme Development And Assembly Of Welcome Bags For Guests (Materials not included)

• **Personalized Restroom Amenity Baskets & High Quality Paper Hand Towels For RecepTon Site (Included)

Investment | $6000

Add Ons | #1 Concept Planning – Wedding Design and Theme | $500 for up to 8 hours



SERVICES | PRICING

THE EVENT PLANNER + DESIGN HOUSE

We take care of everything for you...

All of the following are for ALL WEDDING RELATED EVENTS…

• Customized Service To Include Total Wedding Design & Decor Concept & CreaTon for All Aspects of the Event(s)

• Design Development For Pre-Wedding ParTes & Event • Rehearsal Luncheon/Dinner Development & Design with onsite

coordinaTon • Regular Wedding Planning MeeTngs As Needed (in person or via

teleconference)

• Unlimited Phone Calls (within normal business hours) • E-mail Access to Consultant • Design Development, Assistance and Advice With StaTonery

SelecTon & Wording • Mailing of Wedding InvitaTons (postage and calligraphy not included)

• Online RSVP Service & Response Maintenance • Budget ConstrucTon, ImplementaTon & Management Throughout

The Planning Process • Detailed Wedding Checklist & ITnerary During The Course Of

The Planning Process



• Ongoing ETqueee Advisement • "Wedding InformaTon" Leeer For Wedding Party Members During

The Planning Process • Registry Guidance and Management • Assistance With LocaTng Appropriate Venues • Hand Picked, Qualified Vendors To Provide Needed Services • Scheduling Appointments & MeeTngs With All Contracted

Vendors • Aeendance At MeeTngs With All Contracted Vendors • Wedding Contract or Service Agreement Review & NegoTaTon • Detailed Follow Up With Vendors & Service Providers During The

Planning Process • Aeendance & ParTcipaTon At Menu TasTng With Selected

Caterer(s) • Aeendance At IniTal/Final Sessions With Selected Caterer(s),

Ceremony/RecepTon Site Managers • ConfirmaTon of all vendor services 1 week prior to the wedding • TransportaTon LogisTcs and Management • Assistance With Obtaining Lodging For Out-Of-Town Wedding

Guests • Advisement & RecommendaTons For Ceremony & RecepTon

Music/Entertainment • Theme Development And Assembly Of Welcome Bags For Guests

(Materials not included)

• Delivery of Welcome Bags for Guests • Rehearsal DirecTon • Comprehensive Wedding Day Management (includes supervision of

wedding & recepTon)



• **Personalized Restroom Amenity Baskets & High Quality Paper Hand Towels For RecepTon Site (Included)

• Wedding Night Welcome Snack Box | A selecTon of goodies and beverages for your wedding night

• Return Of Small, Wedding Related Items (i.e. card boxes & cake stands)

AddiTonal requests upon approval

Investment | $8000



SERVICES | PRICING

JET-SETTER | DESTINATION

We require travel fees to include…

• Airfare • TransportaTon • 1 room | 2 Queen Beds For The Night Before Events Begin To

The Night Following The Last Event (i.e. Thursday Night Room, Friday Dinner, Sat Event, Sunday Brunch = Up To 4 Nights)

• Per Diem | $60 A Day (per planner up to 2)



L O C A L A R I Z O N A V E N D O R S

UPTOWN BRIDAL (480) 242.9408

MARIE’S BRIDAL (480)946.4343

THE FLOWER STUDIO (480) 242.9408

CARTE BLANCHE DESIGN (602) 703.9411

B R I D A L C A K E S

F L O R A L D J

C A T E R I N G

JOHN DITMER (949) 735.7117

JUST WEDDINGS DJ (602) 370.1135

ABAKESHOP (602) 274.2253

RUZE CAKE HOUSE (480) 438.8692

THE SECOND STORY (480) 945.5555

THE HENRY (602) 429.8020

AMY & JORDAN [email protected]

MELISSA JILL (480) 269.0036

P H O T O S

12+ months

Invite others to collaborate on your wedding. 12+ months

Choose an ideal wedding date and adjust the wedding date as needed in your Settings. 12+ months

Review the Checklist, editing or deleting tasks as needed. 12+ months

Update the Calendar to reflect any wedding related appointments you’ve alreadyscheduled.

12+ months

Sync your Aisle Planner calendar to your favorite calendar application. 12+ months

Add any vendors and invoices you've already booked. 12+ months

Create your first Style Guides and save any photos you love. 12+ months

Create a preliminary color palette for your wedding. 12+ months

Review your wedding budget and make adjustments to your Budget as needed. 12+ months

Create your first note in the NOTES tool titled "Packing List" to help track of the manythings that will need to pack up for the wedding.

12+ months

Determine who will be contributing to the wedding budget. 12+ months

Discuss and set a budget, update the total budget on your Budget tool as needed. 12+ months

Add wedding planner's contact information, invoice and payment details in your Vendorsmanager.

12+ months

Compile the guest list using our Guest manager. 12+ months

Discuss and decide on general ceremony preferences (civil, religious preference, etc.). 12+ months

Research officiant options in your area. 12+ months

Research religious requirements for pre-marital counseling and other, as needed. 12+ months

Discuss general floral needs, floral & color palette preferences and begin to collectinspirational design photos.

12+ months

9-12 months

Set a date & location for the engagement party. 9-12 months

Create the engagement party guest list using our Guest manager. 9-12 months

Order the Invitations for the engagement party. 9-12 months

Send out engagement party Invitations. 9-12 months

Choose your bridesmaids, invite them to be in your bridal party. 9-12 months

Choose your flowergirl and ringbearer. 9-12 months

Begin shopping for a wedding dress. 9-12 months

Choose your groomsmen, invite them to be in your bridal party. 9-12 months

Determine who will need wedding day styling services. 9-12 months

Collect guest list addresses. 9-12 months

Research accommodations for out of town guests as needed. 9-12 months

Make arrangements for out of town guests as needed: Hotel room blocks/wedding rates,etc.

