Overseas Christian Fellowship

University of South Australia

Annual General Meeting Minutes

2017

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Table of Contents

1. 28th OCF UniSA AGM Agenda

2. 27th OCF UniSA AGM Minutes

3. OCF UniSA 2016/2017 Reports

3.1 OCF UniSA 2016/2017 Centre Report

3.1.1 Demographics of Members

3.1.2 Normal Friday Sessions

3.1.3 Special OCF Sessions

- Centre Activities

- State-wide Activities

3.2 OCF UniSA 2016/2017 Chairperson & Prayer Coordinator’s Report

3.2.1 Chairperson’s Report

3.2.2 Prayer Coordinator’s Report

3.3 OCF UniSA 2016/2017 Treasurer’s Report

3.3.1 Treasurer’s Report

3.4 OCF UniSA 2016/2017 TMC’s Report

3.4.1 TMC’s Report

3.5 OCF UniSA 2016/2017 Secretary’s Report

3.5.1 Secretary’s Report

3.6 OCF UniSA 2016/2017 Worship Coordinator’s Report

3.6.1 Worship Coordinator’s Report

3.7 OCF UniSA 2016/2017 FLOAT & Program Coordinator’s Report

3.7.1 FLOAT’s Report

3.7.2 Program Coordinator’s Report

3.8 OCF UniSA 2016/2017 Other Reports

3.8.1 Girl’s Ministry Report

3.8.2 Guy’s Ministry Report

3.8.3 E-Camp Chairperson’s Report

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3.8.4 E-Camp Treasurer’s Report

4. Nomination of the 2017/2018 Committeee

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1. 28th OCF UniSA AGM AGENDA

Overseas Christian Fellowship (OCF) University of South Australia 28th Annual General Meeting

Day: Friday

Date: 25 August 2017 Venue: C3-16 Time: 7.00pm

1. Welcome and Opening Prayer

2. Confirmation of Attendance and Apologies of Absentees

3. Confirmation of the 27th AGM Minutes

4. Reports

4.1 Centre Annual Report

4.1.1 Demographics of Members

4.1.2 Normal Friday Sessions

4.1.3 Special OCF Sessions

- Centre Activities

- State-wide Activities

4.2 Chairperson & Prayer Coordinator’s Report

4.2.1 Chairperson’s Report

4.2.2 Prayer Coordinator’s Report

4.3 Treasurer’s Report

4.3.1 Treasurer’s Report

4.4 TMC’s Report

4.4.1 TMC’s Report

4.5 Secretary’s Report

4.5.1 Secretary’s Report

4.6 Worship Coordinator’s Report

4.6.1 Worship Coordinator’s Report

4.7 FLOAT & Program Coordinator’s Report

4.7.1 FLOAT’s Report

4.7.2 Program Coordinator’s Report

4.8 Other Reports

4.8.1 Girl’s Ministry Report

4.8.2 Guy’s Ministry Report

4.8.3 E-Camp Chairperson’s Report

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4.8.4 E-Camp Treasurer’s Report

5. Nomination of 2017/2018 Committee

6. Signing of Declaration statement for Local Centre Advisors

7. Other Business

7.1 Outgoing Chairperson’s Sharing

7.2 Incoming Chairperson’s Sharing

7.3 Dedication of the new committee and prayer

7.4 Appreciation

8. Meeting Closure

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2. 28th OCF UniSA AGM MINUTES

Minutes of the Overseas Christian Fellowship (OCF) University of South Australia

28th Annual General Meeting held on 25th August 2017

7.00pm in Lecture Hall C3-16, University of South Australia, City East campus

1. Introduction/Welcome and Opening prayer 2. Attendance (Present, Apologies & Absentees)

Janniza YEE

Shirlyn CHIENG

Elisa PAU

Suzanne CHAN

Edmund NG

Petrina YAP

Elycia LEE

Kathryn CHAN

Felicia KUEH

Zaw Yadanar HTOO

Candise YEONG

Leroy LIM

Yii Hao LO

Eric SOON

Ken SOON

Samantha ZHANG (Non-member)

Peter TIE (Non-member)

Timothy YONG (Non-member)

James LAM (Non-member)

Wei Jin WONG (Non-member)

Jason IP (Non-member)

Tze Wei KUEH (Non-member)

Eva YEUNG (Non-member) Apologies: - Absentees: - Motion 1: “That the attendance of the 28th OCF UniSA Annual General Meeting be accepted and made official. Moved: Zaw Yadanar HTOO Seconded: Candise YEONG Motion carried.

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3. Official Start of Meeting

Motion 2: “That the 28th OCF UniSA Annual General Meeting officially starts at 7.37PM at C3-16 City East Campus.”

Moved: Leroy LIM Seconded: Zaw Yadanar HTOO

Motion carried.

