Overhead Cost Controlling Enduser Training Manual

CO_01 Overhead Cost Controlling Version - 01

Saudi Arabian Airlines

OVERHEAD COST

CONTROLLING

CO_01

USER TRAINING MANUAL

2008 Version: 01

CO_01 Overhead Cost Controlling Version - 01 2

Overhead Cost Controlling

Contents

Overhead Cost Controlling ...........................................................................................2

1. Course Introduction............................................................................................5

2. Curriculum..........................................................................................................6

2.1 Pre Requisite Training.............................................................................6 2.2 Controlling Course Curriculum ................................................................6

3. Controlling Process Overview ............................................................................7

4. Business Impact.................................................................................................8

4.1 Key Impacts.............................................................................................8 4.2 Glossary ..................................................................................................8 4.3 Post Go Live Support Process ................................................................8

5. Practical Component..........................................................................................9

5.1 Unit 1: Cost Center Accounting........................................................................12

5.1.1 Cost Center Master Data...........................................................................13

Exercise 1: Process for Creation of Cost Center KS01.................................14 Exercise 2: Process for Change / Display Cost Center KS02/KS03..............18 Exercise 3: Process for Creation of a Cost Center Group KSH1 ..................19 Exercise 4: Process for Change a Cost Center Group KSH2 .......................23 Exercise 5: Process for Display a Cost Center Group KSH3 ........................26

5.1.2 Cost Elements Master Data.......................................................................29

Exercise 1: Process for Creation of Primary Cost Element KA01 .................30 Exercise 2: Process for Creation of Secondary Cost Element KA06 ............32 Exercise 3: Process for Change / Display Cost Element KA02/KA03 ...........34 Exercise 4: Process for Creation of Cost Element Group KAH1 ...................35 Exercise 5: Process for Change Cost Element Group KAH2 ........................39 Exercise 6: Process for Display Cost Element Group KAH3.........................41

5.1.3 Activity Type Master Data..........................................................................43


Exercise 1: Process for Creation of Activity Type KL01 ................................44 Exercise 2: Process for Change an Activity Type KL02 ................................49 Exercise 3: Process for Display an Activity Type KL03.................................52 Exercise 4: Process to Define Price for the Activity Type KP26....................53

5.1.4 Statistical Key Figures Master Data...........................................................56

Exercise 1: Process for Creation of Statistical Key Figurer KK01 .................57 Exercise 2: Process for Change a Statistical Key Figure KK02 ....................59 Exercise 3: Process for Display a Statistical Key Figure KK03 .....................61

5.1.5 Transaction Based Posting...........................................................................63

Exercise 1: Manual Reposting of Costs KB11N ............................................64 Exercise 2: Reposting of Line Items KB61 ....................................................70 Exercise 3: Process to Perform Direct Activity Allocation KB21N ....................77

5.1.6 Period End Closing Cost Allocation ...........................................................78

Exercise 1: Enter Statistical Key Figures KB31N ..........................................79 Exercise 2: Distribution (Create/Change/Display) KSV1/KSV2/KSV3...........80 Exercise 3: Execute Distribution Cycle KSV5 ...............................................87 Exercise 4: Assessments (Create/Change/Display) KSU1/KSU2/KSU3.......89 Exercise 5: Execute Assessment Cycle KSU5..............................................95

5.1.7 Planning .......................................................................................................97

Exercise 1: Plan Primary Cost using Cost Element Planning KP06..............98 Exercise 2: Plan Statistical Key Figures KP46 ............................................102 Exercise 3: To Initiate Cost Center Planning from Plan to Plan KP97.........104 Exercise 4: To Initiate Cost Center Planning from Actual Plan KP98..........107

5.1.8 Information Technology ..............................................................................111

Exercise 1: Variance Report S_alr_87013611 ............................................112 Exercise 2: Statistical Key Figures Break Down Report S_alr_87013645...115

5.1.9 Unit Summary: Cost Center Accounting .....................................................119

5.2 Unit 2: Internal Order Accounting...................................................................120

5.2.1 Internal Order Master Data......................................................................121

Exercise 1: Process for Creation of Internal Order KO01............................122 Exercise 2: Process for Change Internal Order - KO02 .................................127


Exercise 3: Process for Display Internal Order KO03 .................................130 Exercise 4: Process for Create Internal Order Group KOH1.......................134 Exercise 5: Process for Change Internal Order Group KOH2 .....................138 Exercise 6: Process for Display Internal Order Group KOH3......................142

5.2.2 Period End Closing.....................................................................................143

Exercise: Process to Create Internal Order Settlement KO88 ....................144

5.2.3 Planning .....................................................................................................148

Exercise 1: To Initiate Internal Order Planning Cost Element KO12 ........149 Exercise 2: To Initiate Budget an Overhead Cost Order KO22 ...................151 Exercise 3: To Initiate Internal Order Planning - Cost & Activity Input KPF6153

5.2.4 Information Technology ..............................................................................157

Exercise : Internal Order Variance Report S_alr_87012993 .......................158

5.2.5 Unit Summary.............................................................................................161


1. Course Introduction

Controlling (CO) offers information to decision makers for planning, measuring and monitoring enterprise's operations and performance. It represents the internal accounting view of an organization.

All data relevant to cost and revenue flows are created from various sources such as Financial Accounting (FI), Materials Management (MM), and Sales and Distribution (SD). The cost and revenue flows will update FI and simultaneously create equivalent postings into CO.

As part of this process, the system assigns the costs and revenues to different CO account assignment objects like cost centers, orders, or profitability segments. The relevant accounts in FI are managed in CO as cost elements or revenue elements.


2. Curriculum

2.1 Pre Requisite Training Course Content

SAP 01 Sap Basics and Sap Navigation Training

Accounting and Finance Managerial and Financial Accounting

2.2 Controlling Course Curriculum Course Code Course Name

CO_01 Overhead Controlling

CO_02 Profit Center Accounting


3. Controlling Process Overview


4. Business Impact

4.1 Key Impacts Business Process Impact

Overhead Controlling Improved to provide supporting information to Management for the purpose of planning, reporting as well as monitoring the operations of their business. Management decision making can be achieved with the level of information provided by this module.

4.2 Glossary Terminology Meaning

SAP Software being used for business processes : System Application Products

4.3 Post Go Live Support Process Contact Telephone: 4000

Email: [email protected]

LAN : http://ahd.sv.net


5. Practical Component

The following sections will focus on exercises that will learn how to apply the SAP Overhead Controlling process to your Job.

There are a series of exercises relating to Business Scenarios, with detailed instructions and notes.

If at anytime you have any questions, please feel free to stop the Trainer and ask questions.