9-12 months

Start your wedding gift registry. 9-12 months

Review & note your stationery needs. 9-12 months

Review and confirm the recommended stationery timeline & RSVP date. 9-12 months

Start looking at wedding invitations and if you're planning for custom design, researchstationery designer options.

9-12 months

Create a list of cultural traditions or wedding customs that you want to incorporate into thewedding.

9-12 months

Determine the time that the sun sets on your wedding date, add this to your Timeline ifneeded.

9-12 months

Set general schedule outline (ceremony time, reception start time) in your Timeline. 9-12 months

Research & review ceremony venue options. 9-12 months

Book your ceremony venue and add the venue, contact information, invoice and paymentdetails into your Vendor manager.

9-12 months

Research & review reception venue options. 9-12 months

Book your reception venue and add the venue, contact information, invoice and paymentdetails into your Vendor manager.

9-12 months

Confirm the wedding officiant and any payment details into your Vendor manager. 9-12 months

Begin premarital counseling as needed. 9-12 months

Research photographer & package options. 9-12 months

Book your photographer and add their contact information, invoice and payment detailsinto your Vendor manager.

9-12 months

Research cinematography and package options. 9-12 months

Book cinematographer and add their contact information, invoice and payment details intoyour Vendor manager.

9-12 months

Discuss general catering, menu & service preferences, food allergies. 9-12 months

Research catering options and schedule tastings. Add them to your calendar. 9-12 months

Request preliminary menu proposals. 9-12 months

Book Caterer and add their contact information, invoice and payment details into yourVendor manager.

9-12 months

Draft the bar menu by creating a note in the Notes section of Aisle Planner, detailing whatnon-alcoholic beverages as well as alcohol options that will be served at the wedding.Discuss service details for the cocktail hour and reception.

9-12 months

Review bar menu supplier options (Caterer, Bar Service or Self Provided). 9-12 months

Discuss ceremony & reception entertainment preferences. 9-12 months

Discuss guest transportation preferences if needed, including pickup locations andschedule.

9-12 months

Discuss bridal party transportation preferences as needed, including pickup locations andschedule.

9-12 months

If separate transportation is required, discuss transportation for the bride to theceremony.

9-12 months

If separate transportation is required, discuss transportation for the groom to theceremony.

9-12 months

Discuss room layout, equipment needs and preferences. 9-12 months

Research equipment rental options. 9-12 months

Research floral designer options. 9-12 months

Meet with floral designers to discuss the options and your event, request preliminary floralquotes.

9-12 months

Book floral designer and add your floral designer’s contact information, invoice andpayment details to your Vendor manager.

9-12 months

Decide on your ideal honeymoon vacation & begin researching options. 9-12 months

6-8 months

Research and purchase wedding insurance. 6-8 months

Send out thank you notes for any gifts received. 6-8 months

Give a small gift to your engagement party host. 6-8 months

Order your wedding dress. Add your bridal salon’s contact information, invoice andpayment details into your Vendor manager.

6-8 months

Confirm the delivery date for your dress and schedule dress fitting appointments. Don’tforget to add these appointments to your Calendar.

6-8 months

Choose bridesmaids dresses and let them know to schedule fittings and order theirdresses.

6-8 months

Confirm that all bridesmaids have ordered their dresses. 6-8 months

Help Mother of the Bride and Mother of the Groom select their dresses. 6-8 months

Research and review options for hair stylist and makeup artists in your area. 6-8 months

Book hair stylist and makeup artist. Add vendors, contact information, invoice and paymentdetails into your Vendor manager.

6-8 months

Send travel, hotel and destination information to out of town guests or create a weddingwebsite that includes this information.

6-8 months

Fill out and complete your wedding gift registry, ideally before your engagement party. 6-8 months

Create wedding website, if desired. 6-8 months

Order Save the Dates, including your wedding website information or travel anddestination information.

6-8 months

Work on invitation wording, details and design. 6-8 months

Finalize your invitation wording. 6-8 months

Update your wedding website with travel and destination information, if you haven'talready.

6-8 months

Order wedding invitations, wedding announcements & thank you cards. Add vendor,contact information, invoice and payment details into your Vendor manager.

6-8 months

Purchase required site/liability insurance, additionally insured requirements or permits forvenue, if required.

6-8 months

Research marriage license and blood test requirements, if applicable, for the location ofyour wedding.

6-8 months

Schedule engagement photo session if desired. 6-8 months

Schedule any extra photo sessions you may want, such as formal portraits, boudoir ortrash the dress photos.

6-8 months

Finalize menu and all service details. If you’ll need to track meal selections for your guests,add menu options for the Reception by clicking on the Event Info & Options button in yourGuest manager.

6-8 months

Confirm & order catering equipment rental needs for all items not covered by caterer. 6-8 months

Discuss general wedding cake preferences (style, icing options, flavors & design). 6-8 months

Research bakery vendors. 6-8 months

Schedule cake tastings and add them to your calendar. 6-8 months

Assign bar supplier or confirm bar menu and bar supplies with caterer. 6-8 months

Research entertainment options. 6-8 months

Start the playlist for the ceremony, cocktail hour and reception by creating a note in theNotes section of Aisle Planner.

6-8 months

Discuss and decide on ceremony sound system preferences. 6-8 months

Book ceremony entertainment & sound system and add the vendor(s), contactinformation, invoice and payment details into your Vendor manager.

6-8 months

Book reception entertainment and add their contact information, invoice and paymentdetails into your Vendor manager.

6-8 months

Research transportation options. 6-8 months

Book transportation and add their contact information, invoice and payment details toyour Vendor manager.

6-8 months

Set the transportation schedule. Add the details to your wedding day Timeline. 6-8 months

Make parking arrangements or hire valet services, as needed for the ceremony andreception.

6-8 months

Post guest transportation information & schedule to your wedding website, or include oninvitation for transportation RSVP.