4. Confirmation of 27th AGM minutes

Motion 3: “That the minutes for the 27th AGM of UniSA held in 2016 be accepted and made official.” *Ailyn HANIN , Eugene KUEH walked in. Janniza YEE: Everyone should have to copy of the AGM report right in front of you. Anyone doesn’t have the AGM report? If we can all turn to page 5, which is the 27th UniSA AGM Minutes. Let’s take some time to read through this segment and if you have any questions, you can ask after everyone is done reading. Is everyone done? Are there any questions? Ok, if you turn to page 7, there is actually a typo error at the top of the page. We did not spend $41,000. I believe it is $4,100. We will double check, but it’s not $41,000. Any questions? If there are no questions, we will move on. Moved: Yii Hao LO Seconded: Eugene KUEH

Motion carried.

5. Confirmation of OCF UniSA 2016/2017 Annual Centre Report

Motion 4: “That the OCF UniSA 2016/2017 Annual Centre Report be accepted

and made official.”

Janniza YEE: Can you turn to page 20, which is OCF UniSA 2016/2017 Annual

Centre Report. Let’s take some time to read through it and you can ask questions

later. Are there any questions for the 2016/2017 Annual Centre Report? No

questions? Ok, we will move on.

Moved: Yii Hao LO Seconded: Kathryn CHAN Motion carried. 6. Confirmation of the Chairperson’s Report Motion 5: “That the chairperson’s report be accepted and made official”.

Janniza YEE: Can everyone turn to page 26, and we will spend some time

reading the Chairperson’s Report. Any questions for the Chairperson’s Report?

No questions? Ok, we will move on.

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Moved: Zaw Yadanar HTOO Seconded: Yii Hao LO

Motion carried.

7. Confirmation of the Prayer Coordinator’s report Motion 6: “That the Prayer Coordinator’s report be accepted and made official”.

Janniza YEE: Let’s turn to page 27, which is the Prayer Coordinator’s report.

Let’s read through it and ask questions if you have any. Any questions for the

prayer coordinator’s report? No questions? Ok, we will move on.

Moved: Leroy LIM Seconded: Candise YEONG

Motion carried.

8. Confirmation of the Treasurer’s Report

Motion 7: “That the Treasurer’s report will be moved on the condition that the

Treasurer’s report be amended and included in the next AGM report”.

Janniza YEE: We will turn to page 30, which is the Treasurer’s Report. On the

last page of the report, there is also an appendix, which you can refer to it.

Eugene KUEH: My name is Eugene Kueh. I just want to ask, the fund from

USASA is $1,300. But how come when you refer back to the expense, it says

$670.78. Did we not fully utilise the grant?

Elisa PAU: Good question. Basically, previously USASA works like this. You can

just ask for funds, like you give them a budget. Let’s say the budget is $330.96

and they will give you $500. But this year, I mean last year, they changed it. So if

you wrote there $230.78, they will give you the exact amount. So that is why they

have defund, because it’s like the transition year between them giving us $500,

and now they are giving us like specific amounts. So they are actually taking

back the money. So as you can see from the appendix, there is a grant return for

$500. I wrote that down for transparency, because Janniza was applying for a

grant for going to Convy. Yes, so you can actually ask for a grant for Convy from

USASA. So, they deposited the $500 into our account and then after that they

transferred it to Janniza. Is that clear?

Eugene KUEH: Thank you.

Elisa PAU: Does anyone have any more questions?

Elycia LEE: I am Elycia, and I’m asking on behalf of Shirlyn and myself as well.

What is the defund from USASA? What does defund mean?

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Elisa PAU: I just explained. So basically what happened last year was that, say if

you did a budget, and the budget you are asking for is $230.76.

Elycia LEE: So defund is what they give back.

Elisa PAU: Yes, so that will be what they took back.

Elycia LEE: Thank you.

Eugene KUEH: I am Eugene Kueh. The opening balance and closing balance

has been dropping. Is there a reason for that? And are we spending more?

Elisa PAU: I guess compared to last year, just now as you have seen the report,

it is $4000 plus for operating activity. And we have already cut down so much,

and I think that it is a great improvement in that sense, as we are a non-profit

organization.

Zaw Yadanar HTOO: I am Zaw. In the missions account, there is a membership

drive income. How do you get the income in membership drive? Do you pay for

the cost or the expense or something like that?

Elisa PAU: I guess you are also a member right? And you have to pay $10.

Zaw Yadanar HTOO: Yes, but doesn’t it go to all the accommodation and

everything?

Elisa PAU: Accommodation?

Zaw Yadanar HTOO: The membership drive, isn’t it for like retreat? Is it different?

Janniza YEE: Yes, it is different. So for membership drive, which we do once

every semester, and the membership drive is $10 per person when you sign up

for it. And that fund actually goes to EXCO. EXCO uses that amount to either

fund other centres if they need help financially, to fund their travels because they

have to travel to other centres to visit other centres. EXCO team have to travel to

other centres in other states to visit the centres. And to fund other missionaries

as well. So that money is not used for our own UniSA uses, but we actually give it

to EXCO for them to utilise that funds in those areas. So that is membership

drive. So that is not money that we can use for our own committee retreats and

stuff.

Zaw Yadanar HTOO: I’m not really sure about membership drive.

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Edmund NG: I think what she is asking is that, membership drive is not us driving

anywhere, it is just basically trying to get more members to sign up, so it is like

we are driving people to sign up.

Janniza YEE: To clarify, membership drive is done by every centre in each state.