5.1 Unit 1: Cost Center Accounting

Master Data

5.1.1 Cost Center 5.1.2 Cost Element 5.1.3 Activity Type 5.1.4 Statistical Key Figures 5.1.5 Transaction Based Posting 5.1.6 Period End Closing 5.1.7 Planning

5.1.8 Information Technology

5.1.9 Unit Summary


5.1.1 Cost Center Master Data

Contents:

Exercise 1: Process for Creation of Cost Center Exercise 2: Process for Change / Display Cost Center Exercise 3: Process for Creation of a Cost Center Group Exercise 4: Process for Change a Cost Center Group Exercise 5: Process for Display a Cost Center Group


Exercise 1: Process for Creation of Cost Center KS01

A cost center is an organizational unit within a controlling area that represents a clearly delimited location where costs occur. You can make organizational divisions on the basis of functional, settlement-related, activity-related, spatial, and/or responsibility-related standpoints. Cost centers are grouped together into decision, control, and responsibility units. You use cost centers for differentiated assignment of overhead costs to organizational activities, based on utilization of the relevant areas and for differentiated controlling of costs arising in an organization. Input Required Fields Field Value/Comments Cost Center Organizational unit within a controlling area that

represents a defined location of cost originate Valid From/To Date indicating as of when a Cost center is active Basic Data: Name General description of the object. Cost Center Category Indicator used to define a cost center category. Person Responsible Person responsible for the given cost center. Company Code The company code is an organizational unit within

financial accounting. Hierarchy Area To create cost centers, you require a structure in

master data maintenance to which you can assign cost centers.

Business Area Organizational unit within accounting that correspondsclearly defined segment of a business organizationresponsibility center within a company code.

Output Results Comments Cost Center Created/Changed/Display


1. To create a Cost Centre follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

AccountingControllingCost Center AccountingMaster DataCost CenterIndividual ProcessingCreate

2. On the screen Create Cost Center: Initial Screen, enter the Controlling area and press Save Button:

3. On the screen Create Cost Center: Initial screen enter the information in the

fields as specified in the table above and press Enter:

Field name Description R/O/C/N User action and values Comments Cost Center New center number R Select the drop

down arrow to view the choices available.

Valid To/From Beginning and end dates for the analysis period you are defining

R Select the drop down arrow to view a calendar.

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

4. Enter or Press Master Data Icon 5. On screen Create Cost Center: Basic Screen, enter information in the fields as

specified in the table below:

Press Enter or Click on Master Data


Click on Save Button


Field name Description R/O/C/N User action and values Comments Name Cost Center Name R Enter the name

Description Cost Center description O Enter the description

Person responsible

Responsible Persons Name

R Enter the name

Department Enter name of the department to which the cost center belongs

O Enter the department

Cost Center category

Cost Center category R Select the drop down arrow to view the choices available.

Hierarchy Area As previously defined in the Cost Center Standard Hierarchy

R Select the drop down arrow to view the choices available.

Company Code Enter company code to which the cost center belongs


Business Area Enter business area to which the cost center belongs

C Select the drop down arrow to view the choices available.

Profit Center When Profit Center Accounting is activated.

O Enter the profit center.

This entry is optional, but if you dont make it, you will receive a warning message.

6. Save data (Select diskette icon or F11)


Exercise 2: Process for Change / Display Cost Center KS02/KS03

1. To change/Display a Cost Centre follows the menu path given below from the Initial

SAP Easy Access screen, double clicking the last item:

AccountingControllingCost Center AccountingMaster DataCost CenterIndividual ProcessingChange/Display

2. On the screen Change/Display Cost Centre: Initial screen enter the Cost centre number and press Enter:

3. Make the necessary changes

4. Save data (Select diskette icon or F11) 5. Return to Prior Screen (Select Green Arrow)


Exercise 3: Process for Creation of a Cost Center Group KSH1

A Cost Center Group is an organizational unit storing a group of cost centers. Cost Centers with similar characteristics may be grouped together in cost center group. You can define any number of cost center groups for valuation, planning and allocation purposes as part of master data maintenance. You can also arrange cost center groups in further cost center groups, creating a cost center hierarchy. These groups could be used for consistency and ease of use in reporting, planning, allocations, etc

Input - Required Fields Field Value / Comments Cost Center Group Enter the name of the cost center group you want to create. Controlling Area If the controlling area has not already been selected during

this session a window will pop up and prompt you for your controlling area.

Output Results Comments Cost Center Group is created The new Cost Centre group is set up and now it can be used

for attaching cost Centres or additional Cost Centre Groups. Tips and Tricks Before you create cost centers, you must define a hierarchical cost center structure (cost center group). This structure is described in Cost Center Accounting as the Standard Hierarchy. Cost centre groups can also be created using the Standard Hierarchy transaction OKEON. The system will set up the Cost Center group in the currently selected Controlling area. Execute transaction OKKS (Set Controlling Area) to ensure that the correct Controlling Area is maintained.

1. To create a Cost Centre Group follows the menu path given below from the Initial


Accounting Controlling Cost Center Accounting Master Data Cost Center Group Create

2. On screen Create Cost Centre Group: Initial Screen, enter the specified information in the fields in the table below:


Field Name Description R/O/C User Action and Values Comments Cost Center Group New Cost Center

Group Name R Alpha/Numeric characters

Reference: - Cost Center group - Controlling Area

Enter a group that you want to copy from

O

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

3. Hit enter or Hierarchy icon to proceed.

4. On screen Create Cost Centre Group: Structure give your new group a description.

Hit on Hierarchy Icon or Press Enter to


At this point you can save it or continue and add Cost Centre Groups and/or Cost Centres to it.

5. To Add Lower level Cost Centre Groups to your new group

Put the cursor on the Cost Centre group and click on the Lower Level icon to begin

entering additional Cost Centre groups. Give an account description for the new groups.

Continue to build the Cost Centre Group structure by selecting the same level and Lower level icons. Any number of group levels can be created in this manner.

Field Name Description Req.

Opt. Cond.

User Action and Values Comments

Cost Center Group

Cost Center Group ID

O Enter the Cost Center Group IDs for the lower levels



6. To Add Cost Centres to the new Cost Centre Groups

Put the cursor on the Cost Centre Group you wish to attach Cost Centres to. Cost

Centres may only be attached to the lowest level Cost Centre Groups in the hierarchy. Click on the Cost Centre icon or execute the path Edit>Cost Centre>insert cost Centre and add the cost Centres to the group. Several empty fields appear where you can enter the individual Cost Centres or range of Cost Centres to attach. Use the drop down menu to view possible selections.

NOTE: If you hit the delete icon it will delete the top level cost Centre group, not just

the item in the hierarchy that the cursor is positioned on.

