OVERVIEW OF ENGINEERING OVERVIEW OF ENGINEERING MANUAL, Part 2MANUAL, Part 2

Susan HoylerSusan HoylerTIA, Director Standards TIA, Director Standards

Development and Development and PromotionPromotion

OVERVIEWOVERVIEW Who Can Cast Ballots When Proper Documentation to

Show Comment Resolution Checklist for Document

Submittal for Publication Normative and Informative

References (12.2)

Who Can Cast Ballots When One Company, One Vote (3.2.3.1)

– A company which wishes to cast a vote through the TIA balloting system must be a “member in good standing”

– A “member in good standing” is an individual who has paid the a la carte participation fee or whose company is a member of TIA

– In addition, the individual must have a record in the TIA database AND also register to vote through the online balloting system

Government (3.2.4)– TIA desires and encourages the active participation in its

Standards-developing activities of all parties having a direct and material interest in its Standards, including U.S. or other federal, state, and local government entities when they have such a direct and material interest.

– TIA policy has always allowed governmental representatives to participate in a “non-voting” capacity at the meeting

Who Can Cast Ballots When Government (3.2.4)

– However, if a rep chooses so, he/she can participate in a “voting” capacity at the meeting, provided they pay the a la carte participation fee

– In the spirit of one company, one vote, governmental agencies are asked to consolidate their votes if there appears to be an apparent imbalance. This is ascertained on a case-by-case basis. [Groups most affected are TR-8, TR-45]

ANSI Public Review (Standards Action)– see updated explanation on web at

http://www.tiaonline.org/standards/sfg/procedures/action.cfm)

Proper DocumentationProper Documentation All comments must be addressed in

writing and a copy of the email sent to TIA Standards Secretariat

In the case of a negative vote, notification of right to appeal must be included in response letter to the commenter

The company which cast negative vote should submit “Vote change form” (a.k.a. blue card) via the web

Comments received via ANSI public review must also be addressed in the comment resolution.

Document SubmittalDocument Submittal Staff confirms that there is a

written record for all votes cast, and if not contacts submitter. If in order, notes “Editor to Submit Doc.” on web ballot status report

Editor/Chair submits “final” camera ready soft copy via the web-based publication authorization form

Document SubmittalDocument Submittal CHAIRS!! EDITORS!! Take time

and examine your PDF version of the file before submittal!!! Many documents are in poor shape and not suitable for publication!

Recent guidelines issued for editors of commonly found errors. This is a work in process, and an updated version will be issued upon compilation of comments received thus far.

ANSI AUDIT FINDINGS

Chairs need to prepare a detailed agenda notifying participants exactly which projects will be addressed, and anticipated actions associated with the various projects

Chairs need to be diligent in having editors properly classify ballot comments (technical or editorial) and documented

Chairs need to issue default ballot when technical comments are accepted as part of comment resolution

ANSI AUDIT FINDINGS

Chairs need to accurately document comment resolution in the meeting report so that the auditor can ascertain that a negative comment was given due consideration

Chairs can help emphasize to participants the importance of returning ballots; at present, ballot return on most ballots is marginal

QUESTIONS?