And during membership drive, the purpose of membership drive is to recruit

members into OCF and for them to be part of OCF. So it is not driving people

places. Zaw, does that answer your question? Is your question answered?

Zaw Yadanar HTOO: Yes, sort of.

Leroy LIM: I am asking on behalf of James. Because on the left side, there is the

membership fee, there is a membership fee transfer at the bottom as well and

there is also a membership drive on the right side. Why is there a differentiation?

Elisa PAU: Because some of them just bank into the MA account instead of GA

account. They can transfer to both accounts, but some of them just transfer to the

MA account, that is why there is some difference there.

Leroy LIM: The other question is, why is the transfer to EXCO only $220 when

the drive itself was $290?

Elisa PAU: Wait a second. I know already. Because there are 22 members

joining this year, and last year we have already transferred the other $70. This

means that $290 is actually the combination of last year’s. I don’t know how to

say that, but it is like two different sessions.

Janniza YEE: Like I said, for membership drive, we have two sessions yearly,

once every semester. So, what Elisa is trying to say is that she combined it with

last year’s SP5 membership drive and this year’s SP2 membership drive. That’s

why there is the difference in the amount. Is that clear?

Leroy LIM: Yes.

Janniza YEE: Ok, any other questions?

Eugene KUEH: My name is Eugene Kueh. I have questions about the fundraising

for E-camp and Convention. For E-camp, you guys have fundraised $396 but the

transfer is $344. And for Convention, the fund raised is $373 and you transferred

$155. What is the reason behind that?

Elisa PAU: That is the revenue. So, the thing is that,we will deduct the cost

before we transfer. So we deduct half of the cost from the revenue. So, the E-

camp committee actually bear half of the cost while we are also bearing the other

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half of the cost, if that makes sense. So that is the revenue, that minus the cost

incurred.

Janniza YEE: So for this year, for E-camp fundraising, in terms of claiming back

our money, as in claiming back our expenses, we did it slightly differently this

year. So the OCF SA chairpersons have agreed that, for our centres, we will only

claim half of our expenditure cost, and the other half goes to the E camp

Committee. So that is why the numbers are like that.

Ken SOON: My name is Ken, and I am asking on behalf of Felicia. What’s the

difference between Operating Accounts and Missions Account?

Elisa PAU: Basically, Operating Accounts, which I named it, is for daily activities.

So it is for if you buy birthday cakes, or for like weekly offerings, which we will

bank in into that account. And under that there is the NAB account as well as

BankSA account. So NAB is USASA’s account, we actually get funds from that

account. But BankSA, GA account is for us to bank in our offerings and stuff like

that. For MA account on the other hand, is the account that we transfer money to

EXCO for the membership drive, fundraisings for EXCO or Convy, or donation to

missionaries or to Missions Pledge or to Shoebox Operation. Oh sorry, Shoebox

Operation is not under Missions.

Eugene KUEH: I am Eugene Kueh. For the ‘transfer to Convention committee’,

was there an amount you were asked?

Janniza YEE: For last year, they did not specify a target that we should meet. But

for this year, we do have a target. For last year we did not have a target, where

they asked us to raise a specific amount. It is only this year.

Eugene KUEH: What is the target for this year?

Janniza YEE: Give me a moment. For this year, UniSA have to raise $540 and

that amount is based on the amount of members that we have in the centre. For

other centres, they have different number of members and they have to raise

higher amounts, such as for OCF AU.

Eugene KUEH: Is it the same as Missions Pledge?

Janniza YEE: For Missions Pledge, we set the amount that we want to give to

EXCO during the annual AGM in December. So it is then we normally tell them

how much we want to pledge for the next year. I think for the past few years, we

have been pledging quite high amounts, I think about $500 to $600. But this year,

we have actually lowered to $400 because the amount that was pledged the

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previous years was too high for us to reach this year. So we lowered it to a more

reasonable amount, which is for this year, $400.

Eugene KUEH: For the expenses for AGM, is it all for printing or spread out

somewhere else as well, such as for food or other stuff?

Elisa PAU: Let me check. I would like to admit that actually I should not have put

it as AGM, instead I should have put it as printing. Because I have included

NPMM booklet printing into it and the AGM booklet. If the AGM booklet was $54

and the NPMM booklet was $100. So it’s $100 plus. I should have just divided it.

Eugene KUEH: I would like to recommend and suggest that it should be written

separately so that the AGM does not look like such a high amount.

Elisa PAU: Yes, sure.

Leroy LIM: My name is Leroy. Is there no way to hold on to the grant?

Elisa PAU: Is there any way to hold on to the grant?

Leroy LIM: Yes. What is the main reason that they want us to give them back the

money?

Elisa: I don’t know. But I heard from ISBS Hong Kong Chapter, that they actually

took back all their money. So it is like the money that they had in the bank

account, they just defund everything.

Leroy LIM: What if we spend everything?

Elisa PAU: I have no idea.

Leroy LIM: If we spend everything then that means they cannot take it back.

Elisa PAU: I do not know why they do that though.

Leroy LIM: Did they give you a reason for why they are taking back the money?