Field Name Description Req.

Opt. Cond.


Cost Center Cost Center Number R Cost Center number that has been created in your controlling area.


Click here to attach Cost


Exercise 4: Process for Change a Cost Center Group KSH2

Trigger: Change a current Cost Center Group. This process is for changing a Cost Center Group. This allows for values to be added or deleted from the group, or for other sub-groups to be added or deleted from the Cost Center group (when the group is a hierarchy).

Input - Required Fields

Field Value / Comments

Cost Center Group Enter the cost Center group that you want to change or choose it from the drop down menu.

Controlling Area If the controlling area has not already been selected a window will pop up and prompt you for your controlling area.

Output - Results Comments Cost Center group is changed

The cost Center group is updated based on the changes you made and saved to the group.

Tips and Tricks The system will search for Cost Center groups in the currently selected Controlling area. Execute transaction OKKS (Set Controlling Area) to ensure that the correct Controlling Area is maintained.


1. To change Cost Centre Group follows the menu path given below from the Initial


AccountingControllingCost Center AccountingMaster DataCost Center GroupChange

2. On screen Change Cost Centre Group: Initial Screen, enter information in the

fields as specified in the below table:

Field Name Description R/O/C User Action and Values Comments

Cost Center Group

Cost Center Group Name

R Enter the cost Center group name from the structure or use the drop down menu to pick the group you want.


3. Hit enter or Hierarchy icon to proceed

4. On Screen Change Cost Centre Group: Structure you will see the group you chose

along with the various sub-levels and cost centres associated with it. From this screen you may change the Descriptions of any of the Cost Centre Groups simply by typing in the new one over the old one and then saving it. You cannot change the Cost Centre descriptions; they must be changed in Cost Centre maintenance.


Field Name Description Req. Opt.

Cond.


Cost Center Cost Center Number R Cost Center number that has been created in your controlling area.

5. To delete a Cost Centres assignment to a Cost Centre Group places the cursor on

the Cost Centre to be deleted. Follow the menu path Edit>Select and the Cost Centre will be highlighted. Follow the menu path Edit>Selected Entry>Remove to remove the Cost Centre assignment. Do not use the Delete button as this may delete the entire Cost Centre Group Hierarchy rather than just removing the cost centre group or cost centre assignment. Note: If a Cost Centre was added to a Cost Centre Group as part of a range, then the individual Cost Centre can not be deleted. The Range must be deleted and then the desired Cost Centres (minus the one to be deleted) may be re-entered. If a Cost Centre was added as part of a range, the beginning and ending numbers of the range will appear on one line of the hierarchy followed by the individual Cost Centres.


7. Return to Prior Screen (Select Green Arrow)


Exercise 5: Process for Display a Cost Center Group KSH3

Trigger: Display a current Cost Center Group. This process is for changing a Cost Center Group. This allows for values to be added or deleted from the group, or for other sub-groups to be added or deleted from the Cost Center group (when the group is a hierarchy).

Input - Required Fields Field Value / Comments Cost Center Group Enter the cost Center group that you want to display or

choose it from the drop down menu. Controlling Area If the controlling area has not already been selected a

window will pop up and prompt you for your controlling area.

Output - Results Comments Cost Center group is changed The cost Center group is displayed. Tips and Tricks The system will search for Cost Center groups in the currently selected Controlling area. Execute transaction OKKS (Set Controlling Area) to ensure that the correct Controlling Area is maintained.

1. To display Cost Centre Group follows the menu path given below from the Initial


AccountingControllingCost Center AccountingMaster DataCost Center GroupDisplay

2. On screen Display Cost Centre Group: Initial Screen, enter information in the fields as specified in the below table:


Field Name

Description R/O/C User Action and Values Comments

Cost Center Group

Cost Center Group Name R Enter the cost Center group name from the structure or use the drop down menu to pick the group you want.



4. On Screen Display Cost Centre Group: Structure you will see the group you chose along with the various sub-levels and values (Cost Centres) associated with it. From this screen you may view the Descriptions of any of the Cost Centre Groups. You cannot change the Cost Centre descriptions; they must be changed in Cost Centre maintenance.


5. Process End, Return to Prior Screen (Select Green Arrow)


5.1.2 Cost Elements Master Data

Contents:

Exercise 1: Process for Creation of Primary Cost Element Exercise 2: Process for Creation of Secondary Cost Element Exercise 3: Process for Change / Display Cost Element Exercise 4: Process for Creation of Cost Element Group Exercise 5: Process for Change Cost Element Group Exercise 6: Process for Display Cost Element Group


Exercise 1: Process for Creation of Primary Cost Element KA01

1. To create a Primary Cost Element follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

AccountingControllingCost Element AccountingMaster DataCost ElementIndividual ProcessingCreate Primary

2. On the screen Create Cost Element (Primary): Initial screen enter the information in the fields as specified in the table above and press Enter:

3. On the screen Create Cost Element (Primary): Basic screen, enter the information in the fields as specified in the table above and press Enter:




Note: Enter Information in other tabs if required.


Exercise 2: Process for Creation of Secondary Cost Element KA06

1. To create a Secondary Cost Element follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

AccountingControllingCost Element AccountingMaster DataCost ElementIndividual ProcessingCreate Secondary

2. On the screen Create Cost Element (Secondary): Initial screen enter the information in the fields as specified in the table above and press Enter:


3. On the screen Create Cost Element (Secondary): Basic screen, enter the information in the fields as specified in the table above and press Enter:


5. Return to Prior Screen (Select Green Arrow) Note: Enter Information in other tabs if required.


Exercise 3: Process for Change / Display Cost Element KA02/KA03

1. To change/display Cost Elements follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

AccountingControllingCost Element AccountingMaster DataCost ElementIndividual ProcessingChange / Display

2. On the screen Change/Display Cost Element: Initial screen enter the Cost element

number and press Enter:

3. Make the required changes in the Change Transaction.

4. Same steps for displaying Cost Elements: T-Code: KA03


Exercise 4: Process for Creation of Cost Element Group KAH1

Organizational unit storing a group of cost elements. Cost elements with similar characteristics may be grouped together in cost element group. You can define any number of cost element groups for valuation, planning and allocation purposes as part of master data maintenance. You can also arrange cost element groups in further cost element groups, creating a cost element hierarchy. These groups could be used for consistency and ease of use in reporting, planning, allocations, etc

Input - Required Fields Field Value / Comments Cost Element Group Enter the name of the cost element group you want to

create. Controlling Area If the controlling area has not already been selected a


Output Results Comments Cost Element Group is created

The new Cost Element group is set up and now it can be used for attaching cost elements.