6-8 months

Design your preliminary layout. 6-8 months

Select tent style, if needed. 6-8 months

Select table shape and size. 6-8 months

Select linen. 6-8 months

Select chair style. 6-8 months

Select dance floor. 6-8 months

Select lighting. 6-8 months

Request preliminary equipment quote from your rental company. 6-8 months

Reserve equipment rentals for the wedding date and schedule equipment delivery, set up& breakdown based on the venue's parameters. Add the rental company's contactinformation, invoice and payment details to your Vendor manager and add the set up andbreakdown schedule to your wedding day Timeline.

6-8 months

Work through the details with your floral designer and update the floral proposal asneeded.

6-8 months

Discuss general rehearsal dinner preferences & research options. 6-8 months

Establish the rehearsal dinner guest list & estimated guest count using our Guest Manager. 6-8 months

For destination weddings, confirm travel itinerary & book airline tickets. Add details to yourCalendar.

6-8 months

For destination weddings, reserve hotel rooms or vacation rental. Add check in and checkout times to your Calendar.

6-8 months

Confirm travel itinerary & book airline tickets. Add details to your Calendar. 6-8 months

Research passport and visa requirements for your honeymoon location. 6-8 months

Reserve hotel rooms or vacation rental. 6-8 months

Research recommended vaccinations for the areas you will travel to. 6-8 months

4-5 months

Consider Something Old, Something New, Something Borrowed, Something Blue. 4-5 months

Purchase lingerie & undergarment essentials before your first fitting. 4-5 months

Choose accessories, such as shoes and jewelry, for your bridesmaids and purchase themor share the information with your bridesmaids.

4-5 months

Select flowergirl's dress & shoes. 4-5 months

Purchase/Rent your tuxedo, suit or other formal attire. Add vendor contact information,invoice and payment details into your Vendor manager.

4-5 months

Purchase any tuxedo or suit accessories or other items you may need, such as a shirt, tie,cufflinks, pocket squares, etc.

4-5 months

Select groomsmen attire and shoes, and share appropriate information such as providingmeasurements, fittings, etc. if necessary.

4-5 months

Select ringbearer's attire & shoes. 4-5 months

Decide where you will be getting ready for the wedding. 4-5 months

Set the wedding day styling schedule with your stylist. Add the times and details to yourwedding day Timeline.

4-5 months

Research hair and makeup styles you love and create a Style Guide to share with yourstylist.

4-5 months

Select & order/engrave Bride's wedding band. 4-5 months

Select & order/engrave Groom's wedding band. 4-5 months

Pick up your wedding bands, confirm fit & check inscriptions. 4-5 months

Confirm hotel reservations for out of town guests and add additional rooms to your roomblock if needed.

4-5 months

Book your calligrapher, if desired. 4-5 months

Address invitation envelopes or drop them off to your calligrapher. 4-5 months

Discuss ceremony personalization / preferences with your officiant and select anyceremony readings.

4-5 months

Confirm ceremony rehearsal time & location with your ceremony venue and officiant. Addthe ceremony rehearsal time to your Timeline.

4-5 months

Select a wedding certificate, as desired. 4-5 months

For Jewish weddings, order a Ketubah. 4-5 months

For Jewish weddings, order yarmulkes. 4-5 months

Determine whether you will serve or save the top tier. 4-5 months

Book your wedding cake and add your baker’s contact information, invoice and paymentdetails into your Vendor manager.

4-5 months

If desired, begin taking dance lessons or start choreographing the first dance. 4-5 months

Book the getaway car. 4-5 months

Confirm your rehearsal dinner location. Add related vendor, contact and payment detailsto your Vendor manager. Add the rehearsal and rehearsal dinner times to your weddingTimeline.

4-5 months

Order rehearsal dinner invitations as needed. 4-5 months

Decide who will be invited to the brunch and create the guest list using the Guestmanager.

4-5 months

Reserve Brunch Location. Add related vendor, contact and payment details to your VendorManager. Add the Brunch schedule into your wedding Timeline.

4-5 months

Reserve wedding night accommodations, if desired. 4-5 months

For destination weddings, reserve rental car. 4-5 months

Obtain necessary paperwork and passports, update vaccinations as needed. 4-5 months

Reserve rental car. 4-5 months

2-3 months

Discuss any pre wedding gatherings, such as bridal shower or bachelorette party with yourmaid of honor.

2-3 months

Plan a bridesmaids luncheon or cocktails to thank your attendants for their help andsupport.

2-3 months

Confirm the delivery date for bridesmaids dresses, and add the date to your Calendar. 2-3 months

Purchase a veil or headpiece, if desired, before your final fitting. 2-3 months

Purchase bride's shoes & foot comfort items, if needed, before your final fitting. 2-3 months

Purchase any items you'll need to accessorize your look: necklace, earrings, bracelets, aclutch.

2-3 months

Shop for your wedding shower outfit. 2-3 months

Shop for your rehearsal dinner outfit. 2-3 months

Shop for honeymoon outfits. 2-3 months

Discuss any pre wedding gatherings, such as a bachelor party, with your best man. 2-3 months

Purchase Groom's Shoes 2-3 months

Get measured and schedule necessary fittings. 2-3 months

Schedule stylist trial session. Add this appointment to your Calendar. 2-3 months

Get your teeth whitened. 2-3 months

Confirm that your insurance policy covers engagement rings, wedding bands & gifts. 2-3 months

Drop off your wedding bands for engraving. 2-3 months

Purchase ring pillow or alternative. 2-3 months

Take a complete, stuffed invitation to the post office and weigh for postage. 2-3 months

Visit the post office to send out wedding invitations, request for them to hand cancelwedding invitations if possible, if desired.

2-3 months

Begin to work on reception stationery design (ceremony program, menus, table cards,escort cards, place cards, etc.).

2-3 months

Confirm readers for the ceremony and share with them appropriate information. 2-3 months

Begin writing your own vows, if desired. 2-3 months

Review and decide on processional & recessional order and details. 2-3 months

Determine the ceremony standing order for the bridal party. 2-3 months

Start working on your ceremony programs. 2-3 months

Decide on place setting needs (charger, dishes, glassware, utensils, napkin fold, etc.). 2-3 months

Order Groom's Cake if desired. 2-3 months

Purchase a cake topper. 2-3 months

Make a plan to keep kids entertained at the reception, or determine child care needs, ifneeded, and research options.