Elisa PAU: No, they just asked us to “budget”, and you have to do that. Because

previously, they gave us a total amount of $500 although we budgeted about

$270. But now when we ask for the grant, they will only give us $270, but they

won’t defund back.

Leroy LIM: But they still took back $670, which is a lot of money.

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Elisa PAU: No, $670 includes the $500 grant that was given to Janniza for

Convy. So, it is only $170 plus of defund.

Leroy LIM: So the defund can be split into two, which is $500 for Convy. And the

other is $170, for what?

Elisa PAU: For defund. Like there is no reason for defund, you see.

Leroy LIM: Oh, there’s no reason for defund. They just took it back?

Elisa PAU: Yes, for every club they did it, you see.

Leroy LIM: So can I now say that our NAB is empty?

Elisa PAU: We have $199.48

Leroy LIM: Oh.

Eugene KUEH: For the Unplugged, I see that we spend $167.93. What is under

Unplugged? Is it for food pack and stuff?

Elisa PAU: Yes.

Eugene KUEH: Should it not be under exam food pack instead of Unplugged?

Because it looks like we spend $160 just for food stuff.

Janniza YEE: Sorry Eugene, what was your question?

Eugene KUEH: Shouldn’t it be like placed under different names? Such as, exam

food pack and Unplugged. Instead of just Unplugged, which needs some

verification.

Janniza YEE: Yes, right. We will do that.

Elisa PAU: Any other questions?

Leroy LIM: I just want to verify again. Was it the $500 that was given to Jann for

the Convy? So how come it wasn’t given to Convy then?

Elisa PAU: Ok, that is a grant. It is like when you go on a study tour, and you got

a grant. It is the same thing.

Leroy LIM: You said you used it for Convy right?

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Janniza YEE: Ok so last year in December, I attended AGM in Canberra. So I

applied to USASA for a grant to subsidise the travel fee and the AGM fee. So,

that $500 was to cover my plane ticket and my registration fee. So, the balance

amount was actually returned to USASA. But I can’t remember if there was a

balance from the grant.

Leroy LIM: But they still took back the full amount. Because the defund said

$670, but you said $500 was given to you for Convy. But they still took back the

$500 anyway.

Elisa PAU: Yes. I have told you the example already.

Leroy LIM: I am an architecture student, not a business student.

Elisa PAU: Let’s just use another example. Ok, let’s say we ask for $150, and last

year they gave us $300, because there are only two grants. So, they only give

you a full amount. Let’s say that you are only asking for $105, but they are going

to give you $300. But last year, they changed this during SP5. So, they have to

do this defund. So, whatever is left from there, after we claimed it, they will take it

back. Understand?

Leroy LIM: So, in summary, for the defund, whatever that was left, the leaders

will have it?

Elisa PAU: No. Because when I claimed the receipt, I have to write it there. Let’s

say it is for Multicultural Week. If they give us the grant just for the purpose of

Multicultural Week, and let’s say I just claimed it for $100, so they are just going

to take it back $300 minus $100. So they took back $200. Does that make

sense?

Leroy LIM: Ok, thanks.

Elisa PAU: Any more questions?

Janniza YEE: Can we move on? No more questions? Everyone good? Ok, for

this one, we will move the motion on the condition that the report will be amended

and included in the next AGM report. Because there are actually a lot changes to

be made

*Eddie CHEAH walked in.

Moved: Felicia KUEH Seconded: Ken SOON

Motion carried.

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9. Confirmation of the Teaching Ministry Coordinator’s report

Motion 8: “Teaching Ministry Coordinator’s report be accepted and made official”.

Petrina YAP: Do you have any questions?

Leroy LIM: I am Leroy Lim. Not really a question, but I really want to thank you for

putting out a lot of effort. And that I really appreciate it, as a BSL leader as well,

the amount of effort that you put in for the Bible Study this year. Honestly, it is a

far improvement from last year’s materials. And I really see the amount of time

you put into preparation, and how much research you have done, and how much

cross reference you have done, and I really want to thank you for that. And, I can

say that for everybody, it was a really good study.

Petrina YAP: Thank you. I also want to thank all my members, and Bible Study

leaders and DG leaders as well. I could not have done it without you guys.

Candise YEONG: I am Candise. I would like to thank Elisa for making such a big

effort for taking care of the accounting, because I know how difficult it is to go

through all that and if it does not balance, it will be something that you will be

very frustrated about. So, thank you.

Janniza YEE: Any questions for Petrina? No questions?

Moved: Leroy LIM Seconded: Eugene KUEH

Motion carried.

10. Confirmation of the Secretary’s Report Motion 9: “That the Secretary’s report be accepted and made official.”

Shirlyn CHIENG: Does anyone have any questions?

Janniza YEE: No questions? Let’s move on.

Kathryn CHAN: I am Kathryn. I want to thank you for the hard work through the

year and helping us to record all the minutes and also arranging transportation

for us.

Shirlyn CHIENG: Thank you.

Janniza YEE: Ok, no questions?

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Moved: Eugene KUEH Seconded: Ken SOON

Motion carried.