1. To create Cost Element Group follows the menu path given below from the Initial


Accounting Controlling Cost elements Master data Cost element Group Create

2. On screen Create Cost Element Group: Initial Screen, enter the specified information in the fields in the table below:


Field Name Description R/O/C User Action and Values Comments Cost Element Group

New Cost Element Group Name

R Alpha/Numeric characters

Reference: - Cost

element group

- Chart of accounts

Enter a group that you want to copy from

O

(Note: On above table, in column R/O/C, R = Required, O = Optional, C =

Conditional)


4. On screen Create Cost Element Group: Structure give your new group a description.


At this point you can save it or continue and add cost Elements to it.

5. To Add Cost Elements to your new group

Put cursor on cost element group and click on the Lower Level button to begin

entering Cost Element groups. Give an account description for the group. Use the drop down menu to view possible selections. Continue to build the Cost Element Group structure by selecting the same level and Lower level icons.

When you get to the bottom level and wish to add cost elements, click on the cost element icon or execute the path Edit>Cost element>insert cost element and add the cost elements to the group.

NOTE: If you hit the delete icon it will delete the top-level cost element group, not just the item in the hierarchy that the cursor is positioned on.


Field Name Description Req. Opt. Cond

i.


Cost Element Cost Element Number

R Cost element number that has been created in your controlling area.




Exercise 5: Process for Change Cost Element Group KAH2

This process is for changing a Cost Element Group. This allows for values to be added or deleted from the group, or for other groups to be added or deleted from the cost element group (when the group is a hierarchy).

Input - Required Fields Field Value / Comments Cost Element Group Enter the cost element group that you want to change or

choose it from the drop down menu. Controlling Area If the controlling area has not already been selected a


Output - Results Comments Cost element group is changed The cost element group is updated based on the changes you

made and saved to the group.

1. To change Cost Element Group follows the menu path given below from the Initial


AccountingControllingCost Element Accounting Master Data Cost Element GroupChange

2. On screen Change Cost Element Group: Initial Screen, enter information in the

fields as specified in the below table:


Field Name


Cost Element Group

Cost Element Group Name R Enter the cost element group name from the structure or use the drop down menu to pick the group you want.



4. On Screen Change Cost Element Group: Structure you will see the group you chose along with the values associated with it. From this screen you are able to change the Description of the group simply by typing in the new one over the old one and then saving it.

5. To change/Add/Delete some of the values or create different ranges simply click on the field. To delete the current values just place your cursor in the box and then click on the Select icon. To add a value or range of values simply type them in the boxes provided and then click the green check mark to see them in the structure.




Exercise 6: Process for Display Cost Element Group KAH3

This process is for displaying a Cost Element Group. This would apply to a Standard Hierarchy or an Alternative Hierarchy. This allows for various cost element groups to be viewed along with their values.

Input - Required Fields Field Value / Comments Cost Element Group Enter the cost element group that you want to change or move

or choose it from the drop down menu.

Output - Results Comments Cost element group is displayed

1. To display Cost Element Group follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

AccountingControllingCost ElementsMaster DataCost Element GroupDisplay

2. On screen Display Cost Element Group: Initial Screen, enter information in the

fields as specified in the table below:

Field Name


Cost Element Group

Cost Element Group Name R Enter the cost element group name from the structure or use the drop down menu to pick the group you want.

Then click on the execute button.

(Note: On above table, column R/O/C, R = Required, O = Optional, C = Conditional)



4. You can see that you are brought to the Display Cost Element Group: Structure

screen. This allows you to view the structure layout for your group. 5. Save data (Select diskette icon or F11)



5.1.3 Activity Type Master Data

Contents:

Exercise 1: Process for Creation of Activity Type Exercise 2: Process for Change an Activity Type Exercise 3: Process for Display an Activity Type Exercise 4: Process to Define Price for the Activity Type


Exercise 1: Process for Creation of Activity Type KL01

The activity type classifies the specific activities provided by a cost center along cost allocation lines. Activity inputs from a sender cost center mean that a receiver (another cost center or an order, process, and so on) is drawing on the resources of the sender cost center. Valuation of activity quantities is made with an allocation price calculated based on the managerial strategy chosen.

Input Required Fields Field Value/Comments Controlling Area 1000 Activity Type Valid from (Valid) to Beginning and ending dates

Output - Results Comments Create Activity Type Basic Screen

Tips and Tricks

If you need to extend the validity dates of an activity type in either direction, use this transaction to "create" the already existing activity type. If you want to extend the validity dates backwards ensure the "Valid to" date is 1 day before the existing start date. If you need to extend the validity dates forward, ensure the "Valid From" date is 1 day after the existing start date. If you fail to observe this one day rule, you risk a "gap" period where transactions are invalid.

1. To create Activity Type follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting->Controlling->Cost Center Accounting->Master Data->Activity Type->Individual Processing->Create

2. On screen Create Activity Type: Initial Screen, enter information in the fields as specified in the table below:


Field Name

Description R/O/C


Activity Type

6 Char. Identifier that identifies the Activity Type to be created

R

Valid From

10 Char. Identifier that defines the validity date from

R

Valid to 10 Char. Identifier that defines the validity date to

R

Copy from Activity Type

6 Char. Identifier that defines Activity type to be copied from

O

Controlling Area

4 Char. Identifier that defines the Controlling Area the activity type will be copied from.

O


3. Hit enter or Click Master Data Button icon to proceed

4. Create Activity Type: Basic Screen (Basic Tab)


Field Name


Name 20 Char identifier that defines the name of the Activity type

R

Description 40 Char. Identifier that describes the Activity Type.

O Supplements the description (if needed)

Activity Unit

Identifier that defines the activity type unit of measure

R

CCtr categories

Identifier that defines which cost center categories are allowed for planning or as the sender CCtr in an Indirect Activity Allocation.

R Select * for all, or 1 or moremore to restrict.

A Type category

1 Char. Identifier that identifies the method of activity quantity planning and activity allocation

R Ensure your selection here, supports the planning and allocation methods you will use.

Alloc. Cost Element

Cost element used to allocate the activity types costs to cost object(s).

R

Actual Price indicator

3 Char. Identifier that defines actual allocated price

O Only enter if actual is different from plan.

Blank value defaults to Plan Price Indicator

(Note: On above table, in column R/O/C ; R = Required, O = Optional, C = Conditional)

5. Create Activity Type: Indicators


Field Name Description R/O/C User Action and Values Comments Lock Indicator

Indicator determining whether activity type is locked for activity input planning.

R Select or deselect Activation excludes activity type from activity input planning. Activate if you use scheduling and want to ensure that plan activity remains equal to scheduled activity.