2-3 months

Book child care provider or arrange for kids activities and update your child care vendorworksheet.

2-3 months

Share child care information with any parents attending, especially if you are planning onremote child care services, such as at a hotel room or other location.

2-3 months

Select favors & determine favor packaging/presentation & placement at the reception. 2-3 months

Choose Brunch Menu. 2-3 months

Order Brunch Invitations. 2-3 months

For destination weddings, plan any guest activities and update your Calendar and weddingwebsite.

2-3 months

Research and book advance activities as needed. 2-3 months

5-6 weeks

Make necessary adjustments for insurance policies, including your health, automobile,homeowner's and life insurance policies and name your fiance as a beneficiary to yourinsurance policy and will.

5-6 weeks

Give a bridal shower guest list to your bridesmaids. 5-6 weeks

Purchase your garter, if desired. 5-6 weeks

Have your first dress fitting. 5-6 weeks

Give bachelor party guest list to your groomsmen. 5-6 weeks

Purchase a wedding gift and card for the Bride. 5-6 weeks

Enjoy your bachelor party. 5-6 weeks

Arrange for welcome baskets or gifts for out of town guests. 5-6 weeks

Track RSVPs as they arrive. 5-6 weeks

Purchase guest book or alternative & guest book pens. 5-6 weeks

Purchase something to hold gift cards, such as a card box, basket or other. 5-6 weeks

Designate greeters to welcome guests at the receiving / welcome table and assist guests asneeded.

5-6 weeks

Send thank you notes for any gifts received at your bridal shower. 5-6 weeks

Record gifts & send thank you notes as wedding gifts arrive. 5-6 weeks

If you are moving, order change of address announcements. 5-6 weeks

Send wedding announcements to local newspapers. 5-6 weeks

Review & fill in the details of the wedding day schedule and program in your Timeline. 5-6 weeks

Make arrangements for an emcee & any speakers (toasts, etc.) at the reception. 5-6 weeks

Have a final site walk through with vendors as needed. 5-6 weeks

For outdoor ceremonies, determine a contingency plan for inclement weather. 5-6 weeks

For outdoor receptions, determine a contingency plan for inclement weather. 5-6 weeks

Use Aisle Planner’s NOTES section to create a photo shot list for any group and familyphotos that can later be shared with your photographer.

5-6 weeks

Submit song selections and/or photos as requested by videographer. 5-6 weeks

Provide timeline and layout(s) to caterer and confirm catering arrival and set up schedule,add times and details to your wedding day Timeline.

5-6 weeks

Purchase or rent cake knife & server. 5-6 weeks

Purchase champagne toasting flutes, if desired. 5-6 weeks

Finalize the ceremony song list (prelude, processional, recessional & postlude) and share itwith your Ceremony musician/band or DJ.

5-6 weeks

Finalize the reception song list (cake cutting, first dance, father/daughter dance, bouquettoss, last dance, etc.) and share it with your reception DJ or band.

5-6 weeks

Purchase flowergirl basket(s). 5-6 weeks

Purchase gifts and cards for your Maid of Honor and bridesmaids. 5-6 weeks

Purchase gifts and cards for your Best Man and groomsmen. 5-6 weeks

Purchase flowergirl & ringbearer gifts. 5-6 weeks

Purchase gifts for parents to thank them for their support, if desired. 5-6 weeks

Send out Brunch Invitations. 5-6 weeks

Reconfirm all honeymoon plans and reservations. 5-6 weeks

3-4 weeks

Confirm all final payment amounts with your vendors. 3-4 weeks

Share important wedding and rehearsal information with your bridesmaids, includingtimeline, directions, duties, etc.

3-4 weeks

Assign any Wedding Duties / Responsibilities to Bridesmaids as needed. 3-4 weeks

If you plan on changing your name, prepare name change documents to update allrecords.

3-4 weeks

If you will be moving, send change of address information to post office. 3-4 weeks

Have your second gown fitting. 3-4 weeks

Ask bridal salon or dress designer how to handle common spills and stains such as wine,food, lipstick/makeup, etc.

3-4 weeks

Break in wedding shoes by wearing them around the house. 3-4 weeks

Share important wedding and rehearsal information with your groomsmen, includingtimeline, directions, duties, etc.

3-4 weeks

Assign any Wedding Duties / Responsibilities to Groomsmen as needed. 3-4 weeks

Break in wedding shoes by wearing them around the house. 3-4 weeks

Get your hair cut, if desired. 3-4 weeks

Have a trial session with your hairstylist and makeup artist. 3-4 weeks

Determine who will bring wedding bands to the ceremony, keep in mind the photographermay want to take photos of them before the ceremony.

3-4 weeks

Follow up with guests who have not responded past the RSVP deadline. 3-4 weeks

Begin seating plan for the reception. 3-4 weeks

Designate a trusted person to be responsible for gift cards & gifts at the end of the night. 3-4 weeks

Finalize, order or print reception stationery (ceremony program, menus, table cards, escortcards, place cards, etc.).

3-4 weeks

If you are planning on having a receiving line, determine who will be involved and theirstanding order.

3-4 weeks

Provide timeline, final layout, head counts & vendor list to the ceremony venue, as needed. 3-4 weeks

Provide timeline, final layout, head counts & vendor list to the reception venue, as needed. 3-4 weeks

Prepare marriage license application & any required paperwork. 3-4 weeks

Finalize your ceremony programs. 3-4 weeks

Finish writing your ceremony vows. 3-4 weeks

Reconfirm and share all final details with your officiant, including your final ceremonyoutline, processional and recessional details, final reading selections and any personalizedadditions.