11. Confirmation of Praise and Worship Coordinator’s report Motion 10: “That the Praise and Worship Coordinator’s report be accepted and made official.’’ Edmund NG: Alright, does anyone have any questions? Eugene KUEH: I want to thank Edmund for leading the praise and worship for this term, and for providing all the trainings and everything, which is really great to see as well. I just wanted to ask, are there any equipment that needs to be changed or to be updated? Edmund NG: Updated? Eugene KUEH: Yes, so are there any changes or updates to be made for the equipments? Edmund NG: Okay so first of all, I would like to say that some of the things have already come to pass, so basically they have already been done. But some are still ongoing. So yes, in terms of what we as a committee have decided to make amendments for hopefully, is to change our keyboard, which is an 88 key into a smaller and compact 76 keys. I wouldn’t want to go to 61 keys, because I didn’t want to limit too much in terms of the quality because of the quantity. So I didn’t want to cap it out, so that we can have a good keyboard as well. So yes, that is the only thing we are looking to change apart from any other issues. And other instruments are still as it is. Eddie CHEAH: I am Eddie Cheah. I just want to thank Edmund for putting a lot of effort into the worship team, and sometimes we don’t do well, but he still always encourages us. Even though he is so pro, but he is still so humble. Edmund NG. Thank you for serving. Even before we go into the next question, I would just like to thank James as well, our ex-OCFer, for always being there for me and for giving me a hand whenever I need to. I appreciate it and I apologize for not including it in my report. Any more questions? Zaw Yadanar HTOO: I am Zaw. It is not really a question, but I would like to say that you did a really great job as a worship coordinator. And I really thank you for taking the effort to do all the workshops like vocal workshops, cajon and piano which we did last week, which gives a really great insight and was really helpful. So, thank you. Candise YEONG: I am Candise again. Adding on to what they said, honestly, it is your last semester and you are going to be very busy, but you are still willing to use your free time every week to teach us. Something that kept reminding me is something that is worth hearing as well, that our skills and talents are not the

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most vital part of serving, but our hearts and intention is the most important when serving Him. It really stood out to me that as long as we have the heart to learn and do our best, then we will do our best. You taught me that, and reminded me of that as well. Edmund NG: Thank you. All glory goes back to God. Are there any more questions or any other comments? Moved: Zaw Yadanar HTOO Seconded: Leroy LIM

Motion carried.

12. Confirmation of Follow Up & outreach Coordinator’s Report

Motion 11: “That the Follow Up and Outreach coordinator’s report be accepted

and made official”.

Suzanne CHAN: Any questions regarding the follow up and outreach

coordinator’s report?

Leroy LIM: I am Leroy. Just wondering what is the Team 1, Team 2, Team 3,

Team 4 there on the table? What is the significance?

Suzanne CHAN: Oh, that is for later on. So now is the follow up and outreach

coordinator’s report. So, that is for program coordinator’s report. And you can ask

thst question later.

Janniza YEE: If there are no questions for follow up and outreach coordinator’s

report, then we will move on to the next one.

Moved: Eugene KUEH Seconded: Leroy LIM

Motion carried.

13. Confirmation of Program Coordinator’s Report

Motion 12: “That the Program coordinator’s report be accepted and made

official”.

Janniza YEE: Ok Leroy, would you like to ask your question?

Leroy LIM: So, what is the Team 1, Team 2, Team 3, Team 4?

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Suzanne CHAN: Ok, so the Team 1, Team 2, Team 3, Team 4 are the ushering

team. So basically, for example in Team 1, Elisa and Petrina, so they are

responsible for BS 1 and Combined Meet. So, did I clarify your question?

Leroy LIM: Yes, so I think that maybe you can just put in a header above the

Team 1, Team 2, Team 3, Team 4. And there is a spelling error on the next page.

Suzanne CHAN: Thank you for pointing that out for me. Any more questions? If

there are no more questions, I will pass the time back to Janniza.

Eugene KUEH: I just want to thank Suzanne for organizing all these programs

and all the hard work that she has put into it. Thank you from the bottom of our

hearts.

Candise YEONG: I am Candise Yeong. For the ushering team, is the date

wrong?

Suzanne CHAN: So this is for the previous semester, SP5. Because when this

was being done, the latest one was not uploaded, I mean I did not put it in the

AGM report. But if you need any more information, I can let you know now, for

the next one.

Candise YEONG: Because, for 5th of August for BS1 and 2nd of August for

Combined Meet seems very weird.

Suzanne CHAN: Sorry, it is for 2nd of September. Any more questions from

anyone?

Janniza YEE: No more questions? Okay.

Moved: Eugene KUEH Seconded: Ken SOON

Motion carried.

14. Confirmation of Girl’s Ministry Coordinator’s report

Motion 13: “That the Girl’s Ministry Coordinator’s report be accepted and made

official”.

Petrina YAP: Are there any questions for the Girl’s Ministry report? And we

apologize for spelling Candise’s name wrongly again.

Janniza YEE: If there are no questions for Girl’s Ministry, we will move on.

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Moved: Ken SOON Second: Yii Hao LO

Motion carried.

15. Confirmation of the Guys’ Ministry Coordinator’s Report

Motion 14: “That the Guy’s Ministry Coordinator’s report be accepted and made

official”.