Exercise 2: Process for Change an Activity Type KL02

The activity type classifies the specific activities provided by a cost center along cost allocation lines. Activity inputs from a sender cost center mean that a receiver (another cost center or an order, process, and so on) is drawing on the resources of the sender cost center. Valuation of activity quantities is made with an allocation price calculated based on the managerial strategy chosen.

Input Required Fields Field Value/Comments Controlling Area 1000 Activity Type Enter Activity Type you would like to change Output - Results Comments Change Activity Type Basic Screen

Tips and Tricks

Realize that certain information in the activity type master record may be changed only at the beginning or end of the fiscal year, once plan or actual postings have been made for the fiscal year (unless you delete all transactions in the controlling area, which is rarely possible in a live environment). Use the following information as a guide: Make changes to the activity type master data either at the beginning or at the end of the fiscal year in order to ensure data consistency. The master data for activity types stores the activity type category (and category for actual), activity price indicator (and indicator for actual), the allocation cost element, and the average activity price indicator as default values. In activity type planning you may:

Change the activity price indicator at any time Change the activity type category as long as no activity inputs to receivers exist Change the allocation cost element as long as no activity quantities were planned

and no activity inputs to receivers exist

You can change the activity type category in the activity type master data on the fiscal year level only.


You can change between categories 1, 2, 3, and 5 at any time because these are default values. You can make changes even if you already used the activity type in planning.

You can change activity category 4 during the fiscal year only if you have not yet made plan or actual postings for the fiscal year.

You can change the allocation cost element in the activity type master data only at the fiscal year level.

Change the allocation cost element only if you no longer require it. If in certain cases you must charge an activity type under a different allocation cost element, you can change it when planning the activity type on the cost center.

You can change the indicator Activity price in the activity type master data only at the fiscal year level.

This indicator ensures that activity prices remain constant for the entire fiscal year. Changing the indicator Average activity price in the activity type master data record is possible only on the fiscal year level.

1. To change Activity Type follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting->Controlling->Cost Centers->Master Data->Activity Type->Individual Processing->Change

2. On screen Change Activity Type: Initial Screen, enter information in the fields as



Field Name


Activity Type

6 Char. Identifier that identifies the Activity Type to be changed

R

Controlling Area


O You will be prompted to set this if it has not been already set.


3. Hit enter or Click Master Data Button icon to proceed

4. Make the necessary changes and Save your work.


Exercise 3: Process for Display an Activity Type KL03

Input Required Fields Field Value/Comments Controlling Area 1000 Activity Type Enter Activity Type you would like to display

Output - Results Comments Display Activity Type Basic Screen

1. To display Activity Type follows the menu path given below from the Initial SAP

Easy Access screen, double clicking the last item:

Accounting->Controlling->Cost Centers->Master Data->Activity Type->Individual Processing->Display

2. On screen Display Activity Type: Initial Screen, enter information in the fields as


Field Name


Activity Type

6 Char. Identifier that identifies the Activity Type to be displayed

R

Controlling Area


O You will be prompted to set this if it has not been already set.

Press enter key or the master data button.

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional) 3. Process End and rerun the distribution in test mode until all errors are corrected.


Exercise 4: Process to Define Price for the Activity Type KP26

1. To define prices for the Activity Type follows the menu path given below from the

Initial SAP Easy Access screen, double clicking the last item:

Field Name or Data Type Values

Planner Profile SAPEASY

CCA: Planning Set Planner Profile

Select Confirm profile. CCA: Planning Activity Output/Prices Change

Field Name or Data Type Values

Version 0

From period 1

To period 12

Fiscal Year Current fiscal year

Cost Center Group 11122130

Activity Type 001

Entry Form-Based


2. On screen Change Activity/Price Planning Type: Initial Screen, enter information in the fields as specified in the table below:

3- Goto Overview Screen


4- Save your entries


5.1.4 Statistical Key Figures Master Data

Contents:

Exercise 1: Process for Creation of Statistical Key Figure Exercise 2: Process for Change a Statistical Key Figure Exercise 3: Process for Display a Statistical Key Figure


Exercise 1: Process for Creation of Statistical Key Figurer KK01

Statistical key figures represent activities or statistics in a cost center, profit center, or order. They are measured in units of time or quantity. Statistical key figures are used in assessment and distribution as allocation bases. They are used to calculate the debit on a receiver object.

Input Required Fields Field Value/Comments Controlling Area 1000 Statistical Key Figures (SKF)

Output - Results Comments Create SKF

1. To create Statistical Key Figures follows the menu path given below from the Initial


Accounting Controlling Cost Center Accounting Master Data Statistical Key Figures Individual Processing Create

2. On screen Create Statistical Key Figures: Initial Screen, enter information in the



Field Name


Stat. Key figure

Enter Stat. Key Figure R

Reference Order

Source order number to copy from

C Use the Pull-Down Arrow to access the list of the available for reference orders


3. Click Master Data Button or press Enter to proceed. Enter information in the fields as specified in the table below:

Field Name


Name. Name of the SKF R Enter the Name of the SKF

Stat.Key.fig.cat

Unit of quantity or time with which the tracing factors of the statistical key figures are posted




Exercise 2: Process for Change a Statistical Key Figure KK02

1. To change Statistical Key Figures follows the menu path given below from the Initial


Accounting Controlling Cost Center Accounting Master Data Statistical Key Figures Individual Processing Change

2. Fields On screen Change Statistical Key Figures: Initial Screen, enter information in the as specified in the table below:

Field Name


Stat. Key Figure

Stat. Key Figure number R Enter the target Stat. Key Figure


3. Click on the Master data button to proceed to the Change Statistical Key Figures: Master Data screen


4. On screen Change Statistical Key figure: Master Data, Change any modifiable field as required or change the orders status.

5. Save the master record by clicking on the Save icon. The message Data was

saved will appear in the status bar.


Exercise 3: Process for Display a Statistical Key Figure KK03

The enterprise needs to display an SKF master record. Display a Statistical Key Figures master record here.

Input Required Fields Field Value/Comments Statistical Key figure Key that identifies the SKF master record

Output - Results Comments

None - Display only

1. To display Statistical Key Figures follows the menu path given below from the Initial


Accounting Controlling Cost Center Accounting Master Data Statistical Key Figures Individual Processing Display

2. On screen Display Statistical Key Figures: Initial Screen, enter information in the

field as specified in the table below:

Field Name


SKF Stat. Key Figure R Enter the target SKF. Click on the Master data

button to proceed to the Display SKF.



