Cyndi Van Meter,Associate Superintendent

Curriculum and Instruction1-24-12

• Overview of the action steps

• Review timeline

• Share results

• Committee Recommendation

• Board Member requested we look at the fees charged in our schools

• Principals were surveyed• Results indicated a lack of consistency throughout the district

schoolsschools• Committee was formed• Electronic Survey specific to Student Activity Fees• Shared results with Area Superintendents to gather their

feedback• Results were shared with both the committee and Senior Staff

for their comments and concerns

Internal Funds Recommendation

Board Request March, 2011

Principals surveyed April, 2011 Recommendation

to the BoardJanuary 2012

Committee Formed and Principals Surveyed, September/October 2011

Principals surveyed in March-April 2011

94% of our high schools responded

100% of our middle schools responded100% of our middle schools responded

98% of our elementary schools

Committee comprised of District and School Personnel

Sherri Bowman Joan Sparks Janice Scholz Jessica Mosca

Carl Brown Todd Scheuerer Mark Mullins Wendy Andrews

Linda Jennings Stephanie Soliven Cindy Johnson Nancy Stanifer

Nancy Nichols Jim Willcoxon Cari Kupec Cyndi Van Meter

o Reviewed “Internal Funds Procedures Manual Appendix A24” o Reviewed “Internal Funds Procedures Manual Chapter 26”o Read Board Policy 6152o Read “Allowable Fees for Career and Technical Education (CTE) Courses”o Discuss each course, fee, and frequency to determine any changeso Propose a revised A24o Propose a revised CTE course fee schedule

Internal Funds Procedures Manual (Chapter 26)

• Internal Funds Procedures Manual Fees and Other Charges • A. Fees and Other Charges • The schools will apply fees and other charges in accordance with the

fee schedules provided by the District office. See Appendix A24 for the Fees and Pricing Guidelines.

• Note: “No student shall be denied any educational opportunity • Note: “No student shall be denied any educational opportunity because of his/her inability to pay any fee or charge imposed.” [School Board Rule 6152(C)]

• Schools are not authorized to charge student fees unless approved as a fee by the District School Board. No other fees may at any time be charged by a school for any other purposes other than those specifically approved by the District. Each school is responsible for ensuring that these rules are strictly adhered to. Any questions should be directed to School Accounting.

Board Policy 6152 - STUDENT FEES, FINES, AND CHARGES• The Board may levy certain charges to students to facilitate the utilization of adequate,

appropriate learning materials used in the course of instruction. If the District determines that a student is in serious financial need, it may choose to provide any or all such materials free of charge.

• A charge shall not exceed the combined cost of the material used, freight and/or handling charges, and nominal add-on for loss. Money received from resale of such material shall be returned to the Director of Accounting Services with an accurate accounting of all transactions.

• When school property, equipment, or supplies are damaged, lost, or taken by a student, a fine will be assessed. The fine will be reasonable, seeking only to compensate the school for the expense or loss incurred.compensate the school for the expense or loss incurred.

• The late return of borrowed books or materials from the school libraries may be subject to appropriate fines.

• Any fees, fines, and/or other charges collected by members of the staff that total more than $100 or that cannot be safeguarded shall be turned in to the bookkeeper within one (1) business day after collection. Any fees, fines, and/or charges collected by members of the staff that total less than $100 and that can be safeguarded shall be turned in to the bookkeeper within three (3) business days after collection. A place such as the building safe or a locked file cabinet shall be used for securing these monies until they are deposited with the bookkeeper. At no time shall any staff member place public monies in his/her own banking accounts or commingle public monies with their own. Except in cases of extenuating circumstances, i.e., the inability to access the secure place in the building, public monies should not be taken to a person’s place of residence.

Revisions:

• Proposed revisions on A24• Proposed revisions on Career and Technical Courses 2012-

2013 and add this to our Internal Accounts Manual

Rationale:

Fees and Pricing Guidelines have not been reviewed or revised for at least 18 years. Associate Superintendent, accounting staff, principals, and district staff debated each and every course and fee to determine a fair and equitable balance for every student in Brevard Public Schools.

A24Internal Funds Procedures Manual AppendicesMaximum Fees and Pricing

Course or Event Fee or Price FrequencyArt $10.00 (5) Each course

Per semesterDrivers Education $80.00 Per semester

Elementary School String Music Program $25.00 (20) Per semester

Secondary School Music Program:Band/Orchestra Instruments $30.00 (25) Per semesterBand/Orchestra Uniforms $15.00 Per semester

Choral Uniforms $10.00 Per semester

P.E. Towels Cost + 10% Per semester

P.E. Swimming $1.00 Per year

Parking Permits Up to $20.00 (10) Per year

Lock Rentals $2.00 (1) Deducted from deposit

Student Activity Fees:Elementary SchoolsSecondary Schools

$1.00 (0)$2.00 (1)

Per year

A24 (continued)

Copying Fees8 ½” x 14” or less (one-sided)8 ½” x 14” or less (two-sided)11” x 17”11” x 14 7/8” (computer greenbar)

Official Senior High TranscriptsCurrently Enrolled Students(plus within 1 yr. of graduation) Non-Enrolled Students (over 1 yr. after graduation)

Certified copies (plus duplication fee)

$ .15$ .20$ .25$ .25

1 Free / $1.00

$5.00 (1)

Each page

Each additional

Each

$1.00 Each certification

Pre-K Handicapped Programs3-day program5-day program

$60.00$100.00

Per monthPer month

Childcare FeesFor SnackFor LunchFor Materials and supplies

$ .75$1.25$. 75

Per dayPer dayPer day

Fee Support Summer Programs6-day course

12-day course18-day course24-day course

$43.03$86.06

$129.09$172.11

Per course

Distribution of Literature Charge for Cover Letter $0.05 Per student

A24 (continued)

TICKET SALES & PRICING

Varsity Football – ReservedAdult & General AdmissionStudent General Admission

$7.00$6.00$4.00

Per game

Student General Admission $4.00All Other Sports – Adult

Student$4.00$2.00

Per game

Season Passes or Sports Passes – Season passes or all-sports passes may be sold at a discount not to exceed 10% of the per event pricing.

