Outlook 2013Web App (OWA) User Guide

Durham Technical Community College

Table of Contents

• How to Logon • Opening View• Navigation• Mail• Contacts• Calendar

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Access your Outlook Web App (OWA) using: https://exchange.durhamtech.edu

Open browser and type in URL in address line

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Login into your Outlook Web App using your Username and Password

Opening View in IE 10New Mail Button

Folder pane

Selected View Pane Selected message (highlighted)

Navigation Bar

User’s name

Settings

Email message

Reading pane5

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Navigation Bar

Mail – for managing your mailCalendar – for managing CalendarPeople – allows you to create groups for sending messagesTasks – Current To do list

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MAIL

Reading Email New Mail Button

Folder pane

Selected View Pane Selected message (highlighted)

Email message

Reading pane8

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Folder Pane

Create and Navigate between folders

Favorites section: add frequently used folders from Name folder• Use Drag

and Drop

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Folders - Inbox

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Folders - Drafts

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Folders – Sent Items

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Folders – Deleted Items

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Selected View Pane

Selected View Pane

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Selected View Pane

The message displayed in the Reading pane is highlighted

The blue bar indicates unread message

The check mark indicates the message is being viewed

The Red X is for Deleting the message

The Flag allows you to mark the message for follow up

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Selected View: Context menu

• Right click on any message in this view to reveal the context menu

• Some options are:• Delete• Move: To move the message

to other folder• Flag for follow up

Reading Pane – Displays Selected Email Message

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Subject Sender

Recipient

Message

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Selected View: Message Status Bar

All messages

Unread messages

Flagged messages

All messages to recipient

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Creating a New Message

Click the New Mail Button to generate a message.

Email Form appears

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…Creating a New Message…

• Add the Cc and Subject matter information if applicable

• Type your Message in the body of the pane

• Click on Send button if new message

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Replying to Email

Selected message (highlighted)

Email message

Actions

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Replying to an Email Message: (Before Clicking Reply)

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Replying to a Message: (After Clicking Reply)

• Add the Cc and Subject information if applicable• Type your message in

the body of the pane• Click on Send button if

new message• Also have Discard &

Insert options

Send button

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Replying to an Email Message

• To gain access to more commands, click the Window button in the upper right corner of the Reply message

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Outlook Auto-saves Drafts

If you walk away in the middle of an email, Draft notice will appear

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People

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People View

New Contact Button

Folder Pane Contact List view Pane Selected Contact View Pane

Contacts menu bar Edit contactDelete contact

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Contacts List Options

• Can list contacts by:• First name• Last name• Company etc.

• Contact menu lists options:• All contact types• People• Groups

People searchContacts menu bar

Contact list options

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Adding Contacts

• To add contacts, click• The following box appears• Click on contact

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Adding Contacts

• Complete the information requested • Click + button to add information• Click Save

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Contacts View

Added Contacts

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Contacts – Address Books

GroupwisePersonalAddressBook

Groupwise Global Address Book

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Adding Groups

• To add contacts, click• The following box appears• Click on group

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Adding Groups cont.

• Type the Group name and Enter• Type group member email address• Outlook populates email as you

type• Type Enter• Save group

Form for adding Groups

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View Added Group

Added Group

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Contact Menu Bar Views

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Sending Group Emails

Click on Mail icon

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Sending Group Emails(View after clicking on mail icon)

Complete SubjectType emailClick SendNote: The To address is already filled in

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Calendar

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Managing Calendar

• Outlook has the following calendar views:• Day• Work Week• Week• Month

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Monthly Calendar view

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Weekly Calendar View

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Work Week Calendar View

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Daily Calendar View

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Scheduling a Calendar Event• Click

New Event

• Enter Event Information in the form that appears

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Scheduling Repeat Options

Repeat Options

To add attendeesClick + Sign

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Scheduling a Calendar Event: Attendees

• Select attendees by clicking + sign

• Can select individuals or groups

• Click OK

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Scheduled Event Calendar Entry

Received request to Join event

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Tasks

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Tasks View – For Adding Tasks

Click to add New Tasks

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Tasks + Flagged Items

Flagged Items

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Tasks

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Basic Navigation

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Navigation Bar - Signing Out Click down arrow to Sign out of OWA

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Navigation Bar - Settings

• Refresh your view - check for new messages• Set automatic replies to Out of

Office setting• Display settings – modify default

view of OWA layout• Change Theme – change the

background theme of your OWA window within browser

Settings

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Settings: Automatic Reply for Out-of Office

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Automatic Reply for Out-of Office(John Doe’s Out-of-Office to Ned)

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Out-of-Office – Your Automatic Update Reminder

Automatic pop-up reminder

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Display Settings – Message ListMessage List: • Layout• Preview Text

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Display Settings – Message List

Sender’s Name on Top

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Display Settings – Message List

Subject on Top

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Display Settings – Reading Pane

Reading Pane: Layout

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Show Reading Pane on Right

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Show Reading Pane on the Bottom

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Show Reading Pane on the Bottom

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Settings – Change Theme

• Select Theme• Click OK to change Theme

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Change Theme

New Theme

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Settings - Options

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Recommended Browser Listing

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Recommended Browser Listing cont.

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Frequently Asked Questions (FAQs)

1. Are we migrating the email that is currently on GroupWise?

2. What about Calendars and Events? 3. Will “shared files” continue to work?

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FAQs

4. What do I need from you? • “It is time to do some fall cleaning.” Time to clean up your email box. • Rules of thumb, if it’s over a year old, delete it. (Of course if it is

important, you may keep it.) • Then review your less than a year old emails, especially with

attachments. • Emails with important attachments; Save to new desktop folder. • Empty your GroupWise “Trash” and “Junk Mail.”

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FAQs

5. What about my Archive? 6. What password will we use?