Leroy LIM: The names I put down in the list, I realised it was wrong. Some people

who did not attend was there, and some people who did attend wasn’t there. I will

have to change the names a little bit. But do you have any questions? Especially

the guys.

Ken SOON: I am Ken again. I would like to take this opportunity to thank you.

Even though you have been really busy during that time, you still came up with

ways to make the event a success. Despite the lack of numbers, you still made it

really fun. Even though you are very busy, you still came and chat with us and

made it really fun. So, thanks a lot.

Leroy LIM: Thank you.

Eugene KUEH: I am Eugene Kueh. Can you elaborate more about what you

mean by ‘secret leader’?

Leroy LIM: Sorry, I kind of forgot I wrote it. It is just a concept that I had back in

my church in Singapore, where we do have a main leader and we do have co-

leaders, but in my church we don’t really call it ‘secret leaders’. I can’t remember

what we called it but I was one of them. It is just a group of individuals who are

more regular and we ask them to try to support and help. Because usually I find

that if there is no one who replies in the chat, then everyone else chooses not to

reply. Then, we usually get the support of the regular members to reply first.

Whether they can make it or not, it does not matter, at least respond. So it drives

and spurs others to at least pitch in as well, if not it is just going to be a dead

chat, or even just a dead conversation. So yes, it is just getting these ‘secret

leaders’ per se, to support the leaders as well. Because last semester, Wee Lee

and I were really busy, and I thought if I could have someone who is a regular in

the Guys’ Ministry to help us out. There is no need for planning or anything, just

at least pitch in, in terms of getting everyone onto the event will be more helpful. I

will elaborate it better in my updated report. Any further questions?

Eugene KUEH: Are there any recommendations to be taken to help make the

new Guys’ Ministry to be more active?

Leroy LIM: I guess so far because Wee Lee have to step down for this semester

and I know that I have not done anything yet so far for this semester’s Guys’

Ministry because I am busy again. I guess, first of all, for your prayer and support

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and I will get back onto the bandwagon and try to start planning again. But I will

probably approach a few of you guys to get you guys to help me as well, in terms

of planning and organizing the guys around. And I also understand that, I guess

in the last semester, I have this very big dream that I could get 90% of the guys

together and I realise that it is close to impossible, because half of the guys are

introverted and just want to stay indoors and play computer games, and half of

the guys don’t mind going outdoors. So there is this divide between the guys right

now, and I guess that I have come to realise that I can only plan certain things for

a certain group of people. But I guess support is one thing, and I hope that you

guys are able to support me and reply. Because even if you guys really don’t like

the event or don’t want to go to the event, just that you wouldn’t want to go,

rather than keeping quiet. If not I wouldn’t have any idea of what’s going on with

you guys in your head, because I am not a mind reader, and I don’t know what

you guys like and what you guys don’t like. If you guys said that you don’t like it,

then sure, I will plan something else next time. Alright? Any more questions?

Moved: Eddie CHEAH Second: Ken SOON

Motion carried.

16. Confirmation of the E-camp Chairperson’s Report

Motion 15: “That the E camp Chairperson’s and Treasurer’s Report be accepted

and made official.”

Janniza YEE: We will move on to the E-camp Chairperson’s report. Because

Isaac is not around, any questions for the report Leroy will be answering it

because he was in the E-camp committee.

Leroy LIM: Any questions?

Eugene KUEH: I am Eugene. For the snack bar under the fundraiser, there is a

cost for $31, but the revenue is zero. But you have a profit of $314. How does

that work?

Leroy LIM: I am sorry. I am not very familiar with this part of it because this is

under Kurt. And I am also not too sure if Isaac has an answer for this question.

So I will forward this to Isaac and Kurt for clarification. Any other questions?

Janniza YEE: Any there any more questions for the E-camp chairperson’s report

and the treasurer’s report? No more questions? Ok, we will move on.

Moved: Yii Hao LO Second: Eugene KUEH

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Motion carried.

17. Nomination of the 2017/18 Committees.

Motion 16: ‘That the nomination of the 2017/2018 committee be accepted and

made official.’’.

Janniza YEE: I will be introducing the 2017/2018 Committee.

Chairperson : Janniza YEE Vice chairperson : Elisa PAU Treasurer : Kathryn CHAN Secretary : Shirlyn CHIENG Teaching Materials Coordinator : Elycia LEE Prayer coordinator : Elisa PAU Praise and Worship Coordinator : Zaw Yadanar HTOO FLOAT : Kathryn CHAN Programs Coordinator : Felicia KUEH Moved: Petrina YAP Seconded: Ken SOON

Motion carried.

18. Centre Advisors

Motion 17: “That the confirmation of the OCF UniSA Advisors, James Lam, be

accepted and made official”.