3-4 weeks

Designate ushers for the ceremony. 3-4 weeks

Confirm witnesses for the marriage license, if required. 3-4 weeks

Purchase a suitable pen for marriage license or certificate signing, if you desire. 3-4 weeks

Obtain a marriage license. 3-4 weeks

Submit final guest/meal count (which can be found by clicking on the Event Info & Optionsbutton in your Guest manager) and vendor count to caterer and reconfirm final menu, setup, seating details and timeline.

3-4 weeks

Adjust your cake order for your head count and reconfirm delivery time and location withyour baker.

3-4 weeks

Assign a designated person to retrieve your cake topper and take home any leftover cake. 3-4 weeks

Confirm beverage quantities and shopping list based on final guest count. 3-4 weeks

Purchase or order beverages and any necessary bar supplies your caterer is not providing(coolers, ice, cocktail napkins, garnishes, bar tools, etc.).

3-4 weeks

If you are providing your own beverages, designate someone to drop off all beverages tothe catering company or reception site.

3-4 weeks

Assign designated person to take home any leftover beverages. 3-4 weeks

Assign designated person to bring plastic tubs or coolers to wedding for leftoverbeverages.

3-4 weeks

Confirm final guest count for guest transportation and reconfirm schedule and pick uplocation details with all transportation providers.

3-4 weeks

Update final layout based on your final guest count. 3-4 weeks

Update and finalize equipment order based on final guest count and reconfirm set up andbreakdown schedule.

3-4 weeks

Adjust & finalize the floral order pending final guest count and confirm delivery, set uptimes and locations. Add floral delivery and set up details to your wedding day Timeline.

3-4 weeks

If you plan to preserve your bouquet and other notables, make the necessaryarrangements.

3-4 weeks

Decide what to do with centerpieces at the end of the reception. If you’re renting vases orother items from your floral designer, make a plan for the collection and return of anyrental items.

3-4 weeks

Purchase favors and packaging. 3-4 weeks

Finalize the dinner and drink menu. If you need to track meal selections for guests, addmenu options for the Rehearsal Dinner by clicking on the Event Info & Options button inyour Guest manager.

3-4 weeks

Send out rehearsal dinner invitations. 3-4 weeks

Share or email important rehearsal information (date, time, location, directions, etc.) withyour immediate family and bridal party.

3-4 weeks

Track guest responses and follow up with anyone who hasn't responded. 3-4 weeks

Reconfirm all travel and hotel room reservations. 3-4 weeks

Designate someone to look after your home and pets, as needed, while you are away. 3-4 weeks

2 weeks

Have your final gown fitting. 2 weeks

Schedule dress cleaning and preservation for after the wedding, if desired. 2 weeks

Confirm bridesmaids have dresses, shoes, and accessories. 2 weeks

Get a haircut, if needed. 2 weeks

Schedule additional beauty appointments (manicure/pedicure, massage etc.) as neededand add them to your calendar and/or wedding day Timeline.

2 weeks

Reconfirm wedding day beauty appointments and make any final adjustments as needed. 2 weeks

Finalize seating plan for the reception. 2 weeks

Arrange for someone to drop off / set up the guest book and pens at the reception, or boxand give them to your wedding planner.

2 weeks

Address and stamp wedding announcements. 2 weeks

Prepare your wedding toasts or thank you speeches. 2 weeks

Share timeline & program with family and bridal party. 2 weeks

Share vendor specific timelines and details with all vendors. 2 weeks

Review timeline & program with emcee & anyone who may be giving a toast or speech. 2 weeks

Confirm final guest count for the rehearsal dinner and reconfirm final details withrestaurant.

2 weeks

Compose toasts for the rehearsal dinner. 2 weeks

Pick up travelers checks for the honeymoon. 2 weeks

Request a hold on mail and newspaper delivery while you are away. 2 weeks

Call stores to have registry gifts held until your return. 2 weeks

Provide your honeymoon travel itinerary to a family member and friend in case of anemergency.

2 weeks

1 week

Prepare unpaid vendor balance payments due on the wedding day and any cash gratuitiesin marked envelopes for the wedding day, and give to your wedding planner or designatedfamily member or the best man to distribute on the wedding day.

1 week

Reconfirm and review wedding related duties with wedding day volunteers and helpers. 1 week

Download and print your Printable Final Guest List, Vendor Contact List, Bridal Party &Family Contacts, and Wedding Timeline.

1 week

For outdoor weddings, begin to watch the weather forecast. 1 week

Prep and pack all wedding items and supplies for the wedding day. 1 week

Pack a wedding day emergency kit for the unexpected. 1 week

Pack an overnight bag for the honeymoon suite and determine how it will get to the hotel. 1 week

Pick up your wedding dress & learn how to bustle the train. 1 week

Pick up your veil or headpiece, if you haven't already. 1 week

Show bridesmaid or family/friend how to bustle the train. 1 week

Have your dress pressed or steamed as needed. 1 week

Gather all of the important things for the wedding day (wedding dress, veil, shoes, jewelry,lingerie, etc.).

1 week

Pick up your suit or tuxedo and try it on to assure the perfect fit. 1 week

Confirm groomsmen have picked up their formal wear and have everything they need(socks, shoes, etc.).

1 week

Designate someone to return formal wear and rental items. 1 week

Clean your engagement ring, just before the wedding. 1 week

Deliver or arrange delivery of welcome baskets or welcome gifts for out of town guests. 1 week

Give wedding annoucements to an attendant to mail on the wedding day. 1 week

Pick up reception stationery and be sure that all escort cards are in alphabetical order andthat place cards, table cards and personalized menus are arranged in order by table.

1 week

If you wrote your own vows, provide a copy to the officiant. 1 week

Review seating details with ushers and provide a list of guests as needed. 1 week

Reconfirm your photographer and provide them your timeline, location, shot list &additional detail information.

1 week

Provide change of address information to your photographer for photo or albumshipment, if needed.

1 week

Reconfirm your videographer and provide them your timeline, location and other detailinformation as needed.

