Outlook 2016 - Reliance Standard · Outlook 2016. Outlook 2016 VIEW ZOOM SLIDER To zoom in or out...
Transcript of Outlook 2016 - Reliance Standard · Outlook 2016. Outlook 2016 VIEW ZOOM SLIDER To zoom in or out...
MARK AS UNREAD
To easily mark a message as unread, take these steps:
1. Hover your mouse over an item in the
Message List.
2.
of the highlighted item to mark the
message as unread.
VIEW UNREAD
To easily toggle between viewing unread messages in the current folder or all messages:
1. Click the Unread
of the message list to view all unread
emails in the folder.
2. Click the All
viewing all read and unread messages in
the folder.
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TASKS
FOLLOW-UP FLAGS
To add a follow-up reminder to a message so it appears in your To-Do task list:
1. Hover your mouse over the desired
message in your message list.
2. Right-click the Flag that appears next to
the message and click a
from the drop-down list.
a reminder with the choice in
the menu.
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Outlook 2016
VIEW
ZOOM SLIDER
To zoom in or out on a message displayed in your Reading Pane:
1. Click and drag the slider to or
on the message.
2. Click the Plus or Minus signs to zoom in
or out of the item incrementally.
ATTACH RECENT FILES
your message:
1. In a New Message, Reply or Forward,
click Insert tab.
2. Click the
3.
drop-down menu.
INLINE REPLIES The inline reply tools in the Reading Pane make it easy to respond to messages in the same window. To use inline replies:
1. Select an item in your message list.
2.
the Reading Pane.
a. Click Reply to start a reply to whoever
sent you the message.
b. Click Reply All to start a reply that
includes all message recipients.
c. Click Forward to send the message
to someone with your comments and
3. Compose your message and click the
Send
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CHANGE VIEWS
To change the view of your mail folders and the behavior of the available panes:
1. Click the View tab and use the following
a. Click to choose a preset
format for your Message List or to
create your own view.
b. Click Folder Pane to change the way the
Folder Pane displays, add or remove the
Favorites .
c. Click Reading Pane to change the way
the Reading Pane displays and set the
.
d. Click To-Do Bar to add or remove
Calendar, People and Tasks to the To-
Do Bar or to disable it completely.
e. Click People Pane to change the way
the People Pane displays.
2.
to the default view, click Reset View.
MESSAGE PREVIEWS
To display previews of email items right in the Message List, use the
1. Click the View tab.
2. In the
Message Preview
3. Click 1 Line, 2 Lines or 3 Lines from the
drop-down menu.
This sets the number of lines that will
display in the message list.
4. Choose to set this view
for all mailbox folders or to
A preview of the message now appears
under each item in your inbox.
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VIEW
CONVERSATION VIEW
To group email messages in the same
expandable groups:
1. Click the View tab.
2. Click the box in the
Messages group.
a. Click
to all mail folders.
b. Click to apply it to the current
folder only.
3. Click the triangle
to or the messages in it.
message list. Single emails will not have it.
CALENDAR
VIEWING AND PINNING THE PEEK
To get a quick glance at your calendar:
1. Hover your mouse over the Calendar folder in
2. In the pop-up Calendar peek, you can see the
date and upcoming appointments.
3. To pin the Calendar peek to the To-Do Bar,
click the
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CLUTTER FOLDER
low-priority for you and moves them to
you may frequently ignore but do not quite belong in the junk mail folder.
1. Right-click the desired item in the Message
List.
2. Click in the context menu.
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RENAME AND REORDER FOLDERS
To rename and rearrange the folders used to organize your email:
1. Right-click a mail folder in your
Folder Pane.
2. Click from the context menu.
3. Type in a name to rename the folder
and press Enter.
4. Click and drag the folder to the new
Folder Pane.
5. Drop the folder in place where you see
the black bar appear.
SEARCH FOLDER
To create a search folder that will always have an up-to-date set of your desired search results:
1. Click the Folder tab.
2. Click the
3. Click to select a type of
from the list of presets.
4. Click if you need to add criteria,
like a person from the address book.
5. Double click the person you want to
search for in the Global Address List.
6. Click OK to set the criteria.
7. Click OK again to create the search
folder.
You can also choose custom search
Create a
of the window.
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PEOPLE
NEW CONTACT GROUP
To create a new contact group to easily
1. Click the tab.
2. Click the
3. Type a name for the contact group.
4. Click the
a. Click to add
members from your contacts folder.
b. Click to add
address book.
c. Click to create a
new contact to add to the group.
5. Find and double-click on contact names
to add them as members.
6. Click OK to add the group members.
7. Click the Save & Close
the group.
CALENDAR
ATTACH FILE TO A MEETING
1. Click the
tab.
2. Click the Insert tab.
3. In the
File
menu.
a.
list.
b. Click
c. Click to navigate to
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