Janniza YEE: The next part is the Signing of the Declaration Statement of the

Local Advisor. As most of you would know, Ailyn and Wally has officially stepped

down as OCF UniSA Advisors last year, and James has agreed to be our stand-

in advisor for the time being while we were looking for new advisors for our

centre. And this year, James has kindly agreed to take up the advisor position

officially for the term 2017/2018. And he will be holding on to the position for a

short term, until God has called someone else to take over the position. So, I will

share a little background about James. He was introduced to OCF in 2007

through his brother and soon joined the Easter Camp Committee in 2008 as the

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Worship Coordinator. In 2009, he led a missionary group to rural China through

OMF and OCF for 3 weeks to teach English. When he came back, he felt a deep

conviction for the ‘unreached’ and took up the Outreach and Missions portfolio in

the Local Committee. In 2010, he became the Chairperson of the Easter camp

Committee. At the end of 2011, he graduated from Architectural School and has

since been working as an architect. Let us invite James for the signing of the

Declaration Statement for Local Centre Advisor and also to share a few words

with us.

James LAM: I think before we start, let’s give a round of applause to Janniza. I

became the stand-in advisor since last year and everyday, she has been telling

me about OCF. It is almost like a full time job for her, so she has put in a lot of

heart, sweat and tears into OCF behind the scenes. So, thank you for that. I think

it is a very nig privilege to be given this opportunity to serve as Advisor, to be

here to support you and give help when in need. Many people asked me, so how

does this student-led organization run without any form of accountability, so I

think that is when OCF Constitution comes in, when Pastor Timon comes in, and

when Aunty Merrilyn comes in, and between OCF and them are the Advisors,

who are the first point of contact. So, we help feed them information. I think as we

operate as a family, what I see today is giving people encouragement, which is a

very beautiful thing to see. If I may say this, the quickest way someone can grow,

is when someone makes mistakes and learns from it. So, the beauty of OCF is

that people are allowed to make mistakes, and we can grow. And I hope that, the

new incoming committee, you guys can support them as I support them. Be

graceful when mistakes are made, and be encouraging as well. As you guys

have seen today, a good job carries a very significant meaning. And I hope you

guys will take on the ownership of OCF, because the success of the ministry

really hinges upon the members walking in obedience with God and also taking

up ownership of the vision of OCF. I hope you guys will continue on, and support

the next committee. Thank you.

Janniza YEE: Actually, I also want to take this time to thank Ailyn and Wally, who

isn’t here, for being our support system all this while and also for being available

for us whenever we need. Be it advice or guidance, in terms of like how we

should we lead OCF, and how to be better leaders. I really want to thank both of

you for pouring so much of your lives into OCF and really investing so much time

and effort into each and every one of us. You and Wally have been a really great

part of OCF UniSA and I really thank God for placing both of you into our lives.

We really appreciate both of you guys very much and on behalf of my committee

and UniSA, I just want to say thank you.

Moved: Edmund NG Seconded: Petrina YAP

Motion carried.

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19. Outgoing and incoming Chairperson’s sharing

Janniza YEE: Okay the next part, Outgoing Chairperson’s sharing and Incoming

Chairperson’s sharing. I will do it together. I think everything I wanted to say is

already in my report. But yeh, the past year has truly been a big stepping stone for

me, challenging but very rewarding in many aspects. Taking up two portfolios and

being in those two positions, I have definitely grown so much not just in my faith

but personally as well. And I thank God that He is able to use me and to be serving

in those capacities. Looking back at the past year, God has really been really

faithful to UniSA, constantly providing for us and working in each and every one of

our members. I thank God for this season in UniSA where we are able to grow so

much deeper in intimacy with God, love for one another and as an OCF family. It

is very encouraging to see people grow and even just being regulars in our weekly

sessions. I am also very thankful to God for placing amazing people in my life who

are my support systems and the people who have walked this journey with me for

the past year. I would like to thank my committee for serving with me for the past

year and thank you for being such faithful servants of God and investing so much

into to OCF and our members. Especially for Edmund, Petrina and Suzanne, it has

been a great joy just seeing how much you guys have grown and coming out of

your roles taking away so much. It has also been a privilege to serve with you guys

and even as you move on to other things, be it going back to your home countries,

or serving in other areas, I am sure God will use each of you mightily for His

Kingdom’s cause wherever you go. It has been an amazing year and as I serve as

Chairperson for another term, I believe God has greater things in stored for our

centre. And I am really excited for the next season in OCF UniSA. Lastly, I hope

you guys can keep us in prayer, especially the new committee as we step up and

do another year in OCF, and also to be journeying with us as we continue to seek

God in every step of the way. Thank you.

Petrina YAP: I am Petrina. I just want to really thank Janniza, and on behalf of our

committee as well, thank you for your leadership and also your tenderness as well.

Thank you for leading OCF and we just want to wish you all the best.

Janniza YEE: Thank you.