5.1.5 Transaction Based Posting

Contents:

Exercise 1: Manual Reposting of Costs Display Manual Reposting of Costs Reverse Manual Reposting of Costs

Exercise 2: Reposting of Line Items Display Manual Reposting of Line Items Reverse Manual Reposting of Line Items

Exercise 3: Process to perform Direct Activity Allocation


Exercise 1: Manual Reposting of Costs KB11N

This transaction is used when a cost is wrongly posted to a Cost Center and we want to correct it through manually reposting the costs to the right cost center / centers.

1. To Manual Reposting of Costs follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Actual Postings Manual Reposting of Costs Enter

2. On screen Enter Manual Reposting of Primary Costs: Initial Screen, enter

information in the field as specified in the table below:



Field Name Description R/O Comments CCtr (old) Old Cost Center from

which the cost is to be transferred

O

Cost Element

Cost Element whose cost is to be transferred

O

Amount . The amount to be transferred

O

CCtr (New) The new cost center O O

4. The system will issue the message Document is posted under number xxxxxxxxxxx


1.1 Display Manual Reposting of Costs This transaction is used to display the already reposted costs manually.

1. To Manual Reposting of Costs follows the menu path given below from the Initial


Accounting Controlling Cost Center Accounting Actual Postings Manual Reposting of Costs Display

2. On screen Display Manual Reposting of Primary Costs: Initial Screen, enter information in the field as specified in the table below:


Field Name Description R/O Comments Doc. No. Enter the desired Doc.

No. O

1.2 Reverse Manual Reposting of Costs This transaction is used to reverse the document posted through Manual Reposting of Costs.

1. To Manual Reverse Manual Reposting of Primary Costs follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Actual Postings Manual Reposting of Costs Reverse

2. On screen Reverse Manual Reposting of Primary Costs: Initial Screen, enter

information in the field as specified in the table below:


Field Name Description R/O Comments Reverse Doc. No.

Enter the desired Doc. No.

O

Doc.Text Doc. Text for self info.

3. Press enter the system will display the document to be reversed.


Exercise 2: Reposting of Line Items KB61

This transaction is used when a cost is wrongly posted to a Cost Center and we want to correct it through manually reposting of line items to the right cost center / centers.

1. To Reposting of line Items follows the menu path given below from the Initial SAP

Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Actual Postings Repost Line Items Enter

2. On screen Enter Line Item Reposting: Initial Screen, enter information in the field

as specified in the table below:

The Document Number was taken from Invoice posted through the Transaction FB60.

3. Press that Execute Button (F8) Button

Field Name Description R/O Comments

Doc Number

Enter the FI Doc. No. O

Co. Code C.Code 1100 O Fiscal year The year to which the

Doc. Belong O


4. Upon Executing the system will bring you to the screen Enter reposting Of Line

Items: List displayed as follows.

5. Click the Change Account Assignment Tab


6. A Dialogue box will appear where you can enter change Cost Centre. Order etc. 7. Press enter and save the document.


2.1. Display Manual Reposting of Line Items This transaction is used to display the already reposted line items

1. To Display Manual Reposting of Line Items follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Actual Postings Repost Line Items Display

2. On screen Display Line Item Reposting: Initial Screen, enter information in the


Field Name Description R/O Comments Cost Element

Cost Element O

Cost Center Cost Center on which it was Posted

O

3. Enter any of the three selection criteria to display the document and then Execute


2.2. Reverse Manual Reposting of Line Items This transaction is used to reverse the document posted through Manual Reposting of Costs.

1. To Reverse Manual Reposting of Line Items follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Actual Postings Repost Line Items Reverse

2. On screen Reverse Line Item Reposting: Initial Screen, enter information in the


Field Name Description R/O Comments Doc. No. Enter the desired Doc.

No. O

3. Press the Execute button, the system will the document to be reversed.


4. Now Select the Document line items to be reversed by press the buttons at the extreme left of the line items

5. Now press the Reversal Indicator tab on the menu bar .


6. The system will mark the line items as selected by putting a tick against the line items.



Exercise 3: Process to Perform Direct Activity Allocation KB21N

User will enter the amount of labor hour. The internal orders that already exist in the system act as cost collectors. User normally enters their own activity, and thus triggers direct activity allocation. For test purposes, enter the labor activity, using today's date in version 0, with screen variant Order. Now post the following data in the list entry:

Sender cost center Activity type Receiver Ccost Center Total quantity

11122130 LABOR 11123130 3

1. To enter the amount of labour Hour follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

CCA: Actual postings Activity Allocation Enter

2. On screen Enter Direct Activity Allocation: Initial Screen, enter information in

the field as specified in the table below

3. Save Your Data


5.1.6 Period End Closing Cost Allocation

Contents:

Exercise 1: Enter Statistical Key figures

Distribution Exercise 2: Distribution Cycle Create / Change / Display Exercise 3: Distribution Cycle Execute

Assessment Exercise 4: Assessment Cycle Create / Change / Display Exercise 5: Assessment Cycle - Execute


Exercise 1: Enter Statistical Key Figures KB31N

You can enter statistical key figures as a tracing factor for periodic allocations. A decisive factor for statistical key figures is the way in which you create them as master records. Fixed values (category 01) are updated from the corresponding posting period

onwards, in all of the following posting periods of the fiscal year. This takes place assuming that fixed values do not change over a longer period of time.

Totals values (category 02) are only entered for each current period. They change from period to period, and therefore need to be re-entered in each posting period.

1. To Enter Statistical Key Figures follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Actual Posting Statistical Key Figures Enter

2. On screen Enter Statistical Key Figures: Initial Screen, enter information in the

fields as specified in the table below

3. Press the Button Save or Ctrl + S


Exercise 2: Distribution (Create/Change/Display) KSV1/KSV2/KSV3

Distributions and assessments are used to apportion costs collected within a cost center during the accounting period to receivers according to user-defined distribution rules. Indirect activity allocations are used to apportion activity quantities in a similar fashion. These procedures are sometimes referred to as indirect allocation methods. The primary advantage of indirect allocation methods is they are easy to use. You usually only need to define the tracing factors and the sender/receiver relationships once. Distribution and assessment are used primarily for cost centers where direct cost allocation is not possible because the operations performed are so varied that individual activity types cannot be clearly defined or where it is not easy or desirable to enter all activities. For example, such procedures may be used to apportion the costs of the company cafeteria based on the number of employees in each cost center.

Distribution is used to allocate primary costs. The following information is passed on to

the receivers: The original (primary) cost element is retained. Sender and receiver information (i.e. the sender and receiver cost centers) is documented using line items in the CO document.