1 week

Provide change of address information to your videographer for DVD shipment, if needed. 1 week

Reconfirm all details, including date, location, timeline, etc. with your ceremony, cocktailhour and reception entertainment.

1 week

Reconfirm all details, including date, location, timeline, total number of children, etc. withyour child care provider.

1 week

Wrap all gifts for the bridal party and parents and include a heartfelt note. 1 week

Assemble favors. 1 week

Arrange for someone to drop off the favors at the reception, or box and give them to yourwedding planner.

1 week

Confirm final guest count for the brunch and reconfirm final details with restaurant. 1 week

Pack for the wedding night and honeymoon. 1 week

Confirm transportation to the airport. 1 week

If you are departing immediately after the wedding, arrange for someone to pick up yourwedding dress and other personal items from the hotel after your departure.

1 week

Day Before

Relax and enjoy the wedding day with some pampering (manicure/pedicure, massage, etc.). Day Before

Have beverage items delivered to the caterer or reception site. Day Before

Rehearse the ceremony and review any important wedding day information with family &bridal party.

Day Before

Enjoy your rehearsal dinner. Day Before

Give bridal party and parents their gifts to thank them for their love and support. Day Before

After the Event

Have your wedding dress and veil professionally cleaned and preserved. After the Event

Freeze the top tier of your wedding cake to enjoy on your first anniversary. After the Event

Have your bouquet preserved, if desired. After the Event

Have your wedding dress and veil professionally cleaned and preserved. After the Event

Continue to work on and send thank you notes for any wedding gifts received. After the Event

Write & send thank you notes to vendors. After the Event

If you are moving, submit change of address forms as needed. After the Event

If you plan on changing your name, prepare name change documents and update allrecords once you've received your marriage certificate.

After the Event

HARLEY PENNINGTON & TATUM QUINONEZ!

This is an exciting opportunity to share in the expression of love and life of your dear friends. In support of your experience, I have provided you an easy to follow checklist of the usual and customary duties associated with your participation in the wedding process. If you have any questions or concerns, feel free to contact me and I will help you through the process. I am here to make this an easy and enjoyable celebration.

MAID OF HONOR Pre-Wedding…

o The bridal shower and pre-wedding gatherings

o Helping the bride select the bridesmaids' attire (i.e. dress, shoes, jewelry, etc.)

o Pays for own wedding attire

o Addressing invitations and if necessary, helping to create favors

o Attends as many prenuptial events as possible

o Organizes bridesmaids’ gift to the bride, and usually gives an individual gift to the couple

o Supervising the attendants (i.e. bridesmaids, flower girl, and ring bearer) for fittings and rehearsals

o Attends the rehearsal and are included at the rehearsal dinner


Welcome to the wedding of…


Wedding…

o Pays for own transportation to the wedding

o Make sure the bride is “Picture Perfect” throughout the day

o Tending to the bride's needs and her gown

o Arrange the Bride’s veil and train before processional and recessional

o Walks in the processional and recessional

o Holding the groom's ring at the ceremony

o Holding the bride's bouquet at the ceremony

o Witnesses the signing of the marriage certificates

o Stands in the receiving line

o Keeps the bride on schedule

o Helps bring change into her going away clothes

o Overall, helping to reduce the stress of the bride Post-Wedding…

o Takes care of the bride’s gown and accessories after the reception

Notes:

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BEST MAN Pre-Wedding…

o Planning the bachelor party

o Helping with the gift to the groom from the ushers, usually gives an individual gift to the couple



o Makes sure the groom’s wedding related expenses are prepared (Officiant fee, tips, etc.)

o Prearrange the delivery of payments to the Officiant, sexton, and ceremony musician(s).

Wedding…

o Makes sure the groom has the marriage license with him

o Gets the groom dressed and to the ceremony on time




o Delivers any payments to the Officiant, sexton, and ceremony musician(s), as prearranged

o Makes sure all ushers are properly attired, in proper place on time, and coordinates them.

o Enters the sanctuary with the groom

o Holding the bride's wedding ring

o Walks in the recessional

o Witnesses the signing of the marriage certificate

o Drives bride and groom to reception, if no driver is hired

o Helps welcome guests at reception

o Offers the first toast to the bride and groom

o Dances with the bride, maid of honor, mothers, and single female guests

Post-Wedding…

o Helps the groom get ready for the honeymoon

o Gathers up and takes care of the groom's wedding clothes after he changes

o Has a car ready for the bride and groom to leave the reception or perhaps drives them to their next destination

Notes:

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BRIDESMAID Pre-Wedding…

o Assist the Maid of Honor as requested

o Attend as many prenuptial events as possible

o Possibly host or co-host a party or shower (optional)

o Assist the bride with errands

o Contribute to bridesmaids' gift to the bride. Usually gives an individual gift to the couple.



Wedding…


o Arrive at dressing site promptly




o Walk in processional and recessional

o Possibly participate in receiving line

o Dance with ushers and single male guests

o Help gather guest for the first dance, cake cutting, and bouquet toss

o Participate in bouquet toss, if single

o Look after the couple's elderly relatives and/ or friends

o Pays for own transportation to the wedding

Post-Wedding…


Notes:

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HEAD USHER Pre-Wedding…


o Receives any lists of guests who are to be seated in a specific pew and is aware of the importance and sequence of seating special guests, such as the mothers and grandmothers of the bride and groom - ( a diagram will be given to you will all the specific information and details.)