Ailyn HANIN: We just want to thank you Janniza and the outgoing committee for

the tremendous job you had done, and also for the incoming committee that is

going to take over as well. But personally to you, as you will be doing a second

term. God has given you the willingness to serve another term and OCF UniSA is

going to benefit from this blessing under your leadership. Some of the things that

I think are very commendable for a good leader are to be able to pull people

together and to work effectively, sometimes through difficult dynamics, and I think

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that you have done that really well. And I have also known that you have nurtured

your committee members, and made them feel that they are able to achieve many

great things for God. And I believe that this is not possible without prayer. I

remember in your report saying that prayer has come through in the background

for this. Just looking through the prayer coordinators’ report, I’m pretty sure that

prayer has been a big part of your reliance on God, to rely on God for the things

that you have not been able to influence, and to trust God in His guidance on that,

and on things that you are able to influence, I believe that you would have asked

the Lord for wisdom and courage to deal with things that you have to make good

decisions around and as a result, God has really shown that OCF UniSA is coming

into a new season of growth and it is actually reflected in the amount of people that

are willing to take up leadership positions, as well as in the growth in the numbers

as well. As we can see from Easter camp, the new people that God has bought

into our community as OCF and also the growth in the willingness of the Bible

Study leaders, the ushers, and the people who are willing to be part of OCF and

not just coming to attend but to be part of and taking up an activity or a role because

that is being a family like James mentioned, it is all about being a family. So I truly

believe that God’s blessings is on OCF UniSA and also for James to be able to

take up the Advisor position to serve alongside the committee itself. And so, on

behalf of everyone, I just want to thank you, Janniza and also for the Committee

that is outgoing and the committee that is incoming. I am very excited to see what

God has in store for everyone this coming term. Thank you.

Janniza YEE: Thank you Ailyn.

20. Prayer and Dedication of new committee

Janniza YEE: For the next part, can I invite James to pray over the new committee

please?

James LAM: Before I pray, there is actually a guy sitting beside me silently at the

back. He was the chairperson for OCF UniSA in 2008 and he is my good friend

and my mentor. His name is Wei Jin Wong and he is giving a workshop on the 2nd

of September on ‘Being a Christian Leader in the Secular World’. Alright, let’s pray.

Lord, we thank you so much for this privilege of being your servants. And we know

that we are nothing but broken vessels, so we ask and we cry out to you for

strength, for wisdom, especially for this upcoming committee, that you will guide

them. And first and foremost, that you will help them with their studies. Secondly,

to be a good witnesses in their university, Lord. And we pray that you will continue

to grow them, to stretch them on all sides Lord. And pray that, when times are

tough, they will look to you and when times are good, they will look to you as well

Lord. And may this ministry be Christ-centred and that in all times they will give

thanks to you. Lord, we give you all the glory and we pray that it will be a constant

reminder of how insufficient we are but yet we are in this position to serve you. And

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we ask and we thank you so much for the outgoing committee that you have shown

and that you have grown them so much. We pray that they will use whatever skills

they have learned in OCF to continue to work in your Kingdom, to be your faithful

servants, to be a good witness, and a good brother and sister wherever they are.

And the same God that they know and serve here, will be the same God that they

serve everywhere they go. And we pray for the night, that you will continue to be

with us and as we go back, we pray that you will bless us and give us journey

mercies and we pray that we will have a good weekend. In Jesus’ Name we pray,

Amen.

22. Appreciation

Janniza YEE: Before we end, I would also like to take this time to appreciate Ailyn

and Wally, who isn’t here. So, this is just a small little something from all of us.

Ailyn HANIN: Thank you.

Janniza YEE: I also want to appreciate my outgoing committee as well as Elisa

and Shirlyn, who will be serving in the incoming committee. So could you all come

up? That is all for today. I just want to thank everyone for coming down today and

being part of our AGM. Ailyn, could you please close us in prayer?

Ailyn HANIN: Okay, let’s close in prayer. Father, we are so thankful for you, we are

so thankful for what you had done in OCF UniSA. We thank you for those who

have been part of OCF UniSA, like Wei Jin, and those who are coming in like all of

us. There has been such tradition and history, so much growth and richness. And

God, thank you for the season that you are bringing UniSA into, and we are so

thankful for the willingness of your people to serve, willingness of the outgoing

committee members who are going to continue to serve in their own ways. Some

of them are going home to their own church to serve, but Lord, you have instilled

upon them lots of learning and they have grown so much. And Father, for the

incoming Committee, Lord, I thank you that you are guiding them, leading them,

growing them and that you are giving them this willingness, to want to branch out,

to take risks, and to just do things because they love you. And Father, we just

continue to pray that you will draw people to this fellowship and that you will bring

people to know who you are, and to know your Son, and to know the life that is in

your Son, that is so precious, to find eternal life, to find abundance in you. Father,

I just want to commit everyone unto you tonight, we want to thank you, Father, for

all the ways in which you have blessed us, even when we are not worthy, You have

given us you Son, for that we are so grateful. Father, I just want to release your

people to you, to be blessed and to continue to grow, and that their hearts may be

willing to be able to listen to your Holy Spirit as they walk daily and to listen to you

and be obedient to you and to repent from any wrongdoings and to grow. Father,

we thank you once again for tonight, in the way that there is so much

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encouragement and love and giving. And Lord, it is just so good to be part of your

family and to be able to just be ourselves and to relax. Father, because there is so

much grace that is shown here. So Lord, as I close tonight, I pray that you will keep

everyone safe, keep them healthy and help them to continue to plan their days and

their weeks, Father. And to continue to attract and draw people to you, Lord. In

Jesus’ very precious name we pray, Amen.

23. Meeting Closure

Motion 18: “That the 28th AGM would draw to a close at 9.53pm at City East

Campus”.

Moved: Edmund NG Seconded: Ken SOON

Motion carried.