(Allocations are carried out as part of period-end closing.) Distributions and assessments are used to apportion costs collected within a cost center during the accounting period to receivers according to user-defined distribution rules. Indirect activity allocations are used to apportion activity quantities in a similar fashion. These procedures are sometimes referred to as indirect allocation methods. The primary advantage of indirect allocation methods is they are easy to use. You usually only need to define the tracing factors and the sender/receiver relationships once. Distribution and assessment are used primarily for cost centers where direct cost allocation is not possible because the operations performed are so varied that individual activity types cannot be clearly defined or where it is not easy or desirable to enter all activities. For example, such procedures may be used to apportion the costs of the company cafeteria based on the number of employees in each cost center. Distribution is used to allocate primary costs. The following information is passed on to the receivers: The original (primary) cost element is retained. Sender and receiver information (i.e. the sender and receiver cost centers) is documented using line items in the CO document.

Input Required Fields Field Value/Comments Period Fiscal year Cycle


Tips and Tricks You have the option of saving your entries in the initial screen as a variant. Use the menu path Extras -> Variant -> Save, and enter a name and, if necessary, a short text for the variant. You can change controlling area by using menu path Extras Set Controlling Area.

4. To Create Actual Distribution Cycle follows the menu path given below from the

Initial SAP Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Period End Closing Current Settings S_ALR_87005757 - Define Distribution (Create / Change / Display)

5. On screen Create Actual Distribution Cycle: Initial Screen, enter information in the


Field Name Description R/O/C User Action and Values Comments Cycle Cycle Name R Enter name of the

Distribution Cycle

Cycle Start Date

Cycle Start Date R Enter the Cycle Start date usually the start of the fiscal or Calendar Year

Copy From Cycle

Name of the cycle to be copied

O Name of the cycle to be copied

Copy From Starting Date

Starting Date of the Cycle to be copied

O Starting Date of the Cycle to be copied

Copy From Controlling Area

Controlling Area of the Cycle to be copied

O Controlling Area of the Cycle to be copied

6. Press Enter


7. On the screen Create Actual Distribution Cycle: Header Data, fill in the fields as


Field Name Description R/O/C User Action and Values Comments Text Cycle Description R Enter the description of

the cycle

To Date Date of Assessment Expiry

R Cycle expiry date

Consumption Consumption indicator O If you select this field group, the posted consumption quantities are also distributed

Cumulative Cumulative allocation indicator

O To perform cumulative allocation, in which the sender amounts posted up to the current period are allocated based on tracing factors, which are cumulated from period 1 onwards.

Iterative Iterative indicator O To execute the cycle in iterative such that the cycle will keep on allocating cost till the sending cost center is not zero

8. Click Attach Segment or press Shift+F8 to add an assessment segment and fill

the fields as specified in the table below:


Field Name Description R/O/C User Action and Values Comments Segment Name

Name of the segment R Name of the Segment usually the sending cost center number

Segment Description

Detail Description of the segment

O Description of the sending cost center

Sender Value: Rule

Sender rule R Usually Posted Amounts

Sender Values: Share in %

Percentage to distribute R Percentage of sender amount

Receiving Tracing Factor: Receiver rule

Receiving formula R Receiving formula usually Fixed %


9. Click Sender / Receiver tab to enter the cost centre details and fill in the fields as


Field Name Description R/O/C User Action and Values Comments Sender Cost Center

Sending Cost Center Number

R Enter the Cost Center to be distributed

Sender Cost Element (s)

Sender Cost element Number

R Enter the cost elements (Expense A/C) to be distributed

Receiver Cost Center

Receiving Cost Center or Group

R Enter the cost center or group that receives the cost usually the company code

10. Click Sender Values tab to enter share in percentage:


11. Click Receiver tracing factor tab to enter the percentage:


12. Click Segment Header tab and then click on formal check button or press Ctrl+ F12 to check the cycle for errors.

13. Click save button or press Ctrl+S to save the distribution cycle.


Exercise 3: Execute Distribution Cycle KSV5

1. To Execute Distribution Cycle follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Period End Closing Single Functions Allocations Distribution

2. On screen Execute Actual Distribution: Initial Screen, enter information in the



Field Name


Period Beginning period R Enter the beginning period

You can carry out distributions for several periods in parallel

Period To Ending period R Enter the ending period Fiscal Year

Fiscal Year R Enter the fiscal year

Background processing

In order to avoid overloading the system at busy times, you can do your processing in the back ground

O Check off the box if you want to select background processing

Test Run If you activate test run, the system generates only a log. Data is neither updated or changed in the database

O Check off the box if you want to do the test run

First, execute the cycle in the test mode to check for errors.

Detailed List

Display detailed list O Check off the box if you want to see the detailed list

Cycle Defines the sender-receiver relationships and the corresponding distribution rules

R Use the Pull-Down Arrow to access the list of existing cycles

You can define several groups in one cycle. A group contains related sender-receiver relationships.

Start Date

Determines the earliest validity date of the cycle

C By assigning different starting dates you can define different variants for one cycle

(Note: On above table, in column "R/O/C"; "R" = Required, "O" = Optional, "C" = Conditional) 3. Click on Execute Button or Press F8 to execute 4. Execute the cycle(s) in test mode and review lists for errors, and once errors are

corrected, execute with the without the Test Run button on and SAVE.

5. To verify the results of a test run, Goto Line Items. 6. To review error messages follow menu path: Goto Messages Total. Correct

errors and rerun the distribution in test mode until all errors are corrected.


Exercise 4: Assessments (Create/Change/Display) KSU1/KSU2/KSU3

Distributions and assessments are used to apportion costs collected within a cost center during the accounting period to receivers according to user-defined distribution rules. Indirect activity allocations are used to apportion activity quantities in a similar fashion. These procedures are sometimes referred to as indirect allocation methods. The primary advantage of indirect allocation methods is they are easy to use. You usually only need to define the tracing factors and the sender/receiver relationships once. Distribution and assessment are used primarily for cost centers where direct cost allocation is not possible because the operations performed are so varied that individual activity types cannot be clearly defined or where it is not easy or desirable to enter all activities. For example, such procedures may be used to apportion the costs of the company cafeteria based on the number of employees in each cost center. Assessments are used to allocate costs via an assessment cost element. An assessment cost element is a secondary cost element type. When allocating costs via assessment the detail in the sending entries is lost. The target will only show the assessment cost element and amount.

(Assessments are carried out as part of period-end closing.)

Input Required Fields Field Value/Comments Period Fiscal year Cycle

Output Results Comments

Actual Assessment Cycle created

Tips and Tricks You have the option of saving your entries in the initial screen as a variant. Use the menu path Extras -> Variant -> Save, and enter a name and, if necessary, a short text for the variant. You can change controlling area by using menu path Extras Set Controlling Area.