• 1.) Would you be in favor of collecting a $1.00 "student activity fee" from each student at registration?

Existing Language: Internal Accounts Manual-Chapter 26 "Student Activity Fees – An annual fee may be charged by secondary schools to be used to defray the – An annual fee may be charged by secondary schools to be used to defray the cost of student handbooks, printed schedules and other activities.”

• 2.) If you answered yes to question #1, how would you spend these additional funds?

1.) Would you be in favor of collecting a $1.00 "student activity fee" from each student at registration?

39 - YES17 - NO

56 total responses

• 2.) If you answered yes to question #1, how would you spend these additional funds?

Items %

Printing/Registration 15%

Supplies 19%

Agendas/Calendars 31%

Other* 17%

TOTAL 100%*student recognition, certificates, pencils, hands-on experiences, enrichment, instructional materials

Survey –Additional Comments

1.) Would you be in favor of collecting a $1.00 "student activity fee" from each student at registration?

17- NOComments: Comments: 9 - concerned about the hardship placed on families5 – requested only specific expenditures

(agenda books, student materials)

1.) How do you spend the activity fees collected at registration?

2.) Are you in favor of increasing this fee from $1.00 to $2.00?

3.) If you answered yes to question #2, how would you spend the additional funds

1.) Would you be in favor of collecting a $2.00 "student activity fee" from each student at registration?

21 YES3 NO3 NO

24 Total Responses

• 2.) If you answered yes to question #1, how would you spend these additional funds?

Items %

Printing/Registration 17%Printing/Registration 17%

Supplies 17%

Agendas/Calendars 33%

Other* 33%

TOTAL 100%

ALLOWABLE FEES FOR CAREER & TECHNICALEDUCATION COURSES 2012 – 2013Fees are for items the student receives for his/her own use

ORIENTATION / EXPLORATION -Grades 7 & 8$5.00 per semester, $2.50 per nine weeks

CourseNumber Program and Course Titles

8209100 Careers in Fashion and Interior Design

8200220 Computer Applications in Business 1

8200210 Computer Applications in Business 2

8809200 Culinary Careers

8600030 Exploration of Communications Technology

8600040 Exploration of Production Technology

8600020 Exploring Technology

8600010 Introduction to Technology

8209020 Computing for College and Careers

ALLOWABLE FEES FOR CAREER & TECHNICALEDUCATION COURSES 2012 – 2013Fees are for items the student receives for his/her own use.

•8203400 Business Technology Education Accounting Operations8212500 Business Technology Education Administrative Office Specialist8215200 Business Technology Education Business Supervision & Management8209600 Business Technology Education Digital Design

8216100 Business Technology Education International Business

8212300 Business Technology Education Medical Administrative Specialist

8207400 Business Technology Education New Media Technology

8207340 Business Technology Education PC Support Services

8207500 Business Technology Education Web Design

8417140 Health Sciences Education Dental Aide

8417170 Health Sciences Education Emergency Medical Responder

$5.00 per semester for any high school course in the program – Additional courses within additional programs

8417170 Health Sciences Education Emergency Medical Responder

8417000 Health Sciences Education Health and Wellness

8417210 Health Sciences Education Nursing Assistant

9200100 Industrial Education Automation & Production Technology

8709000 Industrial Education Automotive Collision Repair and Refinishing

8709400 Industrial Education Automotive Service Technology

8725000 Industrial Education Drafting

8751000 Industrial Education Marine Service Technology

8772100 Industrial Education Television Production8815100 Marketing Education Finance

8845100 Marketing Education Hospitality and Tourism

8827100 Marketing Education Marketing

8007100 Public Service Education Environmental Water Technology

8601000 Technology Education Communications Technology

8600800 Technology Education Drafting/Illustrative Design Technology

8607000 Technology Education Engineering Technology

8600200 Technology Education Geospatial/Geographic Information Systems (GIS) Technology

9400300 Technology Education Pathways to Engineering (PLTW)

ALLOWABLE FEES FOR CAREER & TECHNICALEDUCATION COURSES 2012 – 2013Fees are for items the student receives for his/her own use.

Program Number Program Area

Program Titles

8800500 Family and Consumer Sciences Culinary Arts

$10.00 per semester for any high school course in the program - $5 per semester increase for selected courses in programs

8500395 Family and Consumer Sciences Food Science Technology

8500355 Family and Consumer Sciences Nutrition and Wellness

8500390 Family and Consumer Sciences Principles of Food Preparation

8600700 Technology Education Construction Technology

• Fee: Parking permit

• Fundraiser: Personalizing your parking spot

• Fundraiser: School Store• Fundraiser: School Store• Schools provide as a “convenience” to their students and

parents

• Fundraiser: PE Uniforms• Schools provide as a “convenience” to their students and

parents

• The revised “Fee Schedule” will be submittedto the board as an agenda item by ourFinancial Services Department.

• Curriculum and Instruction Division willcollaborate with the Financial ServicesDepartment on a more regular basis to re-evaluate these fees in a more timely manner.