Wedding…

o Makes sure that programs, if used, are handed to guests when they are seated

o Checks that all ushers are dressed properly and wearing their boutonnieres on the left side, stem down.

o Makes sure that people who are designated to receive special flowers or corsages do, if the flowers have not been delivered to the recipients beforehand




o Checks that all ushers know how to usher: how to greet guests, how to offer an arm to a single woman guest, and how to precede a couple to their seats

o Helps gather the wedding party for photographs either before or after the ceremony and ensures that transportation arrangements have been made for all members of the wedding party to and from the ceremony

Post-Wedding…

o Completes entire Groomsmen and Ushers Checklist, as needed

Notes:

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Wedding Planner | Mackenzie Quinonez | [email protected] | (480) 278.9028 | Pg 8




GROOMSMEN & USHER Pre-Wedding…

o Participate in party for the groom, if there is one

o Contribute to the ushers' gift to the groom. Usually gives an individual gift to the couple

o Pay for own wedding attire

o Attends the rehearsal and the rehearsal dinner

o Coordinate the return of rented apparel with head usher & best man

Wedding…

o Review any special seating situations with the head usher before the ceremony begins

o Great guests as they arrive

o Seats the eldest women first if a group of guest's arrive simultaneously




o Ask gusts whether they are to be seated on the bride's side or the groom's side

o Offer their right arm to female guests (with the guest's escort walking behind) or ask couples to follow behind (leading couple to their seat)

o Walk to the left side of a male guest

o Hand each guest a program when they are seated

o Put the aisle runner in place after guests are seated and before the processional begins

o Know the order of seating per tradition such as special guests, grandmothers of the bride and bride's mother last

o Remove pew ribbons, one row at a time, after the ceremony

o Close windows and check pews for programs or articles left behind after the ceremony

o Are prepared to direct guests to the reception site (having extra maps available, if used)

o Pay for own transportation to the wedding

o Dance with bridesmaids and other guests at the reception

o Look after elderly relatives or friends

o Participate in garter ceremony, if there is one, and encourage other single men to participate

Post-Wedding…

o Return the rented apparel



Notes:

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FLOWER GIRL

Pre-Wedding…

o Dress and accessories should be paid for by her family

o Attends the rehearsal although she usually does not attend the rehearsal dinner

Wedding…

o During the processional, walks alone directly before the bride and her father

o Often scatters petals from a basket she holds, although this is sometimes too overwhelming a responsibility for a young girl to manage in front of a large group of people. It is usually easier for her to carry either a small basket of flowers or a tiny nosegay of flowers similar to those carried by the bridesmaids

o In the recessional, walks with the ring bearer, directly behind the couple




o The bride may hire a babysitter or ask one of the bridesmaids to look after the flower girl, to be in charge of checking her appearance and making sure she is presentable for formal pictures, helping her manage her food a the reception, and escorting her to the ladies room

Post-Wedding…

Notes:

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RING BEARER

Pre-Wedding…

o His attire should be paid for by her family

o Attends the rehearsal although she usually does not attend the rehearsal dinner

Wedding…

o During the processional, he immediately precedes the flower girl

o Carries either the actual rings or a facsimile of the rings (often a practical idea), on a white velvet or satin cushion. If the rings are genuine, they should be fastened to the cushion with a very thin thread or placed over a firmly fixed hatpin. The best man takes the rings from the cushion at the right moment

o In the recessional, walks with the flower girl directly behind the bride and groom




o The bride may hire a babysitter or ask one of the ushers to look after the ring bearer, to be in charge of checking her appearance and making sure she is presentable for formal pictures, helping her manage her food a the reception, and escorting him to the men’s room

Post-Wedding…

Notes:

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MOTHER OF THE BRIDE

Pre-Wedding…

o Hosts an engagement party (the bride’s family traditionally gets the first opportunity)

o Helps the couple to decide on sites or assists in making other big planning decisions

o Usually contributes to the wedding budget

o Assists the bride in putting together the family’s guest list

o Offers suggestions and guidance for special family or ethnic ceremony traditions

o May help bride to shop for wedding gown and accessories

o Chooses own wedding day outfit (may consult with mother of the groom about formality)




o Along with the Maid of Honor and Bridesmaids, may plan and host bridal shower

o On wedding day help bride to get ready

Wedding…

o May accompany daughter and husband to the ceremony

o Walk in recessional with husband following wedding party

o Greet guests in receiving line

o May be announced with husband at the reception

o Sits in an honored place at the parent’s table

o May assist with coordinating vendors

Post-Wedding…

o Attends or hosts post-wedding brunch

Notes:

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FATHER OF THE BRIDE

Pre-Wedding…

o Hosts an engagement party (the bride’s family traditionally gets the first opportunity)

o Helps the couple to decide on sites or assists in making other big planning decisions


o May select hotel for out of town guests and reserve a block of reduced rate rooms

o Rents own formalwear (work with couple to coordinate with wedding party)

o Helps pick up out-of-town guests from airport. May also arrange transportation to and from the wedding/reception.

o Typically travels to the ceremony with the bride




Wedding…

o Walks daughter down the aisle

o Gives the bride away during the ceremony

o Escorts the mother of the bride out following the wedding party

o Greet guests in receiving line

o May be announced with wife at the reception

o May make a welcoming speech


o Toasts the newlyweds after the best man makes his speech and the groom responds

o Dances with the bride

o May take care of vendor balances at the end of the reception

Post-Wedding…


Notes:

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MOTHER OF THE GROOM

Pre-Wedding…

o Contacts the mother of the bride if the families are not acquainted (or plans a celebration if you have met)

o Attends (first) engagement party if the bride’s family hosts one

o Along with husband, may host an additional engagement party for the groom’s side of the family


o May help couple decide on sites and /or make other big planning decisions

o Helps group to put together family’s guest list

o Offers suggestions and guidance for special family or ethnic ceremony traditions

o May help bride shop for her wedding gown




o Chooses own wedding day outfit (may consult with mother of the bride about formality)

o Along with husband, plans and hosts the rehearsal dinner

Wedding…

o Escorted out following the wedding party and the bride’s parents

o Greets guests in receiving line

o May be announced with husband at the reception



o Does mother-son dance with the groom

Post-Wedding…


Notes:

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FATHER OF THE GROOM

Pre-Wedding…

o Attends (first) engagement party, if the bride’s family hosts one

o Along with wife, may host an additional engagement party for groom’s side of the family

o Along with wife, may contribute to the wedding budget

o May help couple decide on sites and/or make other big planning decisions

o Rents own formalwear (after talking with couple to coordinate with wedding party); attends firings as needed

o Along with wife, plans rehearsal dinner

o May travel to the ceremony with the groom and the best man

o May escort wife to her seat right before the mother of the bride is seated




Wedding…

o Escorts mother of the groom out after the wedding party and bride’s parents

o Greets guests in receiving line

o May be announced with wife at the reception



o May toast the newlyweds

o May settle final bills with wedding vendors

Post-Wedding…


Notes:

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ENGAGEMENT | BRIDAL SHOWER CONCEPTS

Available as A La Carte Items

ENGAGEMENT PARTY

BBQ | Informal Engagement This is a budget friendly idea and can be held at someone’s home. Guests attending the party can bring a dish which will also cut down on the budget. Decorate the tables with balloons and streamers. Serve hot dogs, hamburgers, chicken, and sausage from the grill. Macaroni salad potato salad, coleslaw, chips, veggies, and dip make delicious side dishes. Pink or yellow lemonade, soda, water, beer, and wine coolers will refresh your guests, and keep them hydrated while under the hot summer sun! Put beverages in cans and bottles in a large plastic tub filled with ice. Have plenty of lounge chairs outside. Set up games such as ring toss, bocce ball and badminton.

Stock the Bar Guests are encouraged to “stock the bar” for the couple. To some that meant gifting items on the couple’s registry (wine glasses, cocktail glasses, wine openers, ice buckets, etc) and to others that meant giving bottles of nice wine bourbon, scotch and the like. The invite inserts made sure no one had any questions about what to bring or buy for the happy couple.

BRIDAL SHOWER THEMES

Spa & Beauty This theme is a good choice for a de-stressing opportunity for the bride and her guests. It can be a spa, hire a masseuse, hire a manicurist, etc to pamper guests during the party at the hostess’s home. Decorate the home to look like a spa. Put out fluffy white towels, turn on relaxing music, serve light bites that are easy to nibble with one hand while getting a manicure. Guests can bring gifts that help the bride and groom relax.

BRIDAL SHOWER THEMES CONTINUED

Fashion For the bride with a need for fashion or the diva who likes to shine, this theme is perfect for her. Table cards can say things like, “Elegance is the only beauty that never fades.” Cookies can be modeled after shoes, wedding gowns, and handbags. The bride can be fashion forward with lots of bling and dazzle. She can be makeup with her hair done up also. Guests can dress up and bring fashion inspired gifts for the bride. Tables will also have beauty or fashionable gifts for guests.

Monograms and Mimosas Stations for bagels, yogurt parfaits, fruit salad, and donuts will be set up throughout the room, as well as a Mimosa Bar with various fruits and juices. Guests are encouraged to bring a personalized gift, such as monogrammed towels or etched wine glasses.

WAYS TO MAKE THE GROOM FEEL SPECIAL

• Wedding day gift from the Bride that truly represents what the Groom enjoys (event tickets, entertainment products, memberships, gift certificates, etc.)

• Download the Groom’s favorite music to MP3 player. • Bride can sing a favorite song to Groom at the ceremony or reception. • Massage to relax before the big event. • Spa, manicure and / or pedicure. • Groomsmen and ushers create a surprise Groom’s Dance for reception. • Bride creates Groom’s fondest memory album. • Groom’s family and friends create a video or other presentation relating the Groom’s life

leading up to this day. • Future Mother-in-law hosts a surprise brunch for the Groom and his Groomsmen. • Surprise attendance of an old friend, teacher, or other person important to the Groom. • Poker or game night with the Groom’s friends. • Plan a Bachelor Party that takes the Groom’s interests into account. • Include the Groom’s interests in reception activities and decor. • Share a selection of reception favors between Bride and Groom with female and male guests

receiving their respective genders’ favors. • Throw a Groom Shower complete wit gift registration and Groom-related theme. • Bride’s family members present video at rehearsal dinner of why they are happy to have the

Groom in the family. • Bride creates calendar detailing her love for her Groom in daily sentimental and funny ways. • Bride writes a letter expressing how much the wedding day means to her and delivers to the

Groom that morning. • Groom’s parents write a letter sharing their feelings with the Groom on his special day. • Preparation and serving of Groom’s favorite food by Mother-in-law before wedding day. • Buy the Groom a pre-wedding gift that is uniquely for him. • Have the Bride select a special group gift (engraved items, etc) for the Groom and his

Groomsmen. • Have the Groom enter the ceremony site to an instrumental version of his favorite music. • Have the Groom control one complete aspect of the wedding such as photography or

catering. • Wedding day breakfast and professional shave services to pamper the Groom.

C O M P E T I T I O N D A T A S H E E T

OUTSTANDING OCCASIONS | Heather Crabtree & Rachel Troyan

Phone | 480.478.0079

Address | 7525 E. Camelback Road, Suite #208 | Scottsdale, AZ 95251

Website | www.outstanding-occasions.com

Email | [email protected]

Years in Business | 13 years

How they charge clients | $2500 - $13,000 depending on level of service selected

Special Services | Day Of, Partial Planning, Full Service, Destination, Special Events and more

SIGNATURE EVENTS | EVENT & DESIGN COORDINATION | Charlee Geisler

Phone | 480.991.2553

Address | 9827 N. 65th Place | Scottsdale, AZ 85253

Website | www.signatureeventsaz.com

Email | [email protected]

Years in Business | 27 years

How they charge clients | Custom weddings with custom pricing

Special Services | Day Of, Full Service, Coordination, Custom

A DAY TO CHERISH WEDDINGS | Cara Morrison Phone | 623.810.7091 Address | Not Available Website | www.adaytocherishweddings.com Email | [email protected] Years in Business | 12 years How they charge clients | Collections start at $2000 (Protected by Planner and only shared in consultation with prospective clients) Special Services | Nationwide Wedding Planning & Design Coordination

http://www.outstanding-occasions.com


http://www.signatureeventsaz.com


http://www.adaytocherishweddings.com

http://www.outstanding-occasions.com


http://www.signatureeventsaz.com


http://www.adaytocherishweddings.com

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