1. To Create Actual Assessment Cycle follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Period End Closing Current Settings S_ALR_87005742 - Define Assessment (Create / Change / Display)

2. On screen Create Actual Assessment Cycle: Initial Screen, enter information in the fields as specified in the table below:

Field Name Description R/O/C User Action and Values Comments Cycle Cycle Name R Enter name of the Assessment

Cycle

Cycle Start Date

Cycle Start Date R Enter the Cycle Start date usually the start of the fiscal or Calendar Year

Copy From Cycle

Name of the cycle to be copied

O Name of the cycle to be copied

Copy From Starting Date

Starting Date of the Cycle to be copied

O Starting Date of the Cycle to be copied

Copy From Controlling Area

Controlling Area of the Cycle to be copied

O Controlling Area of the Cycle to be copied

3. Press Enter


4. On the screen Create Actual Assessment Cycle: Header Data, fill in the fields as


Field Name Description R/O/C User Action and Values Comments Text Cycle Description R Enter the description of the

cycle

To Date Date of Assessment Expiry R Cycle expiry date Cumulative Cumulative allocation

indicator O To perform cumulative

allocation, in which the sender amounts posted up to the current period are allocated based on tracing factors, which are cumulated from period 1 onwards.

Iterative Iterative indicator O To execute the cycle in iterative such that the cycle will keep on allocating cost till the sending cost center is not zero

5. Click Attach Segment or press Shift+F8 to add an assessment segment and fill

the fields as specified in the table below:


Field Name Description R/O/C User Action and Values Comments Segment Name

Name of the segment R Name of the Segment usually the sending cost center number

Segment Description

Detail Description of the segment

O Description of the sending cost center

Assessment Celt

Assessment Cost Element R/O Either an assessment cost element or an allocation structure is required

Allocation Structure

You assign individual cost elements, cost element groups or cost element intervals to an assessment cost element within the allocation structure. This enables you to obtain information on the composition of costs on a summarized level.

R/O Either an assessment cost element or an allocation structure is required

Sender Value: Rule

Sender rule R Usually Posted Amounts

Sender Values: Share in %

Percentage to distribute R Percentage of sender amount

Receiving Tracing Factor: Receiver rule

Receiving formula R Receiving formula usually Fixed %


6. Click Sender / Receiver tab to enter the cost centre details and fill in the fields as specified in the table below:

Field Name Description R/O/C User Action and Values Comments Sender Cost Center

Sending Cost Center Number

R Enter the Cost Center to be distributed

Sender Cost Element (s)

Sender Cost element Number

R Enter the cost elements (Expense A/C) to be distributed

Receiver Cost Center

Receiving Cost Center or Group

R Enter the cost center or group that receives the cost usually the company code

7. Click Receiver tracing factor tab to enter the percentage:


8. Click Segment Header tab and then click on formal check button or press

Ctrl+F12 to check the cycle for errors.

9. Click Save button or press Ctrl+S to save the Assessment cycle.


Exercise 5: Execute Assessment Cycle KSU5

1. To Execute Assessment Cycle follows the menu path given below from the Initial SAP Easy Access screen, double clicking the last item:

Accounting Controlling Cost Center Accounting Period End Closing Single Functions Allocations Assessment

2. On screen Execute Actual Assessment: Initial Screen, enter information in the fields as specified in the table below:


Field Name Description R/O/C User Action and Values Comments Period Beginning period R Enter the beginning

period You can carry out Assessments for several periods in parallel

Period To Ending period R Enter the ending period Fiscal Year Fiscal Year R Enter the fiscal year Background processing

In order to avoid overloading the system at busy times, you can do your processing in the back ground

O Check off the box if you want to select background processing

Test Run If you activate test run, the system generates only a log. Data is neither updated or changed in the database

O Check off the box if you want to do the test run

First, execute the cycle in the test mode to check for errors.

Detailed List

Display detailed list O Check off the box if you want to see the detailed list

Cycle Defines the sender-receiver relationships and the corresponding Assessment rules

R Use the Pull-Down Arrow to access the list of existing cycles

You can define several groups in one cycle. A group contains related sender-receiver relationships.

Start Date Determines the earliest validity date of the cycle

C By assigning different starting dates you can define different variants for one cycle

(Note: On above table, in column "R/O/C"; "R" = Required, "O" = Optional, "C" = Conditional) 3. Click on Execute Button or Press F8 to execute 4. Execute the cycle(s) in test mode and review lists for errors, and once errors are

corrected, execute with the without the Test Run button on and SAVE. 5. To verify the results of a test run, Goto Line Items. 6. To review error messages follow menu path: Goto Messages Total. Correct errors and rerun

the Assessment in test mode until all errors are corrected.


5.1.7 Planning

Contents:

Exercise 1: Plan Primary Cost using Cost Element Planning Exercise 2: Plan Statistical Key Figures Exercise 3: To initiate Cost Center Planning from Plan to Plan Exercise 4: To initiate Cost Center Planning from Actual to Plan


Exercise 1: Plan Primary Cost using Cost Element Planning KP06

This process offers a method of reusing large parts of your manual planning from the previous year for your current fiscal year, transfer plan values within a fiscal year across different periods, or generate alternate versions. Copy planning allows you to copy the plan values automatically. You can copy within fiscal years, periods, versions, and cost centers; however, at least one of the selection criteria must be different in the target version or the version to be created because plan values cannot be copied onto themselves. You can also copy between different fiscal years, periods, and versions. For copying, all the selection criteria can be different in the original and the copy, but at least one criterion must be different.

1. To Initiate Cost Centre Planning follows the menu path given below from the Initial


Accounting Controlling Cost Centers Accounting Planning Cost and Activity Input Change

2. On screen Change Cost Element Input Planning: Initial Screen, enter information in the field as specified in the table below:


Field Name Description R/O/C User Action and Values Comments

Version Version number R There is a single specific version for planned costs in each controlling area. You can create as many versions for planning, as you need.

Choose Version 999.

Period From and to period R The plan data, as a rule, is entered for a period interval (such as a quarter or the entire fiscal year) and is divided among the planning periods with the help of distribution keys.

Fiscal year Fiscal year R Period, 12 months as a rule, for which the company is to create its inventory and balance sheet. The fiscal year can be the same as the calendar year, but does not have to be.

.

Specify one of the two following choices

Cost center Cost Center Number C Key uniquely identifying a cost center

Cost center group

Cost Center Group C An organizational unit for grouping together several cost centers.

A cost center group can be used, for example, to produce reports for several cost centers or to process several cost centers at once.

Specify one of the two following choices

Cost Element Cost Element Number

C Items in a chart of accounts that are relevant to cost, are referred to as cost elements. They are used for entering all costs within the entire cost accounting system

Overhead Cost Controlling Enduser Training Manual

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